HomeMy WebLinkAbout2017-06-13; City Council; Resolution 2017-104RESOLUTION NO. 2017-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS FROM REQUEST FOR BIDS NO. 17-03, AND
AWARDING AN AGREEMENT FOR PARKS MAINTENANCE SERVICES, WORK
CATEGORIES D, E & F, TO PARK WEST LANDSCAPE MAINTENANCE, INC., FOR
AN AMOUNT NOT TO EXCEED $1,637,177 ANNUALLY, DURING THE INITIAL
TWO YEAR TERM OF THE AGREEMENT; AND AUTHORIZING THE
ADMINISTRATIVE SERVICES DIRECTOR TO APPROPRIATE A TOTAL OF
$279,333 FROM THE GENERAL FUND TO THE PARKS AND TRAILS
MAINTENANCE OPERATING BUDGETS FOR FY 2017-18
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that accomplishing
parks maintenance services through best value determined vendors, consistent with Administrative
Order No. 12, allows the Parks & Recreation Department to receive high quality trees and grounds
maintenance, without the need for the city to increase internal staffing or purchase and maintain
additional specialty equipment; and
WHEREAS, the department presently accomplishes approximately seventy-five percent of its
parks maintenance services through contract vendors; and
WHEREAS, on July 14, 2015, based on the results of Request For Bids (RFB) No. 15-05, Parks
Maintenance Services, City Council awarded an agreement to PWLC1 for Work Categories D, E & F; and
WHEREAS, the agreement was for an initial two-year term, with two, two-year extensions
available upon the satisfaction of both the city and the vendor; and
WHEREAS, PWLC1 was unable to commit to a two-year extension of its agreement with the city
for those parks maintenance services; and
WHEREAS, staff therefore conducted RFB No. 17-03, Parks Maintenance Services, Work
Categories D, E & F; and
WHEREAS, sixteen bids from six vendors were received in response to the advertisement; and
WHEREAS, staff performed a best value evaluation of the bids, based on five pre-established
weighted criteria, consistent with Administrative Order No. 12, and determined Park West Landscape
Maintenance was the best value vendor for the subject services; and
WHEREAS, the agreement with Park West Landscape Maintenance for Parks Maintenance
Services, Work Categories D, E & F, reflects an increase of $279,333 in the annual not to exceed amount,
over the current agreement with PWLC1 for the work categories.
WHEREAS, staff attributed approximately half of the increase to an overall escalation in
vendors' bids compared to two years prior, and approximately half of the increase to an expansion in
the scope and duration of certain services from two years prior.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Mayor of the City of Carlsbad is authorized and directed to execute the
agreement with Park West Landscape Maintenance, Inc., for Parks Maintenance
Services, Work Categories D, E and F, for an amount not to exceed $1,637,177 per year,
during the initial two-year term of the agreement, which is attached hereto as
Attachment "A."
3. That the City Manager is authorized to execute amendments to the agreement to extend
it for two additional two-year terms or parts thereof, in an amount not to exceed
$1,637,177 per year as may be adjusted based on the San Diego Consumer Price Index
per Section 5 of the agreement.
4. That the Administrative Services Director is authorized and directed to appropriate a
total of $279,333 from the General Fund to the Parks and Trails Maintenance Operating
Budgets for FY 2017-18.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 13th day of June, 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard
NOES:
ABSENT:
None.
None.
(SEAL)
AGREEMENT FOR PARKS MAINTENANCE SERVICES
WORK CATEGORY D-PASSIVE PARKS & FACILITIES LANDCAPES
WORK CATEGORY E-STREETSCAPES, MEDIANS & PARKWAYS
WORK CATEGORY F-UNDEVELOPED PARK SITES, URBAN FORESTS & TRAILS
PARK WEST LANDSCAPE MAINTENANCE, INC .
. . T.HIS AGREEMENT is made and entered into as of the . \.A-&\ day of :(~ U.ne., , 20J:l by and between the CITY OF CARLSBAD, a municipal
corpor8lon, ("City"), and Park West Landscape Maintenance, Inc., a corporation, ("Contractor").
RECITALS
A City requires the professional services of a private contractor to perform Parks
Maintenance Services within the City's Passive Parks &. Facilities Landscapes; within the City's
Streetscapes, Medians & Parkways; and within the City's Undeveloped Park Sites, Urban Forests
& Trails; and
B. Contractor has represented that it possesses the necessary qualifications and
experience to provide the services required by this Agreement; and
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
D. City has authorized the preparation of an Agreement to retain the services of
Contractor as herein set forth; and
E This Agreement shall not be binding, nor shall it be relied upon by Contractor until
it is fully and dully executed by City.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF SERVICES
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of two years from the date first above
written. The City Manager may amend the Agreement to extend it for two additional two year
periods or parts thereof, in accordance with the applicable provisions of the latest edition of the
City of Carlsbad Purchasing Policies and Procedures Manual. Extensions will be based upon a
satisfactory review of Contractor's performance, City needs, and appropriation of funds by the
City Council. The parties will prepare a written amendment indicating the effective date and length
of the extended Agreement. Either the City or the Contractor may decline the renewal of the
contract for any reason whatsoever, which shall render the renewal option null and void.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
City Attorney Approved Version 2/29/16
Page 220
5. COMPENSATION
The total not to exceed fee payable for the Services to be performed during the initial Agreement
term will be three million, two hundred seventy-four thousand, three hundred fifty-four dollars
($3,274,354). No other compensation for the Services will be allowed except for items covered
by subsequent amendments to this Agreement. If the City elects to extend the Agreement via the
City Manager, the amount shall not exceed one million six hundred thirty-seven thousand, one
hundred seventy-seven dollars ($1 ,637, 177) per year as may be adjusted based on the San Diego
Consumer Price Index per Section 5 of the agreement.
The payment made to Contractor pursuant to this Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
The City reserves the right to withhold a ten percent (10%) retention until City has accepted the
work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
There will be no additional charges such as travel or trip costs allowed. Payment for service starts
when the workers arrive at the City of Carlsbad owned or maintained properties, and ends at the
completion of the required service work. Portal to portal payment is not included in Agreement.
If an increase in compensation for service in succeeding option terms is requested, the Contractor
must provide detailed supporting documentation to justify the requested rate increase. The
requested increase will be evaluated by the City, and the City reserves the right to negotiate,
accept, reject, or move to terminate the Agreement based on the Contractor's requested
compensation increase. This Agreement's annual compensation terms may, but is not required
to, be adjusted by a mutually agreeable amount based on and no greater than the San Diego
Consumer Price Index changes over the previous two year period. Requests for price changes
must be made by the Contractor in writing sixty (60) days before the end of the then-current
agreement period and is subject to negotiation or rejection by the City.
6. PREVAILING WAGE RATES
Any construction, alteration, demolition, repair, and maintenance work, including work performed
during design and preconstruction such as inspection and land surveying work, cumulatively
exceeding $1 ,000 and performed under this Agreement are subject to state prevailing wage laws.
The general prevailing rate of wages, for each craft or type of worker needed to execute the
contract, shall be those as determined by the Director of Industrial Relations pursuant to the
Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the
California Labor code, a current copy of applicable wage rates is on file in the office of the City
Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all
such workers employed by him or her in the execution of the Agreement. Contractor and any
subcontractors shall comply with Section 1776 of the California Labor Code, which requires
keeping accurate payroll records, verifying and certifying payroll records, and making them
available for inspection. Contractor shall require any subcontractors to comply with Section 1776.
City Attorney Approved Version 2/29/16
2
Page 221
7. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
8. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
9. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
10. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
11. BEST MANAGEMENT PRACTICES
For purposes of this Agreement, Best Management Practice (BMP) means: ( 1) A measure that is
implemented to protect water quality and reduce the potential for pollution associated with water
runoff entering the City's storm drains system, and (2) Any program, technology, process, siting
criteria, operating method, measure, or device that controls, prevents, removes, or reduces such
pollution.
City Attorney Approved Version 2/29/16
3
Page 222
Unless specifically noted otherwise, it is the responsibility of the Contractor to select, install and
maintain appropriate BMPs while performing the Services in accordance with the terms and
conditions of this Agreement. It is the Contractor's responsibility to ensure that the BMPs are
operational and working properly. Furthermore, the Contractor shall be held responsible for any
citation and/or fine due to discharges or malfunctioning of the BMPs. BMPs shall be installed in
accordance with all industry recommended and recognized standards. If Contractor proposes to
use a BMP that is not in accordance with recommended and recognized industry standard,
Contractor shall obtain written approvals from the City prior to installation or use of non-industry
standard.
It shall be Contractor's responsibility to know and use the appropriate BMPs at any given location
where Services are performed pursuant to the terms of this Agreement.
12. REFUSE DISPOSAL AND DUST ABATEMENT
As a condition of payment, the Contractor shall submit a signed and notarized affidavit stating
that all refuse (e.g., trimmings, brush, trash, debris, waste materials, etc.) resulting from the
Services performed have been disposed of in a legal manner, in accordance with local codes and
ordinances governing locations and methods of disposal, and in conformance with all applicable
safety laws and this Agreement. Disposal of refuse generated as a result of this Agreement at
landfills may be subject to a fee. Contractor shall not be entitled to extra compensation for the
cost of disposing of this refuse as such cost was included in Contractor's bid.
Contractor shall furnish all labor, equipment, and means required and shall carry out effective
measures whenever and as often as necessary to prevent its operation from producing dust in
amounts damaging to property, cultivated vegetation, domestic animals, or causing a nuisance to
persons living or occupying buildings in the vicinity of where the Services are being performed.
Contractor shall be responsible for any damage resulting from any dust originating from its
operations. The dust abatement measures shall be continued until the Contractor has concluded
performing its Services. Contractor shall not be entitled to extra compensation for the cost of dust
abatement measures as such cost was included in Contractor's bid.
13. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
The parties expressly agree that any payment, attorneys' fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
13.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
City Attorney Approved Version 2/29/16
4
Page 223
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
13.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
13.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
13.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
13.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
13.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
13.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
13.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
13.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
13.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
13.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
13.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
14. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
City Attorney Approved Version 2/29/16
5
Page 224
15. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
16. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one ( 1) copy
of the work product for Contractor's records.
17. PERSONNEL
With respect to all persons employed or contracted by Contractor to perform Services under this
Agreement, Contractor shall ensure that pre-employment or pre-contracting reference and
background checks have been conducted on all personnel directly performing Services under
this Agreement (which shall include but not be limited to, all such persons who shall come on to
the premises at any City facility, or in any City park, or in any public rights-of-way, in the
performance of their duties or tasks). Contractor shall be responsible for ensuring that federal,
state and county of residence criminal background checks -via Livescan or equivalent means,
as approved by the City-are conducted on all personnel so employed or contracted, prior to
their commencement of Services under this Agreement, and shall exclude from any direct
participation in the performance of the Services any dishonest, dangerous, felon, or otherwise
unqualified persons. In addition, Contractor shall be responsible for ensuring that the
aforementioned criminal background checks are annually renewed, prior to the anniversary date
of the execution of this Agreement, Contractor will abide by all applicable laws, rules and
regulations including, but not limited to the Fair Credit Reporting act and/or any equal
opportunity laws, rules, regulations or ordinances. Contractor shall maintain paperwork
ensuring its compliance with the above.
City shall reserve the right to audit background check data.
City shall have the absolute right to review and disapprove any personnel assigned to perform
any of the Services required pursuant to this Agreement.
City shall have the unrestricted right to order the removal for cause of any person(s) assigned
by Contractor by giving oral or written notice to Contractor to such effect.
Contractor's personnel shall at all times while performing any of the Services required under this
Agreement to comply with the City's drug and alcohol policies then in effect.
18. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
19. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
City Attorney Approved Version 2/29/16
6
Page 225
For City
Name Kyle Lancaster
Title Parks Services Manager
Department Parks & Recreation
City of Carlsbad
Address 799 Pine Avenue
Carlsbad, CA 922008
Phone No. 760-434-2941
For Contractor
Name Paul Kapsch
Title Vice President of Sales and Marketing
Address 529 West Fourth Avenue
Escondido, CA 92025
Phone No. 760-889-8982
Email pkapsch@parkwestinc. com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
20. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
21. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
22. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
23. DISPUTE RESOLUTION
If a dispute arises out of or relates to this Agreement or the breach thereof for reasons other than
Section 15 above, and if said dispute cannot be settled through normal contract negotiations, the
parties agree to first endeavor to settle the dispute in an amicable manner, using mandatory non-
binding mediation under the Mediation Rules of the American Arbitration Association or any other
neutral organization or individual agreed upon, in writing, before having recourse in a court of law.
23.1 Mandatory Mediation Costs
The expenses of witnesses for either side shall be paid by the party producing such witnesses.
All other expenses of the mediation, including required traveling and other expenses of the
mediator, and the cost of any proofs or expert advice produced at the direct request of the
mediator, shall be borne equally by the parties, unless they agree otherwise. Each party shall be
responsible for their/its own attorneys' fees and costs.
City Attorney Approved Version 2/29/16
7
Page 226
23.2 Selection of Mediator
A single mediator that is acceptable to both parties shall be used to mediate the dispute. The
mediator will be subject matter knowledgeable of the Services required pursuant to this
Agreement and may be selected from lists furnished by the American Arbitration Association
(AAA) or any other agreed upon mediator. To initiate mediation, the initiating party shall serve a
Request for Mediation on the opposing party. If the mediator is selected from a list provided by
AAA, the initiating party shall concurrently file with AAA a "Request for Mediation" along with the
appropriate fees; a copy of requested mediators marked in preference order, and, a preference
for available dates.
If AAA is selected to coordinate the mediation (Administrator), within ten (1 0) working days from
the receipt of the initiating party's Request for Mediation, the opposing party shall file the following:
a copy of the list of the preferred Mediators listed in preference order, after striking any Mediators
to which they have any factual objection, and, a preference for available dates.
If the parties agree not to use AAA, then a mutually agreed upon mediator, date and place for the
mediation shall be agreed upon.
The Administrator will appoint or the parties shall agree upon the highest, mutually preferred,
Mediator from the individual parties' lists who is available to serve within designated time frames.
23.3 Conduct of Mediation Sessions
Mediation hearings will be conducted in an informal manner and discovery, including issuing
subpoena(s), will not be allowed.
All discussions, statements, or admissions shall be confidential to the proceedings and will not be
used for any other purpose as it relates to the party's legal position. During the mediation, the
parties may agree to exchange any information they deem necessary. The parties may agree to
exchange mediation briefs, but are not required to do so.
Both parties must have an authorized representative attend the mediation. Each representative
must have the authority to recommend entering into a settlement. Either party may have
attorney(s), witnesses or expert(s) present. Either party may request a list of witnesses and
notification whether attorney(s) will be present.
Any resultant agreements from mediation shall be documented in writing. All mediation results
and documentation, by themselves, shall be "non-binding" and inadmissible for any purpose in
any legal proceeding, unless such admission or resultant agreement is otherwise agreed upon,
in writing, by both parties. Mediators shall not be subject to any subpoena or liability and their
actions shall not be subject to discovery.
24. TERMINATION
The City may terminate the Agreement at its own discretion with or without cause or when
conditions encountered during performance make it impossible or impracticable for the City to
proceed, or when the City is prevented from proceeding with the Agreement by act of God, by
law, or by official action of a public authority, including the City of Carlsbad.
24.1 Termination for Convenience of the City
24.1.1 Termination of Contractor's Performance of Services. The City may terminate,
subject to the express terms and conditions set forth below, the Contractor's performance of the
City Attorney Approved Version 2/29/16
8
Page 227
Services under this Agreement, in whole or, from time to time, in part, if the City Council does not
appropriate sufficient monies to fund the Agreement. The City Manager or designee shall
terminate, on behalf of the City, by delivering to the Contractor a Notice of Termination, in writing,
specifying the extent of termination and the effective date.
24.1.2 Notice of Termination. After receipt of the Notice of Termination, and except as
otherwise directed by the City Manager or designee, the Contractor shall immediately proceed as
follows:
A. Stop work immediately or as specified in the Notice;
B. Immediately place no further orders or contracts for materials, or services, except as
necessary to complete any authorized continued portion of the Agreement;
C. Immediately terminate all contracts and/or subcontractors, if any, to the extent that they
relate to the Services terminated;
D. With approval by the City Manager or designee, settle all outstanding obligations arising
from the termination of contracts and/or subcontractors; the approval of which will be final
for purposes of this clause;
E. If applicable and as directed by the City Manager or designee, transfer the title and deliver
to the City, completed or partially completed drawings, plans, calculations, specifications
and any other documents and records that, if the contract had been completed, would be
required to be furnished to the City;
F. Complete performance of the Services not terminated; and
G. If applicable, take any action that may be necessary, or that the City Manager or designee
may direct, for the protection and preservation of any property related to this Agreement
that is in the possession of the Contractor and in which the City has or may acquire an
interest.
24.1.3 Removal of City Property. If applicable, the Contractor may request the City to
remove or relocate any City property or enter into an agreement for its storage. Within sixty (60)
days, the City will accept title of property, remove or relocate it, or enter into a storage agreement.
24.1.4 Termination Settlement. After termination, the Contractor shall submit a final
termination settlement proposal to the City in the form and with the certification prescribed by the
City. The Contractor shall submit the proposal promptly, but no later than sixty (60) days from
the effective date of termination, unless extended, in writing, by the City upon written request of
the Contractor within this sixty (60) day-period. However, if the City Manager determines that the
facts justify it, a termination settlement proposal may be received and acted on after sixty (60)
days or any extension. If the Contractor fails to submit the proposal within the time allowed, the
City may, in good faith, determine, on the basis of information available, the fair and reasonable
amount, if any, due the Contractor as a result of the termination and pay the amount determined.
If the Contractor does not agree that the amount determined by the City is fair and reasonable,
and if the Contractor gives notice of such disagreement to the City in accordance with Section
24.1.2 of the Agreement, within thirty (30) days of receipt of payment, then the amount due shall
be as later determined by either mediation (Section 23 above) or arbitration (Section 24.1.7
below), if the City and the Contractor agree thereto in writing, or as fixed in a court of law.
24.1.5 Payment for Contractor Due to Termination. Subject to Section 24.1.4, above,
the Contractor and the City Manager may agree upon the whole or any part of the amount to be
paid because of the termination. The amount may include a reasonable allowance for profit on
Services performed. However, the agreed amount, whether under this Section 24.1.5 or Section
City Attorney Approved Version 2/29/16
9
Page 228
24.1.6, below, exclusive of costs shown in Section 24.1.6, subparagraph C, below, may not
exceed the total dollar amount authorized by the City as reduced by (1) the amount of payments
previously made; and (2) the contract price of Services not terminated. The contract shall be
amended, and the Contractor paid the agreed amount. Section 24.1.6, below, shall not limit,
restrict, or affect the amount that may be agreed upon to be paid under this paragraph.
24.1.6 Failure to Agree on Payment. If the Contractor and City fail to agree on the
whole amount to be paid because of the termination of Services, the City shall pay the Contractor
the fair and reasonable amounts determined in good faith by the City as follows, but without
duplication of any amounts agreed on under Section 24.1.5, above:
A The contract price for completed Services accepted by the City not previously paid for, as
adjusted by any savings, returns, or other discounts to charges.
B. The total of:
1. The costs incurred in the performance of the Services terminated, including initial
costs and preparatory expense allocable thereto, but excluding costs attributable
to services paid or to be paid under Section 24.1.6, subparagraph A, above;
2. The fair and reasonable cost of settling and paying termination settlement
proposals under terminated contracts or subcontractors that are properly
chargeable to the terminated portion of the Agreement if not included in
Subdivision 1, above;
3. A sum, as provided on Subdivision 1, above, determined by the City Manager or
designee to be fair and reasonable under the circumstances; however, if it
appears that the Contractor would have sustained a loss on the entire
Agreement, had it been completed, the City shall allow no profit under this
Subdivision 3 and shall reduce the settlement to reflect the indicated rate of loss.
C. The reasonable costs of settlement of the Services terminated, including:
1. Accounting, legal, clerical, and other expenses reasonably necessary for the
preparation of termination of settlement proposals and supporting data;
2. The termination and settlement of contracts and/or contractors (excluding the
amounts of such settlements); and
3. Storage, transportation, and other costs incurred, reasonably necessary for the
preservation, protection, or disposition of property in which the City has or may
acquire an interest.
24.1. 7 Arbitration of Payment. If the Contractor does not agree that the amount
determined by the City Manager or designee under Section 24.1.6, above, is fair and reasonable,
and if the Contractor gives notice of such disagreement to the City in accordance with Section
24.1.2 of this Agreement within thirty (30) days of receipt of payment, then the amount due shall
be as later determined by non-binding arbitration, if the City and Contractor specifically agree
thereto, or as determined in a court of law.
