HomeMy WebLinkAbout2015-07-14; City Council; Resolution 2015-1811 RESOLUTION NO. 2015-181
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CAUFORNIA, IN CONSIDERATION OF REQUEST FOR BID (RFB) #15-
05 - PARKS MAINTENANCE SERVICES, AWARDING A CONTRACT
4 TO THE BEST VALUE DETERMINED BIDDER FOR WORK CATEGORY
B; FOR WORK CATEGORY C; AND FOR WORK CATEGORY D, E, & F,
5 RESPECTIVELY
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y WHEREAS, the parks & recreation department presently accomplishes approximately
8 three quarters of its 'parks maintenance services' through contract vendors; and
^ WHEREAS, the department administers a contract with West Coast Arborists, for trees
maintenance at sites throughout the city, which is due to expire on December 8, 2015; and
WHEREAS, the department also administers contracts with Nissho of California and
Westturf Landscape Management, for grounds maintenance at sites throughout the city, which
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14 are both due to expire on July 21, 2015; and
15 WHEREAS, accomplishing these maintenance services through best value determined
vendors allows the department to receive high quality trees and grounds maintenance, without
the need for the city to mcrease internal staffing or purchase and maintain additional specialty
equipment; and
WHEREAS, on March 2, 2015, RFB #15-05 - Parks Maintenance Services - was advertised
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21 for bid for a 46 day period; and
22 WHEREAS, the RFB was divided in to five specific work categories: B - Trees; C -
Community Parks & School Athletic Fields; D - Passive Parks & Facilities Landscapes; E -
Streetscapes, Medians & Parkways; and F - Undeveloped Parks, Urban Forests &
Trailheads/Planters; and
WHEREAS, vendors had the ability to bid on one or all five ofthe of work categories; and
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1 WHEREAS, the bidding process included an emphasis on soliciting qualified vendor; and
2 WHEREAS, on April 16, 2015, nine separate vendors' bids were received, encompassing
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a total of twenty-five submittals on the collective work categories; and
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WHEREAS, none of the nine vendors submitted a bid on all five work categories.
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Instead, the vendors bid on one work category to four work categories: and
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7 WHEREAS, staff subsequently reviewed the bids, and concluded they were each
8 responsive to the RFB advertisement; and
WHEREAS, staff also performed a standard best value evaluation of each of those bids
based on pre-established weighted criteria. In each work category, the low bidder was also
determined to be the best value bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
14 California, as follows that:
15 1. The above recitations are true and correct.
The Mayor of the City of Carlsbad is hereby authorized to execute a contract to
the following best value determined bidder per work category:
- B: West Coast Arborists, in a not to exceed annual amount of $711,900
- C: Terracare Associates, in a not to exceed annual amount of $1,056,640
21 - D, E, & F: PWLCl, in a not to exceed annual amount of $1,357,844.
22 3. Maintenance services associated with work category B will commence forthwith.
4. Maintenance services associated with work categories C, D, E, & F wil
commence on July 22, 2015.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the lA^^ day of July, 2015, by the following vote to wit:
AYES:
NOES:
ABSENT:
Council Members Hall, Blackburn, Schumacher, Wood, Packard.
None.
None.
ATTEST:
BARBARA ENGLESQ^^ City Clerk
(SEAL) s<t?-^SB/ioV