HomeMy WebLinkAbout2017-03-28; City Council; Resolution 2017-047RESOLUTION NO. 2017-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES
AGREEMENT WITH KIM LEY-HORN AND ASSOCIATES, INC., FOR AN AMOUNT
NOT TO EXCEED $130,300 FOR A TROLLEY FEASIBILITY STUDY.
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary
and in the public interest to evaluate a trolley service in the coastal corridor to increase mobility choices
as defined in the Coastal Mobility Readiness Plan; and
WHEREAS, the Department of Public Works solicited Requests for Proposals (RFPs) from
consulting firms and received a total of three RFPs for professional services for a Trolley Feasibility
Study; and
WHEREAS, subsequent to a review of the RFPs, staff selected Kim ley-Horn and Associates, Inc.,
as the most qualified consultant for the project; and
WHEREAS, staff and Kim ley-Horn and Associates, Inc., have negotiated the scope of work and
fee not to exceed $130,300 to provide a feasibility study for trolley services; and
WHEREAS, funding for said project has previously 'been appropriated during the fiscal year
2016-17 Operating Budget and acceptance of the CALTRANS Sustainable Transportation Planning
Grant; and
WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary and
in the public interest to enter into a Professional Services Agreement with Kimley-Horn and Associates,
Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the Mayor is authorized and directed to execute the Professional Services
Agreement with Kim ley-Horn and Associates, Inc., in an amount not to exceed $130,300
for a Trolley Feasibility Study, attached hereto as Attachment A.
EXHIBIT 1
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 28th day of March, 2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Halt K. Blackburn, M. Schumacher, M. Packard.
C. Schumacher.
None.
{SEAL)
AGREEMENT FOR SUSTAINABLE MOBILITY PLAN
TROLLEY PROGRAM FEASIBILITY STUDY
KIMLEY-HORN AND ASSOCIATES, INC.
0 ,f ' . '\""' /77·--r.":~ . ,, ,;·,··y 1-~
TRAN1519
THIS AGREEMENT is made and entered into as of the zqtVl day of M:avxAr\ , 2017, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"}, and KIMLEY-HORN AND ASSOCIATES, INC., a North Carolina corporation,
("Contractor").
RECITALS
A. City requires the professional services of a consultant that is experienced in trolley
feasibility study.
B. Contractor has the necessary experience in providing professional services and
advice related to trolley feasibility study.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one (1) year from the date first above
written.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will not
exceed one hundred thirty thousand three hundred dollars ($130,300). No other compensation
for the Services will be allowed.
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
City Attorney Approved Version 4/1/15
TRAN1519
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorney's
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an· alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
City Attorney Approved Version 4/1/15
2
TRAN1519
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
1 0.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
1 0.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
1 0.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
1 0.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
1 0.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
1 0.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
1 0.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
City Attorney Approved Version 411115
3
TRAN1519
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Lolly Sangster
Title Program Manager
Department Public Works
City of Carlsbad
Address 1635 Faraday Ave
Carlsbad, CA 92008
Phone No. 760-602-2772
For Contractor
Name Matthew Horton
Title Project Manager
Address 401 B Street, Buite 600
San Diego, CA 92101
Phone No. 619-234-9411
Email matt. horton@kim ley-horn. com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
City Attorney Approved Version 4/1115
4
TRAN1519
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten ( 1 0) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
City Attorney Approved Version 4/1/15
5
TRAN1519
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
Ill
Ill
Ill
Ill
Ill
Ill
Ill
City Attorney Approved Version 4/1115
6
TRAN1519
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
KIMLEY-HORN AND ASSOCIATES,
INC., a North Carolina corporation
CITY OF CARLSBAD, a municipal
corporation of the State of California
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group 8
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:___,(.~~=::...::;..· ~~==-:~
Deputy City Attorney
City Attorney Approved Version 4/1/15
7
A notary public or other officer completing this
certificate verifies only the identity of the
individual who signed the document, to which this
certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
ACKNOWLEDGMENT
~~~~~f 0~alifornia Ja rl Dfe~ 0
On Jtl m.w rcl 2S I d-DI i before me, Jesw:a Jo hn..!Or;,/Vo-kl?j 01 b II(,
(insert name and title of the officer)
personally appeareJftmiftr~rr ,Vtve Prestdent Peter ofer Assls rt Cte~N
who proved to me on the basis of satisfactory evidence to beth per§onjs) whose name(s) · are J su~scribed to the within instrument and acknowledged to me that~_s.t(e/they executed the same in
~sVr/their authorized capacity(ies}, and that b~.Pef/their signature(s) on the instrument the
person(s}, or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signaturr}!tuJ~ (Seal)
SCOPE OF VVORK (For Exhibit A)
A. Project Background
One of the recommendations from the Carlsbad Coastal Mobility Readiness Plan, developed January 2016, was
to consider trolley services as a mobility option designed to enhance and reinforce the SANDAG model for
mobility hubs. The Trolley Feasibility Study will help our stakeholders and constituents understand the
infrastructure, timing, budget, scope, supply and demand, and funding needed to establish a sustainable trolley
system in Carlsbad along the coastal corridor connecting the community to amenities, services, and destinations.
B. Scope of Work
Task 1.0-Community Outreach
Task 1.1: Meetings
The Consultant will work with the Client to form three project groups to assist in the development of the project.
The proposed committees, their role in the project, and potential members are detailed below:
Project Development Team (PDT)-The PDT will influence the day-to-day development of the project. Members
will assist in regular decision-making and will be engaged the most frequently of the proposed committees.
Members would include the Consultant and City Staff. It is assumed there will be nine (9) stand-alone PDT
meetings.
Technical Advisory Committee (TAC)-The TAC will influence the project at intermediate milestones. Members
will assist with technically guiding the project when additional stakeholders are necessary besides the PDT.
Members would include PDT members, North County Transit District, Traffic Safety Commission, Carlsbad
Village Association, and Tourism BID. It is assumed there will be four (4) joint PDT/TAC meetings.
Steering Committee (SC)-The SC will influence the project at major milestones. Members will assist in high-level
decision making when a broad group of stakeholders is necessary. Members would include the PDT and TAC as
well as hotels, major employers, Legoland, Coastal Commission staff, SANDAG staff, Carlsbad Chamber of
Commerce. It is assumed there will be four (3) joint PDT/TAC/SC meetings.
Meetings or teleconference calls will be held every first and third week of the month with the Project Development
Team. At milestones and decision points during the project, these meetings will be replaced with meetings with
the TAC and SC.
Task 1.2: Public Involvement Plan
The Consultant will develop a Public Involvement Plan (PIP) to outline how and when key stakeholders and the
general community will be involved through the development of the trolley feasibility study. Key components of the
PIP include:
Layperson's project description
Project goals
Identifying key stakeholders
Methods for engaging stakeholders
Communications protocol
Communication goal(s)
Communication objectives
Survey strategy
Stakeholder engagement
Scope of public input: Areas we're asking for public input as well as decisions that have already been
made and where we won't ask for input
Tactics that best support goals (along with who is responsible for what)
Task 1.3: Stakeholder Engagement
The Consultant shall organize stakeholder engagement activities to solicit input from the public at major
milestones in the development of the project. Proposed timing and format of the activities is listed below.
Visioning Workshop -The Consultant will hold a visioning workshop with key technical members of the Kimley-
Horn team along with the PDT, TAC, SC, and elected officials. The intent of this session is to set the basis for all
future components of the feasibility study. Kim ley-Horn will present the findings of the existing conditions and plan
review as a baseline for discussion. The Consultant will then give meeting attendees the opportunity to articulate
their vision for the trolley service, such as: how it should operate; what it should look like, and; who and what it
should serve. The workshop will allow attendees a forum to define what will make a successful project, what are
constrains as the project develops, and what level of commitment to participation is appropriate for stakeholders
during the study and into the future. It is assumed the task will require 70 hours of effort.
Stakeholder Interviews (Optional Task A) -The Consultant will hold five (5) one hour interviews with stakeholders
identified with the Client. Questions and topics will provide stakeholders an opportunity for more comprehensive
input on project issues. Activities may include activity center identification, highlighting barriers to implementation,
and preference of mode and service types. Input gathered from the stakeholder interviews will be used to inform
the development of a universe of alternatives. It is assumed the task will require 60 hours of effort.
