HomeMy WebLinkAbout2016-11-08; City Council; Resolution 2016-222Exhibit 1
RESOLUTION NO. 2016-222
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA,APPROVING AN AGREEMENT WITH KTU+A,FOR
PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE
OCEAN STREET BEACH ACCESS IMPROVEMENTS —PROJECT NO. 6057, IN AN
AMOUNT NOT-TO-EXCEED $267,895
WHEREAS,the City Council of the City of Carlsbad, California approved a Capital Improvement
Program Project for the Ocean Street Beach Access Improvements (No. 6057); and
WHEREAS,this project consists of the refurbishment and improvement of seven public beach
accesses along the west side of Ocean Street, from approximately Oak Avenue to Rue Des Chateaux;
and
WHEREAS,the conceptual plans for this project were developed with significant public
notification and input; and
WHEREAS,the Planning Commission subsequently issued a local Coastal Development Permit
on August 17, 2016; and
WHEREAS,staff completed a Request for Qualifications (RFQ)process for professional
landscape architectural design services on this project; and
WHEREAS,the authorized design firm's services will include conceptual plan refinements,
design development, preparation of construction documents, and other services associated with the
bidding and construction phases of each of the beach accesses; and
WHEREAS, six submittals to the RFQ were reviewed by a four member selection committee of
Parks & Recreation staff, using the city's best value evaluation method; and
WHEREAS,staff recommends KTU+A as the firm providing the best value; and
WHEREAS,KTU+A's proposed cost of design services for this project is $243,545, and staff is
recommending the inclusion of a ten percent allowance, or $24,350, for miscellaneous unforeseen
design services; and
WHEREAS,sufficient funds are available for the proposed agreement's total not-to-exceed
amount of $267,895; and
WHEREAS,the project is funded with General Capital Construction/Infrastructure Replacement
Funds.
NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Carlsbad, California,as follows:
1.That the above recitations are true and correct.
2.That the Mayor is authorized and directed to execute the agreement for professional
landscape architectural design services with KTU+A,which is attached hereto as
Attachment "A".
PASSED,APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 8th day of November, 2016, by the following vote, to wit:
AYES:Hall, Wood, Schumacher, Blackburn, Packard.
NOES:None.
ABSENT:None.
//f_J
A'HAL ,Mayor
fit!k_.16 -)
BARBARA ENGLESON, City Clerv.r
(SEAL)
......
a
0 e-
Sri i *
.
•.,-
I I
AGREEMENT FOR PROFESSIONAL LANDSCAPE ARCHITECURAL DESIGN SERVICES
FOR THE OCEAN STREET BEACH ACCESS IMPROVEMENTS PROJECT
KTU+A PLANNING AND LANDSCAPE ARCHITECTURE
THIS AGREEMENT is made and entered into as of the !C}~ day of ~crve...J'vV\. 0~ , 20~ by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and KTU+A Planning and Landscape Architecture, a California corporation,
("Contractor").
RECITALS
A. City requires the professional services of a firm that is experienced in landscape
architectural design.
B. Contractor has the necessary experience in providing professional services and advice
related to landscape architectural design.
C. Contractor has submitted a proposal to City and has affirmed its willingness and ability
to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained
herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the "Services")
that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this
Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan
Southern California Area, and will use reasonable diligence and best judgment while exercising its
professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of three (3) years from the date first above
written.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed two hundred sixty-seven thousand eight hundred ninety-five dollars ($267,895). No other
compensation for the Services will be allowed except for items covered by subsequent amendments
to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has
accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
5.1 Prevailing Wage Rates.
Any construction, alteration, demolition, repair, and maintenance work, including work performed
during design and preconstruction such as inspection and land surveying work, cumulatively
exceeding $1,000 and performed under this Agreement are subject to state prevailing wage laws. The
general prevailing rate of wages, for each craft or type of worker needed to execute the contract, shall
1
Item #1
be those as determined by the Director of Industrial Relations pursuant to the Section 1770, 1773 and
1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the California Labor code, a current
copy of applicable wage rates is on file in the office of the City Engineer. Contractor shall not pay less
than the said specified prevailing rates of wages to all such workers employed by him or her in the
execution of the Agreement. Contractor and any subcontractors shall comply with Section 1776 of the
California Labor Code,which generally requires keeping accurate payroll records,verifying and
certifying payroll records,and making them available for inspection.Contractor shall require any
subcontractors to comply with Section 1776.
6.STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in
pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under
control of City only as to the result to be accomplished, but will consult with City as necessary. The
persons used by Contractor to provide services under this Agreement will not be considered
employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax withholdings
on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any
workers'compensation insurance or unemployment contributions on behalf of Contractor or its
employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax,
retirement contribution,social security,overtime payment,unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or any agent,
employee, or subcontractor of Contractor for work done under this Agreement. At the City's election,
City may deduct the indemnification amount from any balance owing to Contractor.
7.SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.If
Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts
and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed
by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by
Contractor. Nothing contained in this Agreement will create any contractual relationship between any
subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of
this Agreement applicable to Contractor's work unless specifically noted to the contrary in the
subcontract and approved in writing by City.
8.OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9.INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and
volunteers from and against all claims, damages, losses and expenses including attorneys fees arising
out of the performance of the work described herein caused by any negligence, recklessness, or willful
misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes
to or on behalf of an injured employee under the City's self-administered workers' compensation is
included as a loss, expense or cost for the purposes of this section, and that this section will survive
the expiration or early termination of this Agreement.
2
City Attorney Approved Version 4/1/15
10.INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments,
insurance against claims for injuries to persons or damage to property which may arise out of or in
connection with performance of the services by Contractor or Contractor's agents,representatives,
employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and
authorized to do business in the State of California. The insurance carrier is required to have a current
Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's
List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Bests Key Rating Guide of
at least "A:X";OR an alien non-admitted insurer listed by the National Association of Insurance
Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk
Manager or City Manager approves a lower amount. These minimum amounts of coverage will not
constitute any limitations or cap on Contractor's indemnification obligations under this Agreement.
City,its officers,agents and employees make no representation that the limits of the insurance
specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor.
If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such
additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense.The full
limits available to the named insured shall also be available and applicable to the City as an additional
insured.
10.1.1 Commercial General Liability Insurance.$2,000,000 combined single-limit per
occurrence for bodily injury,personal injury and property damage.If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement or
the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for
City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability.Workers'Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor has
no employees and provides, to City's satisfaction,a declaration stating this.
10.1.4 Professional Liability.Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period
of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this
Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability which
shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will
be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions of
it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail
pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
3
City Attorney Approved Version 4/1/15
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages,
then City will have the option to declare Contractor in breach, or may purchase replacement insurance
or pay the premiums that are due on existing policies in order to maintain the required coverages.
Contractor is responsible for any payments made by City to obtain or maintain insurance and City may
collect these payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and
certified copies of any or all required insurance policies and endorsements.
11.BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement,
as may be amended from time-to-time.
12.ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of records and any other
documents created pursuant to this Agreement.Contractor will allow inspection of all work,data,
documents, proceedings, and activities related to the Agreement for a period of three (3) years from
the date of final payment under this Agreement.
13.OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this
Agreement is the property of City.In the event this Agreement is terminated, all work product produced
by Contractor or its agents,employees and subcontractors pursuant to this Agreement will be
delivered at once to City. Contractor will have the right to make one (1) copy of the work product for
Contractor's records.
14.COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor
relinquishes all claims to the copyrights in favor of City.
15.NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City For Contractor
Name Kyle Lancaster Name Michael Singleton
Title Parks Services Manager Title President
Department Parks & Recreation Address 3916 Normal Street
City of Carlsbad San Diego, CA 92103
Address 799 Pine Avenue, Suite 200 Phone No.619-294-4477
Carlsbad, CA 92010 Email mike@ktua.com
Phone No.760-434-2941
Each party will notify the other immediately of any changes of address that would require any notice
or delivery to be directed to another address.
4
City Attorney Approved Version 4/1/15
16.CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code.The Contractor shall report investments
or interests in all four categories.
17.GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance of the
Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances,
and regulations and will be responsible for the compliance of Contractor's services with all applicable
laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and
will comply with those requirements, including, but not limited to, verifying the eligibility for employment
of all agents,employees,subcontractors and consultants whose services are required by this
Agreement.
18.DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local,state and federal laws and regulations prohibiting
discrimination and harassment.
19.DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be
used to resolve any questions of fact or interpretation not otherwise settled by agreement between the
parties. Representatives of Contractor or City will reduce such questions, and their respective views,
to writing. A copy of such documented dispute will be forwarded to both parties involved along with
recommended methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of resolution within ten
(10)business days.If the resolution thus obtained is unsatisfactory to the aggrieved party,a letter
outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts
and solutions recommended by each party and may then opt to direct a solution to the problem.In
such cases, the action of the City Manager will be binding upon the parties involved, although nothing
in this procedure will prohibit the parties from seeking remedies available to them at law.
20.TERMINATION
In the event of the Contractor's failure to prosecute,deliver,or perform the Services,City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination.If City decides to abandon or indefinitely postpone the work or services contemplated by
this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification
of termination, Contractor has five (5) business days to deliver any documents owned by City and all
work in progress to City address contained in this Agreement. City will make a determination of fact
based upon the work product delivered to City and of the percentage of work that Contractor has
performed which is usable and of worth to City in having the Agreement completed. Based upon that
finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30)days written notice to the other party may terminate this
Agreement.In this event and upon request of City, Contractor will assemble the work product and put
it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed
to the termination date;however,the total will not exceed the lump sum fee payable under this
Agreement.City will make the final determination as to the portions of tasks completed and the
compensation to be made.
5
City Attorney Approved Version 4/1 /15
21.COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than
a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor
has not paid or agreed to pay any company or person, other than a bona fide employee,any fee,
commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award or making of this Agreement. For breach or violation of this warranty, City will have
the right to annul this Agreement without liability, or,in its discretion, to deduct from the Agreement
price or consideration,or otherwise recover,the full amount of the fee,commission,percentage,
brokerage fees, gift, or contingent fee.
22.CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be
asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of
litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to
City,it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor
acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies
to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to
a public entity.These provisions include false claims made with deliberate ignorance of the false
information or in reckless disregard of the truth or falsity of information.If City seeks to recover
penalties pursuant to the False Claims Act,it is entitled to recover its litigation costs,including
attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an
administrative debarment proceeding as the result of which Contractor may be prevented to act as a
Contractor on any public work or improvement for a period of up to five (5)years.Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
23.JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or
rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of
San Diego,State of California, and the parties waive all provisions of law providing for a change of
venue in these proceedings to any other county.
24.SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and
their respective successors. Neither this Agreement nor any part of it nor any monies due or to become
due under it may be assigned by Contractor without the prior consent of City,which shall not be
unreasonably withheld.
25.ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it,along with
the purchase order for this Agreement and its provisions,embody the entire Agreement and
understanding between the parties relating to the subject matter of it.In case of conflict, the terms of
the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may
be amended, modified, waived or discharged except in a writing signed by both parties.
I/
/I
6
City Attorney Approved Version 4/1/15
26.AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR CITY OF CARLSBAD, a municipal
corporation of the State of California
By:7?//By:/Jlict.
(sign here)MATT 14'.U
Mayor
I .
j6)41.1 1
-
611611 'irliik6110X((print name/I
ATTEST:
By:
(s's here)BARBARA ENGLESON
`t.City Clerk.).rivNL 1'4 -+Awn.;
p int name/title)pLEittrz t.7 TACHED
P,cAIf required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Group B
Chairman,Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise,the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Assistant City Attorne
7
City Attorney Approved Version 4/1/15
EXHIBIT "A"
SCOPE OF SERVICES
KTU+A Planning and Landscape Architecture (KTU+A) will provide comprehensive construction
documents, assist through the bidding phase and provide construction administration services
for the successful completion of the seven Ocean Street public beach access areas as follows:
TASK 1:CONCEPTUAL PLAN REFINEMENT PHASE
The initial kick-off meeting will include a discussion between the KTU+A team and staff from the
City of Carlsbad (City). The goal of this meeting is to review and establish a clear and concise
direction for this project and validate the project schedule.
The KTU+A team and City staff will visit the site to continue the discussion on the relevant
issues associated with this project. Visiting the site with the entire team will enable us to
observe the specific elements of the site that may be of concern to members of the group.
The KTU+A team will contact or visit the appropriate agencies to obtain relevant and currently
available reference information for the project.This information and documentation may include
improvement plans and general design criteria as needed to establish the base information and
constraints for the project.
Psomas will collect the following plans and reports (prepared by others and provided by the
City, unless otherwise noted):
• Topographic and Survey data within the project area (prepared by Psomas)
• Geotechnical reports and studies
•Utility Record Drawings
The KTU+A team will validate the scope of work as identified in Exhibit A; and identify and
document relevant building codes, laws, permit requirements and requirement changes that
need to be updated in the construction documents. From this research, the one (1) site visit and
four (4) team meetings, we will develop an existing conditions plan that will be factored into the
base plan developed by Psomas.
Specific tasks:
1.1 Kick-off meeting, project review (1 meeting)
1.2 Document relevant building codes, laws, permit requirements
1.3 Initial site visit and analysis
1.4 Base data compilation and base map preparation
1.5 Convert conceptual plan to schematic design
1.6 Validation of scope of work
1.7 Validation of schedule
1.8 Preliminary meetings with city staff (4 meetings)
1.9 Updated opinion of estimated construction costs
1.10 Refine conceptual design presented to City staff
1.11 Project approvals
1.12 Team meetings, agendas, minutes, status reports
1.13 Submittals/team/project management
8
City Attorney Approved Version 4/1/15
Task 1 -Deliverables
• Validated project schedule
• Follow up task recommendations
• Existing conditions analysis
• Base map
• Refined conceptual design
• Updated opinion of probable costs
• Agendas, minutes, status reports
TASK 2: DESIGN DEVELOPMENT PHASE (30%)
This phase will consist of the design development of the approved Schematic Landscape Plans
and will include the refined design development of the Civil Engineering (Psomas), Electrical
Engineering (EDI), Stormwater and Drainage (Psomas), Landscape and Irrigation (KTU+A)
design areas for each beach access point. These preliminary layouts, including proposed
materials / equipment submittals, light fixture cut sheets, layouts, and colors, will be submitted
with outline specifications prepared in summary outline form (Division 16 CSI), design
calculations and a design development opinion of estimated construction cost. This phase
includes photo boards of plant materials, irrigation equipment, special landscape details, and
sections or elevations to assist in describing the approved design areas as required. KTU+A will
maintain close coordination with the design team and the City to resolve questions and key
issues so that the project can proceed as scheduled. This task also includes in-house team
management and administration.
The geotechnical services provided by NOVA in this task include:
Field Exploration
• Utility Clearance -Contact underground service alert (USA) and to determine the presence of
utility lines at the proposed test pit locations.
• Exploratory Test Pits -Excavate, log, and sample three (8) exploratory test pits. Test pits will
extend up to approximate depths of 4 feet, or to refusal if shallower. Backfill test pits in
accordance with Environmental Health Department requirements.
• Laboratory Testing -Perform laboratory testing of both bulk and relatively undisturbed
samples of onsite materials. Testing would include sieve analysis,r-values, max density's
soluble sulfate and chloride concentrations, pH and resistivity.
Analyses
• Prepare a geotechnical/geologic map of the site depicting the locations of the exploratory test
pits, and geologic contacts.
• Evaluate seismic hazards including dynamic settlement.
Reporting
Prepare a preliminary geotechnical investigation report to summarize our findings of the existing
geotechnical site conditions. Provide foundation recommendations for proposed masonry site
walls. Provide grading and pavement recommendations for ADA ramps and paver sections.
Specific tasks:
2.1 Design team meetings (3)
2.2 Base map updates
2.3 Demolition plans and notes
2.4 Grading, drainage, hydrology plans/details & notes
2.5 Horizontal control plans (Civil)
9
City Attorney Approved Version 4/1/15
2.6 SWMP/SWPPP plans/details & notes
2.7 Technical reports (water quality, drainage, hydrology, geotech)
2.8 Lighting/electrical plans/details & notes
2.9 Landscape construction layout plans
2.10 Landscape hardscape and finish plans
2.11 Construction materials and finish schedule
2.12 Landscape construction details
2.13 Landscape planting plans
2.14 Landscape planting legend and notes
2.15 Landscape irrigation plans
2.16 Landscape irrigation legend and notes
2.17 Outline specifications (Division 16 CSI)
2.18 ADA analysis
2.19 Design development opinion of construction costs
2.20 Project schedule update
2.21 30%: QA/QC review and drawing audit
2.22 City review meeting (1)
2.23 Address/respond to comments
2.24 Agendas, minutes, status reports
2.25 Submittals/project/team management
Task 2 -Deliverables
• Design Development Drawings
• Civil Engineering (Psomas)-Demolition plans and notes.
• Civil Engineering (Psomas)-Grading, drainage, horizontal control, hydrology, plans,
details and notes.
• Civil Engineering (Psomas)-Stormwater and drainage plans, details and notes.
•Electrical Engineering (EDI) Plans, details and notes.
• Landscape Architecture (KTU+A) Preliminary construction, irrigation and planting plans,
details and notes.
• Technical reports (water quality, drainage, hydrology, geotech).
• Outline specifications based upon the 16 division, CSI format.
• ADA Analysis (Based upon CALTRANS design information bulletin number 82-05).
• Design development opinion of estimated construction costs.
• Project schedule update.
• 30%: QA/QC review and team drawing audit.
• Agendas, minutes, status reports and address/respond to comments.
TASK 3: CONSTRUCTION DOCUMENT PHASE (80 —100%)
The KTU+A team will prepare a landscape construction document package with specifications,
calculations, updated geotechnical reports, Stormwater Management Plan, and SWPPP in hard
copy form for review and coordination as requested. An opinion of estimated construction cost
will be provided at 80% and 100% stages. All work will be coordinated with the design team and
prepared using AutoCAD.
Specific tasks:
3.1 Design team meetings (3)
3.2 Address QAQC & City Comments/Corrections
3.3 Demolition plans and notes
3.4 Grading, drainage, hydrology plans/details & notes
3.5 Horizontal control plans (Civil)
10
City Attorney Approved Version 4/1 /15
3.6 SWMP/SWPPP plans/details & notes
3.7 Technical reports (water quality, drainage, hydrology, geotech)
3.8 Lighting/electrical plans/details & notes
3.9 Landscape construction plans
3.10 Landscape construction materials and finish schedule
3.11 Landscape construction details
3.12 Landscape planting plans
3.13 Landscape planting legend and notes
3.14 Landscape irrigation plans
3.15 Landscape irrigation legend and notes
3.16 Landscape irrigation calculations (MAWA & ETWU)
3.17 Specifications (Division 16 CSI)
3.18 Supplemental provisions manual
3.19 Final design calculations
3.20 80% & 100%: Opinion of estimated construction cost
3.21 80% & 100%: Project schedule
3.22 80% & 100%: QA/QC Review
3.23 80% & 100%: City Review Meetings (2)
3.24 100%: Parks & Recreation Meeting (1)
3.25 100%: Planning Commission Meeting (1)
3.26 100%: City Council Meeting (1)
3.27 80% & 100%: QA/QC team drawing audits
3.28 Agendas, minutes, status reports
3.29 Submittals/project/team management
Existing Conditions Plans
Psomas will prepare a site survey showing existing improvements.
Site Demolition Plan
KTU+A and Psomas will locate elements to remove, protect in place or relocate.
Paving, Grading and Drainage Plans
Psomas will provide finish grades, paving type and location; and surface utility features.
Horizontal Control Plans
Psomas will locate new site improvements within project limits, including curb, sidewalks, stairs
and walls. KTU+A will dimension all other aesthetic and auxiliary improvements such as
enhanced paving details etc.
Site Utilities Plan
Psomas will located sanitary sewer and domestic water (for drinking fountains and foot wash
station) storm drain and underground BMPs to serve the project.
Erosion Control Plans
Psomas will identify temporary Best Management Practices during construction to support the
SWPPP.
On-site Hydrology Study and Storm Water Management Plan
Based on the construction documents-level grading and drainage plan, Psomas will provide an
on-site hydrology study to calculate the runoff (run-on to the project site)in support of the
development of the site.This study will be for flows within the project limits only.No off-site, or
11
City Attorney Approved Version 4/1/15
CEQA level analysis is included.
Psomas will prepare a Storm Water Management Plan (SWMP) and Report for the project site
in conformance with the SWRCB and City requirements for MS4 permit compliance.The plan
and report will identify long-term post-construction Best Management Practices (BMPs) for
managing storm water on the project site, and will incorporate required structural and non-
structural BMPs.
KTU+A or the City will provide the required information to prepare the design. Based on the
conceptual plans, Draft Storm Water Quality Management Plan, and project vicinity to the ocean
and presumably groundwater,it is assumed that the storm water treatment system will not
involve infiltration and therefore will not require infiltration testing by NOVA (geotechnical
engineer).
Electrical/Lighting Plans
EDI will provide electrical construction documents for a new electric service and lighting per the
City for the following scope areas:
• Pedestrian Walkways and Security
• Power for Lighting Controller and Irrigation Controller (if required)
Landscape Construction Plans and Materials and Finish Schedule
This plan will specifically call out all landscape site improvements and identify their materials,
colors, finishes and will include construction details and specifications required to install the
work.
Landscape Construction Details
Details include hardscape (seating nodes, paving, steps, ramps, and railings), site-furnishings
(trash receptacles, signage, drinking fountains, bike racks, and benches). Manufactured items
may be utilized. All structural plans will be included with details.
Lighting/Electrical Plans
EDI will provide electrical construction documents for a new electric service and lighting per the
City for the following scope areas:
• Pedestrian Walkways and Security
•Power to Prefabricated Maintenance Building
•Illumination for monument signage
• Power for Controller and Pump (if required)
Landscape Irrigation Plans and Details
The irrigation plan will diagrammatically lay out landscape irrigation piping, valves, control
equipment, sprinkler heads and related irrigation equipment for the irrigation of planting areas,
at 20' scale, specifically calling out all pipe and equipment sizing and types; and will include
details required to install the irrigation system. A California Water Efficient Landscape
Worksheet will be provided inclusive of the Hydrozone information table and Water budget
calculations (MAWA, ETWU) as required by the City.
Landscape Planting Plans and Details
This plan will graphically locate and identify planting materials at 20' scale, including specific
quantities, sizes and varieties, and will include details and a planting legend to install the plant
materials.
12
City Attorney Approved Version 4/1/15
Supplemental Provisions Manual / Team Specifications
The Supplemental Provisions Manual will include all instructions to bidders, bidding forms,
general conditions, supplementary special conditions, team specifications (Division 16 CSI
format) for the project. The manual will provide detailed technical information pertaining to
administration of the contract for construction, materials and equipment to be furnished,
acceptable manufacturers, and requirements for executing the work. The City's standard
language and Construction Standards will be incorporated into the manual.
Stormwater Management Plan (SWMP) and Stormwater Pollution Prevention Plan (SWPPP)
These plans will be electronically prepared on the proposed site improvements by Psomas for
applicable agencies review.
Final Design Calculations
Final design calculation will be prepared and submitted with final plans and specifications for
review and approval by governing agencies having jurisdiction over the project.
Hydrology/drainage calculations, electrical (Title 24 Energy Compliance), and ADA compliance
will be completed during this phase.
Structural Plans
Hope-Amundson will prepare design development documents in sufficient detail to establish the
basic systems including foundation plan, framing plans and typical details. The structural plans
will include drawings, calculations and specifications. Hope-Amundson will also coordinate with
NOVA to establish the testing and inspection requirements.
Opinion of Estimated Construction Cost
At 80% competition of the construction documents,a revised opinion of estimated construction
cost will be prepared by Turbo CM to address any refinement or modification occurring during
the preparation of the construction documents. The cost opinion will be prepared utilizing
specific area and quantity take-offs applied to labor and materials cost, and will include
allowance for general conditions, contractor's profit and overhead, City costs and contingencies.
Long Term Maintenance Manual and Costs
KTU+A will identify a regular and long term maintenance schedule for the beach access points,
particularly as it relates to the site amenities. Maintenance and life cycle costs will be identified.
Final Plan Check/Permit Processing
KTU+A will submit all final plans, specifications, and supporting calculations to the City. Final
construction documents will be revised and amended to incorporate all plan check
requirements, address all comments and necessary revisions, and obtain permit.It is
anticipated that all related permit fees will be paid by the City. Once this is completed, the final
construction documents will be ready for competitive bidding. All comments and issues
regarding the reviewer's comments will be resolved.
Five (5) meetings have been estimated for budgeting purposes.
Task 3 -Deliverables
• Construction Drawings
• Demolition plans
• Civil Engineering -Grading, drainage, horizontal control, hydrology, plans, details and notes.
• Civil Engineering -Stormwater and Drainage Plans (SWMP, SWPPP)
• Electrical Engineering plans, details and notes
• Landscape Architecture Construction, Irrigation and Planting plans, details and notes.
13
City Attorney Approved Version 4/1/15
• Supplemental Provisions Manual
• Technical reports and final calculations (water quality, drainage, hydrology, Geotech)
• Outline Specifications based upon the 16 division, CSI format
• ADA compliance: Final Calculations
• Opinion of Estimated Construction Costs
• Project Schedule
• 80%& 100%: QA/QC team drawing audits
• Agendas, minutes, status reports
•Public presentation materials
•Reports and address/respond to comments
TASK 4: BIDDING PHASE
KTU+A will provide administrative support services to assist the City in obtaining competitive
bids. KTU+A will attend the pre-bid meeting and respond to questions, conflicts, make
clarifications, answer RFIs (Requests for Information), advise on qualified contractors, and be
available to comment on bid analysis in our area of expertise. This task includes the preparation
of bid documents as required.
4.1 Pre-bid meeting: Prospective Contractors (1)
4.2 Pre-bid RFIs/clarifications/addendas
4.3 Reports/project/team management
TASK 5: CONSTRUCTION ADMINISTRATION AND MANAGEMENT PHASE
KTU+A and appropriate team members will review project submittals, RFIs, review contractor
and shop drawing submittals, attend job site meetings, and provide field clarification in their
areas of expertise. The team will provide site observation visits, field review reports for their
portion of the site construction, and will attend site meetings relative to their area of expertise,
during the period when their area of construction is actively being installed (approximately10
meetings). KTU+A will attend one (1) pre-maintenance and two (2) final walk-throughs.
5.1 Pre-construction meeting
5.2 Weekly construction progress meetings (10)
5.3 RFIs/review contractor and shop drawing submittals
5.4 Field review reports (10)
5.5 Pre-maintenance walk-through and report
5.6 Pre-final walk-through and report
5.7 Final walk-through (project close out) and report
5.8 Review contractor as-builts/prepare record drawings
5.9 Project management
14
City Attorney Approved Version 4/1/15
HOURLY RATES, SUPPORT COSTS AND SUBCONSULTANT COSTS
Senior Principal $175.00
Principal $165.00 Miscellaneous Reimbursable CostsSenior Associate II $155.00
Senior Associate I $145.00 •Reproduction, blueprinting, long
Associate II $135.00 distance telephone calls, travel
Associate I $125.00 outside of San Diego County, soil
Senior Designer/Senior Planner/GIS Analyst $115.00 testing and other non-labor direct
Designer/Planner $105.00 costs are billed at cost plus 15%. AnAdministration$80.00 allowance of $7,000 has been
Psomas included for as needed reimbursable
Principal Engineer $185.00 -$230.00 costs.
Project Manager $170.00 -$190.00
Project Engineer $140.00 -$170.00
Lead CAD Designer/Professional Engineer $120.00 -$140.00 •Hourly rates include provisions for
CAD Designer/Civil Engineering Designer.... $95.00 -$120.00 normal overhead costs including
Civil Engineer $95.00 -$120.00 fringe benefits, office rental, utilities,
Staff Engineer $90.00 -$110.00 insurance, clerical services and
Project Assistant/Intern $65.00 -$90.00 equipment.
NOVA Services
Principal Engineer / Geologist $165.00 Subconsultant Costs
Senior Engineer/Geologist $145.00 All sub-consultant costs have beenStaff Engineer / Geologist $125.00 included in the fixed fee and feeCAD$95.00 breakdown sections of this submittal.Administration $65.00
Hope Amundson
Principal $250.00 Allowance
Senior Project Manager $180.00 An allowance of $24,350 for unforeseenProject Manager $160.00 services as needed to complete theProject Engineer $130.00 design services and bid contractDesigner$110.00 documents.Senior BIM/CAD Technician $115.00
BIM/CAD Technician $95.00
Administration $75.00
Electrical Design, Inc.
