HomeMy WebLinkAbout2017-04-25; City Council; Resolution 2017-064RESOLUTION NO. 2017-064
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
DUDEK ENVIRONMENTAL CONSULTANTS, INC. FOR AN AMOUNT NOT TO
EXCEED $510,800, AND APPROPRIATION OF FUNDS IN THE AMOUNT OF
$474,439 FOR THE PARK DRIVE STREET AND DRAINAGE IMPROVEMENTS,
PROJECT NO. 6611.
EXHIBIT 1
WHEREAS, the City Council ofthe City of Carlsbad, California has determined that it is necessary
and in the public interest to improve the street and drainage conditions along Park Drive between
Bayshore Drive and the residential driveway at 4650 Park Drive; and
WHEREAS, funding for Park Drive Street and Drainage Improvements, Project No. 6611, has
been appropriated from the General Capital Construction Fund in the amount of $243,000 for the
preparation of the preliminary design analysis which has been completed; and
WHEREAS, the Department of Public Works solicited Requests for Qualifications (RFQs) from
consultants for the final design phase and received a total of three Statement of Qualifications (SOQs)
from qualified civil engineering consulting firms; and
WHEREAS, subsequent to a review ofthe RFQs, Dudek Environmental Consultants, Inc. has been
identified as the most qualified consultant for the project; and
WHEREAS, staff and Dudek Environmental Consultants, Inc. have negotiated the scope of work
and the associated fee in an amount not to exceed $510,800 to provide professional design services;
and
WHEREAS, an additional appropriation of $474,439 from the General Capital Construction Fund
is necessary to fund the professional design services and city staff time for the project; and
WHEREAS, there are sufficient General Capital Construction Funds available to appropriate to
the Park Drive Street and Drainage Improvements, Project No. 6611.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the Mayor is authorized and directed to execute the Professional Services
Agreement with Dudek Environmental Consultants, Inc. in an amount not to exceed
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Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6.PREVAILING WAGE RATES
Any construction, alteration, demolition, repair, and maintenance work, including work
performed during design and preconstruction such as inspection and land surveying work,
cumulatively exceeding $1,000 and performed under this Agreement are subject to state
prevailing wage laws. The general prevailing rate of wages, for each craft or type of worker
needed to execute the contract, shall be those as determined by the Director of Industrial
Relations pursuant to the Section 1770, 1773 and 1773.1 of the California Labor Code.
Pursuant to Section 1773.2 of the California Labor code, a current copy of applicable wage rates is on file in the office of the City Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all such workers employed by him or her in the execution of the Agreement. Contractor and any subcontractors shall comply with Section 1776 of the California Labor Code, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. Contractor shall require any subcontractors to comply with Section 1776.
7.STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will
be under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not
be considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not
be required to pay any workers' compensation insurance or unemployment contributions on
behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor.
8.SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for
the acts and omissions of Contractor's subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this Agreement will create any
contractual relationship between any subcontractor of Contractor and City. Contractor will be
responsible for payment of subcontractors. Contractor will bind every subcontractor and every
subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's
work unless specifically noted to the contrary in the subcontract and approved in writing by City.
9.OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
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10.INDEMNIFICATION
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Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
11.INSURANCEContractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which
may arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The
insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR
with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers
(LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non
admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest
quarterly listings report.
11.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is
inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured.
11.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies
contain aggregate limits, general aggregate limits will apply separately to the work under this
Agreement or the general aggregate will be twice the required per occurrence limit.
11.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this.
11.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work.
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11.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions:
11.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City.
11.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability,
which will be written as claims-made coverage.
11.2.3 This insurance will be in force during the life of the Agreement and any
extensions of it and will not be canceled without thirty (30) days prior written notice to City sent
by certified mail pursuant to the Notice provisions of this Agreement.
11.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City.
11.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement.