24.1.8 Payment For Property Destroyed, Lost, Stolen or Damaged. Except to the
extent that the City expressly assumed the risk of loss, the City shall exclude from the amounts
payable to the Contractor under Section 24.1.6, above, the fair market value, as determined by
the City Manager or designee, or property that is destroyed, lost, stolen, or damaged so as to
become undeliverable to the City.
24.1.9 Determination of Amount Due Contractor. In arriving at the amount due the
City Attorney Approved Version 2/29/16
10
Page 229
Contractor under this clause, there shall be deducted:
A. All unliquidated advance or other payments to the Contractor under the terminated portion
of this Agreement;
B. Any claim which the City has against the Contractor under this Agreement; and
C. The agreed price for, or the proceeds of sale of, materials, supplies, or other things
acquired by the Contractor or sold under the provisions of this clause and not recovered
by or credited to the City.
24.1.1 0 Partial Termination. If the termination is partial, the Contractor may file a
proposal with the City Manager for an equitable adjustment of the price(s) of the continued portion
of the Agreement. The City shall make any equitable adjustment agreed upon. Any proposal by
the Contractor for an equitable adjustment under this clause shall be requested within sixty (60)
days from the effective date of termination, unless extended, in writing, by the City Manager or
designee.
24.1.11 Partial Termination Payments. The City may, under the terms and conditions
it prescribes, make partial payments and payments against costs incurred by the Contractor for
the terminated portion of the Agreement if the City believes the total of these payments will not
exceed the amount to which the Contractor will be entitled.
If the total payments exceed amounts finally determined to be due, the Contractor shall repay the
excess to the City upon demand, together with interest. Interest shall be at a rate of ten percent
(10%) per annum compounded daily and shall be computed for the period from the date the
excess payment is received by the Contractor to the date the excess is repaid. Interest shall not
be charged on any excess payment due to a reduction in the Contractor's termination settlement
proposal because of retention or disposition, or a later date determined by the City because of
the circumstances.
24.1.12 Records and Documents Relating to Termination. Unless otherwise provided
in the Agreement or by statute, the Contractor shall maintain all records and documents relating
to the terminated portion of this contract for three (3) years after final settlement. This includes
all books and other evidence bearing on the Contractor's costs and settlement. This includes all
books and other evidence bearing on the Contractor's costs and expenses under this Agreement.
The Contractor shall make these records and documents available to the City, at the Contractor's
office, at all reasonable times, without any direct charge. If approved by the City, photographs,
microphotographs, and other authentic reproductions may be maintained instead of original
records and documents.
24.2 Termination for Default
A. The City may, by written notice of default to the Contractor, terminate the whole, or any
part of this Agreement based on Contractor's default of any term or condition of this
Agreement, provided that Contractor fails to cure such default within ten (1 0) days after
receipt of such notice. The following are considered defaults:
(1) Failure to perform the services within the time specified; or
(2) Failure to perform any of the obligations of this Agreement, or to make progress in
performance which may jeopardize full performance.
B. In the event the City terminates this Agreement based on default, in whole or in part, the
City may procure, upon such terms and in such manner as the City may deem appropriate,
like services from another vendor or source and Contractor shall be liable to the City for
City Attorney Approved Version 2/29/16
11
Page 230
any excess costs. The Contractor shall also continue performance to the extent not
terminated.
24.3 Termination for Cause
This Agreement may be terminated by City for cause in the event of a material breach of this
Agreement, misrepresentation by Contractor in connection with the formation of this Agreement,
or the failure to perform Services as required pursuant to the terms and conditions of this
Agreement. Termination for cause shall be effected by delivery of written notice of termination to
Contractor. Such termination shall be effective upon delivery of said notice. City is not required to
give Contractor an opportunity to cure the default. Notwithstanding the foregoing, City may, in its
sole discretion permit Contractor an opportunity to cure the default pursuant to Section 24.2
above.
24.4 Termination for Bankruptcy or Assignment for the Benefit of Creditors
If the Contractor files a voluntary petition in bankruptcy, is adjudicated bankrupt, or makes a
general assignment for the benefit of creditors, the City may at its option and without further notice
to or demand upon the Contractor, immediately terminate this Agreement, and terminate each
and every right of the Contractor, and any person claiming any rights by or through the Contractor.
The rights and remedies of the City enumerated in this section are cumulative and shall not limit,
waive, or deny any of the City's rights under any other provision of this Agreement. Nor does this
waive or deny any right or remedy, at law or in equity, existing as of the date of this Agreement
or hereinafter enacted or established, that may be available to the City.
24.5 Termination Based on Lack of Annual Appropriation of Funds
Multi-year agreements are subject to annual appropriation of funds by the City Council. In the
event sufficient funds are not appropriated for the next fiscal year, the Agreement may be
terminated at the end of the current fiscal year. The City shall not be obligated to make further
payments. In the event of termination or reduction of services, Contractor shall be compensated
in accordance with Section 24.1 above.
25. WITHHOLD REMEDY AND LIQUIDATED DAMAGES
In addition to, and cumulative to all other remedies in law, at equity and provided under this
Agreement, in the event Contractor is in material default of its duties or obligations under this
Agreement and it fails to cure the default within twenty (20) days after receipt of written notice of
default from City, City may, without waiving any other rights under this Agreement, elect to
withhold from the payments due to Contractor under this Agreement during the period beginning
with the 16th day after Contractor's receipt of notice of default, and ending on the date that the
default has been cured to the reasonable satisfaction of City, an amount that is in proportion to
the magnitude of the default or the Service that Contractor is not providing. Upon curing of the
default by Contractor, City will cause the withheld payments to be paid to Contractor, without
interest, and less any amounts to be set off as liquidated damages as provided in this Section.
Failure to cure a default within twenty (20) days after receipt of written notice of default from City
shall entitle City to the payment by Contractor of liquidated damages in the amount of $2,000.00
per day. Contractor acknowledges and agrees that the liquidated damages assessed pursuant
to this Section shall be payable to City upon demand and may, at City's option, be set off against
any monies due to Contractor under this Agreement and are reasonable, due to the difficulty in
calculating exact damages, and under the circumstances existing as of the date this Agreement
is entered into.
26. ORDER OF PRECEDENCE
In the event of any inconsistency between or among the Agreement, Exhibits, Request for
City Attorney Approved Version 2/29/16
12
Page 231
Proposal, Response to Request for Proposal, Amendment(s) to Agreement, or any other
documents, the inconsistency shall be resolved by giving precedence in the following order:
A. Agreement Amendment(s)
B. Agreement
C. Response to Request for Bids
27. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
28. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
29. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
30. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
31. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
City Attorney Approved Version 2/29/16
13
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
32. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
(print name/title) I
By:
. ' '7 . . J (:<------z-
---··J A ...... -/-~ .... ,
/i_J?_,.~-~ ~
(sign here) ·-·····-· ·····--··
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:~U.4
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group 8
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
Deputy City Attorney
City Attorney Approved Version 2/29/16
14
Page 233
EXHIBIT "A"
SCOPE OF SERVICES
Work Category A
Overall-Applicable To Each Work Category
PART I-GENERAL SPECIFICATIONS
1.0 GENERAL REQUIREMENTS
2.0 REQUIRED CERTIFICATIONS/LICENSES
3.0 CONTRACTOR'S STAFF AND TRAINING
4.0 HOURS AND DAYS OF MAINTENANCE SERVICES
5.0 MAINTENANCE SCHEDULES
6.0 EXPANDED SCOPE OF CONTRACT
7.0 PAYMENT AND INVOICES
8.0 WORK BY OTHER FORCES
9.0 EXTRA WORK
10.0 EQUIPMENT
11.0 PERFORMANCE DURING INCLEMENT WEATHER
12.0 COMMUNICATIONS AND EMERGENCY RESPONSE
13.0 INSPECTIONS, MEETINGS AND REPORTS
14.0 DAMAGES CAUSED BY CONTRACTOR
15.0 ENFORCEMENT AND DEDUCTIONS
16.0 SAFETY
17.0 TRAFFIC CONTROL
18.0 NON-INTERFERENCE-NOISE
19.0 USE OF CHEMICALS
20.0 DISPOSAL
21.0 PROTECTION OF EXISTING FACILITIES AND STRUCTURES
22.0 PROTECTION OF PROPERTY DURING INCLEMENT WEATHER
23.0 PROVISIONS FOR EMERGENCIES
24.0 RECORDS/REPORTS
City Attorney Approved Version 2/29/16
15
Page 234
PART I
GENERAL SPECIFICATIONS
1.00 GENERAL REQUIREMENTS
1.01 The premises shall be maintained with a crisp, clean appearance and all work shall be
performed in a professional, workmanlike manner using quality equipment and
materials.
1.02 CONTRACTOR is expected to have the appropriate staff and equipment available to
perform all portions of this CONTRACT within the given time frames.
CONTRACTOR shall clearly identify each piece of riding/driving equipment used at
areas of service with decals, noting CONTRACTOR'S name (including logo), and phone
number.
1.03 CONTRACTOR shall comply with the provisions of the Immigration Reform and Control
Act of 1986, Public Law 99-603.
1.04 CONTRACTOR shall provide the labor, materials, equipment, tools, services and special
skills necessary for the provision of parks maintenance services, except as otherwise
specified hereinafter. The premises shall be maintained to the highest of standards at
no less than the minimum frequencies set forth herein.
1.05 CONTRACTOR shall employ only workers who are competent to perform the work
assigned to them, and in the case of skilled labor, who are adequately trained and
experienced in their respective trades and who do satisfactory work. Should the CITY
notify CONTRACTOR that any person(s) employed by CONTRACTOR is, in the CITY'S
opinion, incompetent, unfaithful, or insufficiently skilled while on the work site, such
person shall be immediately discharged from the work site and shall not be re-deployed
thereon except with the written consent of CITY.
1.06 CONTRACTOR is hereby required to render and provide parks maintenance services as
described in the Categories of Section 3-Scope of Work.
1.07 Upon commencement of work under this CONTRACT, CONTRACTOR shall be fully
equipped and staffed; thoroughly familiar with CONTRACT requirements and prepared
to provide all services required.
1.08 CONTRACTOR accepts the sites of services in their present physical condition and
physical condition at time of CONTRACT award, and agrees to make no demands upon
CITY for any improvements or alterations thereof.
1.09 CONTRACTOR shall, during the term of this CONTRACT, respond to all emergencies,
to the satisfaction of CITY, within one (1) hour of notification.
1.1 0 CONTRACTOR shall perform a weekly maintenance inspection independently, and a
monthly maintenance inspection jointly with CITY, during daylight hours of all areas
within the scope of this CONTRACT. Such inspections shall be both visual and
operational. It shall include operation of all irrigation systems to check for proper
City Attorney Approved Version 2/29/16
16
Page 235
condition and reliability. CONTRACTOR shall take immediate steps to correct any
observed and/or operational irregularities, and submit a written report regarding
identified irregularities to CITY.
1.11 CONTRACTOR shall document and report to CITY all observations of: graffiti and other
vandalism; illegal activities; transient camps; missing or damaged equipment or signs;
hazards or potential hazards, including without limitation, sidewalk hazards caused by
trees or other means, within 2 hours of observation.
1.12 CONTRACTOR shall incorporate and comply with all applicable Storm Water pollution
prevention Best Management Practices (BMPs) during the performance of this
CONTRACT. All parks maintenance services must be in compliance with the most
current San Diego Regional Water Quality Control Board (RWQCB) municipal permit,
City of Carlsbad Jurisdictional Urban Runoff Management Plan (JURMP), and Carlsbad
Municipal Code (CMC); RWQCB municipal permit and JURMP are on file with CITY.
Said permits and plans, as may be amended from time to time, are incorporated herein
by reference.
1.13 CONTRACTOR shall indicate in their proposal methods of compliance, equipment
utilized to insure compliance, training of staff and experience in compliance with
environmental regulations. If in the opinion of CITY, CONTRACTOR is not in
compliance with this provision, CITY reserves the right to implement BMPs to the
maximum extent practical, and deduct payment due or back charge CONTRACTOR for
implementation.
2.0 REQUIRED CERTIFICATIONS/LICENSES
2.01 CONTRACTOR shall have and maintain a valid State of California C-27
CONTRACTOR'S license throughout the term of this CONTRACT. License must be in
good standing for the previous five (5) consecutive years without any unresolved official
record of complaints registered or filed with the Board or California Department of
Consumer Affairs.
2.02 CONTRACTOR shall possess the most recent California Highway Patrol Commercial
Vehicle Inspection (BIT) report for all commercial equipment used throughout the term of
this CONTRACT.
2.03 CONTRACTOR shall possess at least:
• International Society of Arboriculture (ISA) Tree Worker certification for all crew
members who perform tree trimming.
• ISA Tree Worker certification for all Foremen of any crews that perform tree
trimming.
2.04 CONTRACTOR shall possess at least:
• California Department of Pesticide Regulations (CDPR) Qualified Applicator
certification for all crew members who perform pesticide applications.
• CDPR Qualified Applicator certification for all Foremen of any crews that perform
pesticide applications.
City Attorney Approved Version 2/29/16
17
Page 236
3.0 CONTRACTOR'S STAFF AND TRAINING
3.01 CONTRACTOR shall provide sufficient personnel to perform all work in accordance with
the specification set forth herein.
3.02 With respect to all persons employed or contracted by CONTRACTOR to perform
Services under this CONTRACT, CONTRACTOR shall ensure that pre-employment or
pre-contracting reference and background checks have been conducted on all personnel
directly performing Services under this CONTRACT (which shall include but not be
limited to, all such persons who shall come on to the premises at any CITY facility or in
any CITY park or public rights-of-way in the performance of their duties or tasks).
CONTRACTOR shall be responsible for ensuring that federal, state and county of
residence criminal background checks-via Livescan or equivalent means, as approved
by the CITY -are conducted on all personnel providing Services or work under this
CONTRACT, prior to their commencement of Services under this CONTRACT, and shall
exclude from any direct participation in the performance of the Services any dishonest,
unreasonably dangerous, felon, or otherwise unqualified persons. In addition,
CONTRACTOR shall be responsible for ensuring that the aforementioned criminal
background checks are annually renewed, prior to the anniversary date of the execution
of this CONTRACT, CONTRACTOR will abide by all applicable laws, rules and
regulations including, but not limited to the Fair Credit Reporting act and/or any equal
opportunity laws, rules, regulations or ordinances. CONTRACTOR shall maintain
paperwork to support its compliance with the above.
• CITY shall have the right to audit background check data.
• CITY shall have the absolute right to review and disapprove any personnel assigned
to perform any of the Services required pursuant to this CONTRACT.
• CITY shall have the unrestricted right to order the removal of any person(s) assigned
by CONTRACTOR by giving oral or written notice to CONTRACTOR to such effect.
• CONTRACTOR'S personnel shall at all times while performing any of the Services
required under this CONTRACT comply with CITY's drug and alcohol policies then in
effect.
• CONTRACTOR shall remove any person from performing any Services to CITY if
said person is arrested and charged with either a misdemeanor or felony.
3.03 CONTRACTOR is encouraged to provide, at its own costs, on-going systematic skills
training, and to promote participation in, and certification by professional associations.
CONTRACTOR'S systematic skills training program, and certifications required by
CONTRACTOR for employees in a given position, should be noted in CONTRACTOR'S
Statement of Technical Ability Experience (Work Force).
3.04 Each crew of CONTRACTOR'S employees (including subcontractors, if any) shall
include at least two individuals who speak the English language proficiently. For the
purposes of this Section, a crew is understood to be any group of workers who service
any tree, park, school athletic field, facility, streetscape, median, parkway, undeveloped
park site, urban forest, or trail area. The Foreman of each crew of CONTRACTOR'S
employees (including subcontractors) shall be one of the individuals who speak the
English language proficiently.
City Attorney Approved Version 2/29/16
18
Page 237
3.05 CITY may at any time give CONTRACTOR written notice to the effect that the conduct
or action of a designated employee of CONTRACTOR (including subcontractors) is, in
the sole discretion of CITY, detrimental to the interest of the public patronizing the
premises. CONTRACTOR shall meet with representatives of CITY to consider the
appropriate course of action with respect to such matter and CONTRACTOR shall take
reasonable measures under the circumstances to assure CITY that the conduct and
activities of CONTRACTOR'S employees will not be detrimental to the interest of the
public patronizing the premises.
3.06 CITY may at any time order any of CONTRACTOR'S personnel removed from the
premises when, in the sole discretion of CITY, said CONTRACTOR'S personnel is
objectionable, unruly, unsafe, or otherwise detrimental to the interest of CITY or the
public patronizing the premises.
3.07 CONTRACTOR shall require each of his personnel to adhere to basic public works
standards of working attire including uniform shirts and/or vests clearly marked with
CONTRACTOR'S company name (including logo, if applicable), and employee name
badges as approved by CITY. Sufficient changes of attire shall be provided to present a
neat and clean appearance of CONTRACTOR'S personnel at all times. Shirts shall be
worn and buttoned at all times. CONTRACTOR'S personnel shall be equipped with
proper shoes and other gear required by Cal-OSHA and other State safety regulations.
Brightly colored traffic vests or reflectors shall be worn when personnel are working near
vehicular traffic.
3.08 CONTRACTOR shall designate a person (Contract Manager) who can communicate
effectively both in written and oral English and who shall be present at all times during
CONTRACT operations as described in this CONTRACT. Any order or communication
given to CONTRACTOR's Contract Manager shall be deemed as delivered to
CONTRACTOR
3.09 CONTRACTOR shall provide a minimum of two personnel per Category B, C, D, E, and
F of Section 3-Scope of Work, who are CLCA Certified Landscape Technicians-
Irrigation (CL T-1). These personnel shall be assigned to the category crew(s) and be
fully trained in all phases of landscape irrigation systems operation, maintenance,
adjustment and repair.
4.00 HOURS AND DAYS OF MAINTENANCE SERVICES
4.01 The hours of maintenance service shall be 7:00a.m. to 4:00p.m. daily for all sites. The
exception shall be that from May through September, on Work Category D, Passive
Parks -Coastal, and Work Category E -Streetscapes, the hours of maintenance
service shall be extended from 4:00p.m. to 7:00p.m. daily for those sites. No other
exceptions are approved, nor anticipated, by the CITY.
4.02 CONTRACTOR shall provide staffing to perform the required maintenance services
during the prescribed hours seven (7) days per week. Any changes in the days of
operation heretofore prescribed shall be subject to approval, in writing, by CITY.
4.03 CONTRACTOR is advised that any travel lane closures necessary, on major or arterial
roads as defined by CITY, are subject to limited hours, except as approved, in writing, by
CITY. No work, related to a lane closure, including installation or removal of traffic
control devices, may occur outside the hours of 8:30a.m. and 3:30p.m. daily on these
roads.
City Attorney Approved Version 2/29/16
19
Page 238
4.04 The use of all power tools is prohibited daily between 6:00p.m. and 7:00a.m., except
under emergency circumstances as approved by CITY.
5.00 MAINTENANCE SCHEDULES
5.01 CONTRACTOR will be provided the maximum latitude in establishing work schedules,
which correspond to its staff and equipment resources.
5.02 CONTRACTOR shall adhere to the tree pruning schedule as developed and provided by
CITY, per Category B and F of Section 3-Scope of Services including providing the staff
and equipment that would be required to complete the project.
5.03 CONTRACTOR shall, within thirty (30) calendar days after CITY executes this
CONTRACT, submit work schedules to CITY for review and written approval. Said work
schedules shall identify required operations and delineate the time frames for
performance, and shall be updated and submitted by CONTRACTOR to CITY on a
quarterly basis thereafter.
6.00 EXPANDED SCOPE OF CONTRACT
6.01 CITY may award expanded work to CONTRACTOR, at the discretion of CITY.
Expanded work will be awarded on a negotiated proposal and acceptance basis, as
when CITY determines it is appropriate to negotiate a fixed price for work in lieu of
utilizing unit prices. Payment for work shall be performed by negotiated agreement
between CITY and CONTRACTOR or on a TIME AND MATERIALS basis in accordance
with CONTRACTOR'S Proposed Cost of Services chart.
6.02 Prior to performing expanded work, CONTRACTOR shall prepare and submit a written
proposal including a description of the work, a list of materials, and a schedule for
completion. No work shall commence without written approval of CONTRACTOR'S
proposal by CITY. This proposal is subject to acceptance or negotiation by CITY.
6.03 Expanded work shall commence on the specified date established and CONTRACTOR
shall proceed diligently to complete said work within the time allotted.
7.00 PAYMENT AND INVOICES
7.01 CONTRACTOR shall present monthly invoices, for all Services performed during the
preceding month. Said invoice shall include all required certifications and reports as
specified hereinafter. The invoice shall be submitted on or before the fifth (5th) day of
each month in the amount of the compensation to be paid by CITY for all Services
rendered by CONTRACTOR under the terms and conditions of this CONTRACT. Said
payment shall be made within thirty (30) days upon receiving the invoices, providing that
all Services performed during the preceding month has been inspected and accepted by
CITY and that applicable certifications have been submitted in accordance with the
provisions of this CONTRACT.
City Attorney Approved Version 2/29/16
20
Page 239
7.02 Monthly invoices shall be prepared separately for areas of service, in the following
format:
Location
Cannon Park
Frazee/Tamarack State Beach (E.
seawall)
Magee Park
Maxton Brown Park
TOTAL MONTHLY COST
Location
Cadencia Park
Car Country Park
Harold E. Smerdu Comm Garden (w/
NTP)
Hidden Canyon Park (Inc. ADL Dog
Park)
Holiday Park
Hasp Grove Park
La Costa Canyon Park
Leo Carrillo Ranch Historic Park (w/
NTP)
Oak Park
Pio Pica Park
Skate Park
TOTAL MONTHLY COST
Location
Arts Office
City Hall
City Administration Building
Dove Library
Farmers' Insurance Building
Fire Station #1
Fire Station #2
Fire Station #3 -Old (Chestnut Avenue)
Fire Station #3 -New (Trailblazer Way)
Fire Station #4
Fire Station #5
Fire Station #6
Georgina Cole Library
Harding Community Center
Hawthorne Property
Las Palmas Building
Learning Center
21
Account Number Monthly Cost
0014610-7550 $(AMOUNT)
$(AMOUNT)
Account Number Monthly Cost
0014610-7550 $(AMOUNT)
$(AMOUNT)
Account Number Monthly Cost
0014610-7550 $(AMOUNT)
City Attorney Approved Version 2/29/16
Page 240
Maintenance & Operations Building
Monroe Street Pool
Parks Administration
Safety Center/Fleet Maintenance Buildings
Senior Center
TOTAL MONTHLY COST
Location
Downtown Public Rights of Way
Downtown Public Parking Lots
Carlsbad Blvd. Public Rights of Way
Downtown Beach Accesses
El Camino Real Public Rights of Way
Elmwood Street Rights of Way
Palomar Airport Road Triangle
Palomar Point Way Rights of Way
Melrose Drive Triangle
TOTAL MONTHLY COST
Location
Alga Road
Aviara Parkway
Cannon Road
Carlsbad Boulevard
Carlsbad Village Drive
College Boulevard
El Camino Real
Faraday Avenue
La Costa Avenue
Melrose Drive
Palomar Airport Road
Paseo Del Norte
Poinsettia Lane
Rancho Santa Fe Road/Oiivenhain
Road
Non-Arterial Roads (Inclusive)
TOTAL MONTHLY COST
Location
Alga Road
Cannon Road
Carlsbad Boulevard
Carlsbad Village Drive
22
$(AMOUNT)
Account Number Monthly Cost
1615024-7550 $(AMOUNT)
$(AMOUNT)
Account Number Monthly Cost
1615024-7550 $(AMOUNT)
$(AMOUNT)
Account Number Monthly Cost
0014610-7550 $(AMOUNT)
City Attorney Approved Version 2/29/16
Page 241
College Boulevard
El Camino Real
Faraday Avenue
La Costa Avenue
Melrose Drive
Palomar Airport Road
Paseo Del Norte
Poinsettia Lane
Rancho Santa Fe Road/Oiivenhain
Road
Non-Arterial Roads (Inclusive)
TOTAL MONTHLY COST
Location
Cannon Lake Park
Robertson Ranch Park
Veterans Memorial Park
Zone 5 Park
TOTAL MONTHLY COST
Location
Batiquitos Drive Slopes
Hosp Grove Forest
Woodbine Banks
TOTAL MONTHLY COST
Location
Coastal Rail Trailheads/Pianters
Hosp Grove Trailheads
Lake Calavera Trailheads
TOTAL MONTHLY COST
Location
TOTAL MONTHLY COST
23
$(AMOUNT)
Account Number Monthly Cost
0014610-7550 $(AMOUNT)
$(AMOUNT)
Account Number Monthly Cost
0014610-7550 $(AMOUNT)
$(AMOUNT)
Account Number Monthly Cost
0014620-7550 $(AMOUNT)
$(AMOUNT)
Account Number Monthly Cost
TBD by Work Area $(AMOUNT)
$(AMOUNT)
City Attorney Approved Version 2/29/16
Page 242
7.03 Invoices for approved "Extra Work" shall be in a format acceptable to CITY, including
attachments, such as copies of suppliers' invoices, which CITY may require to verify
CONTRACTOR'S billing. Invoices for extra work shall be submitted on separate
invoices. Unless otherwise requested by CITY, one invoice shall be submitted for each
distinct and complete item of "Extra Work".
7.04 In the event CITY transfers title or maintenance responsibility of the premises or a
portion thereof, this CONTRACT shall continue in full force and effect, except said
portion, at the discretion of CITY, may be deleted from the premises to be maintained
and the CONTRACT sum shall be reduced accordingly.
8.00 WORK BY OTHER FORCES
8.01 In the event that CITY determines that work requested is of an unknown duration, not
easily quantified or CONTRACTOR'S proposal for work is not approved, CITY reserves
the right to perform such work with other forces.
9.00 EXTRA WORK
9.01 Extra work shall be performed by CONTRACTOR or by competitive bid option at the
discretion of CITY. CONTRACTOR may be asked to complete extra work outside of the
CONTRACT'S scope of work at the unit cost rates agreed to in this CONTRACT. If
CITY decides to give CONTRACTOR extra work, it will be awarded only with the
following criteria:
• All maintenance tasks are to be completed per schedule and to satisfaction of CITY.
The extra work project bid prices are consistent with the unit cost(s) included in
CONTRACTOR'S bid. The cost of any extra work required that exceeds $45,000
shall be competitively bid upon at CITY'S discretion.
9.02 "Extra Work" may include, but is not limited to:
• Removing debris from park backstop nets
• Removing, replacing, or repairing banners from street light standards
• Erecting and lighting a holiday tree in the Downtown Village
9.03 CITY may award extra work to CONTRACTOR, or to other forces, at the discretion of
CITY. New or unforeseen work will be classified as extra work when CITY determines it
is not covered by CONTRACT unit prices or is significantly different than
CONTRACTOR'S other work areas.
9.04 Prior to performing any extra work, CONTRACTOR shall prepare and submit a written
proposal including a description of the work, a list of materials, and a schedule for
completion. CITY may accept, reject or seek to negotiate the proposal with
CONTRACTOR. No extra work shall commence without written approval of
CONTRACTOR'S proposal by CITY.
9.05 Rental fees attributed to the extra work shall include rental time for machinery or
equipment that is required, for extra work, plus move-in and/or move-out charges. All
equipment shall be in good working order and be suitable for its purposes.
City Attorney Approved Version 2/29/16
24
Page 243
9.06 When a condition exists which CITY deems urgent, CITY may verbally authorize the
extra work to be performed upon receiving a verbal estimate from CONTRACTOR.
However, within twenty-four (24) hours after receiving a verbal authorization,
CONTRACTOR shall submit a written estimate, consistent with the verbal authorization,
to CITY for written approval.
9.07 All extra work shall commence on the specified date established and CONTRACTOR
shall proceed diligently to complete said work within the time allotted.
9.08 CONTRACTOR must be able to do the extra work without impact on regular
maintenance. This extra work shall be completed per specified timeframe.
10.00 EQUIPMENT
10.01 CONTRACTOR shall only use equipment identified in the bid submittal, or thereafter
with written CITY approval, during the term of this CONTRACT.
10.02 CONTRACTOR shall have, or be able to acquire through rental, back-up equipment
necessary to complete that day's routine and/or specialty tasks. This back-up
equipment must be on site and ready to continue service within two (2) hours from the
time the existing equipment has failed to work properly.
10.03 All equipment shall be generally clean, void of significant body damage, in good working
order, leak-free, and regularly maintained.
10.04 Each piece of riding/driving equipment used at areas of service shall be clearly
identified with decals, noting CONTRACTOR'S name (including logo), and phone
number.
10.05 CONTRACTOR must use appropriate equipment suitable for commercial applications in
completing all required tasks in this CONTRACT.
11.00 PERFORMANCE DURING INCLEMENT WEATHER
11.01 During the periods when inclement weather hinders performance of the required work,
CONTRACTOR may adjust its work force in order to accomplish those activities that are
not affected by weather.
11.02 All drains and drainage conveyance devices on work sites shall be checked daily, at a
minimum, during inclement weather, and cleaned, as needed.
11.03 CONTRACTOR may be required during inclement weather to perform clean-up tasks as
requested by CITY. CONTRACTOR'S labor hours shall not exceed the normal working
hours without prior written approval by CITY. Any extra work is subject to the terms and
conditions as stated in Section 7.03.
12.00 COMMUNICATIONS AND EMERGENCY RESPONSE
12.01 CONTRACTOR shall, during the term of this CONTRACT, maintain a single telephone
number, with a local San Diego region area code, at which CONTRACTOR or
CONTRACTOR'S responsible employee may be contacted at any time, twenty-four (24)
City Attorney Approved Version 2/29/16
25
Page 244
hours per day, 7 days per week, to take the necessary action regarding all inquiries,
complaints and the like, that may be received from CITY. For hours beyond the normal
7:00a.m. to 4:00p.m. business day, an answering service shall be considered an
acceptable substitute for full time twenty-four hour coverage, provided that
CONTRACTOR responds to CITY by return call within thirty (30) minutes of CITY'S
original call.
12.02 Whenever immediate action is required to prevent possible injury, death, or property
damage, CITY may, after reasonable attempt to notify CONTRACTOR, cause such
action to be taken by alternate work forces and, as determined by CITY, charge the cost
thereof to CONTRACTOR, or deduct such cost from any amount due to CONTRACTOR
including a fifteen percent (15%) markup for administrative costs.
12.03 During normal working hours, CONTRACTOR shall have the ability to contact and
provide direction to its field crews within thirty (30) minutes of notification by CITY.
12.04 All complaints shall be addressed as soon as possible after notification; but in all cases
within 24 hours, to the satisfaction of CITY. If any complaint is not addressed within 24
hours, CITY shall be notified immediately of the reason for not addressing the complaint
followed by a written report to CITY within five (5) working days. If the complaints are
not abated within the time specified or to the satisfaction of CITY, CITY may correct the
specific complaint and the total cost incurred by CITY will be deducted from payments
owing to CONTRACTOR from CITY.
12.05 CONTRACTOR shall maintain a written log of all complaints, the date and the time
thereof and the action taken pursuant thereto or the reason for non-action. Said log of
complaints shall be open to the inspection of CITY at all reasonable times and without
prior notice to CONTRACTOR
12.06 CONTRACTOR'S supervisors and foremen shall carry cellular telephones with local San
Diego region area code. Supervisors and foremen shall respond within thirty (30)
minutes to any call from CITY, at any time, during normal working hours.
13.00 INSPECTIONS, MEETINGS AND REPORTS
13.01 CONTRACTOR and CITY shall inspect all sites on a monthly basis. CONTRACTOR
shall bring its lists of problems and deficiencies along with schedules or proposals for
correcting these items to the monthly meetings. Safety issues are to be brought to the
attention of CITY immediately.
13.02 CONTRACTOR and CITY shall meet weekly at minimum to review CONTRACTOR'S
schedules and performance, resolve problems, and perform supplemental field
inspections, as required. At the request of CITY, the owner or other executive officer of
CONTRACTOR shall be available to attend these meetings.
13.03 Irrigation inspections will occur within one (1) day of repair completion.
13.04 CITY reserves the right to perform inspections, including inspection of CONTRACTOR'S
equipment, at any time for the purpose of verifying CONTRACTOR'S performance of
CONTRACT requirements and identifying deficiencies.
City Attorney Approved Version 2/29/16
26
Page 245
13.05 CONTRACTOR or an authorized representative shall meet with CITY on each site at the
discretion and convenience of CITY, for inspections.
13.06 At CITY'S request CONTRACTOR shall attend meetings, as determined by CITY, for
purposes of orientation, information sharing, CONTRACT revision, description of CITY
policies, procedures, standards, and the like.
13.07 CONTRACTOR shall provide to CITY such written documentation and/or regular reports
as CITY deems necessary to verify and review CONTRACTOR'S performance under
this CONTRACT and to provide to CITY pertinent information relative to the
maintenance, operation, and safety of the sites under this CONTRACT. This
documentation shall include the field and office use of the CITY's inspection software
program. The CITY will provide the CONTRACTOR with licensing or other access for
this software program.
14.00 DAMAGES CAUSED BY CONTRACTOR
14.01 All damages incurred to sites under CONTRACT, by CONTRACTOR'S operation shall be
repaired or replaced, by CONTRACTOR or by other forces (at the discretion of CITY), all
at CONTRACTOR'S expense.
14.02 All such repairs or replacements, which are directed by CITY are to be done by
CONTRACTOR, shall be completed within the time limits established by CITY.
14.03 Damaged trees, shrubs, turf, and ground cover shall be repaired or replaced in
accordance with the following maintenance practices:
A Trees: Minor damage such as bark lost from impact of operating equipment shall be
remedied by a qualified tree surgeon or arborist. If damage results in loss or
significant compromise to the health or quality of a tree, the damaged tree shall be
removed and replaced to comply with the specific instructions of CITY.
B. Shrubs: Minor damage may be corrected by appropriate pruning. Major damage
shall be corrected by removal of the old plant material and replacement with new
plant material.
C. Adjacent turf and groundcover: Minor turf damage may be corrected by appropriate
amending and over seeding damaged areas. Major damage shall be corrected by
removal and replacement of turf of like variety. Minor groundcover damage shall be
corrected by appropriate pruning. Major damage shall be corrected by removal of
the old plant material and replacement with new plant material identical to the
damaged plant material.
D. Adjacent Improvements: CONTRACTOR shall remove and replace all surface and
hardscape improvements damaged by its work to the satisfaction of CITY. All
damaged improvements shall be replaced in accordance with CITY standards.
CONTRACTOR shall be fully licensed for the type of repair work being performed or
shall employ a subcontractor licensed in the discipline required.
City Attorney Approved Version 2/29/16
27
Page 246
15.00 ENFORCEMENT AND DEDUCTIONS
15.01 CITY'S Parks Superintendent or designee shall be responsible for the enforcement of
this CONTRACT on behalf of CITY.
15.02 CITY shall prepare and implement an Inspection Rating System to be used to verify
monthly payments and deductions from payments (see Appendix A for a sample rating
system). This form and system may be modified at the discretion of CITY.
CONTRACTOR agrees to be evaluated by said system and bound by the ratings and/or
deductions from payments indicated in the monthly Inspection Rating System. To avoid
deductions from payment of services for individual sites' bid amounts, CONTRACTOR
must receive a Total Rating of 95-for the respective site, and for the general duties of
the CONTRACT.
15.03 If in the judgment of CITY, CONTRACTOR is deemed to be non-compliant with the
terms and obligations of the CONTRACT, CITY, may, in addition to other remedies
provided herein, withhold the entire monthly payment, deduct pro-rata from
CONTRACTOR'S invoice for work not performed to the standards of this CONTRACT,
and/or deduct assessed liquidated damages. Notification of the amount to be withheld
or deducted from payments to CONTRACTOR will be forwarded to CONTRACTOR by
CITY in a written notice describing the reasons for said action. The monthly Inspection
Rating System report shall constitute reason for any deductions so imposed.
15.04 The parties agree that it will be impracticable or extremely difficult to fix the extent of
actual damages resulting from the failure of CONTRACTOR to correct a deficiency. If
after five (5) days of notification from CITY, CONTRACTOR fails to correct deficiencies,
CITY may correct any and all deficiencies using alternate forces. Any damages
occurred as a result of CONTRACTOR failures shall be deducted from CITY'S payment
to CONTRACTOR. The total costs incurred by completion of the work by alternate forces
will be deducted from the payment to CONTRACTOR.
16.00 SAFETY
16.01 CONTRACTOR agrees to perform all Services outlined in this CONTRACT in such a
manner as to meet all accepted standards for safe practices during the maintenance
operation and to safely maintain stored equipment, machines, and materials or other
hazards consequential or related to the Services; and agrees additionally to accept the
sole responsibility for complying with all CITY, County, State or Federal requirements at
all times so as to protect all persons, including CONTRACTOR'S employees, agents of
CITY, CONTRACTORS, members of the public or others from foreseeable injury, or
damage to their property.
16.02 It shall be CONTRACTOR'S responsibility to inspect, and identify, any condition(s) that
renders any portion of the premises unsafe, as well as any unsafe practices occurring
thereon. CONTRACTOR shall immediately notify CITY of any unsafe condition that it
observes which requires correction outside the scope of this CONTRACT. However,
CONTRACTOR shall be responsible for making minor corrections including, but not
limited to; filling holes in ground, turf or paving; using barricades or traffic cones to alert
patrons of the existence of hazards, including trip, slip or fall hazards; replacing valve
box covers; and the like, so as to protect members of the public or others from injury.
City Attorney Approved Version 2/29/16
28
Page 247
16.03 CONTRACTOR shall notify CITY immediately of any occurrence on the premises of
accident, injury, or persons requiring emergency services and, if so requested, shall
prepare a written report thereof to CITY within three (3) calendar days following the
occurrence. CONTRACTOR shall cooperate fully with CITY in the investigation of any
such occurrence.
17.00 TRAFFIC CONTROL
17.01 Prior to any work in the public right-of-way, CONTRACTOR shall submit documentation
of compliance with all applicable traffic control regulations. CONTRACTOR shall submit
supplementary traffic control plans for unusual circumstances that are out of the ordinary
for right-of-way maintenance. A traffic control system consists of closing traffic lanes or
pedestrian walkways in accordance with the details shown on the plans, and the
California Manual on Uniform Traffic Control Devices (FHWA MUTCD 2003 Revision 1,
as amended for use in California). The provisions in this section will not relieve
CONTRACTOR from its responsibility to provide such additional devices or take such
measures as may be necessary to maintain public safety.
17.02 When lanes are closed for only the duration of work periods, all components of the traffic
control system, except portable delineators placed along open trenches or excavation
adjacent to the traveled way shall be removed from the traveled way and shoulder at the
end of the work period. If CONTRACTOR so elects, said components may be stored at
selected central locations, if so approved in writing by CITY'S Traffic Engineer, within the
limits of rights-of-way.
17.03 Bike lane closures should include work area warning signs for bicyclists, such as "bike
lane closed ahead" and proper delineation for closure of the bike lane. If encroachment
into a traffic lane occurs, the lane should be closed with the above procedures for
arterial lane closures.
17.04 Whenever possible, park all maintenance vehicles and trailers off major arterial
roadways and park on cross streets that have less traffic or in CITY Park parking lots.
17.05 CONTRACTOR shall comply with all requirements of CITY'S Traffic Engineer and shall
bear all costs of required traffic control including, but not limited to signs, cones,
markers, flagmen, etc.
18.00 NON-INTERFERENCE -NOISE
18.01 CONTRACTOR shall not interfere with the public use of the premises and shall conduct
its operations as to offer the least possible obstruction and inconvenience to the public
or disruption to the peace and quiet of the area within which the services are performed.
18.02 In the event that CONTRACTOR'S operations must be performed when persons of the
public are present, CONTRACTOR shall courteously inform said persons of any
operations that might affect them and, if appropriate, request persons to move out of the
work area.
18.03 CONTRACTOR shall be subject to local ordinances regarding noise levels with regard to
equipment operations. CONTRACTOR shall not use any power equipment prior to 7:00
a.m. or later than 6:00p.m., except under emergency circumstances. Further, any
City Attorney Approved Version 2/29/16
29
Page 248
schedule of such operations may be modified by CITY in order to insure that the public is
not unduly impacted by the noise created by such equipment.
19.00 USE OF CHEMICALS
19.01 All work involving the use of chemicals shall be in compliance with all federal, state and
local laws and will be accomplished by or under the direction of a State of California
Licensed Pest Control Operator.
19.02 Chemical applications shall strictly conform to all governing regulations.
CONTRACTOR'S staff applying chemicals shall possess all required licenses and
certifications.
19.03 Records of all operations; including applicators names, stating dates, times, methods of
application, chemical formulations, and weather conditions shall be made and retained
according to governing regulations.
19.04 All chemicals requiring a special permit for use must be registered with the County
Agricultural Commissioner's Office and a permit obtained.
19.05 Material Safety Data Sheets (MSDS) and sample labels shall be provided to CITY for all
products and chemicals used within CITY.
19.06 CONTRACTOR shall prepare and submit a schedule to CITY detailing all proposed
chemical usage for approval. This schedule shall indicate; proposed dates of
application, type of chemical proposed for use, area intended for application and a
quantity estimate of the material to be applied. CONTRACTOR shall provide to CITY an
updated schedule on a quarterly basis indicating the applications in the previous quarter
and any proposed changes to the approved annual schedule for the next quarter for
approval. CONTRACTOR shall also submit a sample of notice for posting at all school
sites to CITY for approval. CONTRACTOR shall be responsible for posting all school
sites prior to chemical application in accordance with all federal, state, and local
requirements. If CONTRACTOR fails to provide and post the required notification
CONTRACTOR shall not apply any chemicals and CONTRACTOR shall submit a
revised schedule to CITY for approval prior to application of any chemicals not detailed
in the approved annual schedule.