Principal $165.00
Project Engineer $135.00
Designer $95.00
Drafter $75.00
Turbo CM
Principal Cost Estimator $150.00
15
City Attorney Approved Version 4/1/15
FEE BREAKDOWN
Senior SeniorPrincipalAssociate/Associate Designer Designer Clerical KTU+A
Irrigation TOTAL
$175 $145 $125 $115 $105 $85
Task 1 -Conceptual Plan
Refinement Phase
1.1 Kick-off meeting, project review 2 2 $640
Document relevant building codes,1.2 3 3 $780laws, permit req
1.3 Initial site visit and analysis 7 7 $1,820
Base data compilation and base1.4 1 4 $585map prep (x 7)
Convert conceptual plan to1.5 1 4 4 12 $2,635schematic design
1.6 Validation of scope of work 1
-$145
1.7 Validation of schedule 1 $145
Preliminary meetings with city staff 21.8 8 6 $2,260(4 meetings)
1.9 Updated opinion of probable costs 2 $250
Refine conceptual design1.10 6 6 $1,620presented to city staff
1.11 Project approvals 2 $250
Team meetings, agendas, minutes,1.12 3 $375status reports
Submittals/project/team1.13 4 8 3 2 $2,465management
Hours Summary 9 40 27 28 0 0
Cost Subtotal $1,575 $5,800 $3,375 $3,220 $0 $0 $13,970
Task 1 KTU+A Labor Cost $13,970
Task 1 -Subconsultants
Psomas $7,060
EDI $3,200
Hope-Amundson $1,570
NOVA Services $1,660
Turbo CM $600
Task 1 Subconsultant Labor Cost $14,090
Task 1 KTU+A and Subconsultant Labor Cost $28,060
16
City Attorney Approved Version 4/1 /15
Senior SeniorPrincipalAssociate/Associate Designer Designer Clerical KTU+A
Irrigation TOTAL
$175 $145 $125 $115 $105 $85
Task 2 -Design Development Phase +
(30%L
2.1 Design team meetings (3)3 3 $810
2.2 Base map updates (x 7)1 6 $815
2.3 Demolition plans and notes 2 12 $1,630
Grading, drainage, hydrology2.4 1 2 $355plans/details & notes
2.5 Horizontal control plans (Civil)1 1 $240
SWMP/SWPPP plans/details &2.6 1 1 $240notes
Technical reports (water quality,2.7 1 1 $240drainage, hydrology, Geotech)
Lighting/electrical plans/details &2.8 1 -$125notes
Landscape construction layout2.9 1 6 15 $2,620plans
Landscape hardscape and finish2.10 1 6 15 $2,620plans
Construction materials and finishZ11 3 9 $1,410schedule
2.12 Landscape construction details 1 6 14 $2,505
2.13 Landscape planting plans 4 14 $2,110
Landscape planting legend and2.14 1 4 $585notes
2.15 Landscape irrigation plans 7 14 $2,625
Landscape irrigation legend and2.16 2 6 $980notes
Outline specifications (Division 16217 1 2 $395CSI)
2.18 ADA analysis 2 $250
Design development opinion of2.19 2 $250construction costs
2.20 Project schedule update 1 $125.
30%: QA/QC review and drawing2.21 2 2 $640audit
2.22 City review meeting (1)2 2 $540
2.23 Address/respond to comments 2 $250
2.24 Agendas, minutes, status reports 3 1 $460
Submittals/project/team2.25 4 12 8 4 $3,900management
Hours Summary 6 32 59 118 0 1
Cost Subtotal $1,050 $4,640 $7,375 $13,570 $0 $85 $26,720
Task 2 KTU+A Labor Cost $26,720
,
17
City Attorney Approved Version 4/1/15
Task 2 -Subconsultants
Psomas $19,160
EDI $3,850
Hope-Amundson $3,360
NOVA Services $4,325
Turbo CM $4,500
Task 2 Subconsultant Labor Cost $35,195
Task 2 KTU+A and Subconsultant Labor Cost $61,915
Senior SeniorPrincipalAssociate/Associate Designer Designer Clerical KTU+A
Irrigation TOTAL
$175 $145 $125 $115 $105 $85
Task 3 -Construction Documents
(80% and 100%)
3.1 Design team meetings (3)3 3 $810
Address QAQC & City3.2 2 4 $710Comments/Corrections
3.3 Demolition plans and notes 2 18 $2,320
Grading, drainage, hydrology3.4 2 2 $480plans/details & notes
3.5 Horizontal control plans (Civil)1 2 $355
SWMP/SWPPP plans/details &3.6 1 2 $355notes
Technical reports (water quality,3.7 1 2 $355drainage, hydrology, Geotech)
Lighting/electrical plans/details &3.8 6 21 21 $5,370notes
3.9 Landscape construction plans 6 21 21 $5,370
Landscape construction materials3.10 1 6 12 •$2,275and finish schedule
3.11 Landscape construction details 1 6 28 28 $7,055
3.12 Landscape planting plans 4 21 $2,915
Landscape planting legend and3.13 2 6 $940notes
3.14 Landscape irrigation plans 7 28 $4,235
Landscape irrigation legend and3.15 2 7 $1,095notes
Landscape irrigation calculations116 2 6 $980(MAWA & ETWU)
3.17 Specifications (Division 16 CSI)2 10 $1,400
3.18 Supplemental provisions manual 5 12 $2,005
3.19 Final design calculations 2 2 $540