Intercept Survey (Optional Task B)-The Consultant will employ a public involvement survey to further assist the
team in developing a trolley element that is responsive to the stated preferences and needs of visitors,
commuters, and residents alike. The Consultant will set up mobile intercept surveys at key activity points in
Carlsbad (LEGOLAND®, Amtrak/Coaster station, the Village, beach parking lot) to develop an understanding of
travel patterns and desires for a new transportation option. By administering surveys in the field, we will gather
input from stakeholders who would potentially use a trolley service, but whose input we would be less likely to
obtain through traditional outreach methods. Responses and input will be summarized and incorporated into the
project. It is assumed the task will require 90 hours of effort.
Online Survey (Optional Task C)-The Consultant will develop content for an online survey to engage the public
in the development of goals and objectives and introduce the alternatives that emerge from the initial screening
process using the Survey Monkey platform. This will be an opportunity for the community to weigh in on the
technical measures that will be used to score each alternative relative to one another This survey will be
distributed by the City using City email lists. Members of the PDT, TAC, and SC will also distribute the survey
using relevant contact lists. Responses and input gathered from the survey will be summarized in a working paper
and incorporated into the project. Input will be considered in preparing the final project goals and objectives. It is
assumed the task will require 55 hours of effort.
Open House (Optional Task D)-The open house will be used to present the results of the alternative evaluation
scoring process. This will allow community members to compare the strengths and weaknesses of each
alternative and consider which alternative should be advanced for further analysis for implementation. The date
and location of the open house will be decided in coordination with the Client. It is assumed that the Client will
arrange the venue and send notices for each open house event. It is assumed the task will require 65 hours of
effort.
Deliverables:
Agendas and meeting summaries
Draft and Final Public Involvement Plan
Summary of stakeholder engagement activity
Scope of Work
Task 2.0 -Purpose and Need
Task 2.1: Document and Policy Review
The Consultant will review the following documents to ensure a context-sensitive trolley route for the Client.
• Coastal Corridor Plan
• Village and Barrio Plans
• General Plan
Task 2.2: Best Practices
The Consultant will complete a review of best practices in local trolley/circulator service. Attention will be paid to
cities similar in size and visitor profiles as Carlsbad. Research will entail web research and may also include
phone interviews with key city staff and operators to develop a more thorough understanding of the nuances
associated with providing trolley service. Any findings related to Branding and Marketing will be considered in task
4.4. Findings will be recorded in a Best Practices Memorandum.
Task 2.3: Alternative Identification
The Consultant will combine the "purpose" developed through the open house and stakeholder roundtable
process with the "need" identified through the findings of the Carlsbad Transit Blueprint and the public survey
process to identify the trolley alternatives that fit within the bounds identified up to this point. The team will
develop a universe of alternatives. The alternatives will be presented in a Universe of Alternatives Map.
Task 2.4: Initial Screening
The Consultant will screen the identified alternatives from task 2.3 for conformance with the purpose and need
statement as defined for the study. The Consultant will assess each alternative proposed and determine which
are most likely to be feasible according to a set of criteria developed with the Client to best match priorities.
Criteria are likely to include cost effectiveness, ridership implications, economic impact, feasibility of
implementation, and the ability for the proposed alternative to quickly scale based upon demand. The goal of the
screening is to determine the most promising alternatives to carry through the following phases of the feasibility
study.
Deliverables:
• Draft and final Existing Conditions Memorandum
• Draft and final Best Practices Memorandum
• Universe of Alternatives Map
• Draft and final Initial Screening Document
Scope of Work
Task 3.0 -Alternatives Analysis
Task 3.1: Goals and Objectives
The Consultant will develop goals and objectives through obtaining input from the stakeholder outreach process,
engaging with policy-makers, and coordinating with the project development team. Fostering agreement on the
goals and objectives of the feasibility study will enhance community buy-in for the technical findings of the
alternatives evaluations.
Goals should be aspirational in nature and reflect the values of the community. Several possible goals may
include:
Enhance the mobility of residents, commuters, and visitors
Cost-effective service delivery
Increase access to community assets
Provide economic opportunities for residents and businesses
Offer an enjoyable mobility experience
Relieve difficulties traveling in the community
Make the trolley the "mode of choice"
Objectives should be specific and measurable statements of how to achieve the goals. Possible objectives may
include:
Ridership
Travel time efficiency
Reduce congestion
Minimize cost
Connect activity centers
Reduce parking demand
Minimize impacts
Task 3.2: Evaluation of Alternatives
The Consultant will perform a technical evaluation of the alternatives developed in Task 2.4 to score each of the
performance measures. This scoring will allow the City to consider the relative performance of the alternatives
against one another. While the goals and objectives will be determined during the project, it is likely that the
following components will be included:
Operational Challenges
Run Times
Environmental Constraints
Park Once
These alternatives will be delivered to the Client for consideration and ridership analysis in the Carlsbad Transit
Blueprint project.
Deliverables:
Draft and final Evaluation of Alternatives Memorandum
Scope of Work
Task 4.0-Implementation Plan
Task 4.1: Operations and Maintenance Budget
The Consultant will develop a comprehensive budget for operations for the preferred alternative from Task 3.2
that considers the vast range of cost implications and ancillary costs related to:
Cycle time (how long it takes to serve a given route)
Service frequency (the duration between trolleys at a given stop)
Service span (the number of hours a day in which the trolley service is available)
The Operations and Maintenance Budget finding will be incorporated into the Implementation Plan.
Task 4.2: Technology Evaluation
The Consultant will perform an evaluation of technology options for facilitation of the trolley service in Carlsbad.
Technologies to be evaluated may include:
• Vehicle automation
• Propulsion
• Demand-response systems
A summary of the findings will be incorporated into the Implementation Plan.
Task 4.3: Business Model Budgets
The Consultant will provide strategic advice in the assessment of various service delivery methods. This phase
will involve the development of a business model which works with the Client's financial appropriations process as
well as the comfort level of the Client in operating a transportation service. Standard service delivery models and
the associated cost and budget implications will be assessed, including:
Service Contract
Vehicle Maintenance Contract
Vehicle Lease Contract
Maintenance/Lease Contract
Turnkey Contract
Vehicle/Service Contract
With a preferred service delivery method identified, the Consultant will refine a business model budget for the
provision of trolley service. In doing so, the business costs associated with operation and how those costs will be
structured will be identified.
Once decisions as to contract structure and fare have been made, a business model budget will be provided for
incorporation into the Implementation Plan.
Task 4.4: Branding and Marketing (Optional Task E)
The Consultant will help prepare high level branding materials that may include a service logo and trolley stop
concepts to help visualize how the City might brand the trolley service. Using basic branding design elements and
findings from Task 2.2, Kim ley-Horn will develop a marketing fact sheet of the preferred trolley alternative to begin
advertising to the community. The City's Communications Department will use these concepts to continue
reaching out to the public.
Deliverables:
Draft trolley fact sheet
Draft and final Implementation Plan
Scope of Work
Excluded Services
Any services not specifically provided for in the above scope will require an amendment to this Task Order.
Additional services that Consultant can provide as part of an amendment are:
• State and Federal agency or resource agency coordination;
• Additional public involvement activities;
• Additional meetings;
• Design advancement, concept refinement, or conceptual engineering for corridors;
• Design of station platforms or track;
• Aerial topographical mapping;
• Ground survey; and
• Cost estimates for improvements other than service
Scope of Work
Carlsbad Trolley Program Feasibility Study
1/15/2017
Task
Task 1: Community Outreach
Task 2: Purpose and Need
Task 3: Alternatives Analysis
Task 4: Implementation Plan
Sub Task
1.1 Meetings
1.2 Public Involvement Plan
1.3 Stakeholder Engagement Activities
Stakeholder Interviews (Optional)
Visioning Workshop
Intercept Survey (Optional)
Online Survey (Optional)
Open House (Optional)
2.1 Document and Policy Review
2.2 Best Practices
2.3 Alternative Identification
2.4 Initial Screening
3.1 Goals and Objectives
3.2 Evaluation of Alternatives
4.1 Operations and Maintenance Budget
4.2 Technology Evaluation
4.3 Business Model Budgets
4.4 Branding and Marketing (Optional)
Budget
$54,100
$17,000
$1,500
$35,600
$5,000
$10,200
$10,400
$5,000
$5,000
$20,300
$5,000
$4,600
$5,100
$5,600
$27,600
$4,500
$23,100
$28,300
$8,800
$8,600
$8,700
$2,200
Primary Task Costs $102,700
Optional Tasks $27,600
Total Project Cost $130,300