19.07 Chemicals shall only be applied by those persons possessing a valid California Qualified
Applicator license/certificate or under supervision of a QAUC. Application shall be in
strict accordance with all governing regulations.
19.08 Pesticides shall be applied in a manner to avoid contamination of non-targeted areas.
Precautionary measures shall be employed to keep the public from entering the spray
zone until the chemical has either dried or dust settled. CONTRACTOR spraying staff
will remain on site until the area is safe for the public to enter.
19.09 Pesticide applications in school sites and in parks adjacent to school sites falling under
the Safe Schools Act of 2000 shall be performed during school closure times only. An
advanced notification to the school district will be required.
City Attorney Approved Version 2/29/16
30
Page 249
20.00 DISPOSAL
20.01 All landscape debris shall be disposed through a landscape material recycling center or
reused in some manner. Landscape debris shall not be disposed of in a landfill without
prior written approval from CITY. CONTRACTOR shall dispose of all cuttings, weeds,
leaves and other debris from the operation as work progresses. Trash and non-
landscape recycling materials are to be removed from the sites daily by 10:00 a.m. Use
of City dumpsters will not be allowed. CITY shall not be responsible for any disposal of
landscape debris, cuttings, weeds, leaves, trash or any other debris and
CONTRACTOR shall be responsible to pay all disposal fees.
21.00 PROTECTION OF EXISTING FACILITIES AND STRUCTURES
21.01 CONTRACTOR shall exercise due care in protecting from damage all existing facilities,
structures and utilities both above surface and underground on CITY property. Any
damage to said property deemed to be caused by CONTRACTOR'S neglect shall be
corrected or paid for by CONTRACTOR and at no cost to CITY. This will include loss of
plant material due to improper or inadequate care.
21.02 If CITY requests or directs CONTRACTOR to perform work in a given area, it will be
CONTRACTOR'S responsibility to contact the various utility companies to verify and
locate any underground systems or utility lines. CONTRACTOR shall take responsibility
for exercising caution when working in these areas. If CONTRACTOR damages
utilities, it will be responsibility of CONTRACTOR to make the necessary repairs at their
own expense. CONTRACTOR will notify CITY, within one (1) hour, of any damage that
occurs.
21.03 CONTRACTOR shall provide barriers, which are to be kept in place at all times for the
protection of persons other than those engaged on or about the work area from any
accident. CONTRACTOR shall be responsible for all accidents to persons or property
through any negligence or fault of CONTRACTOR, its agents, employees, and/or
subcontractors.
21.04 CONTRACTOR shall give reasonable notice to the owner(s) of public or private
property and utilities when such property is susceptible to injury or damage through the
performance of the work, and shall make all necessary arrangements with such
owner(s) relative to the removal and replacement or protection of such property or
utilities.
22.00 PROTECTION OF PROPERTY DURING INCLEMENT WEATHER
22.01 During storms, CONTRACTOR will provide inspection of the project during regular
hours to prevent or minimize possible damage from inclement weather.
CONTRACTOR shall submit a report identifying any storm damage to CITY identifying
location of damage and when feasible, cost estimates to repair. If remedial work is
required beyond this CONTRACT, it shall be contracted for and paid as extra work.
23.00 PROVISION FOR EMERGENCIES
23.01 Whenever, in the opinion of CITY, CONTRACTOR has not taken sufficient precaution
for the safety of the public or the protection of the Services to be done under this
City Attorney Approved Version 2/29/16
31
Page 250
CONTRACT, or of adjacent structures or property which may be injured by processes of
maintenance, on account of such neglect an emergency shall arise and immediate
action shall be considered necessary in order to protect public or private, personal, or
property interests, then CITY, with or without notice to CONTRACTOR, may provide
suitable protection to the said interest by causing such work to be done and material to
be furnished and placed as CITY may consider necessary and adequate. The cost and
expense of such work and material so furnished shall be borne by CONTRACTOR, and,
if the same shall not be paid on presentation of the bills therefore, such costs shall be
deducted from any amounts due or to become due CONTRACTOR. The performance
of such emergency work under the direction of CITY shall in no way relieve
CONTRACTOR of responsibility for damages which may occur during or after such
precaution has been duly taken by CITY.
23.02 CONTRACTOR shall not be entitled to any damages or extra pay on account of any
postponement, interference, or delay caused by any such structures and facilities within
the work area whether they are shown on the plans or not.
24.00 RECORDS/REPORTS
24.01 CONTRACTOR shall prepare and submit to CITY a monthly project report. Said report
shall indicate the overall condition of the maintained sites and list specifically any
unusual or problem areas or situations. The report shall also include action to be taken
by CONTRACTOR to rectify said situation(s) and indicate the anticipated time frame for
compliance.
A. Pesticide Reports:
1. Records of all pesticides and fertilizers used by CONTRACTOR on City property
will be submitted electronically through e-mail on a provided excel spreadsheet,
by the first working day of the month to CITY representative. CONTRACTOR is
responsible to maintain site and date specific records which shall be retained in
accordance with Department of Pesticide Regulations.
2. Records of operations shall be kept per California Department of Pesticide
Regulations.
3. The annual use report is due by July 10 of each year and will have the total
amount of chemicals, including fertilizers, used on CITY property per CDPR and
NPDES rules.
4. Copies of current P.C.A., P.C.O., Q.A.L./C. and San Diego County P.C.A.
registration shall be required annually in January.
24.02 Irrigation Reports:
A. CONTRACTOR shall maintain and submit to CITY the following reports at these
times:
1. Irrigation Tracking Sheet: To be filled out at the time of scheduled
testing/repairing, and turned in monthly to CITY.
City Attorney Approved Version 2/29/16
32
Page 251
2. Annual Irrigation System Maintenance Record: CONTRACTOR is to provide a
spreadsheet listing each system serviced (including backflow prevention device
testing and recycled water connection/coverage testing) with the date, an
itemized list of the service provided and the name and signature of the person(s)
that did the work.
24.03 Green Waste Recycling and Other Recycling Report:
A. This report is due to CITY on a monthly basis with the following information:
• The sites from which the green waste and other recycling was removed.
• The weight of the green waste and other recycling removed.
• The name of the company that processed the green waste and other
recycling.
• The amount of green waste reused in Carlsbad.
• The amount of green waste reused outside of Carlsbad.
City Attorney Approved Version 2/29/16
33
Page 252
Work Category D
Passive Parks and Facilities Landscapes
PART I-GENERAL SPECIFICATIONS
1.0 REQUIRED CERTIFICATES/LICENSES
2.0 PASSIVE PARKS AND FACILITIES LANDSCAPES TO BE MAINTAINED
PART II-TECHNICAL SPECIFICATIONS
3.0 MOWING
4.0 TURF AND GROUNDCOVER EDGING
5.0 AERIFICATION
6.0 RENOVATION
7.0 WATER AND IRRIGATION
8.0 IRRIGATION MAINTENANCE, REPAIR AND TESTING
9.0 FERTILIZATION
10.0 WEED CONTROL
11.0 TREE, SHRUB AND GROUNDCOVER
12.0 MULCHING
13.0 DISEASE AND PEST CONTROL
14.0 PLANT MATERIALS
15.0 LITTER, LEAF, AND DEBRIS CONTROL
16.0 TURF RESEEDING/RESTORATION
17.0 TRASH RECEPTACLES
18.0 TRASH AND GREEN WASTE DISPOSAL
19.0 SWEEPING/WASHING HARD SURFACES
20.0 DRINKING FOUNTAIN MAINTENANCE
21.0 FACILITIES AND EQUIPMENT MAINTENANCE
22.0 BLOCK HOUSE MAINTENANCE
23.0 MAINTENANCE MINIMUM FREQUENCIES
City Attorney Approved Version 2/29/16
34
Page 253
PART I
GENERAL SPECIFICATIONS
1.00 REQUIRED CERTIFICATES/LICENSES
1.01 CONTRACTOR shall .POSsess at least:
• National Playground Safety Institute (NPSI) playground inspector certification for all
crew members who perform playground inspections.
• NPSI playground inspector certification for Foreman of each crew that perform
playground inspections.
2.00 PASSIVE PARKS AND FACILITIES LANDSCAPES TO BE MAINTAINED
2.01 The passive parks and facility landscapes to be maintained under the provisions of this
CONTRACT are located at:
Passive Parks
Approximate
Acres Location Name
4.0 Cadencia Park
1.7
6.0
1.3
9.3
27.1
5.8
4.2
10.8
2.1
.9
.2
8.8
.8
3.4
Cannon Park
Holiday Park
Harold E. Smerdu Comm. Garden* (w/ NTP)
Hidden Canyon Park (Inc. A.D.L. Dog Park)
Hosp Grove Park
La Costa Canyon Park
Laguna Riviera Park
Leo Carrillo Ranch Historic Park (w/ NTP)
Magee Park
Maxton Brown Park
Oak Park
Frazee/Tamarack Beach-Seawall & East
Pio Pico Park
Skate Park
86.4 Subtotal Approximate Acres
35
Address
331 0 Cadencia Street
1 00 Cannon Road
3300 Pio Pico Drive
1250 Laguna Drive
2685 Vancouver Street
Jefferson Street & Marron Road
3018 Pueblo Street
4900 Park Drive
6200 Flying L.C. Lane
258 Beech Avenue
500 Laguna Drive
Pio Pico Drive & Oak Avenue
Carlsbad Bl, Ocean St to Tamarack Ave
2600 Pio Pico Drive
2560 Orion Way
City Attorney Approved Version 2/29/16
Page 254
Facilities Landscapes
Approximate
Acres Location Name
.5 Arts Office
1.3 City Hall
4.0
2.0
9.0
.3
.2
.2
2.3
.3
1.1
.4
.7
1.0
3.3
2.0
.5
.7
2.0
2.2
15.0
2.0
.4
City Administration Building
Dove Library
Farmers' Insurance Building
Fire Station #1
Fire Station #2
Fire Station #3 (Old)
Fire Station #3 (New)
Fire Station #4
Fire Station #5
Fire Station #6
Georgina Cole Library
Harding Community Center
Hawthorne Property
Las Palmas Building
Learning Center
Maintenance & Operations Building
Monroe Street Pool
Parks Administration Building
Safety Center I Fleet Maintenance Building
Senior Center
Streets & Facilities Maintenance Building
52.6 Subtotal Approximate Acres
Address
2955 Elmwood Avenue
1200 Carlsbad Village Drive
1635 Faraday Avenue
1775 Dove Lane
5815 El Camino Real
1275 Carlsbad Village Drive
1906 Arenal Drive
3701 Catalina Drive
3465 Trailblazer Way
6885 Batiquitos Drive
2540 Orion Way
7201 Rancho Santa Fe Road
1250 Carlsbad Village Drive
3096 Harding Street
Next to 2705 Las Palmas Drive
2075 Las Palmas Drive
3368 Eureka Place
5950 El Camino Real
3401 Monroe Street
1166 Carlsbad Village Drive
2560 Orion Way
799 Pine Avenue
405 Oak Avenue
139.0 TOTAL ACRES (PASSIVE PARKS & FACILITIES LANDSCAPES)
Dimensions listed are for estimating purposes only. Investigation & measurement is up to CONTRACTOR.
*CONTRACTOR is to account for maintenance of the common areas (e.g., frontage planters, parking
lots, drive and walk aisles, picnic and kiosk section, cut vegetation bin) of the Harold E. Smerdu
Community Garden. Gardeners under lease with CITY are responsible for maintenance of their own
individual gardening plots. A committee of gardeners will also periodically assist with the maintenance of
the above referenced common areas.
2.02 CONTRACTOR acknowledges personal inspection of the areas, and has evaluated the
extent to which the physical condition thereof will affect the services to be provided.
CONTRACTOR accepts the premises in their present physical condition and physical
condition at the time of CONTRACT award, and agrees to make no demands upon CITY
for any improvements or alterations thereof.
City Attorney Approved Version 2/29/16
36
Page 255
PART II
TECHNICAL SPECIFICATIONS
3.00 MOWING
3.01 Mowing operations shall be performed in a workmanlike manner that ensures a smooth
surface appearance without scalping or allowing excessive cuttings to remain.
3.02 Turf shall be mowed with a mower appropriate to the particular turf type being mowed.
Equipment shall be properly maintained, clean, adjusted, and sharpened.
3.03 All mowing equipment shall be thoroughly washed following each mowing operation and
prior to being transported to any other site.
3.04 Mow and maintain turf to the following height ranges:
A. Bermuda: % inch -1 inch.
B. Cool season turf including bluegrass, perennial rye and fescues: 1 ~ inches - 2
inches.
C. Kikuyu: 3/4 inch - 1 %inches.
3.05 Mowing operations shall be scheduled Monday through Friday.
3.06 Walkways shall be cleaned immediately following each mowing.
3.07 Mowing operations shall be scheduled at times of low public use.
3.08 Frequency of mowing shall be as often as needed to satisfy above provisions.
4.00 TURF AND GROUNDCOVER EDGING
4.01 All turf edges shall be kept neatly edged. All grass invasions into adjacent areas shall
be eliminated.
4.02 String trimmers shall not be used to trim immediately around trees. Turf and
groundcover shall be maintained a minimum of one (1) foot from the trunks of trees by
use of appropriate chemicals or hand trimming.
4.03 A 36-inch diameter circle shall be maintained around young trees with immature bark or
a diameter at breast height of less than 6 inches. Circles may include a watering basin,
and/or a 2-inch deep layer of mulch, where appropriate. Circles shall be kept free of
weeds and grasses by use of appropriate chemicals or hand trimming.
4.04 Turf and groundcover shall be trimmed or limited around valve boxes, meter boxes,
backflow devices, park equipment and other obstacles; and around sprinklers as needed
to provide optimum water coverage.
4.05 All groundcover and flower bed areas shall be kept neatly edged and free of grass
invasion.
City Attorney Approved Version 2/29/16
37
Page 256
4.06 Walkways shall be cleaned immediately following each edging.
4.07 Frequency of mechanical edging of turf shall be as often as needed to satisfy the above
provisions.
4.08 Frequency of ground cover edging shall be as often as needed to satisfy the above
provisions, but at a minimum weekly.
5.00 AERIFICATION
5.01 Aerate all turf areas by using a device that removes cores to a depth of two (2) inches at
not more than six (6) inch spacing.
5.02 CONTRACTOR shall assure that turf areas to be aerified are properly and evenly moist
prior to aerification operation.
5.03 Remove or shred cores so that they are not unsightly or a nuisance.
5.04 CONTRACTOR shall flag all irrigation heads, valve boxes, quick-couplers, and the like,
prior to commencing aeration operations. CONTRACTOR shall be responsible for any
damage to irrigation, boxes, pavement, etc. from aerifier and other equipment.
5.05 Aerification of turf areas shall be as often as needed to ensure top quality, healthy, and
lush turf, but at minimum semi-annually.
6.00 RENOVATION
6.01 CONTRACTOR will renovate the turf areas one (1) time per year according to a
schedule established by CITY.
A. Turf shall be drop-cut/mowed at a maximum of "Y:! the normal mow height and a
minimum of% the normal mow height. All clippings shall be removed. Turf shall be
dethatched with a power dethatcher (vertical cutter), with the blades penetrating the
soil approximately W'. Clippings shall be removed with a turf sweeper. Clippings in
areas which are not accessible to the turf sweeper may be removed by means of
thorough raking.
B. Turf areas shall be aerified as specified in Section 5.00 AERIFICATION.
C. Turf on all athletic fields and on other areas that are damaged, vandalized, bare or
thin in the determination of CITY, shall be repaired as specified in Section 16.00
TURF RESEEDING/RESTORATION.
D. Turf areas shall be fertilized as specified in Section 9.00 FERTILIZATION.
6.02 If CONTRACTOR feels that supplemental renovation is needed, CONTRACTOR shall
notify CITY prior to proceeding.
7.00 WATERING AND IRRIGATION
7.01 All landscaped and turf areas shall be irrigated, as required to maintain adequate growth
City Attorney Approved Version 2/29/16
38
Page 257
and appearance, with a schedule most conducive to plant growth. The delivery of
adequate moisture to the landscaped areas shall include, but not be limited to: hand
watering, operation of manual valves, proper utilization of automatic controllers and
valves.
7.02 CONTRACTOR shall insure that personnel operating irrigation systems are fully trained
in all phases of landscape irrigation systems, thoroughly familiar with the particular
equipment in use, and fully equipped and capable of performing proper programming
and operation of the irrigation systems.
7.03 CONTRACTOR shall be responsible for performing all specified irrigation tasks
including, but not limited to: testing, adjustments, repairs, replacements, and
supplemental watering. CONTRACTOR shall notify CITY immediately of any
deficiencies in irrigation at these sites.
7.04 Irrigation controllers shall be programmed by CONTRACTOR, with current schedules
provided to CITY monthly, and whenever modifications are performed over subsequent
month.
7.05 Areas not provided with an irrigation system shall be hand watered by CONTRACTOR.
This includes situations where the automatic system is inoperable for any reason.
CONTRACTOR shall be responsible for providing all equipment, such as hoses,
couplers and nozzles to accomplish this task.
7.06 Watering shall be regulated to avoid interference with any use of roadways, paving or
walks, and to be in compliance with CITY'S water conservation ordinance.
7.07 Controllers shall be set to operate during the period of lowest wind velocity, which would
normally occur at night or early morning hours.
7.08 Irrigation shall be controlled in such a way as not to cause any excessively wet area,
which could be damaged by mowing or other traffic.
7.09 No irrigation shall be done during periods of measurable rain without prior approval of
CITY.
7.10 CONTRACTOR shall be responsible for replacing all plant materials that die or are
permanently damaged due to excessive or insufficient watering.
8.00 IRRIGATION MAINTENANCE, REPAIR AND TESTING
8.01 CITY shall provide, or reimburse CONTRACTOR for irrigation parts, heads, and other
irrigation system equipment replacements that exceed $500 per month/$6,000 per year,
with CITY'S approval.
8.02 CONTRACTOR shall provide labor and equipment (CITY shall provide parts, heads, or
other equipment replacements, as described in Section 8.01) for maintenance of the
irrigation system including repairs and replacements (whether due to damage,
malfunction, vandalism, normal wear, or other causes) of all components, including, but
not limited to:
A Heads, nozzles, bodies, nipples, elbows, unions, risers
City Attorney Approved Version 2/29/16
39
Page 258
B. Lateral and main lines
C. valves (control valves, ball valves, quick-coupler valves, etc., master valves)
D. pumps and flow sensors
E. automatic controllers and appurtenant devices (ET and rain gauge, antenna and the
like)
F. backflow devices
G. pressure regulators
8.03 CONTRACTOR shall notify CITY of any damaged, deficient or inoperable irrigation
component indicating the location, valve station number, problem, size, and type of
irrigation equipment.
8.04 Repair or replacement of irrigation components by CONTRACTOR shall be completed
within two (2) working days of determining damaged or inoperable irrigation component,
or sooner to prevent damage to turf or landscaping, or if the repair is otherwise deemed
urgent by CITY.
8.05 Replacements of irrigation equipment shall be with originally specified equipment of the
same size and quality or substitutes approved by CITY prior to any installation thereof.
8.06 CONTRACTOR'S Irrigation Technicians shall be fully trained in all phases of landscape
irrigation systems and thoroughly familiar with the particular equipment in use.
Technicians shall be fully equipped and capable of identifying and isolating problems
and performing the proper programming, inspection, testing, repair and maintenance of
the irrigation systems. All of CONTRACTOR'S crew members working on irrigation shall
be appropriately trained and under the direct supervision of a qualified Irrigation
Technician per every three crew members.
8.07 CONTRACTOR'S Irrigation Technicians shall be fully competent and proficient in
programming Calsense irrigation controllers and central command and equipped with
Calsense Radio Remote hand-held remote valve actuator.
8.08 Prior to testing a system, CONTRACTOR shall inspect all irrigated areas; note and mark
with a flag marker any dry or stressed areas. During the course of the irrigation test,
CONTRACTOR shall determine the cause of the noted deficiency and make needed
repairs.
8.09 CONTRACTOR shall sequence controller(s) to each station to check the function of all
facets of the irrigation system.
8.10 During irrigation testing CONTRACTOR shall:
A. Adjust all sprinkler heads to provide correct coverage, uniform precipitation,
prevention of runoff and erosion, and prevention of excessive overspray onto
adjacent areas.
B. Check for, and correct all leaks, including pipes, risers, seals, turrets, etc.
City Attorney Approved Version 2/29/16
40
Page 259
C. Clean, flush, adjust, repair or replace any equipment, head or component that is not
functioning to manufacturer's specifications.
