HomeMy WebLinkAbout2015-07-28; City Council; Resolution 2015-20023
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Exhibit 1
1 RESOLUTION NO. 2015-200
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING CONTRACTS WITH RICOH-USA IN THE
AMOUNT OF $2,055,781 FOR MANAGED PRINT SERVICES,
4 INCLUDING REPLACEMENT OF EXISTING CITY PRINTERS
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WHEREAS, the City of Carlsbad has historically owned and operated its own multi-
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y vendor, multi-model fleet of print-related devices; and
8 WHEREAS, the above-mentioned fleet of City-owned devices is substantially past end-
^ of-life and in urgent need of replacement; and
WHEREAS, city staff researched the Managed Print Services market and discovered that
moving to a Managed Print Services model could save the city money and improve employee
productivity; and
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24 WHEREAS, in November of 2014 Information Technology (IT) department staff, along
15 with representatives from various City Departments, developed and published a request for
proposal (RFP) for Managed Print Services; and
WHEREAS, four vendors responded to the RFP and after performing a best value analysis
Ricoh-USA was recommended unanimously to be the vendor to provide Managed Print Services
to the City; and
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21 WHEREAS, the Ricoh-USA Managed Print Services model represents increased service
22 levels for the city and a savings of a minimum of $25,000 annually.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows that:
1. The above recitations are true and correct.
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1 2. The City Council of the City of Carlsbad awards a five-year contract in amount
2 not to exceed $2,055,781.00, to Ricoh-USA for Managed Print Services.
3 3. The Mayor of the City of Carlsbad is authorized to execute the various
4 documents which comprise the contract with Ricoh-USA for Managed Print Services on behalf
5 of the City of Carlsbad.
6 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council of the City
7 of Carlsbad on the 28th day of July, 2015, by the following vote to wit:
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AYES: Council Members Hall, Blackburn, Schumacher, Wood, Packard.
NOES: None.
ABSENT: None.
MATT HALL, Mayor
ATTEST: