HomeMy WebLinkAbout2017-05-09; City Council; Resolution 2017-081RESOLUTION NO. 2017-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AMENDMENT NO. 3 TO THE AGREEMENT WITH
CITYGATE ASSOCIATES, LLC FOR FIRE DEPARTMENT STANDARD OF COVER
AND STRATEGIC PLAN
EXHIBIT 1
WHEREAS, on February 19, 2016 the Fire Department entered into a contract with Citygate
Associates, LLC for management consulting services. On February 15, 2017 Amendment No. 2 was
executed to extend the contract for an additional six months, ending on August 19, 2017; and
WHEREAS, over the course of the agreement the Fire Department requested additional services
that include a shared analysis with the City of San Marcos; and
WHEREAS, the purpose of the analysis is to determine the response time to any incident for
each ofthe city's fire service resources.
WHEREAS, these new services will add $4,618 to the original contract amount of $98,810,
thereby resulting in a contract amount of $103,428; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council hereby authorizes the Mayor to execute Amendment No. 3 to the
Agreement with Citygate Associates, LLC.
3. The additional $4,618 will be paid from the fire department's budget.
EXHIBIT 1
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 9th day of May, 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
(SEAL)
AMENDMENT NO. 3 TO AGREEMENT FOR MANAGEMENT CONSULTING SERVICES
CITYGATE ASSOCIATES, LLC
This Amendment No. 3 is entered into and effective as of the day of
M~'-l I<B 1 Z.O \"] , 2017, amending the agreement dated February 19, 2016
(the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and
Citygate Associates, LLC, ("Contractor") (collectively, the "Parties") for management consulting
services.
RECITALS
A. On March 22, 2016, the Parties executed Amendment No. 1 to the Agreement to
correct the initial agreement year from 2015 to 2016; and
B. On February 15, 2017, the Parties executed Amendment No.2 to the Agreement
to extend it for a period of six months beginning on February 20, 2017 and ending on August 19,
2017; and
C. The Parties now desire to alter the Agreement's scope of work to include
additional GIS analysis to report on regional coverage maps, future streets data, and
incorporate this into the strategic plan; and
D. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those additional services described in the
attached Exhibit "A" to this Amendment No. 3. With this Amendment No. 3, the total annual
Agreement amount shall not exceed one hundred three thousand four hundred twenty-eight
dollars ($103,428.00).
2. City will pay Contractor for all work associated with those additional services
described in the attached Exhibit "A" on a time and materials basis not-to-exceed four thousand
six hundred eighteen dollars ($4,618.00). For these additional services, Contractor will provide
City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed,
hourly rates, and related activities and costs for approval by City.
3.
19, 2017.
Contractor will complete all work described in the attached Exhibit "A" by August
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
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5. All requisite insurance policies to be maintained by Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
6. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
By:
Chad Jackson, Vice President
(print name/title)
Lois Standley, Financial Services Manager
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:~~ , ~&~Bireel..,.
ATTEST:
City Clerk
If required by City, proper notarial acknowledgment of execution by Contractor must be
attached. If a corporation, Agreement must be signed by one corporate officer from each of the
following two groups:
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A BREWER, City Attorney
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EXHIBIT "A"
SCOPE OF SERVICES AND FEE
In addition to what was included in the original Agreement, as amended from time to time,
Contractor will include:
• A set of regional Tri-Cities ladder truck and ambulance coverage maps
o The tri-cities region includes the cities of Carlsbad, San Marcos, Vista, and
Oceanside. The purpose of the coverage maps is to determine the response
time to an incident for each of the cities ambulances and truck companies. The
coverage for ambulances was set to 4, 8, and 10 minutes. The coverage for
truck companies was set to 10 minutes. The end product is a map showing the
coverage of each city for the given response time and apparatus type. This
provides fire chiefs with the analytical information to make decisions on the
deployment/housing of apparatus.
• Future streets data
o Information gathered from the City of Carlsbad Planning and Engineering
Departments showing the fully developed road networks will be put into a GIS
format. This data will allow for future planning and demonstrate how fire
department service levels will improve when road networks are completed
through the city.
The total cost for the additional work (including GIS hours, consultant time, and admin time) is
$4,618.00. This work will be included in the Standards of Cover Analysis and completed within
the term of this agreement.
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