D. Adjust valves and heads to keep all systems operating at manufacturer's
recommended operating pressures. Valve throttling and pressure gauging shall be
employed to prevent excessive fogging.
E. Check valve boxes and covers. Repair or replace as needed. Replace and secure
cover bolts as needed.
F. Check for low-head drainage. Clean, repair or replace malfunctioning or missing
anti-drain devices including in-head check devices.
8.11 Any system malfunction, damage, or deficiency not immediately resolved after testing
shall be reported, including effected valve station(s) and other pertinent details, to CITY.
Said reporting may be verbal or in writing at the discretion and to the satisfaction of
CITY.
8.12 In addition to weekly testing by CONTRACTOR, all irrigation systems shall be tested and
inspected as necessary when damage is suspected, observed or reported.
8.13 CONTRACTOR shall be responsible for coordinating with the CITY on annual
certification of backflow prevention devices and testing of recycled water
connection/coverage.
8.14 All valve boxes shall be identified with heat-branded markings.
8.15 CONTRACTOR shall submit as-built drawings of all modifications to irrigation systems,
including, piping, relocation of equipment or sprinkler heads, replacement of heads with
another make or model, changes in nozzles and the like. As-built changes shall be
complete to the satisfaction of CITY. As-built drawings shall be made neatly and legibly
on a blue-line copy of the irrigation drawings supplied by CITY, and shall be submitted
within two (2) working days of completion of the work.
8.16 Frequencies of irrigation testing shall be weekly or more frequently if problems or
conditions indicate need.
9.00 FERTILIZATION
9.01 Products and rates of application shall be determined by CITY.
9.02 CONTRACTOR shall include scheduling of fertilizations on an annual calendar,
according to frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES
table in Section 23.00, and for school sites, noticing in accordance with all provisions of
the Safe Schools Act.
9.03 CONTRACTOR shall give written notice to CITY at least three (3) City business days in
advance of fertilizer application at a given site.
9.04 CONTRACTOR shall have all materials delivered to the site in properly labeled,
unopened bags. All bags shall be retained on site for CITY inspection and shall be
removed promptly following inspection.
City Attorney Approved Version 2/29/16
41
Page 260
9.05 Application of fertilizer shall be done in sections, determined by the areas covered by
each irrigation system. Adequate irrigation shall immediately follow the application of
fertilizer to force fertilizer material to rest directly on the soil surface.
9.06 Turf, trees, shrubs and groundcover areas shall be fertilized as often as necessary to
ensure top quality, healthy, and lush material but at minimum quarterly.
10.00 WEED CONTROL
10.01 All areas shall receive diligent control of weeds by employing all industry-recognized,
legal methods.
10.02 The following areas shall be kept weed free: turf, shrub areas, ground cover beds,
planters, cracks in paved areas, including sidewalks, curbs, asphalt, all hardscape and
areas covered with ornamental rock or mulch.
10.03 For the beach upper facilities areas, noticing of all chemical applications shall be in
accordance with all provisions of the CITY'S Right of Entry Permit with the State of
California.
10.04 Chemical applications shall be done as needed. Weeds, which grow from, or spread by,
underground stolons, tubers, and the like, such as Bermuda Grass, Nutgrass, and
Ragweed, shall be controlled using appropriate chemical controls. Said weeds shall not
be physically removed until chemical action is complete. Notification of spraying shall be
made in writing to CITY at least three days prior to spraying.
10.05 Inspect, spot treat or mechanically remove weeds as necessary. Hand weeding or spot
treatment of all areas is to be performed as needed to satisfy above provisions, but at
minimum weekly.
10.06 Apply appropriate pre-emergent herbicides to prevent germination of known problem
weeds as needed. Target weeds shall include but are not limited to Kikuyu, Bermuda,
Nutgrass, Crabgrass, Ragweed, Poa, Spurge, Oxalis, annual weeds and grasses.
10.07 Pre-emergent herbicide materials to be used shall be as approved by CITY. Materials to
be used shall be those best suited to the control of the target weeds in the given
planting.
10.08 Pre-emergent herbicide applications shall be carefully scheduled as approved by CITY,
and shall be made per label instructions for optimum control. Scheduling of pre-
emergent herbicide applications shall be reflected on the annual calendar, along with
notation identifying material name and target weeds.
10.09 Pre-emergent herbicide applications shall be made annually, and as required for
optimum control of target weeds.
11.00 TREE, SHRUB AND GROUNDCOVER MAINTENANCE
11.01 CONTRACTOR is responsible for tree work within fifteen (15) feet of the ground.
11.02 Trimming of trees and shrubs for vehicular and pedestrian clearance, visibility, access,
plant health and appearance shall be done as needed, but at minimum semi-annually
City Attorney Approved Version 2/29/16
42
Page 261
according to frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES
table in Section 23.00.
11.03 All trimming and tree tying shall conform to I.S.A Standards. CONTRACTOR shall not
allow any tree to be topped.
11.04 Clearance: Maintain trees to provide a fourteen (14) foot clearance for branches
overhanging beyond curb line into the paved section of roadways, and an eight (8) foot
clearance for branches overhanging walkways and other pedestrian paths. Lower
branching may be allowed for trees in background and ornamental areas. Trim plant
materials where necessary to maintain pedestrian access and safe vehicular visibility
and clearance and to prevent hazardous conditions.
11.05 Shearing: Only hedge plants shall be sheared. These plants may also require additional
thinning to maintain a healthy condition.
11.06 Tree trimming shall be performed with the intent of developing healthy, structurally
sound trees with natural form and proportion, symmetrical appearance, and proper
vertical and horizontal clearance, according to frequencies specified in the
MAINTENANCE MINIMUM FREQUENCIES table in Section 23.00.
11.07 Prune shrubs to encourage healthy growth habits, natural form and proportion. Restrict
growth of shrubbery to area behind curbs and within planter beds by pruning.
11.08 Where needed, tree stakes [two (2) per tree] shall be pentachlorophenol treated Lodge
Pole Pine. Stakes shall be place vertically; 8 to 10 inches from the tree trunk; shall not
rub against any part of the tree during windy conditions; shall be tied using materials and
methods that conform to I.S.A. Standards.
11.09 Plant ties shall be checked bi-weekly and either retied to prevent girdling or removed
along with the stakes when no longer required.
11.10 Periodic staking and tying shall be done as needed.
11.11 All structural weaknesses such as split crotches or limbs, diseased or decayed limbs, or
severe damage above fifteen (15) feet in height from the ground shall be reported CITY.
11.12 Groundcover
A Groundcover shall be renovated as needed. Renovation of groundcover shall
include thinning and/or shearing of groundcover and fertilization; and may include
bed cultivating and/or mulching, as appropriate to the species and conditions.
B. All dead, diseased and unsightly branches, vines or other growth shall be removed
immediately.
C. All groundcover areas shall be trimmed and maintained as needed to keep neat but
natural edges, but at minimum bi-weekly according to the frequencies specified in
the MAINTENANCE MINIMUM FREQUENCIES table in Section 23.00.
D. Except as specifically directed by CITY groundcover plants shall be prevented from
climbing utilities, shrubs, trees, and the like.
City Attorney Approved Version 2/29/16
43
Page 262
11.13 Remove all dead shrubs and trees. CITY shall be notified 48 hours in advance of the
removal of any tree. Trees to be removed shall have a diameter at breast height of six
(6) inches or less. Trees measuring over this diameter at breast height may be removed
as "Extra Work" at the discretion of CITY.
11.14 All trimming and debris shall be removed and properly disposed of immediately.
11.15 Flowering plants, including, but not limited to, Agapanthus, Pelargonium, Gaura,
Hemerocallis, Limonium, Tulbaghia, and Strelitzia, shall be maintained free of excessive
spent blooms, flower stalks and the like, but at minimum bi-weekly according to the
frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES table in Section
23.00. Plants shall be renovated following peak bloom, and as needed, to produce
optimum color production and plant health. Renovation methods and timing shall be as
approved by CITY.
12.00 MULCHING
12.01 A minimum three (3) inch layer of approved mulch shall be maintained by
CONTRACTOR in all tree, shrub, groundcover, dog park, and vacant pad areas. Mulch
shall be placed in such a manner as to present a neat appearance, cover all bare soil,
and shall not cover plant material or the bases of trees or shrubs.
12.02 All areas to receive mulch shall be free of weeds prior to mulching.
12.03 Mulch shall be maintained free of litter and foreign matter.
12.04 CONTRACTOR shall replenish mulch as required to maintain specified conditions.
12.05 CONTRACTOR shall pay the actual cost of mulch material(s) and delivery to CITY
designated stockpile site(s). CONTRACTOR shall supply, at its expense, all equipment
and labor required to move mulch from the stock-pile site(s) and to place mulch in
required areas. CONTRACTOR shall only take that amount of mulch need to perform
the Services herein. CONTRACTOR shall not independently store or stockpile mulch
which is intended for the Services herein.
12.06 CONTRACTOR shall submit specifications for mulch type(s) indicating material included
in mixture, admixtures, or additives for approval by CITY. CONTRACTOR shall indicate
in this submittal the actual delivered cost of mulch type(s) to the designated stockpile
site.
12.07 Mulching operation shall be accomplished in a timely manner, so that all material is
removed and stock-pile site is left clean and level, all to the satisfaction of CITY.
CONTRACTOR shall implement appropriate and effective BMP'S to insure storm water
pollution prevention compliance for all aspects of mulching operations at the designated
site(s) and required areas of placement.
13.00 DISEASE AND PEST CONTROL
13.01 All landscaped areas shall be maintained free of disease and insects that could cause or
promote damage to plant materials including but not limited to trees, shrubs,
groundcover and turf.
City Attorney Approved Version 2/29/16
44
Page 263
13.02 CITY shall be notified immediately of any disease, insects or unusual conditions that
might develop.
13.03 A disease control program to prevent all common diseases from causing serious
damage shall be provided on an as needed basis. Disease control shall be achieved
utilizing materials and rates recommended by a licensed California Pest Control Advisor.
13.04 CONTRACTOR shall eradicate or remove bees, ants, rodents and other pests.
CONTRACTOR shall arrange for and assume the expense of such operations, if not
under its immediate capabilities, within a 12-hour period after observation by
CONTRACTOR or notification from CITY.
13.05 Gophers and other rodents shall be eliminated by only appropriate, legal exterminating
techniques (traps, poison, etc.), approved by CITY.
13.06 CONTRACTOR shall collect dead animals and communicate with applicable
county/state
13.07 Frequency of disease and pest control operations shall be as needed to satisfy above
provisions.
14.00 PLANT MATERIALS
14.01 Plant materials shall conform to the requirements of the site specific landscape plan on
file with CITY, and to "Horticultural Standards" of American Association of Nurserymen
as to variety, species, size, age, etc.
14.02 Plans of record and specifications should be consulted to ensure correct identification of
species. Substitutions may be allowed but only with the prior written approval of CITY.
14.03 Quality
A. Plants shall be sound, healthy and vigorous, free from plant disease, insect pest or
their eggs, and shall have healthy normal root systems and comply with all state and
local regulations governing these matters, and shall be free from any noxious weeds.
B. Plant materials shall be symmetrical, and/or typical for variety and species.
C. Trees shall not have been topped.
D. Roots shall not have been allowed to circle or become bound at any stage of growth.
E. All plant materials must be provided from a licensed nursery and shall be subject to
acceptance as to quality by CITY.
14.04 Plant Materials Guarantee
CONTRACTOR shall replace, at no cost to CITY, any plant materials planted by
CONTRACTOR under this CONTRACT which fail to establish, grow, live and remain in
healthy condition, regardless of the reason for said failure, as follows:
A. All trees shall be guaranteed for one year from date of acceptance of job by CITY.
City Attorney Approved Version 2/29/16
45
Page 264
B. All shrubs and ground covers shall be guaranteed for ninety (90) days from the date
of acceptance of the job by CITY.
15.00 LITTER, LEAF, AND DEBRIS CONTROL
15.01 Remove all litter, paper, glass, trash, undesirable materials, silt and other accumulated
debris as needed, but at minimum once daily, from all areas to be maintained.
15.02 Complete policing, litter pick up and supplemental hand sweeping of edges, corners and
other areas inaccessible to power equipment shall be accomplished as needed, but at
minimum once daily, to ensure a neat appearance.
15.03 Accumulation of leaves and debris shall be removed as needed, from all landscaped
areas.
15.04 Raking should not be used in ground cover or mulched areas except to remove heavy
accumulation of leaves and debris. When raking is necessary, it should be done lightly,
taking care not to damage plants or displace mulch.
15.05 Increases in frequencies of clean-ups for seasonal plant defoliation or clean-up after
storms shall be CONTRACTOR'S responsibility.
15.06 Removal of stickers and graffiti shall be conducted within two (2) hours upon
observation.
15.07 CONTRACTOR shall employ appropriate safety equipment and procedures for litter
removal.
15.08 CONTRACTOR shall remove all private signs advertising garage sales, real estate, etc.
(excluding political/campaign signs during election seasons) as needed, but at minimum,
once daily.
16.00 TURF RESEEDING/RESTORATION
16.01 Damaged, vandalized, bare, or thin turf areas shall be overseeded, plugged, or sodded
as required by CITY, to maintain turf to an acceptable quality.
16.02 Proposed treated areas shall be prepared as needed to provide an adequate soil
condition for seed to germinate and/or turf to establish. Preparation may require, as
needed, aeration, dethatching, soil amendment and tilling. Areas shall be fine graded to
provide for surface drainage and to match surrounding turf and borders.
16.03 Seed, sod, plugs, or stolons to be used and application rate shall be as approved by
CITY. All seed, plug or stolons shall be covered with an approved top dressing at a rate
of one (1) cubic foot per 72 square feet or not to exceed% inch in depth.
16.04 Repaired areas shall receive supplemental water by hand, controller cycle, or portable
sprinkler as needed to establish turf.
17.00 TRASH RECEPTACLES
17.01 All exterior trash receptacles shall be checked at least daily, according to frequencies
City Attorney Approved Version 2/29/16
46
Page 265
specified in the MAINTENANCE MINIMUM FREQUENCIES table jn Section 23.00 and
emptied whenever more than 1/2 full, and as needed to prevent objectionable odors or
other unsanitary conditions.
17.02 CONTRACTOR shall provide clean plastic liners in all trash receptacles. Liners shall be
replaced as needed each time a receptacle liner is emptied.
17.03 Any liquid accumulation or other foreign matter, which may remain in a receptacle when
the liner is removed, shall be removed and washed out as needed. Inside of receptacles
shall be dry when new liner is installed.
17.04 Receptacles and related appurtenances shall be cleaned as needed to avoid stains,
concentrations of insects, odors, etc.
17.05 Receptacles shall be conveniently located for the public use, and shall be returned daily
to proper locations if displaced.
17.06 Receptacles shall be secured with chain to posts where posts have been provided and
shall be kept covered with lids that are provided
17.07 CONTRACTOR shall replace trash receptacles, provided by CITY, in place of any which
are rusty, dented, graffitied, or which are otherwise unsuitable. Unsuitable receptacles
shall be transported and disposed of properly by CONTRACTOR
18.00 TRASH AND GREEN WASTE DISPOSAL
18.01 All trash, green waste and accumulated debris shall be removed from the site,
immediately upon collection and disposed of by CONTRACTOR at a legal waste
collection site, or landscape materials recycling facility, as applicable. The cost to
dispose of said trash, green waste and accumulated debris will be at CONTRACTOR'S
own expense.
19.00 SWEEPING/WASHING HARD SURFACES
19.01 Walkways, steps, picnic hard surface areas, curbs, gutters and parking lots shall be
cleaned, including but not limited to, the removal of all foreign objects from surfaces
such as gum, food or drink spills, grease, paint, graffiti, broken glass, staples, etc., as
needed, but at minimum daily as according to specified in the MAINTENANCE
MINIMUM FREQUENCIES table in Section 23.00.
19.02 Supplemental hand sweeping of parking lot edges, corners and other parking lot areas
shall be required in those areas inaccessible to power equipment or where use of power
equipment would have an adverse community effect.
19.03 Blowers used in performance of this CONTRACT shall be low-noise type equipment
rated at or below 65 decibel level.
19.04 Sweep hard surface areas, parking lot comers, walkways, steps, picnic hard surface
areas, and hard court areas according to frequencies specified in the MAINTENANCE
MINIMUM FREQUENCIES table in Section 23.00.
City Attorney Approved Version 2/29/16
47
Page 266
20.00 DRINKING FOUNTAIN MAINTENANCE
20.01 Clean and disinfect drinking fountains, drain and sand trap as needed, but at minimum
daily according to in the MAINTENANCE MINIMUM FREQUENCIES table in Section
23.00.
20.02 Leaking fixtures, damaged or missing parts and clogged drains that cannot be
unclogged using a plunger shall immediately be reported to CITY.
20.03 Water supply to a leaking fixture shall be shut off when it is required.
21.00 FACILITIES AND EQUIPMENT MAINTENANCE
21.01 Damaged decorative or delineation bollards, rails and fencing -including, but not limited
to concrete, chain link, welded wire, steel post-wire, wood or vinyl coated steel post-rail,
and tube steel -shall be repaired/replaced as needed by CONTRACTOR CITY shall
provide or reimburse CONTRACTOR for materials that exceed $500 per month/$6,000
per year, with CITY'S approval.
21.02 CONTRACTOR shall inspect all picnic tables, benches, slabs, barbecues, tot lots, trash
receptacles, and the like as needed, but at minimum daily, according to in the
MAINTENANCE MINIMUM FREQUENCIES table in Section 23.00. Deficiencies which
are CONTRACTOR'S responsibility shall be corrected immediately. Any other
deficiency shall be reported to CITY immediately.
21.03 Ashes, partially burned charcoal, garbage and leftover food in and around cooking and
picnic facilities shall be removed as needed, but at minimum daily, according to
frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES table in Section
23.00.
21.04 Picnic tables, benches, slabs, barbeques, tot lot equipment, trash/recycling receptacles,
and the like shall be washed as needed, but at minimum daily, according to frequencies
specified in the MAINTENANCE MINIMUM FREQUENCIES table in Section 23.00.
21.05 Barbecues shall be cleaned as needed, but at minimum daily, according to frequencies
specified in the MAINTENANCE MINIMUM FREQUENCIES table in Section 23.00.
21.06 Tot lots and volleyball courts shall be kept free of weeds, debris and other foreign
objects at all times. Tot lot and volleyball court sand shall be raked/rototilled to maintain
a safe surface as needed, but at minimum daily/monthly, according to frequencies
specified in the MAINTENANCE MINIMUM FREQUENCIES table in Section 23.00.
21.07 Sand is to be added to tot lots and volleyball courts by CONTRACTOR when the level
gets below two (2) inches to the top of curb, at no expense to CITY. Samples of
replacement sand are to be submitted for approval by CITY prior to installation.
21.08 Sand around the edge of the tot lots and volleyball courts shall be swept or blown as
needed in order to accomplish safety and neatness, but at minimum daily, and the sand
shall be placed back in the courts and tot lots.
21.09 Tennis courts and basketball courts shall be clear of stickers/wax and blown or swept
daily at minimum so as not to interfere with the normal playing activity. Washing of the
City Attorney Approved Version 2/29/16
48
Page 267
courts shall be done using a water broom, and roll dried as necessary for health and
safety purposes. Tennis court net shall be maintained at proper 36" height at all times.
Tennis nets and basketball nets, rims and backboards shall be repaired/replaced by
CONTRA TOR. CITY shall provide or reimburse CONTRACTOR for materials that
exceed $500 per month/$6,000 per year, with CITY'S approval. Additionally, tennis
court screens, and basketball backboards and rims, shall be washed at CITY'S
direction.
21.10 All concrete playing and skating surfaces shall be kept clean and weed-free at all times.
Blow or sweep all such surfaces daily at minimum, and wash as needed. All bleacher,
dugouts and seating areas shall be swept or blown or swept daily at minimum, and
washed as needed. Additionally, all backstop and dugout screens shall be washed as
needed for aesthetic, health, and safety purposes.
21.11 All dog waste bag stations shall be kept stocked, clean, and in good condition at all
times. CONTRACTOR shall re-stock the dog waste bags at all such stations as
needed, but at minimum once daily. The maker/type of dog waste bags shall be at the
approval of, and at no additional cost to, CITY.
21.12 All storm water pollution prevention devices and Best Management Practices (e.g.,
straw wattles, silt fences, gravel bags, etc.) shall be maintained by CONTRACTOR in
good order at all times. These devices and BMPs shall be cleaned or replaced as often
as needed to fulfill their intended purpose. CITY shall provide or reimburse
CONTRACTOR for materials that exceed $500 per month/$6,000 per year, with CITY'S
approval.
22.00 BLOCKHOUSE RESTROOM MAINTENANCE
22.01 CONTRACTOR shall unlock all parks blockhouse restrooms between 7 a.m. to
8 a.m. daily. CITY will be responsible to lock all parks blockhouse restrooms in the
evenings.
22.02 Blockhouse restrooms shall be re-stocked, cleaned, and unclogged by and at the
expense of CONTRACTOR, as needed to ensure safe and santitary use by the public,
but at minimum twice daily.
22.03 CONTRACTOR shall inspect block houses and report damage, vandalism, clogged
drains, and graffiti immediately to CITY.
22.04 CONTRACTOR shall report to CITY immediately any unsafe or unsightly conditions
observed.
City Attorney Approved Version 2/29/16
49
Page 268
23.00 MAINTENANCE MINIMUM FREQUENCIES
As a non-inclusive table of tasks required under this CONTRACT, the following maintenance
minimum frequencies shall apply to the referenced tasks:
Irrigation Maintenance
Testing 2
Turf Maintenance
Mowing/Edging 8
Weed Control 2
Clipping Removal 8
Fertilize 6
Aerate/Thatch 7
Pest Control 8
Visual Inspection 2
Planters & Ground Cover Maintenance daily 1
Removing Spent Blossoms 3 weekly 2
Trimming 3 bi-weekly 3
Cultivate 3 monthly 4
Weed Control 2 bi-monthly 5
Fertilize 6 quarterly 6
Pest Control 8 semi-annually 7
Shrub Maintenance as needed 8
Weed Control 2
Trimming 4
Fertilize 6
Pest Control 8
Tree Maintenance
Trimming 7
Fertilize 6
Re-Stake/Check 8
Pest Control 8
Hardscape Maintenance
Gutters, Curbs, Sidewalks, Roadways, 1
Miscellaneous Asphalt, Concrete and D.G. 1
Trash and Litter Pickup (incl. ash/charcoal, food, etc.) 1
Drinking Fountain Maintenance 1
Facilities & Equipment Maintenance
Damaged Bollards, Rails, & Fencing Repair/Replace. 8
Tot lots
Cleared of weeds, debris, and foreign objects 1
Raked 1
Tot lots Tilled 4
Inspections 1
Washing Picnic Tables and Benches 1
Cleaning Barbecues 1
Volleyball, Tennis and Basketball Courts 1
City Attorney Approved Version 2/29/16
50
Page 269
Work Category E
Streetscapes, Medians, and Parkways
PART I-GENERAL SPECIFICATIONS
1.0 STREETSCAPES, MEDIANS, AND PARKWAYS TO BE MAINTAINED
PART II-TECHNICAL SPECIFICATIONS
2.0 MOWING
3.0 TURF AND GROUNDCOVER EDGING
4.0 AERIFICATION
5.0 RENOVATION
6.0 WATER AND IRRIGATION
7.0 IRRIGATION MAINTENANCE, REPAIR AND TESTING
8.0 FERTILIZATION
9.0 WEED CONTROL
10.0 TREE, SHRUB AND GROUNDCOVER MAINTENANCE
11.0 MULCHING
12.0 DISEASE AND PEST CONTROL
13.0 PLANT MATERIALS
14.0 LITTER, LEAF, AND DEBRIS CONTROL
15.0 TURF RESEEDING/RESTORATION
16.0 TRASH RECEPTACLES
17.0 TRASH AND GREEN WASTE DISPOSAL
18.0 SWEEPING/WASHING HARD SURFACES
19.0 DRINKING FOUNTAIN MAINTENANCE
20.0 FACILITIES AND EQUIPMENT MAINTENANCE
21.0 MAINTENANCE MINIMUM FREQUENCIES
City Attorney Approved Version 2/29/16
51
Page 270
PART I
GENERAL SPECIFICATIONS
1.00 STREETSCAPES, MEDIANS, AND PARKWAYS TO BE MAINTAINED
1.01 The streetscapes, medians, and parkways to be maintained under the provisions of this
CONTRACT are located at the following areas:
Streetscapes
Site Name
Downtown Public Rights of Way
Downtown Public Parking Lots
Carlsbad Boulevard Rights of Way
Downtown Beach Accesses
El Camino Real Public ROWs
Elmood Street Rights of Way
Palomar Airport Road Triangle
Palomar Point Way Rights of Way
Melrose Drive Triangle
14
Medians
Site Name
Alga Road
Altisma Way*
Avenida Encinas*
Aviara Parkway
Bienvenida Circle*
Calle Barcelona*
Cannon Road
Carlsbad Boulevard
Carlsbad Village Drive
Chestnut Avenue*
Location Address
1. Bounded by 1-5 Freeway. to the East, Ocean Street to
the West, Oak Avenue to the South, and Laguna Drive
to the North
1. Washington Street
2. Garfield Street
3. Roosevelt Street
4. State Street
5. Carlsbad Village Drive
1. Tamarack Avenue to Cannon Road (Both sides)
1. Carlsbad Village Drive
2. Grand Avenue
3. Christiansen Way
4. Beech Avenue
5. Mountain View Drive
1. Chestnut Avenue Intersection (NW and SW corner)
1. Laguna Drive N. to end of vacant lots (Both sides)
2. Chestnut Avenue to Cannon Road (West side)
1. Carlsbad Boulevard. Intersection (SW corner)
1. College Blvd. to end of Cul-de-sac (South Side)
1. Rancho Santa Fe Road Intersection (NW corner)
Subtotal Approx. Acres
Location Address
1. Mimosa Drive to Melrose Drive
1. Alicante Road to Caringa Way
1. Palomar Airport Road to Cannon Road
2. Poinsettia Lane to crib wall
1. Palomar Airport Road to Poinsettia Lane
1. End of cui de sac
1. At Eastern intersection of Woodfern Lane
1. 1-5 to Cannon Road
2. At R/R Crossing
1. Cannon Road to Northern limits of City
2. Breakwater Road to Ponto Drive
1. Carlsbad Boulevard to Pio Pica Drive
2. Tamarack Avenue to College Boulevard
3. El Camino Real to Avenida De Anita
1. Celinda Drive to El Camino Real
City Attorney Approved Version 2/29/16
52
Page 271
College Boulevard 1.
2.
El Camino Real 1.
2.
Faraday Avenue 1.
2.
Grand Avenue* 1.
Jefferson Street* 1.
La Costa Avenue 1.
2.
Las Flores Drive* 1.
Madison Street* 1.
Melrose Drive 1.
Mountain View Drive* 1.
Palomar Airport Road 1.
Paseo Del Norte 1.
Poinsettia Lane 1.
2.
Rancho Santa Fe Rd./Oiivenhain Rd. 1.
2.
3.
Roosevelt Street* 1.
Tamarack Avenue* 1.
2.
68
Parkways
Site Name
Acacia Avenue* 1.
Adams* 1.
2.
Alga Road (undeveloped areas only) 1.
2.
Arenal Road* 1.
Alicante Street* 1.
Altisma Way* 1.
Altiva Place* 1.
Avenida Encinas* 1.
2.
3.
Batiquitos Drive* 1.
Palomar Airport Road to Aston Avenue
Cannon Road to Northern limits of City
Highway 78 to Southern limits of City
Chestnut Avenue to Tamarack Avenue
Cannon Road to Camino Hills Drive
At Western intersection Orion Street
Carlsbad Boulevard to Roosevelt Street
Marron Road Intersection
El Camino Real to 1-5 Freeway
At southern intersection of Rancho Santa Fe Road
Las Flores Dr. at Elmwood Street
Grand Avenue to Carlsbad Village Drive
Rancho Santa Fe Road to Lionshead Avenue
Ocean Street. Intersection
1-5 to Business Park Drive
Cannon Road to Palomar Airport Road
Carlsbad Boulevard to Eastern end of constructed road
Mica Road to Melrose Drive
Olivenhain Road to Calle Acervo
El Camino Real to La Costa Avenue
San Elijo Road to Melrose
Carlsbad Village Drive to Grand Avenue
Jefferson Street to Linmar Lane
At R/R Crossing
Subtotal Approx. Acres
Location Address
End of cul-de-sac
(Around and in front of street barrier at end of street)
Hoover Street (East side -3 foot width)
Behind 3350 Cove Drive to Park Drive
(South side -3 foot width)
Alicante Road to El Fuerte Street
(Both sides-2 feet in from gutter line where there is no
sidewalk and 6 feet in from gutter line where there is
sidewalk.)
Paseo Abrazo to Xana Way
(South side-3 foot width)
El Camino Real to Columbine Drive
(Both sides-10 foot width)
Altisma Way and Altiva Place
(North side -1 foot width)
2404 Altisma Way to Alicante Street
(East side-1 foot width)
7 435 Altiva Place to Alicante Street
(West side -1 foot width)
Long berry Drive to Windsor Circle
(NE side-3 foot width, includinq crib wall)
North of 5850 Avenida Encinas north to chain link fence
(East side -1 foot width)
Palomar Airport Road south to NCTD train station
(West side-2 foot width)
North and south of Poppy Lane
(East side -10 foot width)
City Attorney Approved Version 2/29/16
53
Page 272
Calle Barcelona*
Camino de los Caches*
Cannon Road
(undeveloped areas only)
Canyon Road*
Carlsbad Boulevard
Carlsbad Village Drive
Chestnut Avenue*
College Boulevard
Cougar Drive*
Daisy Avenue*
2.
1.
1.
1.
2.
3.
1.
1.
2.
3.
4.
5.
6.
7.
1.
2.
3.
4.
5.
6.
7.
8.
1.
2.
1.
2.
1.
1.
Poinsettia Avenue south to HOA landscaped area at
Gabbiano Lane (West side -2 foot width)
Woodfern Lane to "Leaving Carlsbad" sign
(West side-6 feet in from qutter-line)
South of La Costa Avenue to HOA landscape
(East side -2 feet back from sidewalk)
Car Country Drive to Grand Pacific Drive
(South side -2 feet in from gutter line where there is no
sidewalk, and 6 feet in from gutter line where there is
sidewalk)
Strawberry Fields to El Camino Real
(North side -2 feet in from gutter line where there is no
sidewalk;6 feet in from gutter line where sidewalk)
Cannon Lake to R. R. tracks
(South side-20 foot width)
End of cui de sac (Entire access)
Corner of Breakwater Drive (East side -15 foot width)
Buena Vista Lagoon bridge to Laguna Drive
(Both sides-2 feet in from gutter line)
Palomar Airport Road to La Costa Avenue
(Both sides-2 feet in from gutter line)
Pine Avenue to inlet at Agua Hedionda Lagoon
(West side -1 foot back from metal fence/sidewalk)
Behind 5020 Tierra del Oro Street to behind 5040 Tierra de
Oro Street (East side-3 foot width)
Tierra del Oro north to end of sidewalk
(West side -back of sidewalk to block wall)
Island Way south to behind 6503 Surfside Lane
(East side -back of curb to block wall)
Highland Drive to Valley Street
(South side -3 foot width)
Pontiac Drive to Victoria Avenue
(South side -3 foot width)
Dog Park through Concord Street Intersect
(North side -3 foot width)
Donna Drive to Celinda Drive
(South side -gutter line to wall)
Donna Drive to Rising Glen Apartments entry
(North side-6 feet in from gutter line)
Santa Clara Way to Pontiac Drive
(South side -2 foot width)
Undeveloped area east of Concord to trail entrance I
Eucalyptus trees (North side -3 foot width)
Fire Station 1 parking lot east to maintained landscape
(South side-3 foot width)
Highland Drive to El Camino Real
(South side-to fence)
Celinda Drive to Seaview Way
(North side undeveloped areas-3 foot width)
El Camino Real east to Sunny Creek Road
(North side -2 foot width)
Palomar Point Way south to developed areas
(Both sides-1 foot width)
North east corner dirt of El Camino Real east to HOA
landscape (Corner and North side -3 foot width)
Behind 902 Orchid Way to Primrose Way
(South side -1 foot width)
City Attorney Approved Version 2/29/16
54
Page 273
El Camino Real 1. Carlsbad Village Drive to Tamarack Avenue
(Both sides-6 feet in from gutter line)
2. Alga Road to bridge
(West side-6 feet in from gutter line)
3. Alga Road to Arena! Lane
(East side-2 feet in from gutter line)
4. Poinsettia Lane to Cassia Road
(Both sides-6 feet in from gutter line)
5. Tamarack Avenue to Chestnut Avenue
(East side -2 foot width)
6. South of Crestview Drive to Cannon Road
(West side-back of sidewalk to chain link fence)
7. College Boulevard to Jackspar Drive
(West side -3 foot width)
8. College Boulevard to Rancho Carlsbad Golf Course
(East side -3 foot width)
9. Aviara Parkway to Arena! Road
(West side -3 foot width)
10. Arena I to La Costa Avenue
(West side -6 feet back of curb; 3 feet back of sidewal~
El Fuerte Street* 1. Costa Alta Street to La Costa Elementary
(East side-6 feet in from gutter line)
2. Chorlito Street north to maintained landscape
(South side -1 foot width)
Estrella de Mar* 1. Condo landscape, south to first home
(West side-2 feet in from gutter line)
2. Pacifico Road south to 7243 Estrella de Mar
(curb to chain link fence)
Faraday Avenue 1. Whitman Way to Carlsbad Research Center
(East side-6 feet in from gutter line)
Franciscan Road* 1. Entrance at end of cul-de-sac to Poinsettia NCTD train
station (Both sides of walkway-1 foot width)
Haymar Dr.* (West of College Blvd.) 1. El Camino Real to end of cul-de-sac
(North side -3 foot width) (South side -3 foot width
commencing at end of shopping center)
Hemlock Avenue* 1. End of cul-de-sac
(Around and in front of street barrier at end of street)
Hidden Valley Road* 1. 6005 Hidden Valley Road to Turnstone Road
(South side -3 foot width)
Jefferson Street* 1. Bridge over 1-5 Freeway. to Marron Road
(Both sides-2 feet in from gutter line)
Juniper Avenue* 1. End of cul-de-sac
(Around and in front of street barrier at end of street)
La Costa Avenue 1. 1-5 to El Camino Real
(Both sides-6 foot width)
Levante Street* 1. Anillo Way to Escenico Terrace
(East side-6 feet in from gutter line)
2. Caminito Monarca to Reposado Drive
(West side-6 feet in from gutter line)
3. Empty lot next to 3028 Levante Street
(Back of sidewalk to chain link fence)
Longview Drive* 1. Chestnut Avenue to end of cul-de-sac
(West side -2 foot width)
Manzanita Street* 1. 1850 Tule Court north to start of maintained landscape
(3 foot width)
City Attorney Approved Version 2/29/16
55
Page 274
Manzano Drive* 1.
Marron Road* 1.
Melrose Drive 1.
Monroe Street* 1.
Palomar Airport Road 1.
Park Drive* 1.
2.
Paseo del Norte 1.
Pio Pica Drive* (undeveloped areas 1.
only)
Poinsettia Lane 1.
2.
3.
Polly Lane* 1.
Ponto Drive* 1.
2.
Rancho Santa Fe Rd./Oiivenhain Rd. 1.
2.
3.
4.
5.
6.
7.
8.
9.
Tamarack Avenue* 1.
2.
3.
Carlsbad Boulevard east to end of street
(South side -2 foot width)
Monroe Avenue to bank parking lot
(South side-8 feet in from gutter line)
Corintia Street to Rancho Santa Fe Road
(Both sides, including NW corner of Corintia Street)
Carlsbad Village Drive north to HOA property/tract
entrance (West side -3 foot width)
24 Hour Fitness to Camino Vida Roble
(South side-6 feet in from gutter line)
South west corner and South east corner of Highland
Drive (3 foot width -30 foot length on each corner)
Next to scoped areas and block retaining wall, south of
Bruce Road (East side -1 foot width)
Next to open space 6130 Paseo del Norte south to
apartment complex (East side-3 foot width)
Las Flores Drive to Tamarack Avenue
(West side-gutter line to fence)
Batiquitos Drive to Sumac Lane
(South side-to fence)
Avenida Encinas to railroad tracks
(South side-to fence)
Aviara Parkway to end of sidewalk
(South side-6 feet in from gutter line)
Tamarack Avenue to end of street
(West side -3 foot width)
Avenida Encinas, north to end of Street where
development begins (Both sides-2 foot width)
Breakwater north to end of Street in front of Lanakai
Mobile Home Park (Both sides-2 foot width)
La Costa Avenue to Paseo Lupino
(West side-to bottom of slope)
Melrose Drive to old San Elijo Road
(Both sides, including NE corner to La Costa Meadows
Drive and SW corner of Melrose Drive)
OMWD office to Avenida La Cima
(West side-6 feet in from gutter line)
La Costa Avenue to Camino Junipero
(East side-2 feet in from gutter line)
Northern entrance to Fire Station 6 south to HOA
landscaping (West side-2 feet back from sidewalk; up
to chain link fencing)
North of Camino Junipero/HOA landscaping to Avenida
Soledad (East side -2 feet back from sidewalk; up to
chain link fencing)
Undeveloped area at Olivenhain Road to Las Olas Court
(West side -2 feet from sidewalk)
Avenida Aragon to Camino de los Caches
(East side -2 feet from sidewalk)
South east corner of La Costa Avenue
(Both sides of corner-3 feet from sidewalk)
Jefferson Street to Linmar Lane
(North side -to fence)
Skyline Road to High Ridge Avenue
(Both sides-20 foot width, including crib walls)
Coastal Rail Trail Entrance
(NE corner-10 foot width)
City Attorney Approved Version 2/29/16
56
Page 275
Vancouver Street*
Washington Street*
4.
1.
1.
El Camino Real to Edinburgh Drive
(South side-6 feet in from gutter line)
Intersection of Concord Street
(North side -3 foot width)
Pine Avenue to Chestnut Avenue
(East side -3 foot width)
8 Sub. Approx. Acres
90.0 TOTAL ACRES (STREETSCAPES, MEDIANS, AND PARKWAYS)
Dimensions listed are for estimating purposes only. Investigation & measurement is up to
CONTRACTOR.
* CONTRACTOR is to account for sites as Non-Arterial Roads
1.02 CONTRACTOR acknowledges personal inspection of the areas, and has evaluated the
extent to which the physical condition thereof will affect the services to be provided.
CONTRACTOR accepts the premises in their present physical condition and physical
condition at time of CONTRACT award, and agrees to make no demands upon CITY for
any improvements or alterations thereof.
City Attorney Approved Version 2/29/16
57
Page 276
PART II
TECHNICAL SPECIFICATIONS
2.00 MOWING
2.01 Mowing operations shall be performed in a workmanlike manner that ensures a smooth
surface appearance without scalping or allowing excessive cuttings to remain.
2.02 Turf shall be mowed with a mower appropriate to the particular turf type being mowed.
Equipment shall be properly maintained, clean, adjusted, and sharpened.
2.03 All mowing equipment shall be thoroughly washed following each mowing operation and
prior to being transported to any other site.
2.04 Mow and maintain turf to the following height ranges:
A. Bermuda: %inch-1 inch.
B. Cool season turf including bluegrass, perennial rye and fescues: 1 Y2 inches - 2
inches.
C. Kikuyu: 3/4 inch - 1 X inches.
2.05 Mowing operations shall be scheduled Monday through Friday.
2.06 Walkways shall be cleaned immediately following each mowing.
2.07 Mowing operations shall be scheduled at times of low public use.
2.08 Frequency of mowing shall be as often as needed to satisfy above provisions.
3.00 TURF AND GROUNDCOVER EDGING
3.01 All turf edges shall be kept neatly edged. All grass invasions into adjacent areas shall
be eliminated.
3.02 String trimmers shall not be used to trim immediately around trees. Turf and
groundcover shall be maintained a minimum of one (1) foot from the trunks of trees by
use of appropriate chemicals or hand trimming.
3.03 A 36-inch diameter circle shall be maintained around young trees with immature bark or
a diameter at breast height of less than 6 inches. Circles may include a watering basin,
and/or a 2-inch deep layer of mulch, where appropriate. Circles shall be kept free of
weeds and grasses by use of appropriate chemicals or hand trimming.
3.04 Turf and groundcover shall be trimmed or limited around valve boxes, meter boxes,
backflow devices, park equipment and other obstacles; and around sprinklers, to provide
optimum water coverage.
3.05 All groundcover and flower bed areas shall be kept neatly edged and free of grass
invasion.
City Attorney Approved Version 2/29/16
58
Page 277
3.06 Walkways shall be cleaned immediately following each edging.
3.07 Frequency of mechanical edging of turf shall be as often as needed to satisfy the above
provisions.
3.08 Frequency of ground cover edging shall be as often as needed to satisfy the above
provisions, but at a minimum weekly.
4.00 AERIFICATION
4.01 Aerate all turf areas by using a device that removes cores to a depth of two (2) inches at
not more than six (6) inch spacing.
4.02 CONTRACTOR shall assure that turf areas to be aerified are properly and evenly moist
prior to aerification operation.
