HomeMy WebLinkAbout2014-12-16; City Council; Resolution 2014-281RESOLUTION NO. 2014-281
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, GRANTING AN EXEMPTION FROM PURCHASING
REQUIREMENTS AND AWARD OF CONTRACT FOR INSTALLATION
AND MAINTENANCE OF BMPS RELATED TO THE 2014 POINSETTIA
FIRE.
WHEREAS, the City Council of Carlsbad, California determined on November 18, 2014
that it is necessary, desirable, and in the public's best interest to install and maintain the BMPs
related to the 2014 Poinsettia Fire; and
WHEREAS, the City Council of the City of Carlsbad adopted Resolution 2014-266
appropriating $500,000 from the General Fund unassigned fund balance for this purpose and
12 authorized staff to advertise for bids for the installation and maintenance of BMPs related to
the 2014 Poinsettia Fire; and
WHEREAS, Section 3.28.050 requires that requests for proposals shall be issued using a
method designed to provide "reasonable public notice in a manner which will permit current
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information to be disseminated widely." The city usually allows for a minimum of fourteen
18 days; and
WHEREAS, due to the onset of the rainy season, adhering to this time frame would not
have allowed staff to receive proposals in a timely manner. Given the relatively simply nature of
the work and staff's ability to identify a large number of potential contractors, staff decided to
reduce the time for proposal preparation to eight days; and
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24 WHEREAS, subsection 3.28.110(14) of the Carlsbad Municipal Code authorizes the
25 awarding authority to grant an exemption from the purchasing requirements when it is in the
city's best interest; and
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1 WHEREAS, Staff recommends that it is in the city's best interest to grant an exemption
from the purchasing requirements in order to install the BMPs as soon as possible; and
WHEREAS, seven sealed proposals were received on December 3, 2014 by the City of
Carlsbad for the installation and maintenance of BMPs related to the 2014 Poinsettia Fire; and
WHEREAS, the lowest responsive and responsible proposal to install said BMPs was
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7 submitted by The Land Stewards in the amount of $151,640; and
8 WHEREAS, there are sufficient funds available in the General Fund to complete the
project; and
WHEREAS, the City Council of the City of Carlsbad authorizes the City Manager to
approve amendments to the contract up to a total contract amount of $300,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
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15 1. That the above recitations are true and correct.
2. That it is in the city's best interest to grant an exemption from purchasing
requirements in order to install the BMPs as soon as possible under Carlsbad Municipal Code
Section 3.28.110(14).
3. That the lowest cost proposal of $151,640 submitted by The Land Stewards for
21 the installation and maintenance of BMPs related to the 2014 Poinsettia Fire is accepted and
22 the City Manager is hereby authorized to execute a contract for this project after prior approval
as to form by the City Attorney.
4. That the City Manager is hereby authorized to approve contract amendments up
to a total contract amount of $300,000.
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1 5. That the award of this contract is contingent upon the proposer executing the
^ required contract and submitting the required insurance policies, as described in the contract,
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within ten (10) days of adoption of this resolution. The City Manager may grant reasonable
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extensions oftime.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 16*^ day of December, 2014, by the foiiowing vote to wit:
AYES:
NOES:
Councii Members Hail, Packard, Wood, Schumacher, Blackburn.
None.
ABSENT: None.
MATTHALL, Mayor
ATTEST:
BARBARAS NGLESONTCity Cierk