11.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
12.BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
13.ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under
this Agreement. All records will be clearly identifiable. Contractor will allow a representative of
City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
14.OWNERSHIP OF DOCUMENTSAll work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant
to this Agreement will be delivered at once to City. Contractor will have the right to make one
(1)copy of the work product for Contractor's records.
15.COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
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16.NOTICES
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The name of the persons who are authorized to give written notice or to receive written notice
on behalf of City and on behalf of Contractor under this Agreement.
For City
Name Elaine Lukey
Title Public Works Director
Department Public Works
City of Carlsbad
Address 1635 Faraday Avenue
Carlsbad, CA 92008
Phone No. (760)-602-2751
For Contractor
Name Steve Jepsen
Title Principle In Charge
Address 750 Second Street
Encinitas, California 92024
Phone No. 760.479.4112
Email sjepsen@dudek.com
Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address.
17.CONFLICT OF INTERESTContractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
18.GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way affect the
performance of the Services by Contractor. Contractor will at all times observe and comply
with these laws, ordinances, and regulations and will be responsible for the compliance of
Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement.
19.DISCRIMINATION AND HARASSMENT PROHIBITEDContractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
20.DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and
their respective views, to writing. A copy of such documented dispute will be forwarded to both
parties involved along with recommended methods of resolution, which would be of benefit to
both parties. The representative receiving the letter will reply to the letter along with a
recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions
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recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law.
21.TERMINATIONIn the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to
City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
22.COVENANTS AGAINST CONTINGENT FEESContractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without
liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
23.CLAIMS AND LAWSUITSBy signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et
seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by
another jurisdiction is grounds for City to terminate this Agreement.
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24.JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county.
25.SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement nor any part of it nor any
monies due or to become due under it may be assigned by Contractor without the prior consent
of City, which shall not be unreasonably withheld.
26.ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case
of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
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ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California County of .fAw "[)1��0
/)1 �"' � .. ,� 7)11,,,L--, """',,, lvo-tA/l,"f PusucOn , ,,/1/l.�"1 ��, ....._.. 7 before me, IV ca. A.., .. �������������������(insert name and title of the officer)
personally appea�d��-�-�_A_��K�_�_u_o_���-�-��D�-��A-�����4��-�-������� who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) ¢are subscribed to the within instrument and acknowledged to me that��/they executed the same in �/their authorized capacity(ies), and that by �r/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal. IQ"" h:Jiel'Kil "'l : COMM.#2016308 mfB a Notary Publfc.Calllomlit !a J . SAN DIEGO COUNTY -,,
C • 0 C C C O ,Ml Comm. Exp. MAR. 29, 2017 i ceuuuos,ouoco
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EXHIBIT "A"
SCOPE OF SERVICES
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Park Drive Street and Drainage Improvements Scope
1.0 Project Management & Meetings
1.1 Award Meeting and Site Walk
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Exhibit A
The Consultant will meet with the City and the environmental consultant to discuss project history, previous
studies, approach and other elements of the project design with key team members and will perform a site walk
with City staff to discuss the project.
1.2 Kick-off Meeting
The Consultant will conduct one kick-off meeting with the project team and City upon Notice to Proceed. The
Consultant will discuss first steps, project schedule, review scope and process to address out of scope items and
change order processing, and lines of communication. The Consultant will prepare meeting minutes and a next
steps summary and distribute to the project team.
1.3 T earn Meetings
The Consultant will conduct monthly progress meetings with City staff to discuss the project and review the
detailed project schedule. Twelve (12) total meetings have been allocated for in the budget based on the
preliminary schedule established by the City. Meetings will include key staff including sub-consultants and the
environmental consultant as necessary. The Project Manager will prepare an agenda, action items list, and ... any
presentation materials needed for each meeting. The Project Manager will also prepare meeting minutes include
a next steps summary, which will be submitted, to the City within five (5) business days.
1.4 Project Management
The Consultant will prepare monthly status reports detailing work completed, schedule status, and budget
remaining at the task level along with the invoice. The Consultant will conduct regular informal meetings with the
project team including sub-consultants as needed. Other project management activities to be included as
necessary are value engineering and construction feasibility to keep the project on schedule and within budget.
1.5 Quality Assurance and Quality Control:
For major milestone deliverables, the Project Manager will assign the quality control review to a Principal Level
engineer familiar with the unique aspects of the project including sub consultant design elements. Balance
Hydrologies will provide an additional review of the design as an external QA/QC for hydrology issues.
1.6 Value/Constructability Review
Once the preferred alternative is selected, we will engage our Construction Management and Habitat Restoration
Sciences (HRS) landscape construction colleagues to review the constructability of the preferred alternative and
to provide recommended cost saving measures that may be implemented in the design. A review memo and
sample bid will be prepared and submitted to the City.
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2.0 Investigations
2.1 Geotechnical Investigation
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Exhibit A
The geotechnical investigation phase will include a review of previous geotechnical and design engineering
studies, As-Built documents, published geologic and geotechnical information, as well as geologic field mapping
of the site conditions. In addition, based on our preliminary review of the previous site investigations, our
observation of groundwater seepage indications at the site, and the potential design implications of shallow
groundwater to the planned slope drainage improvements, we propose to drill and install piezometers to monitor
groundwater elevations at two locations -one at the top of the slope and one at the base of the slope in the
street. We have included budget to collect quarterly groundwater measurements over the next 12 months. These
data will allow us to determine the design high groundwater elevation and the need for subsurface drainage.
The activities needed to complete the field work are summarized below:
•Subcontract with drilling and private utility locating subcontractors.
•Obtain a County of San Diego Department of Environmental Health (DEH) permit for the borings.
•Prepare and submit a ROW permit application for the borings located in the Park Drive right-of-way. A
Tier 1 SWPPP questionnaire will be included for disposal of drill spoils on site. We understand the permit
fees will be waived since this is a City project. A traffic control plan will be included in the permit
application.
•Mark-out locations, notify Dig-Alert, and clear the locations of existing utilities prior to start of work.•Advance the test borings to the target depth with a truck mounted drilling rig with an 8-inch diameter
hollow stem auger. Obtain samples at about five-foot depth intervals using driven Modified California
and Standard Penetration Test (SPT) split-spoon samplers. A Group Delta Engineering Geologist (Dudek
sub-consultant) will supervise the field work.
•Collect drill spoil in 55-gallon drums and properly dispose offsite unless the drill spoils can be spread on
site.•Install 2-inch diameter screened PVC well casing with a secure vault at the surface (traffic rated in street
right-of-way locations).
•Submit a 60 day Well Completion Report as required by the County of San Diego DEH.
We will collect selected soil samples during the piezometer drilling for laboratory testing to characterize the
engineering properties of the existing soils with respect to potential slope reconstruction and/or retaining wall
design parameters.
This task will provide test data to evaluate the physical and engineering properties of the soils summarized below.
•uses Soil Type classification.
•Unit weight and moisture content.•Particle size distribution (to further evaluate infiltration rate).
•Shear strength (direct shear and/or unconfined compression as appropriate).
•Volume change (elastic deformation, consolidation and/or expansion).•Chemical testing for corrosion (resistivity, pH, chlorides, and sulfates).
The laboratory testing will be completed according to ASTM International, California Building Code, and Caltrans
standards, or other appropriate testing procedures at our ISO accredited laboratory in San Diego.
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Exhibit A
We will provide a written report summarizing our field observations and subsurface and groundwater
characterization to support the various design alternatives for the street and drainage improvements. The report
will include an assessment of overall static and pseudostatic stability of the slope.
Piezometer removal/abandonment is not included.
Other Direct Costs:
•Piezometer Installation (Drilling & Materials): $7,000
•Traffic Control Plan: $1,000
•Traffic Control (2 days): $1,600
2.2 Site Survey
The Consultant will prepare a site survey to facilitate the design of the bioengineered solutions to address slope
stability. The flown topography will include Park Drive from approximately 700 feet northwest of Marina Drive to
approximately 600 feet southeast of Marina Drive from the edge of the residential development to the south to
approximately 350 feet to the north. Figure 1 shows the approximate extents of the aerial survey. In addition, the
flown topography will be supplemented by cross-sections every 50 feet from the curb outlet between Marina and
Bayshore Drives to the start of the existing retaining wall located approximately 450 feet northwest of Marina
Drive. Site survey task included the following:
•Research record maps & locating existing monuments/property comers to establish site boundaries
•Detailed Site Survey from R/W to R/W along project alignment
•Cross-section of slope
•Aerial mapping (1' contours) with detailed site survey, utility locations, record property boundaries,
cross-sections and pothole locations.
Deliverable: Survey topo map (PDF & DWG)
2.3 As-Built & Previous Studies Review
The Consultant will review the as-builts for Park Drive and the surrounding developments as well as geotechnical
reports that will be provided by the City to understand the history of the slope stabilization and groundwater
issues in Park Drive. The Consultant will review CCTV data for additional information on the slope stability and
groundwater issues. The consultant will also review previous environmental reports for potential design
restrictions. It is assumed that the data will be provided digitally by the City.
Deliverable: Memorandum summarizing findings and data that may impact design (PDF)
2.4 Hydrologic and Hydraulic Study
A hydrologic and hydraulic study will be prepared to as the basis for the design of the brow ditches, inlets or
other drainage structures .. The Consultant will use the existing drainage report prepared by Rick Engineering in
2009 and the site survey to verify that the assumptions used are still accurate. The Project's drainage study will
use the San Diego County Hydrology Manual's rational methodology for the existing and proposed hydrologic
condition. The San Diego County Hydraulic Design Manual will be used for the design of any new drainage
features.
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Exhibit A
Deliverable: Drainage Study to be submitted with design submittals. Final Report will be signed & stamped (PDF)
2.5 Utility Potholing
At the beginning of the project, a Dig Alert mark out is proposed, requested by City, to identify potential utility
conflicts and potholing locations. The Consultant will utilize the data from the previous alternatives analysis as
well as the Dig Alert mark out to assess the potential impact to utilities. Once a preliminary design is approved by
the City (30% design), the Consultant will perform potholing for any of the affected utilities. It is anticipated that
eight (8) potholes will be performed for this task. Includes survey of pothole locations. Task includes ROW
encroachment from the City.
Deliverable: Pothole report (PDF)
3.0 Design Services
3.1 Alternatives Analysis
The Consultant will prepare an alternatives analysis report to compare five (5) alternatives for the project design.
The analysis will highlight construction costs, environmental constraints and impact areas, parking impacts, storm
water quality permit compliance requirements, private property impacts, hillside development requirements, and
maintenance requirements of each option. The proposed alternatives will include:
•No Build
•No slope impacts/reduction of parking lane for retaining wall and sediment trap
•Stepped slopes and no retaining wall
•Low maintenance slope reinforcing option (gunite slope stabilization, etc)
•Two retaining wall/slope stabilization alternatives
The report will provide a brief description of the project and history and provide a fact sheet for each alternative
with a list of impacts (environmental, pedestrian/bicycle access, right-of-way, parking, and maintenance),
preliminary construction cost estimate. Two 11x17 plan sheets showing the plan view of the improvements and
two cross-sections will be prepared for each alternative. A draft version of the report will be submitted to the
City, followed by a final version incorporating comments and the selection of a preferred alternative for final
design. One meeting will be conducted two weeks after the draft alternatives analysis report has been submitted
to discuss the alternatives with City staff and receive initial comments and feedback on the preferred alternative.
In addition, a decision matrix will be prepared with the assistance of the City that will include categories and
weighting factors for evaluation of the alternatives.
Deliverable: Preliminary Design Assessment Report (PDF)
3.2 Utility Coordination
The Consultant will provide information to the City for the coordination with impacted utilities. The Consultant
will provide exhibits to show impacts resulting from the final design. It is assumed that the Consultant will attend
one quarterly utility meeting with the City to discuss Project impacts on utilities. The Consultant will track submittal
dates to the utility companies, response dates, and summary of comments in a Utility Submittal Log.
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Deliverable: Utility Submittal Log (Excel)
3.4 Post Construction BMP Analysis
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Exhibit A
The project impacts are anticipated to add and/or replace more than 5,000 square feet of impervious area and
the project will be designated a Priority Development Project (PDP). During the alternative analysis, the Consultant
will consider potential Best Management Practices (BMPs) for each alternative. In final design, the Consultant will prepare a POP SWQMP as well as meet the hydromodification management requirements (as applicable) with
the design of the post-construction BMPs. It is assumed that the post-construction BMPs will be located within
the footprint of the project. With the known groundwater issues, full infiltration is assumed to not be feasible. If
the preferred design alternative impacts less than 5,000 square feet of impervious area, a Standard SWQMP will
be prepared with a focus on sediment control BMPs. Balance Hydrologies and Group Delta will provide any
necessary reviews or recommendations and provide a summary/memo
Deliverable: SWQMP to be submitted with design submittals. Final Report will be signed & stamped (PDF)
3.5 Construction SWPPP Template
The Consultant will provide a Tier 3 Construction SWPPP template to be utilized by the Contractor for the project. The Contractor will be responsible for preparing construction related details including finalizing the risk level,
construction site monitoring plan, water pollution control drawings, etc. The Contractor will be responsible for
uploading the project into SMARTS and maintaining the SWPPP throughout construction.
Deliverable: Construction SWPPP Template (Word)
4.0 Environmental Considerations
4.1 Coordination for Permitting
The Consultant will work with City staff and their designated environmental consultant to incorporate the
conditions from coastal development permit, other resource agency permits, and city permits. No actual permit
application work or permit processing is included in the Consultant's scope.
4.2 Attend Meetings
The Consultant will attend meetings with the permitting agencies and public meetings in support of the City. The
Consultant will prepare exhibits to illust1·ate the project and its impacts as requested by the City. It is assumed the
Consultant will attend up to two (2) public information meetings and up to three (3) meetings with permitting
agencies and the City.
4.3 Visual Simulations
The Consultant will create four photographic simulations for the proposed Park Drive slope repair project. One simulation will be created for each of the four alternatives. The 3d simulation will use an existing site photograph
as a background with the proposed alternatives rendered onto the background photograph. The simulation will
include slope grading, lands�aping, retaining walls, modifications to sidewalk, curb and gutter, necessary tree
14 Item #3 April 25, 2017 Page 19 of 25
TRAN1541
Exhibit A
removal, and proposed landscape treatments. Photo location will be determined after field investigation and with
the City staff recommendation.
5.0 Final Design - Plans, Specifications & Estimate
5.1 30-Percent Design Submittal: The Consultant will provide a 30-percent design submittal consisting of drawings
and outline specifications. Drawings will include, at a minimum, all major plans and sections developed with key
details developed. The limits of construction will be defined and the project description will be determined for
environmental review and permitting needs. Includes electronic distribution of the plans to the utility companies.
Deliverables:
•Outline specifications
•2 sets of 11x17 hard copy plans
•Digital files of full and half size plans (scalable)
•Draft reports (Drainage, Geotechnical, SWQMP)
•Pothole Report (when completed)
5.2 70-Percent Design Submittal: The Consultant will provide a 70-percent design submittal consisting of drawings
and draft specifications. Drawings will include, at a minimum, all major plans and sections developed and a
portion of details developed. The City will provide the template for the specifications and the Consultant will edit
the technical specifications as needed. Specifications shall include table of contents and major specification
sections substantially completed. City comments from the 30 percent plans will be included along with a response
to comments matrix.
Deliverables:
•Pothole Report (included as appendix to specifications)
•Complete set of specifications
•Estimate of probable construction cost
•2 sets of full size hard copy plans
•1 set of 11x17 size hard copy plans
•Digital files of full and half size plans (scalable)
•Draft reports as needed (Drainage, Geotechnical, SWQMP)
5.3 90-Percent Design Submittal: The Consultant will provide the 90-percent progress submittal that will include
drawings, specifications, and engineer's opinion of probable cost estimate. All City comments from the 70 percent
progress submittal will be addressed or resolved prior to the 90-percent submittal package. Drawings shall have
all plans and section complete and all details substantially completed. Specifications shall be completed with only
minor coordination issues as the outstanding priority item. The 90 percent progress submittal shall include
engineer's opinion of probable construction cost estimate on the contractor's bid proposal form with detailed
backup.
Deliverables:
15 Item #3 April 25, 2017 Page 20 of 25
•Complete set of specifications
•Estimate of probable construction cost
•2 sets of full size hard copy plans
•1 set of 11x17 size hard copy plans
•Digital files of full and half size plans (scalable)
•Draft reports (Drainage, Geotechnical, SWQMP)
TRAN1541
Exhibit A
5.4 Final Submittal: The Consultant will develop and submit a Final submittal consisting of drawings, specifications,
and engineer's opinion of probable cost estimate. The drawings and specifications shall be stamped and signed
by a professional engineer of the appropriate engineering discipline, as well as landscape architect, and registered
in the State of California. In addition, the Final submittal will address or resolve all City comments from the 90-
percent progress submittal package. Final plans will include where landscaped areas will be impacted and will
present landscaping using approved drought-tolerant, native plants.
Inclusive in our proposal and budget is a meeting with the City to obtain their approval of the Final submittal
package and to explain and/or answer any remaining questions or issues. Upon resolution of all City review
comments, the Final signed drawing set will be submitted to the City for approval will consist of a Mylar full size
plan set and two sets of full size plans on bond. A bound set of the specifications (booklet format) will be
submitted with the plans.
Deliverables: We have allocated the following plan sheets (24 sheets total) in our scope and budget:
•Title Page & lndex-1 sheet•Legend & Notes -2 sheets•Demolition Plans -2 sheets•Construction Details -2 sheets•Grading Plans (20 scale) - 2 sheets•Retaining wall plans & details-2 sheets•Storm Drain Plans & Details -3 sheets•Signing and Striping Plan -1 sheet•Erosion Control Plans -2 sheets•Landscape Plans & Details -3 sheets•Irrigation Plans & Details -3 sheets•Traffic Control Plans -1 sheet
In addition, Dudek will submit the final electronic files to the City as follows:
•AutoCAD files of the entire construction drawing set.
•A single scalable PDF file of the entire construction drawing set.
•MS Word version of the specifications.
•MS Excel version of the estimate of probable construction cost.
•PDF version of final reports (Drainage, Geotechnical, SWQMP, Pothole).
•Memo/addendums from Group Delta & Balance Hydrologies on final plan review
16 Item #3 April 25, 2017 Page 21 of 25
TRAN1541
Exhibit A
The Final submittal will also include signed and sealed calculation packages (structural, mechanical ventilation,
hydraulic calculations, etc.) substantiating the design package.
It is anticipated the construction document task will require the kickoff meeting, coordination meetings at the 50%
and 90% submittals and up to ten brief coordination calls
5.5 Landscape and Irrigation Plans
The Consultant will prepare landscape plans, legends, details, notes and specifications, including site demolition
plans, site preparation plans, planting plans, seeding plans. The 30% submittal will include the proposed planning
palette and general notes. The 70%, 90% and Final Design will include plans, legends, details, final notes,
specifications, and cost estimate.
The Consultant will prepare final irrigation plans to address the installation of temporary irrigation systems to
support the intended landscape planting areas within the proposed landscape areas. The Consultant will design
the irrigation systems to utilize a water source point of connection off a potable water meter location, as directed
by the City. It is assumed that the City will provide the actual physical water source point of connection for the
irrigation system and that the system will be designed to connect to that point of connection. The irrigation system
will be designed to be operated via an automatic irrigation controller, either through an electrical connection or
via a solar controller, as directed by the City. Irrigation installation notes will be included on the irrigation legend
sheet. Irrigation details will be included on separate sheets. Irrigation specifications will be provided to supplement
the engineering specifications in booklet format.
6.0 Bid Services
The Consultant will provide support the City during in the bidding and construction contract procurement process,
typically providing support to the City by addressing technical contractor questions during bidding, developing
amendment documents and evaluating bid results. Up to two (2) bid addenda are included in this scope.
7.0 Design Support During Project Implementation
The Consultant will support the City during the construction phase by providing a wide range of services as
needed by the City, including submittal review, addressing requests for information, and specialized construction
inspection. The Dudek team will respond to design related RFls and submittals, attend pre-construction and
project coordination meetings, and conduct periodic site visits during construction at key milestone points. Once
the project has been deemed complete, Dudek engineers will review the redline construction plans and will
prepare the record as-build plans for archive by the City and for updating the City's graphical information system.
This task includes:
•10 submittal 1·eviews
•3 preconstruction and project coordination meetings
•6 site visits and site observation reports
•10 Requests for Information (RFls)
•Preparation of as-builts plans based on Contractor's redlines.
•1 Final letter at completion of installation
•2 weeks onsite for Balance Hydrologies staff observations (2 trips including travel expenses up to $3,000)
17 Item #3 April 25, 2017 Page 22 of 25
Item #3April 25, 2017 Page 23 of 25
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City of Carlsbad Park Drive Streat and Drainage Improvements DUDEK FEE ESTIMATE 2/15/2017
KickcffMeetlng(1 meeUog)
T11amMe1111nl)s(12llllleUngs)
P1ojectAdmini,treUon
Vakrn/ConslmabilityEnglneeringRflviow
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GeclechnicalSludy Site&boundarysurvey
As-t>ulllandPravklu•SludlesRevlew Hydrologi<:JHydraulie Study
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AlternativesAn11lysls{Selt11maliv11s) UtililyCoordina!ion
Po�tConstruclionSMPAnalysis 'ConstructionSWPPPTemplate
EnYlronman1alC:on11llarat,an&
CoordinatlonforPermilling
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30'/,DesignSubmiltal
70'¥.0asignSubmlltal
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SubtotalTHk1
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Landscapa&lrrigatlonPtans(30%.70%,90'/,andFine1Submillals)
SubtotalTask5
81dAddende(2Addenda)
Uu1gnl:iuppondunngt'r0Jec111np1emen1uton
Submi!talRewiew(10submiHals)
Preconr;trucUon&projectcoordlnallonmeaUngs(Jmeellngs)
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RF!s{\ORFls)
Preper11As-buills
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51,000 $12,800 $6,�2
2,300
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12,370 •6,655 •29,015 .
31,750 $1,600 S\1,000
32.1601 $1.200 �229 $a�o $5,500
13,580 saoo s�oo
27,990 •127�660 I ol,400 -, 31,Z29 I
1,675 $1,6�
3,075 1,600 I ,, 5,480 $1,600 •2.s1o ,, 4,lBO $�00� 5 '·"' ' 7.s95 $1,600 �,, $3�480 26,DU I 14.HDI $ 5,cocC$
'
I ,_ $19,120
$6,950
19,175 I
.
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TRAN1541 Exhibit A
4,375 1,512._ '., 6,120 -, 4.980
7,040
1,511 I 61,740
10�12 '•20,420 ,,
16,995
99,110 ""'I
2,300
26,690 2,180 101.260 "'"I"' $ 12.475 6,655 2!,190 '" '44,451
42.799 '" '20,390
,,021 164,3\D '"'I 3,075 6,350 ' 7,0� ' 3,105 20,285
9,595�
3,105 I s-:-01� 41,840 i -.. r:. •..r...a.;.:= ., .... i ... ;, -l .. Item #3 April 25, 2017 Page 24 of 25