HomeMy WebLinkAbout2014-10-21; City Council; Resolution 2014-241EXHIBIT 1
RESOLUTION NO. 2014-241
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
2 CALIFORNIA, APPROVING AGREEMENTS WITH HEWLETT PACKARD,
INC. FOR $694,902 OF PROFESSIONAL SERVICES AND $250,934 FOR
MAINTENANCE AND SOFTWARE PRODUCT LICENSING ASSOCIATED
4 WITH AN ENTERPRISE CONTENT MANAGEMENT SYSTEM
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WHEREAS, the City Council has designated replacing the 15-year-old existing
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y document management system as a strategic goal; and
8 WHEREAS, the city recognizes that an enterprise content management system
^ offers the opportunity to: automate and streamline business processes, automated content
workflow and approvals, electronic signature capabilities, and integrate with multiple existing
systems such as land development and agenda management; and
WHEREAS, a request for proposals for professional services was issued and
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14 competitively bid; and
15 WHEREAS, the city requested the nine vendors to each provide a demonstration
to city staff including the core project team, subject matter experts, and staff end-users of the
system; and
WHEREAS, the preferred vendor is Hewlett Packard, Inc.'s enterprise content
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2Q management solution because of the system's responsiveness to the city's requirements, its
21 sophistication and flexibility, and staff's preference to work with the vendor's implementation
22 approach and experienced project management team
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows that:
1. The above recitations are true and correct.
1 2. That the professional services agreement with Hewlett Packard, Inc. is hereby
2 approved for an amount not to exceed $694,902.
3. That the product and software maintenance agreement with Hewlett Packard, Inc.
is hereby approved for an initial software product investment of $250,934 and ongoing
maintenance costs as outlined in the agreement.
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7 4. That the Mayor is hereby authorized and directed to execute the professional
8 services agreement and the product and software maintenance agreement with Hewlett
Packard, Inc. for said professional services, software product and maintenance.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 21st day of October 2014, by the following vote to wit:
AYES:
NOES:
ABSENT:
Council Members Hall, Packard, Schumacher, Blackburn.
None.
Council Member Wood.
MATT HALL, Mayor
ATTEST:
.BARBARA ENGLESON, City <^rk