4.03 Remove or shred cores so that they are not unsightly or a nuisance.
4.04 CONTRACTOR shall flag all irrigation heads, valve boxes, quick-couplers, and the like,
prior to commencing aeration operations. CONTRACTOR shall be responsible for any
damage to irrigation, boxes, pavement, etc. from aerifier and other equipment.
4.05 Aerification of turf areas shall be as often as needed to ensure top quality, healthy, and
lush turf, but at minimum semi-annually.
5.00 RENOVATION
5.01 CONTRACTOR will renovate the turf areas one (1) time per year according to a
schedule established by CITY.
A Turf shall be drop-cut/mowed at a maximum of Y2 the normal mow height and a
minimum of% the normal mow height. All clippings shall be removed.
B. Turf shall be dethatched with a power dethatcher (vertical cutter), with the blades
penetrating the soil approximately Y2 inch. Clippings shall be removed with a turf
sweeper. Clippings in areas which are not accessible to the turf sweeper may be
removed by means of thorough raking.
C. Turf areas shall be aerified as specified in Section 4.00 AERIFICATION.
D. Turf, on all athletic fields and on other areas that are damaged, vandalized, bare or
thin in the determination of CITY, shall be repaired as specified in Section 15.00
TURF RESEEDING I RESTORATION.
E. Turf areas shall be fertilized as specified in Section 8.00 FERTILIZATION.
5.02 If CONTRACTOR feels that supplemental renovation is needed, he shall notify CITY
prior to proceeding.
6.00 WATERING AND IRRIGATION
6.01 All landscaped and turf areas shall be irrigated, as required to maintain adequate growth
City Attorney Approved Version 2/29/16
59
Page 278
and appearance, with a schedule most conducive to plant growth. The delivery of
adequate moisture to the landscaped areas shall include, but not be limited to: hand
watering, operation of manual valves, proper utilization of automatic controllers and
valves.
6.02 CONTRACTOR shall insure that personnel operating irrigation systems are fully trained
in all phases of landscape irrigation systems, thoroughly familiar with the particular
equipment in use, and fully equipped and capable of performing proper programming
and operation of the irrigation systems.
6.03 CONTRACTOR shall be responsible for performing all specified irrigation tasks
including, but not limited to: testing, adjustments, repairs, replacements, and
supplemental watering. CONTRACTOR shall notify CITY immediately of any
deficiencies in irrigation at these sites.
6.04 Irrigation controllers shall be programmed by CONTRACTOR, with current schedules
provided to CITY monthly, and whenever modifications are performed over subsequent
month.
6.05 Areas not provided with an irrigation system shall be hand watered by CONTRACTOR.
This includes situations where the automatic system is inoperable for any reason.
CONTRACTOR shall be responsible for providing all equipment, such as hoses,
couplers and nozzles to accomplish this task.
6.06 Watering shall be regulated to avoid interference with any use of roadways, paving or
walks, and to be in compliance with CITY'S water conservation ordinance.
6.07 Controllers shall be set to operate during the period of lowest wind velocity, which would
normally occur at night or early morning hours.
6.08 Irrigation shall be controlled in such a way as not to cause any excessively wet area,
which could be damaged by mowing or other traffic.
6.09 No irrigation shall be done during periods of measurable rain without prior written
approval of CITY.
6.10 CONTRACTOR shall be responsible for replacing all plant materials that die or are
permanently damaged due to excessive or insufficient watering.
7.00 IRRIGATION MAINTENANCE, REPAIR AND TESTING
7.01 CITY shall provide, or reimburse CONTRACTOR for irrigation parts, heads, and other
irrigation system equipment replacements that exceed $500 per month/$6,000 per year,
with CITY'S approval.
7.02 CONTRACTOR shall provide labor and equipment (CITY shall provide parts, heads, or
other equipment replacements, as described in Section 7.01) for maintenance of the
irrigation system including repairs and replacements (whether due to damage,
malfunction, vandalism, normal wear, or other causes) of all components, including, but
not limited to:
A. Heads, nozzles, bodies, nipples, elbows, unions, risers
City Attorney Approved Version 2/29/16
60
Page 279
B. Lateral and main lines
C. Valves (control valves, ball valves, quick-coupler valves, etc., master valves)
D. Pumps and flow sensors
E. Automatic controllers and appurtenant devices (ET and rain gauge, antenna and the
like)
F. Backflow devices
G. Pressure regulators
7.03 CONTRACTOR shall notify CITY of any damaged, deficient or inoperable irrigation
component indicating the location, valve station number, problem, size, and type of
irrigation equipment.
7.04 Repair or replacement of irrigation components by CONTRACTOR shall be completed
within two (2) working days of determining damaged or inoperable irrigation component,
or sooner to prevent damage to turf or landscaping, or if the repair is otherwise deemed
urgent by CITY.
7.05 Replacements of irrigation equipment shall be with originally specified equipment of the
same size and quality or substitutes approved by CITY prior to any installation thereof.
7.06 CONTRACTOR'S Irrigation Technicians shall be fully trained in all phases of landscape
irrigation systems and thoroughly familiar with the particular equipment in use.
Technicians shall be fully equipped and capable of identifying and isolating problems
and performing the proper programming, inspection, testing, repair and maintenance of
the irrigation systems. All of CONTRACTOR'S crew members working on irrigation shall
be appropriately trained and under the direct supervision of a qualified Irrigation
Technician per every three crew members.
7.07 CONTRACTOR'S Irrigation Technicians shall be fully competent and proficient in
programming Calsense irrigation controllers and central command and equipped with
Calsense Radio Remote hand-held remote valve actuator.
7.08 Prior to testing a system, CONTRACTOR shall inspect all irrigated areas; note and mark
with a flag marker any dry or stressed areas. During the course of the irrigation test,
CONTRACTOR shall determine the cause of the noted deficiency and make needed
repairs.
7.09 CONTRACTOR shall sequence controller(s) to each station to check the function of all
facets of the irrigation system.
7.10 During irrigation testing CONTRACTOR shall:
A. Adjust all sprinkler heads to provide correct coverage, uniform precipitation,
prevention of runoff and erosion, and prevention of excessive overspray onto
adjacent areas.
B. Check for, and correct all leaks, including pipes, risers, seals, turrets, etc.
C. Clean, flush, adjust, repair or replace any equipment, head or component that is not
City Attorney Approved Version 2/29/16
61
Page 280
functioning to manufacturer's specifications.
D. Adjust valves and heads to keep all systems operating at manufacturer's
recommended operating pressures. Valve throttling and pressure gauging shall be
employed to prevent excessive fogging.
E. Check valve boxes and covers. Repair or replace as needed. Replace and secure
cover bolts as needed.
F. Check for low-head drainage. Clean, repair or replace malfunctioning or missing
anti-drain devices including in-head check devices.
7.11 Any system malfunction, damage, or deficiency not immediately resolved after testing
shall be reported, including effected valve station(s) and other pertinent details, to CITY.
Said reporting may be verbal or in writing at the discretion and to the satisfaction of
CITY.
7.12 In addition to weekly testing by CONTRACTOR, all irrigation systems shall be tested and
inspected as necessary when damage is suspected, observed or reported.
7.13 CONTRACTOR shall be responsible for coordinating with the CITY on annual
certification of backflow prevention devices and testing of recycled water
connection/coverage.
7.14 All valve boxes shall be identified with heat-branded markings.
7.15 CONTRACTOR shall submit as-built drawings of all modifications to irrigation systems,
including, piping, relocation of equipment or sprinkler heads, replacement of heads with
another make or model, changes in nozzles and the like. As-built changes shall be
complete to the satisfaction of CITY. As-built drawings shall be made neatly and legibly
on a blue-line copy of the irrigation drawings supplied by CITY, and shall be submitted
within two (2) working days of completion of the work.
7.16 Frequencies of irrigation testing shall be weekly or more frequently if problems or
conditions indicate a need.
8.00 FERTILIZATION
8.01 Products and rates of application shall be determined by CITY.
8.02 CONTRACTOR shall include scheduling of fertilizations on an annual calendar, according
to frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES table in
Section 21.00, and for school sites, noticing in accordance with all provisions of the Safe
Schools Act.
8.03 CONTRACTOR shall give written notice to CITY at least three (3) City business days in
advance of fertilizer application at a given site.
8.04 CONTRACTOR shall have all materials delivered to the site in properly labeled, unopened
bags. All bags shall be retained on the site for CITY'S inspection and shall be removed
promptly following inspection.
City Attorney Approved Version 2/29/16
62
Page 281
8.05 Application of fertilizer shall be done in sections, determined by the areas covered by each
irrigation system. Adequate irrigation shall immediately follow the application of fertilizer
to force fertilizer material to rest directly on the soil surface.
8.06 Turf, trees, shrubs and groundcover areas shall be fertilized as often as necessary to
ensure top quality, healthy, and lush material but at minimum quarterly.
9.00 WEED CONTROL
9.01 All areas shall receive diligent control of weeds by employing all industry-recognized,
legal methods, as approved by CITY.
9.02 The following areas shall be kept weed free: turf, shrub areas, ground cover beds,
planters, cracks in paved areas, including sidewalks, curbs, asphalt, all hardscape and
areas covered with ornamental rock or mulch.
9.03 For sites adjacent to schools, noticing of all chemical applications shall be in accordance
with all provisions of the Safe Schools Act.
9.04 Chemical applications shall be done as needed. Weeds, which grow from, or spread by,
underground stolons, tubers, and the like, such as Bermuda Grass, Nutgrass, and
Ragweed, shall be controlled using appropriate chemical controls. Said weeds shall not
be physically removed until chemical action is complete. Notification of spraying shall be
made in writing to CITY at least three business days prior to spraying.
9.05 Inspect, spot treat or mechanically remove weeds as necessary. Hand weeding or spot
treatment of all areas is to be performed as needed to satisfy above provisions, but at
minimum weekly.
9.06 Apply appropriate pre-emergent herbicides to prevent germination of known problem
weeds as needed. Target weeds shall include but are not limited to Kikuyu, Bermuda,
Nutgrass, Crabgrass, Ragweed, Poa, Spurge, Oxalis, annual weeds and grasses.
9.07 Pre-emergent herbicide materials to be used shall be as approved by CITY. Materials to
be used shall be those best suited to the control of the target weeds in given planting.
9.08 Pre-emergent herbicide applications shall be carefully scheduled as approved by CITY,
and shall be made per label instructions for optimum control. Scheduling of pre-
emergent herbicide applications shall be reflected on the annual calendar, along with
notation identifying material name and target weeds.
9.09 Pre-emergent herbicide applications shall be made annually, and as required for
optimum control of target weeds.
10.00 TREE, SHRUB AND GROUNDCOVER MAINTENANCE
10.01 CONTRACTOR is responsible for tree work within fifteen (15) feet of the ground.
10.02 Trimming of trees and shrubs for vehicular and pedestrian clearance, visibility, access,
plant health and appearance shall be done as needed, but at minimum semi-annually
according to frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES
table in Section 21.00.
City Attorney Approved Version 2/29/16
63
Page 282
10.03 All trimming and tree tying shall conform to I.S.A Standards. CONTRACTOR shall not
allow any tree to be topped.
10.04 Clearance: Maintain trees to provide a fourteen (14) foot clearance for branches
overhanging beyond curb line into the paved section of roadways, and an eight (8) foot
clearance for branches overhanging walkways and other pedestrian paths. Lower
branching may be allowed for trees in background and ornamental areas. Trim plant
materials where necessary to maintain pedestrian access and safe vehicular visibility
and clearance and to prevent hazardous conditions.
10.05 Shearing: Only hedge plants shall be sheared. These plants may also require additional
thinning to maintain a healthy condition.
10.06 Tree trimming shall be performed with the intent of developing healthy, structurally
sound trees with natural form and proportion, symmetrical appearance, and proper
vertical and horizontal clearance, according to frequencies specified in the
MAINTENANCE MINIMUM FREQUENCIES table in Section 21.00.
10.07 Prune shrubs to encourage healthy growth habits, natural form and proportion. Restrict
growth of shrubbery to area behind curbs and within planter beds by pruning.
10.08 Where needed tree stakes, [two (2) per tree] shall be pentachlorophenol treated lodge
pole pine. Stakes shall be placed vertically; 8 to 10 inches from the tree trunk; shall not
rub against any part of the tree during windy conditions; shall be tied using materials and
methods as approved by CITY.
10.09 Plant ties shall be checked frequently and either retied to prevent girdling or removed
along with the stakes when no longer required.
10.10 Periodic staking and tying shall be done as needed.
10.11 All structural weaknesses such as split crotches or limbs, diseased or decayed limbs, or
severe damage above fifteen (15) feet in height from the ground shall be reported to
CITY.
10.12 Groundcover
A. Groundcover shall be renovated as needed. Renovation of groundcover shall include
thinning and/or shearing of groundcover and fertilization; and may include bed
cultivating and/or mulching, as appropriate to the species and conditions.
B. All dead, diseased and unsightly branches, vines or other growth shall be removed
immediately.
C. All groundcover areas shall be trimmed and maintained as needed to keep neat but
natural edges, but at minimum bi-weekly as specified in the MAINTENANCE
FREQUENCIES table in Section 21.00.
D. Groundcover plants shall be prevented from climbing utilities, shrubs, trees, and the
like.
1 0.13 Remove all dead shrubs and trees. CITY shall be notified 48 hours in advance of the
City Attorney Approved Version 2/29/16
64
Page 283
removal of any tree. Trees to be removed shall have a diameter at breast height of six
(6) inches or less. Trees measuring over this diameter at breast height may be removed
as "Extra Work" at the discretion of CITY.
10.14 All trimming and debris shall be removed and properly disposed of immediately.
10.15 Flowering plants, including, but not limited to, Agapanthus, Pelargonium, Gaura,
Hemerocallis, Limonium, Tulbaghia, and Strelitzia, shall be maintained free of excessive
spent blooms, flower stalks and the like, but at minimum bi-weekly according to the
frequencies specified in the MAINTENANCE MINIMUM FREQUENCY table in Section
21.00. Plants shall be renovated following peak bloom, and as needed, to produce
optimum color production and plant health. Renovation methods and timing shall be as
approved by CITY.
11.00 MULCHING
11.01 A minimum three (3) inch layer of approved mulch shall be maintained by
CONTRACTOR in all tree, shrub, groundcover, dog park, and vacant pad areas. Mulch
shall be placed in such a manner as to present a neat appearance, cover all bare soil,
and shall not cover plant material or the bases of trees or shrubs.
11.02 All areas to receive mulch shall be free of weeds prior to mulching.
11.03 Mulch shall be maintained free of litter and foreign matter.
11.04 CONTRACTOR shall replenish mulch as required to maintain specified conditions.
11.05 CONTRACTOR shall pay the actual cost of mulch material(s) and delivery to CITY
designated stockpile site(s). CONTRACTOR shall supply, at its expense, all equipment
and labor required to move mulch from the stock-pile site(s) and to place mulch in
required areas. CONTRACTOR shall only take that amount of mulch need to perform
the Services herein. CONTRACTOR shall not independently store or stockpile mulch
which is intended for the Services herein.
11.06 CONTRACTOR shall submit specifications for mulch type(s) indicating material included
in mixture, admixtures, or additives for approval by CITY. CONTRACTOR shall indicate
in submittal the actual delivered cost of mulch type(s) to the designated stockpile site.
11.07 Mulching operation shall be accomplished in a timely manner, so that all material is
removed and stock-pile site is left clean and level, all to the satisfaction of CITY.
CONTRACTOR shall implement appropriate and effective BMP'S to insure storm water
pollution prevention compliance for all aspects of mulching operations at the designated
site(s) and required areas of placement.
12.00 DISEASE AND PEST CONTROL
12.01 All landscaped areas shall be maintained free of disease and insects that could cause or
promote damage to plant materials including but not limited to trees, shrubs,
groundcover and turf.
12.02 CITY shall be notified immediately of any disease, insects or unusual conditions that
might develop.
City Attorney Approved Version 2/29/16
65
Page 284
12.03 A disease control program to prevent all common diseases from causing serious
damage shall be provided on an as needed basis. Disease control shall be achieved
utilizing materials and rates recommended by a licensed California Pest Control Advisor.
12.04 CONTRACTOR shall eradicate or remove bees, ants, rodents and other pests.
CONTRACTOR shall arrange for and assume the expense of such operations, if not
under its immediate capabilities, within a 12-hour period after observation by
CONTRACTOR or notification from CITY.
12.05 Gophers and other rodents shall be eliminated by only appropriate, legal exterminating
techniques (traps, poison, etc.), approved by CITY.
12.06 CONTRACTOR shall collect dead animals and communicate with applicable
county/state agencies on disposal.
12.07 Frequency of disease and pest control operations shall be as needed to satisfy above
provisions.
13.00 PLANT MATERIALS
13.01 Plant materials shall conform to the requirements of the site specific landscape plan on
file with CITY, and to "Horticultural Standards" of American Association of Nurserymen
as to variety, species, size, age, etc.
13.02 Plans of record and specifications should be consulted to ensure correct identification of
species. Substitutions may be allowed but only with the prior written approval of CITY.
13.03 Quality
A Plants shall be sound, healthy and vigorous, free from plant disease, insect pest or
their eggs, and shall have healthy normal root systems and comply with all state and
local regulations governing these matters, and shall be free from any noxious weeds.
B. Plant materials shall be symmetrical, and/or typical for variety and species.
C. Trees shall not have been topped.
D. Roots shall not have been allowed to circle or become bound at any stage of growth.
E. All plant materials must be provided from a licensed nursery and shall be subject to
acceptance as to quality by CITY.
13.04 Plant Materials Guarantee
A CONTRACTOR shall replace, at no cost to CITY, any plant materials planted by
CONTRACTOR under this CONTRACT which fail to establish, grow, live and remain
in healthy condition, regardless of the reason for said failure, as follows:
B. All trees shall be guaranteed for one year from date of acceptance of job by CITY.
C. All shrubs shall be guaranteed for ninety (90) days from the date of acceptance of
the job by CITY.
City Attorney Approved Version 2/29/16
66
Page 285
14.00 LITTER, LEAF, AND DEBRIS CONTROL
14.01 Remove all litter, paper, glass, trash, undesirable materials, silt and other accumulated
debris as needed, but at minimum once daily, from all areas to be maintained.
14.02 Complete policing, litter pick up and supplemental hand sweeping of edges, corners and
other areas inaccessible to power equipment shall be accomplished as needed, but at
minimum once daily, to ensure a neat appearance.
14.03 Accumulation of leaves and debris shall be removed as needed, from all landscaped
areas except as specifically directed by CITY.
14.04 Raking should not be used in ground cover or mulched areas except to remove heavy
accumulation of leaves and debris. When raking is necessary, it should be done lightly,
taking care not to damage plants or displace mulch.
14.05 Increases in frequencies of clean-ups for seasonal plant defoliation or clean-up after
storms shall be CONTRACTOR'S responsibility.
14.06 Removal of stickers and graffiti shall be conducted within two (2) hours of observation.
14.07 CONTRACTOR shall employ appropriate safety equipment and procedures for litter
removal.
14.08 CONTRACTOR shall remove all private signs advertising garage sales, real estate, etc.
(excluding political/campaign signs during election seasons) as needed, but at minimum,
once daily.
15.00 TURF RESEEDING/RESTORATION
15.01 Damaged, vandalized, bare, or thin turf areas shall be overseeded, plugged, or sodded
as often as required by CITY, to re-establish turf to an acceptable quality.
15.02 Areas to be so treated shall be prepared as needed to provide an adequate soil
condition for seed to germinate and/or turf to establish. Preparation may require, as
needed, aeration, dethatching, soil amendment and tilling. Areas shall be fine graded to
provide for surface drainage and to match surrounding turf and borders.
15.03 Seed, sod, plugs, or stolons to be used and application rate shall be as approved by
CITY. All seed, plug or stolons shall be covered with an approved top dressing at a rate
of (1) cubic foot per 72 square feet or not to exceed% inch in depth.
15.04 Repaired areas shall receive supplemental water by hand, controller cycle, or portable
sprinkler as needed to establish turf.
16.00 TRASH RECEPTACLES
16.01 All exterior trash receptacles shall be checked at least daily, according to frequencies
specified in the MAINTENANCE MINIMUM FREQUENCIES table in Section 21.00 and
emptied whenever more than 1/2 full, and as needed to prevent objectionable odors or
other unsanitary conditions.
City Attorney Approved Version 2/29/16
67
Page 286
16.02 CONTRACTOR shall provide clean plastic liners in all trash receptacles. Liners shall be
replaced as needed each time a receptacle liner is emptied.
16.03 Any liquid accumulation or other foreign matter, which may remain in a receptacle when
the liner is removed, shall be removed and washed out as needed. Inside of receptacles
shall be dry when new liner is installed.