80% & 100%: Opinion of est.3.20 3 $375construction cost
3.21 80% & 100%: Project schedule 4 $500
3.21 80% & 100%: QA/QC Review 10 6 4 $3,120
80% & 100%: City Review122 6 $870Meetings (2)
3.23 100%: Parks/Rec Meeting (1)3 $435
18
City Attorney Approved Version 4/1 /15
Senior Senior KTU+APrincipalAssociate/Associate Designer ClericalDesigner TOTALIrrigation
3.24 1000/0:Planning Commission 3 $435Meeting (1)
3.25 100%: City Council Meeting (1)3 $435
3.26 80%/100% QA/QC drawing audits 1 1 6 9 $2,105
3.27 Agendas, minutes, status reports 5 $625
Submittals/project/team3.28 8 16 8 6 $5,410management
Hours Summary 19 56 81 217 70 0
Cost Subtotal $3,325 $8,120 $10,125 $24,955 $7,350 $0 $53,875
Task 3 -Construction Documents (80% and 100%)$53,875
Task 3 -Subconsultants
Psomas $28,430
EDI $8,850
Hope-Amundson $3,345
NOVA Services $2,700
Turbo CM $9,000
Task 3 Subconsultant Labor Cost $52,325
Task 3 KTU+A and Subconsultant Labor Cost $106,200
Task 4 -Bidding Phase
Pre-bid meeting: Prospective4.1 4 $500Contractors (1)
Pre-bid42 12 $1,500RFIs/clarifications/addendas
4.3 Reports/project/team management 1 2 8 $1,465
Hours Summary 1 2 24 0 0 0
Cost Subtotal $175 $290 $3,000 $0 $0 $0 $3,465
Task 4 -Bidding Phase $3,465
Task 4 -Subconsultants
Psomas $3,115
EDI $810
Hope-Amundson $320
NOVA Services $270
Turbo CM $900
Task 4 Subconsultant Labor Cost $5,415
Task 4 KTU+A and Subconsultant Labor Cost $8,880
19
City Attorney Approved Version 4/1/15
Senior Senior KTU+APrincipalAssociate!Associate Designer Designer Clerical TOTALIrrigation
Task 5 -Construction Admin and
Management Phase
5.1 Pre-construction meeting 4 $500
Weekly construction progress5.2 28 $3,500meetings (101 __
RFIs/review contractor and shop5.3 6 6 6 $2,310drawing submittals
5.4 Field review reports (10)7 7 $1,470
Pre-maintenance walk-through and5.5 8 8 1 $2,245report
5.6 Pre-final walk-through and report 7 7 1 $1,975
Final walk-through (project close5.7 6 6 1 $1,705out) and report
Review contractor as-5.8 2 2 16 $2,380builts/prepare record drawings
5.9 Project management 2 4 8 2 $2,160
Hours Summary 2 33 76 24 0 10
Cost Subtotal $350 $4,785 $9,500 $2,760 $0 $850 $18,245
Task 5 -Construction Administration and Management Phase $18,245
Task 5 -Subconsultants
Psomas $9,270
EDI $2,695
Hope-Amundson $1,010
NOVA Services $270
Task 5 Subconsultant Labor Cost $13,245
Task 5 KTU+A and Subconsultant Labor Cost $31,490
Total Cost
KTU+A Total Hours 37 163 267 387 70 11
KTU+A Cost Subtotal $6,475 $23,635 $33,375 $44,505 $7,350 $935 $116,275
Subconsultants
Psomas $67,035
EDI $19,405
Hope-Amundson $9,605
NOVA Services $9,225
Turbo CM $15,000
Subconsultant Cost Subtotal $120,270
Miscellaneous
Reimbursables $7,000
As Needed Allowance $24,350
Miscellaneous Cost Subtotal $31,350
Total Cost 267,895
20
City Attorney Approved Version 4/1/15
California All-Purpose Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document, to which this certificate is attached, and not the truthfulness,
accuracy, or validity ofthat document
State of California
County of San Diego
On or +.20t ,20 no ,before me, Elyce Marie Martinez, Notary Public,
personally appeared Solo orti‘co L.. ccv c4 14_S ••••sve I-on •
Name(s)ofSigner(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
0/are subscribed to the within instrument and acknowledged to me that hetthey
executed the same in hiskrer/their authorized capacity (ies) and that by his/ler/their
signature(s) on the instrument the person(s) or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct
OFR CIAL LWITNESS my hand and official seal.tfilt.;.0•;\\kik.c;;;-.
SEA
0:2:‘;';,`;I.07•,NA
MLitt .t71471/izaa
Signature ofNoe;.4frcS.MY COlvifa.EXP.OCT 26. 2016
OPTIONAL
Description of Attached Document
Title or Type of Document Act 1"-eet"e•--1-Quv-Cetsi-ructt cise&-u2-+-e v3-4ctf etar go-%Ct-ecr Clec•a,
Document Date:L 011-0.1 a01 L.Number of Pages (including this one)
Additional Information iNccesr —ants ?Lisle C1-7 Plafroas ita.U itCale tect.:je ctwe
Capacity(ies) Claimed by Signer
Right Thumbprint of
Individual Signer I
Corporate Officer-Title(s)
Partner:Limited General
El Attorney-in-Fact
O Trustee
O Guardian or Conservator
0 Other Right Thumbprint of
Signer 2
Signer is representing: