HomeMy WebLinkAbout2013-09-10; City Council; Resolution 2013-2311 RESOLUTION NO. 2013-231
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CAUFORNIA, REJECTING ALL BIDS FOR PARKS MAINTENANCE
SERVICES REQUEST FOR PROPOSALS #14-01 AND DIRECTING
4 STAFF TO UPDATE AND RE-ISSUE THE REQUEST FOR PROPOSALS
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WHEREAS, on July 24, 2012 the city council received a report on the parks and
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y recreation department operational assessment conducted by the firm of Baker Tilly; and
8 WHEREAS, the assessment included a finding that significant savings may be achieved by
^ outsourcing parks maintenance services; and
WHEREAS, the council directed staff to pursue obtaining proposals to outsource all
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parks maintenance services, and initiate the meet and confer process with the Carlsbad City
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Employees' Association (CCEA); and
j4 WHEREAS, on February 7, 2013, an agreement between the city and the CCEA regarding
15 outsourcing work was reached; and
1^ WHEREAS, the obligations under this agreement were fulfilled and the parks
maintenance services request for proposals (RFP) was developed to the satisfaction ofthe CCEA
appointees; and
WHEREAS, on July 17, 2013, the RFP was advertised for bid by administrative services
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21 staff; and
22 WHEREAS, the RFP was broken into five specific work categories that define current
service levels and potential contractors had the ability to bid on any or all of the categories; and
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WHEREAS, on August 7, 2013, a mandatory pre-bid meeting was held by parks and
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recreation staff and attended by nine potential bidders; and
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1 WHEREAS, on August 22, 2013, the sealed bids of four contractors were opened by
2 administrative services staff; and
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WHEREAS, none ofthe four contractors bid on all five scope of work categories; and
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WHEREAS, staff reviewed all of the bids, and recommends that the bids of Uncoln
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, Training Center and Western Gardens Landscaping, Inc. be found to be non-responsive; and 6
7 WHEREAS, consequently staff does not have comparative bids for a best value analysis
8 in any of the RFP's five work categories; and
^ WHEREAS, West Coast Arborists, Inc. submitted a responsive bid on the Trees
Maintenance category, and is under a trees maintenance services contract with the city; and
WHEREAS, the total unit pricing in the current contract with West Coast Arborists, Inc. is
lower than the total unit pricing in this RFP bid submittal; and
14 WHEREAS, Westturf Landscape Management, Inc. submitted a responsive bid on the
15 Passive Parks and Facilities Landscapes category, and the Streetscapes, Medians and Parkways
category, and is under a parks and facilities landscapes maintenance services contract with the
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city; and
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WHEREAS, the total unit pricing in the current contract with Westturf Landscape
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2Q Management, Inc. is lower than the total unit pricing in this RFP bid submittal; and
21 WHEREAS, staff is unable to conduct a thorough best value analysis to determine if
22 substantial savings can be realized by outsourcing any or all parks maintenance services; and
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WHEREAS, staff believes that updating the RFP and re-issuing it for a 60-day
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advertisement period may provide for additional bids; and
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1 WHEREAS, staff recommends city council reject all bids for Parks Maintenance Services
2 Request for Proposals #14-01, and direct staff to update and re-issue the RFP.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
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California, as follows that:
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^ 1. The above recitations are true and correct.
7 2. The bids of Uncoln Training Center and Western Gardens are found to be non-
^ responsive for failure to meet the minimum experience requirements.
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j2 4. Staff is directed to update and re-issue the RFP for a 60-day advertisement
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All bids for Parks Maintenance Services Request for Proposals #14-01 are hereby
rejected.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the lO**' day of September, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn and Douglas.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
BARBARA ENGLESON, City Clerk