16.04 Receptacles and related appurtenances shall be cleaned as needed to avoid stains,
concentrations of insects, odors, etc.
16.05 Receptacles shall be conveniently located for the public use, and shall be returned daily
to proper locations if displaced.
16.06 Receptacles shall be secured with chain to posts where posts have been provided and
shall be kept covered with lids that are provided
16.07 CONTRACTOR shall replace trash receptacles, provided by CITY, in place of any which
are rusty, dented, graffitied, or which are otherwise unsuitable. Unsuitable receptacles
shall be transported and disposed of properly by CONTRACTOR
17.00 TRASH AND GREEN WASTE DISPOSAL
17.01 All trash, green waste and accumulated debris shall be removed from the site,
immediately upon collection and disposed of by CONTRACTOR at a legal waste
collection site, or landscape materials recycling center, as applicable. The cost to
dispose of said trash, green waste and accumulated debris will be at CONTRACTOR'S
own expense.
18.00 SWEEPING/WASHING HARD SURFACES
18.01 Walkways, steps, picnic hard surface areas, curbs, gutters and parking lots shall be
cleaned, including but not limited to, the removal of all foreign objects from surfaces
such as gum, food or drink spills, grease, paint, graffiti, broken glass, staples, etc., as
needed, but at minimum daily as according to specified in the MAINTENANCE
MINIMUM FREQUENCIES table in Section 21.00.
18.02 Supplemental hand sweeping of parking lot edges, corners and other parking lot areas
shall be required in those areas inaccessible to power equipment or where use of power
equipment would have an adverse community effect.
18.03 Blowers used in performance of this CONTRACT shall be low-noise type equipment
rated at or below 65 decibel level.
18.04 Sweep hard surface areas, parking lot corners, walkways, steps, picnic hard surface
areas, and hard court areas according to frequencies specified in the MAINTENANCE
MINIMUM FREQUENCIES table in Section 21.00.
19.00 DRINKING FOUNTAIN MAINTENANCE
19.01 Clean and disinfect drinking fountains, drain and sand trap as needed, but at minimum
daily according to in the MAINTENANCE MINIMUM FREQUENCIES table in Section
21.00.
City Attorney Approved Version 2/29/16
68
Page 287
19.02 Leaking fixtures, damaged or missing parts and clogged drains that cannot be
unclogged using a plunger shall immediately be reported to CITY.
19.03 Water supply to a leaking fixture shall be shut off when it is required.
20.00 FACILITIES AND EQUIPMENT MAINTENANCE
20.01 Damaged decorative or delineation bollards, rails and fencing -including, but not limited
to concrete, chain link, welded wire, steel post-wire, wood or vinyl coated steel post-rail,
and tube steel -shall be repaired/replaced as needed by CONTRACTOR. CITY shall
provide or reimburse CONTRACTOR for materials that exceed $500 per month/$6,000
per year, with CITY'S approval.
20.02 CONTRACTOR shall inspect all benches, slabs, trash/recycling receptacles, and the like
as needed, but at minimum daily, according to in the MAINTENANCE MINIMUM
FREQUENCIES table in Section 21.00. Deficiencies which are CONTRACTOR'S
responsibility shall be corrected immediately. Any other deficiency shall be reported to
CITY immediately.
20.03 Garbage and leftover food in and around benches, slabs, trash/recycling receptacles,
and the like shall be removed as needed, but at minimum daily, according to frequencies
specified in the MAINTENANCE MINIMUM FREQUENCIES table in Section 21.00.
20.04 Benches, slabs, trash/recycling receptacles, and the like shall be cleaned as needed, but
at minimum daily, according to frequencies specified in the MAINTENANCE MINIMUM
FREQUENCIES table in Section 21.00.
20.05 Trash/recycling receptacles shall be cleaned as needed, but at minimum daily, according
to frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES table in
Section 21.00.
20.06 All dog waste bag stations shall be kept stocked, clean, and in good condition at all
times. CONTRACTOR shall re-stock the dog waste bags at all such stations as
needed, but at minimum once daily. The maker and type of dog waste bags shall be at
the approval of, and at no additional cost to, CITY.
20.07 All storm water pollution prevention devices and Best Management Practices (e.g.,
straw wattles, silt fences, gravel bags, etc.) shall be maintained by CONTRACTOR in
good order at all times. These devices and BMPs shall be cleaned or replaced as often
as needed to fulfill their intended purpose. CITY shall provide or reimburse
CONTRACTOR for materials that exceed $500 per month/$6,000 per year, with CITY'S
approval.
City Attorney Approved Version 2/29/16
69
Page 288
21.00 MAINTENANCE MINIMUM FREQUENCIES
As a non-inclusive table of tasks required under this CONTRACT, the following maintenance
minimum frequencies shall apply to the referenced tasks:
Irrigation Maintenance
Testing 2
Turf Maintenance
Mowing/Edging 8
Weed Control 2
Clipping Removal 8
Fertilize 6
Aerate/Thatch 7
Pest Control 8
Visual Inspection 2
Planters & Ground Cover Maintenance daily 1
Removing Spent Blossoms 3 weekly 2
Trimming 3 bi-weekly 3
Cultivate 3 monthly 4
Weed Control 2 bi-monthly 5
Fertilize 6 quarterly 6
Pest Control 8 semi-annually 7
Shrub Maintenance as needed 8
Weed Control 2
Trimming 4
Fertilize 6
Pest Control 8
Tree Maintenance
Trimming 7
Fertilize 6
Re-Stake/Check 8
Pest Control 8
Hardscape Maintenance
Gutters, Curbs, Sidewalks, Roadways, 1
Miscellaneous Asphalt, Concrete and D.G. 1
Trash and Litter Pickup (including food, etc.) 1
Drinking Fountain Maintenance 1
Facilities & Equipment Maintenance
Damaged Bollards, Rails, & Fencing Repair/Replace. 8
Cleaning Benches and Slabs 1
Cleaning Trash/Recycling Receptacles 1
Dog Waste Bag Station Stocking and Cleaning 1
City Attorney Approved Version 2/29/16
70
Page 289
Work Category F
Undeveloped Park Sites, Urban Forests, and Trailheads/Pianters
PART I-GENERAL SPECIFICATIONS
1.0 UNDEVELOPED PARK SITES, URBAN FORESTS, AND
TRAILHEADS/PLANTERS TO BE MAINTAINED
PART II-TECHNICAL SPECIFICATIONS
2.0 GROUNDCOVER EDGING -TRAILHEADS/PLANTERS
3.0 WATERING AND IRRIGATION-TRAILSHEADS/PLANTERS
4.0 IRRIGATION MAINTENANCE, REPAIR AND TESTING-
TRAILSHEADS/PLANTERS
5.0 FERTILIZATION-TRAILHEADS/PLANTERS
6.0 WEED CONTROL-TRAILHEADS/PLANTERS
7.0 TREE, SHRUB AND GROUNDCOVER MAINTENANCE-
TRAI LH EADS/PLANTERS
8.0 MULCHING-TRAILHEADS/PLANTERS
9.0 DISEASE AND PEST CONTROL-TRAILHEADS/PLANTERS
10.0 PLANT MATERIALS-TRAILHEADS/PLANTERS
11.0 LITTER, LEAF, AND DEBRIS CONTROL-TRAILHEADS/PLANTERS
12.0 TRASH RECEPTACLES-TRAILHEADS/PLANTERS
13.0 TRASH AND GREEN WASTE DISPOSAL-TRAILHEADS/PLANTERS
14.0 SWEEPING/WASHING HARD SURFACES-TRAILHEADS/PLANTERS
15.0 DRINKING FOUNTAIN MAINTENANCE -TRAILHEADS/PLANTERS
16.0 FACILITIES AND EQUIPMENT MAINTENANCE-TRAILHEADS/PLANTER
17.0 BLOCK HOUSE MAINTENANCE-TRAILHEADS/PLANTERS
18.0 GROUNDS MAINTENANCE-UNDEVELOPED PARK SITES AND
URBAN FORESTS
19.0 TREE AND SHRUB MAINTENANCE-URBAN FORESTS
20.0 GROUNDS MAINTENANCE-TRAILS AT TRAILHEADS/CRT PLANTERS
21.0 MAINTENANCE MINIMUM FREQUENCIES
City Attorney Approved Version 2/29/16
71
Page 290
PART I
GENERAL SPECIFICATIONS
1.00 UNDEVELOPED PARK SITES, URBAN FORESTS, AND
TRAILHEADS/PLANTERS TO BE MAINTAINED
1.01 The undeveloped park sites, urban forests, and trails maintenance services under this
CONTRACT shall be performed in accordance with Carlsbad's Open Space
Management Plan, Habitat Management Plan, Preserve Management Plan and
Community Forest Management Plan.
1.02 The undeveloped park sites, urban forests, and trails to be maintained under the
provisions of this CONTRACT are located at:
Undeveloped Park Sites
Approximate Location Name Acres
6.8
13.0
35.7
12.0
Cannon Lake Park (w/ NTP)
Robertson Ranch Park
Veterans Memorial Park
Zone 5 Park
67.5 Subtotal Approximate Acres
Urban Forests
Approximate
Acres
6.3
39.5
11.8
Location Name
Batiquitos Drive Slopes
Hosp Grove Forest
Woodbine Banks
57.6 Subtotal Approximate Acres
Trailheads I Planters
Approximate Location Name Acres
3.5
2.6
2.5
2.5
.2
.3
.3
Coastal Rail Trailheads and Planters
Hosp Grove Trailhead (#1)
Hosp Grove Trailhead (#2)
Hosp Grove Trailhead (#3)
Lake Calavera Trailhead (#1)
Lake Calavera Trailhead (#2)
Lake Calavera Trailhead (#3)
11.9 Subtotal Approximate Acres
Address
S. side of Cannon Road, E. of RR Tracks
Cannon Road and Wind Trail Way
Faraday Avenue and Whitman Way
Faraday Avenue and Camino Hills Drive
Address
E. side Batiquitos Dr./Poppy to Daisy Dr.
Jefferson Street and Marron Road
E. side El Camino Real, Chestnut to
Tamarack
Address
East side of RR, Tamarack to Oak Aves
Monroe Street-South of Marron Road
Wickham Way-East of Monroe Street
Hosp Way-East of Wintergreen Avenue
Carlsbad Village and Peninsula Drives
S. side Tamarack Ave., E. of Strata Dr.
S. side Skyhaven Dr., W. of SDGE Road
137.0 TOTAL AC. (UNDEVELOPED PARK SITES, URBAN FORESTS, TRAILHEADS/PLANTERS)
Dimensions listed are for estimating purposes only. Investigation & measurement is up to CONTRACTOR.
City Attorney Approved Version 2/29/16
72
Page 291
1.03 CONTRACTOR acknowledges personal inspection of the areas, and has evaluated the
extent to which the physical condition thereof will affect the services to be provided.
CONTRACTOR accepts the premises in their present physical condition and physical
condition at the time of CONTRACT award, and agrees to make no demands upon CITY
for any improvements or alterations thereof.
City Attorney Approved Version 2/29/16
73
Page 292
PART II
TECHNICAL SPECIFICATIONS
2.00 GROUND-COVER EDGING -TRAILHEADS/PLANTERS
2.01 All ground cover shall be kept neatly edged. All ground cover invasions into adjacent
areas shall be eliminated.
2.02 String trimmers shall not be used to trim immediately around trees. Groundcover shall
be maintained a minimum of one ( 1) foot from the trunks of trees by use of appropriate
chemicals or hand trimming.
2.03 A 36-inch diameter circle shall be maintained around young trees with immature bark or
a diameter at breast height of less than 6 inches. Circles may include a watering basin,
and/or a 2-inch deep layer of mulch, where appropriate. Circles shall be kept free of
weeds and grasses by use of appropriate chemicals or hand trimming.
2.04 Groundcover shall be trimmed or limited around valve boxes, meter boxes, backflow
devices, park equipment and other obstacles; and around sprinklers as needed to
provide optimum water coverage.
2.05 All groundcover and flower bed areas shall be kept neatly edged and free of grass
invasion.
2.06 Walkways shall be cleaned immediately following each edging.
2.07 Frequency of edging of ground cover shall be as often as needed to satisfy the above
provisions, but at a minimum weekly.
3.00 WATERING AND IRRIGATION-TRAILHEADS/PLANTERS
3.01 All landscaped areas shall be irrigated, as required to maintain adequate growth and
appearance, with a schedule most conducive to plant growth. The delivery of adequate
moisture to the landscaped areas shall include, but not be limited to: hand watering,
operation of manual valves, proper utilization of automatic controllers and valves.
3.02 CONTRACTOR shall insure that personnel operating irrigation systems are fully trained
in all phases of landscape irrigation systems, thoroughly familiar with the particular
equipment in use, and fully equipped and capable of performing proper programming
and operation of the irrigation systems.
3.03 CONTRACTOR shall be responsible for performing all specified irrigation tasks
including, but not limited to: testing, adjustments, repairs, replacements, and
supplemental watering. CONTRACTOR shall notify CITY immediately of any
deficiencies in irrigation at these sites.
3.04 Irrigation controllers shall be programmed by CONTRACTOR, with current schedules
provided to CITY monthly, and whenever modifications are performed over subsequent
month.
3.05 Areas not provided with an irrigation system shall be hand watered by CONTRACTOR.
This includes situations where the automatic system is inoperable for any reason.
City Attorney Approved Version 2/29/16
74
Page 293
CONTRACTOR shall be responsible for providing all equipment, such as hoses,
couplers and nozzles to accomplish this task.
3.06 Watering shall be regulated to avoid interference with any use of roadways, paving or
walks, and to be in compliance with CITY'S water conservation ordinance.
3.07 Controllers shall be set to operate during the period of lowest wind velocity, which would
normally occur at night or early morning hours.
3.08 Irrigation shall be controlled in such a way as not to cause any excessively wet area,
which could be damaged by mowing or other traffic.
3.09 No irrigation shall be done during periods of measurable rain without prior approval of
CITY.
3.10 CONTRACTOR shall be responsible for replacing all plant materials that die or are
permanently damaged due to excessive or insufficient watering.
4.00 IRRIGATION MAINTENANCE, REPAIR AND TESTING-
TRAILHEADS/PLANTERS
4.01 CITY shall provide, or reimburse CONTRACTOR for irrigation parts, heads, and other
irrigation system equipment replacements that exceed $500 per month/$6,000 per year,
with CITY'S approval.
4.02 CONTRACTOR shall provide labor and equipment (CITY shall provide parts, heads, or
other equipment replacements, as described in Section 4.01) for maintenance of the
irrigation system including repairs and replacements (whether due to damage,
malfunction, vandalism, normal wear, or other causes) of all components, including, but
not limited to:
A. Heads, nozzles, bodies, nipples, elbows, unions, risers
B. Lateral and main lines
C. Valves (control valves, ball valves, quick-coupler valves, etc, master valves)
D. Pumps and flow sensors
E. Automatic controllers and appurtenant devices (ET and rain gauge, antenna and the
like)
F. Backflow devices
G. Pressure regulators
4.03 CONTRACTOR shall notify CITY of any damaged, deficient or inoperable irrigation
component indicating the location, valve station number, problem, size, and type of
irrigation equipment.
4.04 Repair or replacement of irrigation components by CONTRACTOR shall be completed
within two (2) working days of determining damaged or inoperable irrigation component,
City Attorney Approved Version 2/29/16
75
Page 294
or sooner to prevent damage to landscaping, or if the repair is otherwise deemed urgent
by CITY.
4.05 Replacements of irrigation equipment shall be with originally specified equipment of the
same size and quality or substitutes approved by CITY prior to any installation thereof.
4.06 CONTRACTOR'S Irrigation Technicians shall be fully trained in all phases of landscape
irrigation systems and thoroughly familiar with the particular equipment in use.
Technicians shall be fully equipped and capable of identifying and isolating problems
and performing the proper programming, inspection, testing, repair and maintenance of
the irrigation systems. All of CONTRACTOR'S crew members working on irrigation shall
be appropriately trained and under the direct supervision of a qualified Irrigation
Technician per every three crew members.
4.07 CONTRACTOR'S Irrigation Technicians shall be fully competent and proficient in
programming Calsense irrigation controllers and central command and equipped with
Calsense Radio Remote hand-held remote valve actuator.
4.08 Prior to testing a system, CONTRACTOR shall inspect all irrigated areas; note and mark
with a flag marker any dry or stressed areas. During the course of the irrigation test,
CONTRACTOR shall determine the cause of the noted deficiency and make needed
repairs.
4.09 CONTRACTOR shall sequence controller(s) to each station to check the function of all
facets of the irrigation system.
4.10 During irrigation testing CONTRACTOR shall:
A. Adjust all sprinkler heads to provide correct coverage, uniform precipitation,
prevention of runoff and erosion, and prevention of excessive overspray onto
adjacent areas.
B. Check for, and correct all leaks, including pipes, risers, seals, turrets, etc.
C. Clean, flush, adjust, repair or replace any equipment, head or component that is not
functioning to manufacturer's specifications.
D. Adjust valves and heads to keep all systems operating at manufacturer's
recommended operating pressures. Valve throttling and pressure gauging shall be
employed to prevent excessive fogging.
E. Check valve boxes and covers. Repair or replace as needed. Replace and secure
cover bolts as needed.
F. Check for low-head drainage. Clean, repair or replace malfunctioning or missing
anti-drain devices including in-head check devices.
4.11 Any system malfunction, damage, or deficiency not immediately resolved after testing
shall be reported, including effected valve station(s) and other pertinent details, to CITY.
Said reporting may be verbal or in writing at the discretion and to the satisfaction of
CITY.
City Attorney Approved Version 2/29/16
76
Page 295
4.12 In addition to weekly testing by CONTRACTOR, all irrigation systems shall be tested and
inspected as necessary when damage is suspected, observed or reported.
4.13 CONTRACTOR shall be responsible for coordinating with the CITY on annual
certification of backflow prevention devices and testing of recycled water
connection/coverage.
4.14 All valve boxes shall be identified with heat-branded markings.
4.15 CONTRACTOR shall submit as-built drawings of all modifications to irrigation systems,
including, piping, relocation of equipment or sprinkler heads, replacement of heads with
another make or model, changes in nozzles and the like. As-built changes shall be
complete to the satisfaction of CITY. As-built drawings shall be made neatly and legibly
on a blue-line copy of the irrigation drawings supplied by CITY, and shall be submitted
within two (2) working days of completion of the work.
4.16 Frequencies of irrigation testing shall be weekly or as needed to ensure proper operation
of system.
5.00 FERTILIZATION -TRAILHEADS/PLANTERS
5.01 Products and rates of application shall be determined by CITY.
5.02 CONTRACTOR shall include scheduling of fertilizations on an annual calendar,
according to frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES
table in Section 22.00, and for school sites, noticing in accordance with all provisions of
the Safe Schools Act.
5.03 CONTRACTOR shall give written notice to CITY at least three (3) City business days in
advance of fertilizer application at a given site.
5.04 CONTRACTOR shall have all materials delivered to the site in properly labeled,
unopened bags. All bags shall be retained on the site for CITY'S inspection and shall be
removed promptly following inspection.
5.05 Application of fertilizer shall be done in sections, determined by the areas covered by
each irrigation system. Adequate irrigation shall immediately follow the application of
fertilizer to force fertilizer material to rest directly on the soil surface.
5.06 Trees, shrubs and groundcover areas shall be fertilized as often as necessary to ensure
top quality, healthy, and lush material but at minimum quarterly.
6.00 WEED CONTROL-TRAILHEADS/PLANTERS
6.01 All areas shall receive diligent control of weeds by employing all industry-recognized,
legal methods, as approved by CITY.
6.02 The following areas shall be kept weed free: shrub areas, ground cover beds, planters,
cracks in paved areas, including sidewalks, curbs, asphalt, all hardscape and areas
covered with ornamental rock or mulch.
6.03 For school sites, noticing of all chemical applications shall be in accordance with all
City Attorney Approved Version 2/29/16
77
Page 296
provisions of the Safe Schools Act.
6.04 Chemical applications shall be done as needed. Weeds, which grow from, or spread by,
underground stolons, tubers, and the like, such as Bermuda Grass, Nutgrass, and
Ragweed, shall be controlled using appropriate chemical controls. Said weeds shall not
be physically removed until chemical action is complete. Notification of spraying shall be
made in writing to CITY at least three days prior to spraying.
6.05 Inspect, spot treat or mechanically remove weeds as necessary. Hand weeding or spot
treatment of all areas is to be performed as needed to satisfy above provisions, but at
minimum weekly.
6.06 Apply appropriate pre-emergent herbicides to prevent germination of known problem
weeds as needed. Target weeds shall include but are not limited to Kikuyu, Bermuda,
Nutgrass, Crabgrass, Ragweed, Poa, Spurge, Oxalis, annual weeds and grasses.
6.07 Pre-emergent herbicide materials to be used shall be as approved by CITY. