HomeMy WebLinkAbout2015-06-30; City Council; Resolution 2015-169EXHIBIT I
1 RESOLUTION NO. 2015-169
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2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING REVISIONS TO GENERAL AND
MANAGEMENTJOB CLASSIFICATIONS AND ESTABLISHING NEW
4 MANAGEMENT JOB CLASSIFICATIONS OF REAL ESTATE MANAGER
AND UTILITIES ASSET MANAGER
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g WHEREAS, it is necessary to revise the classification descriptions of Equipment Service
7 Worker and Senior Engineer to appropriately describe the assigned responsibilities of these
8 positions; and.
WHEREAS, it is necessary to establish the management classifications of Real Estate
Manager and Utilities Asset Manager to enhance the efficiency of resource management and
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12 improve the city's service delivery.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California,
as follows:
1. That the above recitations are true and correct.
2. Thatthe City Council adopts the revised CCEA-represented classification of Equipment
Service Worker as described in Exhibit 2, attached hereto and made a part thereof.
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19 3. That the City Council adopts the revised management classification of Senior Engineer
20 as described in Exhibit 4, attached hereto and made a part thereof.
4. That the City Council adopts the new management classification of Real Estate
Manager as described in Exhibit 6, attached hereto and made a part thereof.
5. That the City Council adopts the new management classification of Utilities Asset
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25 Manager as described in Exhibit 7, attached hereto and made a part thereof.
26 6. That the Management Salary Schedule as set forth in Exhibit 8 is hereby approved.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 30**^ day of June, 2015, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Blackburn, Schumacher, Wood and Packard.
None.
ABSENT: None.
MATT Hfiill, Mayor
ATTEST:
^i^a<l/2U/L ^^yif^
BARBARA ENGLESOf^ City Clerk
(SEAL)
v\\im;„
'''MIIIV*^
CITY OF CARLSBAD
CLASS SPECIFICATION
JOB TITLE: EQUIPMENT SERVICE WORKER
DEPARTMENT: PUBLIC WORKS
BASIC FUNCTION:
Under direct supervision, to perform semi-skilled work in servicing automotive and other
equipment, scheduling service maintenance for city vehicles as well as maintaining and tracking
fleet parts, supplies, physical inventory and records; and to do related work as required.
KEY RESPONSIBILITIES:
Order, receive, stock and issue automotive and heavy equipment parts for a variety of city
equipment including cars, trucks, fire engines, police cars and small equipment.
Operate an inventory storeroom; monitor and maintain fleet parts and supplies, physical
inventory and records.
Provide customer service to various city departments and vehicle operators; research and
document work order requests and provide timely communication regarding vehicle status.
Create and monitor preventative maintenance schedule for all city vehicles and equipment.
May perform lubrication and routine maintenance on automobiles, trucks and heavy construction
equipment, as necessary.
May change and repair tires and install and service batteries, spark plugs, light bulbs, fan belts,
brakes, and other simple mechanical parts, as necessary
Service automotive equipment with gasoline and oil; keep records of amounts used; assist in
general maintenance and cleanliness of automotive shop area.
Maintain basic maintenance and service records.
Observe safe working practices; maintain a clean and orderly work and shop area.
Perform other related duties as assigned.
OUALIFICATIONS:
To perform a job in this classification, an individual must be able to perform the essential duties
as generally described in the specification. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential duties in a specific job. The requirements
Equipment Service Worker 1 of 3 6
listed below are representative of the knowledge, skill and/or ability required.
Knowledge of:
Procedures and practices relating to stockroom operations, inventory management, and
quality control.
Vehicle intake diagnostics, work order creation and preventative maintenance scheduling.
Principles of good customer service for both internal and extemal customers.
Lubrication systems and oils, greases and attachments used in automotive and related
equipment.
Basic use and care of tools, materials and equipment.
Basic components of automotive equipment.
Occupational hazards and standard safety precautions necessary in the work.
Ability to:
Build and maintain positive relationships with co-workers, other city employees, and the
public using principles of good customer service.
Operate computer equipment and software applications related to assignment.
Operate a city vehicle and forklift efficiently and safely while observing legal and
defensive driving practices.
Perform and leam basic maintenance and servicing of various motorized vehicles and
equipment.
Read, write and understand and carry out oral and written instructions.
Maintain basic equipment, maintenance and service records on manual and computerized
systems.
Follow appropriate safety measures and standards during the course of work.
Exercise independent judgment and initiative within established guidelines.
EXPERIENCE AND EDUCATION:
Any combination of experience and training that could likely provide the required knowledge,
skills and abilities described above is qualifying. A typical way to obtain the knowledge and
abilities would be one year of experience in automotive servicing work.
Equipment Service Worker 2 of 3
SPECIAL REOUIREMENTS:
Possession of a Califomia Class C Driver's License and evidence of a satisfactory driving record.
May be required to work after hours and weekends.
PHYSICAL STANDARDS:
Incumbents in this class series must stand, bend, stoop and hold awkward body positions for long
periods of time in order to inspect and repair a variety of equipment. Must possess sufficient
strength and stamina to frequently lift, carry and manipulate objects, e.g., motors, equipment
parts, tools, weighing up to 40 pounds with and without the aid of lifting devices.
The work environment is in a garage that is exposed to heat, cold, dirt, dust, exhaust fumes and
other potentially toxic materials. Incumbents must periodically pick-up, deliver, and test drive
equipment as a part of the essential duties of their jobs. They are exposed to outdoor weather
conditions during the course of work.
Equipment Service Worker 3 of 3 r
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CITY OF CARLSBAD
CLASS SPECIFICATION
JOB TITLE: REAL ESTATE MANAGER
DEPARTMENT: ADMINISTRATIVE SERVICES DEPARTMENT
BASIC FUNCTION:
Under general direction, to plan, organize, direct and coordinate city's real estate
portfolio; develop and negotiate revenue enhancement strategies and contracts related to
city real estate holdings, acquisitions and leasing; and to perform related duties as
assigned.
KEY RESPONSIBILITIES;
Plan, organize and manage the city's comprehensive real property programs, including
determining long and short term real estate needs, creating and implementing a strategic
plan for real property, negotiating acquisitions and dispositions, leases, and managing
contracts in accordance with city procedures.
Measure property and real property performance against the annual budget.
Provide staff support to the City Council and other boards, committees and commissions
established to address property and real property issues.
Conduct and perform analysis of real estate needs, cost studies, valuations, estimates and
appraisals; prepare comprehensive reports related to real property activities; conduct
special studies regarding vacant or occupied properties for future purchase, lease or
development.
Research and examine public records to identify ownership of affected property and
determine property rights and descriptions; perform title searches and analyze title
reports, litigation guarantees and court documents to determine liens, restrictions and
encumbrances on properties.
Review contracts, agreements, deeds and conveyances.
Oversee and provide information and direction regarding property and real property on
the city's website and other various publications; serve as the media contact for property
and real property issues for the city.
27
Real Estate Manager, Page 2 of 4
Resolve and/or mediate problems and complaints from property owners, contractors,
engineers, developers, tenants, attomeys and others involved with real property
transactions; provide for and negotiate repairs and maintenance for leased properties.
Prepare, administer and monitor the budget for assigned programs including
recordkeeping of city property and lease agreements.
Supervise, train and evaluate staff, as required.
Perform related duties as assigned.
OUALIFICATIONS:
Knowledge of:
Principles and practices of the management and administration of real property,
acquisition, sale, leasing and property management.
Applicable federal, state and local laws, regulations and requirements pertaining
to Califomia real property administration and govemment real property laws.
Relevant city codes, policies and procedures pertaining to building, finance,
planning, land use and permit processing.
Principles and practices of organization, administration, budgeting and personnel
management.
Effective customer service and public, business and community relations
techniques.
Marketing and promotional techniques used in real property activities.
Research methods, statistical analysis and techniques and methods of report
preparation and presentation.
Ability to:
Plan, develop, manage, and coordinate the activities of the city's comprehensive
real property program.
Plan, acquire, lease and manage city facilities and sites by negotiating and
developing contracts between the city and the private sector, including developing
and evaluating proposals.
Real Estate Manager, Page 3 of 4
Provide administrative and professional leadership for assigned staff
Properly interpret, and make decisions in accordance with laws, codes, regulations
and policies.
Analyze problems and issues, identify altemative solutions, project consequences
of proposed actions and implement recommendations in support of goals.
Conduct effective media and public relations campaigns.
Communicate effectively both orally and in writing; present ideas and concepts
persuasively in speaking before groups or writing for publication.
Establish and maintain effective relationships with city officials, employees,
representatives from other agencies and the public.
Exercise good judgment, fiexibility, creativity, and sensitivity in response to
changing situations and needs.
Work well under pressure to meet deadlines.
EXPERIENCE AND EDUCATION:
Any combination equivalent to experience and education that could likely provide the
required knowledge and abilities is qualifying. A typical way to obtain the knowledge
and abilities would be:
Equivalent to completion of a Bachelor's degree from an accredited college or
university in the field of business, real property management or public
administration, or a closely related field; and five years of increasingly responsible
experience in property and real estate management and financing, preferably in a
municipal or special district envirormient.
A master's degree public or business administration or a related field is highly
desirable.
A state-issued real estate license is required, and a state issued real estate state
broker license is desirable.
A Califomia Appraiser license is desirable.
21
Real Estate Manager, Page 4 of 4
PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING:
While performing the duties of this class, an employee is regularly required to sit; talk or
hear, in person and by telephone; use hands to finger, handle, feel or operate standard
office equipment; and reach with hands and arms. An employee is frequently required to
walk and stand. Specific vision abilities required by this job include close vision and the
ability to adjust focus to read and operate office equipment as necessary during the course
of the work assignments.
While performing the duties, employees of this class are regularly required to use written
and oral communication skills; read and interpret financial and statistical data,
information and documents; analyze and solve problems; use math and apply
mathematical reasoning and abstract statistical concepts; observe and interpret people and
situations; leam and apply new information or skills; perform highly detailed work on
multiple, concurrent tasks; work under intensive deadlines; and interact with staff.
Council members and others encountered in the course of work.
This position is typically situated in an office setting. Frequent daily and weekly travel to
meetings within the city and to various out-of-city locations is necessary in the course of
performing duties.
This is an at-will management classification.
DATE APPROVED: 6-30-15
3o
CITY OF CARLSBAD
CLASS SPECIFICATION
JOB TITLE: UTILITIES ASSET MANAGER
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES
BASIC FUNCTION:
Under general direction, to plan, direct, coordinate, and manage the utilities asset
portfolio. Manage utilities infrastructure assets to minimize the total cost of owning and
operating them while delivering agreed customer service levels. Provide asset
management tools; develop processes and procedures to capture information for high
level and complex decision-making in optimizing the lifespan of utility assets.
Collaborate and coordinate with colleagues throughout public works and the city
regarding utility asset management decisions and activities.
KEY RESPONSIBILITES:
Plan, manage, coordinate and drive the intermediate and long-range financial planning
activities, strategy, budget preparation and administration for the utilities asset
management program.
Oversee, direct and supervise the development and implementation of a high-
performing utilities asset management program which Incorporates a computerized
maintenance management system.
Collaborate with engineering and operations colleagues regarding the rehabilitation,
repair or replacement of utilities assets.
Coordinate utilities asset management activities and communications with other
departments and divisions, outside agencies and organizations.
Identify, develop, and coordinate customer service level goals and performance
measures working with all managers and directors in Public Works and Utilities.
Organize and direct the operation ofthe computerized work management system that
plans and schedules work activities for water and wastewater field staff, including
3/
planning, scheduling and coordinating the material, equipment and personnel
requirements for projects and work orders.
Analyze program data; recognize issues and trends; identify options, consequences,
and develop conclusions and recommendations; prepare complex statistical reports and
make presentations.
Develop and implement department and division asset management goals and
objectives.
Coordinate and administer the work of project contractors and consultants; provide
documentation of all project-related discussions and meetings.
Collaborate with staff and management across the organization and with outside third
parties to clearly identify, explain and communicate their project and/or program
involvement and the goals, expectations, objectives, policies, priorities, and tasks
associated with their project and/or program.
Assist in the development of engineering standards that reduce asset life cycle costs.
Select, supervise, train, evaluate, and assign work to subordinates.
Perform other duties as assigned.
QUALIFICATIONS:
To perform a job in this classification, an individual must be able to perform the
essential duties as generally described in the specification. The conditions below are
representative of those that must be met by an employee to successfully perform the
essential functions of the job.
Knowledge of:
Computerized maintenance management programs
Analytical and interpersonal skills
Collaboration in team environments
Project management tools and methodologies
Applicable federal, state and local laws and regulations
How to apply mathematics and/or mathematic formulas
Methods and techniques of research, statistical analysis, and report presentation
Principles and techniques of performance measurement
• Principles of labor relations, supervision, training and performance evaluation
Ability to:
Provide administrative and professional leadership
Make recommendations and decisions in accordance with laws, regulations,
policies and procedures
Plan and manage multiple projects with strong attention to detail
Interpret complex, descriptive statistical reports
Develop and implement goals, objectives, policies and procedures that are
consistent with the city's goals and objectives
Initiate, plan and complete work with a minimum of direction and control
Direct, supervise, train and evaluate assigned staff
Communicate clearly and concisely, orally and in writing
Establish and maintain cooperative relationships with customers, the public and
those contacted in the course of work including negotiating work with outside
contractors
• Use computer applications to assist in performing duties
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide the
required knowledge and ability Is qualifying. A typical way to obtain the knowledge and
abilities would be:
Equivalent to a Bachelor's degree from an accredited college or university In
engineering, finance, information technology or a related field and five to seven years of
increasingly responsible engineering, finance or information technology experience, to
include two years supervisory experience and three years asset management
experience.
Continuing education coursework in the area of asset management preferred.
A background in water and/or wastewater operations preferred.
SPECIAL REQUIREMENTS:
Possession of a valid Class C California Driver's License or the ability to be transported
throughout the City.
33
PHYSICAL STANDARDS AND ENVIRONMENT:
While performing the duties of this class, an employee is regularly required to sit; talk or
hear, in person and by telephone; use hands to finger, handle, feel or operate standard
office equipment; and reach with hands and arms. An employee is frequently required to
walk on level ground or other terrain, stand, climb on ladders and scaffolding, stoop,
bend and squat. Specific vision abilities required by this job Include close vision and the
ability to adjust focus to read and operate office equipment as necessary during the
course of the work assignments.
While performing the duties, employees of this class are regularly required to use
written and oral communication skills; properly read and interpret financial and statistical
data. Information and documents; analyze and solve problems; use math and apply
mathematical reasoning and abstract statistical concepts; observe and interpret people
and situations; learn and apply new information or skills; perform highly detailed and
complex work on multiple, concurrent tasks; work under deadlines; and interact with
staff. Council members and others encountered in the course of work.
Work is performed mainly in an office environment; however an employee may be
required to operate in a field setting, and as a result may be exposed to weather
conditions and loud noises. The incumbent is required to meet with other staff, the
public and officials at various city locations and may travel to off-site locations as
necessary.
This is an at-will management classification.
DATE APPROVED: 6-30-15
7
Management Salary Schedule (Base Pay)
6/30/2015
Exhibit 8
JOB TITLE GRADE MINIMUM MIDPOINT MAXIMUM
Adminsitrative Services Director 8 $ 130,500 $ 159,900 $ 189,300
Assistant City IVIanager 8
Fire Chief 8
Police Chief 8
Public Works Director 8
Senior Assistant City Attorney 8
Assistant City Attorney 7 $ 113,500 $ 137,900 $ 162,300
Community & Economic Dev. Director 7
Finance Director 7
Fire Division Chief 7
Housing & Neighborhood Svcs Director 7
Human Resources Director 7
Information Technology Director 7
Library and Cultural Arts Director 7
Parks and Recreation Director 7
Property & Environmental Mgmt. Dir. 7
Transportation Director 7
Utilities Director 7
Assistant Finance Director 6 $ 92,900 $ 113,800 $ 134,700
Building & Code Enforc. Manager 6
Business Intelligence & Analytics Manager 6
City Communications Manager 6
City Traffic Engineer 6
City Planner 6 employees hired prior to $141,531.52
11/29/2011; y-rated due to
reclassification
Deputy City Attorney 6
Economic Development Manager 6
Engineering Manager 6
Fire Battalion Chief 6
Fire Marshal 6
Information Technology Manager 6
Municipal Property Manager 6
Parks Superintendent 6
Project Portfolio Manager 6
Public Works Manager 6
Recreation Services Manager 6
Utilities Manager 6
Assistant to the City Manager 5 S 84,700 $ 100,650 $ 116,600
Deputy Library Director 5
Development Services Manager 5
Page 1 3-5
Exhibit 8
Management Salary Schedule (Base Pay)
6/30/2015
JOB TITLE GRADE MINIMUM MIDPOINT MAXIMUM
Emergency Medical Services (EMS) Paramedic
Nurse Coordinator 5 $ 84,700 $ 100,650 $ 116,600
Environmental Programs Manager 5
Facilities Manager 5
Finance Manager 5
Finance Payroll Information Technology Mgr 5
Geographic Info. Systems Manager 5
Human Resources Manager 5
Information Technology Project Manager 5
Municipal Projects Manager 5
Police Communications Manager 5
Principal Planner 5
Public Safety Info. Technogy Manager 5
Public Works Superintendent 5
Real Estate Manager 5
Risk Manager 5
Senior Engineer 5
Utilities Asset Manager 5
Assistant City Clerk 4 $ 70,000 $ 83,100 $ 96,200
Cultural Arts Manager 4
Emergency Preparedness Coordinator 4
Park Planning Manager 4
Public Information Officer 4
Senior Accountant 4
Senior Program Manager 4
Senior Management Analyst 4
Special Projects Manager 4
Utilities Supervisor 4
Video Production Manager 4
Community Relations Manager 3 $ 62,300 $ 73,850 $ 85,400
Management Analyst 3
Meter Services Supervisor 3
Parks/Trees Supervisor 3
Principal Librarian 3
Program Manager 3
Public Works Supervisor 3
Utilities Maintenance Planner 3
Aquatic Supervisor 2 $ 55,400 $ 65,800 $ 76,200
Associate Analyst 2
Gallery Curator 2
Recreation Area Manager 2
Secretary to City Attorney 2
Page 2
Exhibit 8
JOB TITLE
Management Salary Schedule (Base Pay)
6/30/2015
GRADE MINIMUM MIDPOINT MAXIMUM
Secretary to City Council 2
Secretary to City Manager 2
Communications Coordinator 1 $ 50,400 $ 59,800 $ 69,200
Community Arts Coordinator 1
Community Volunteer Coordinator 1
Management Assistant 1
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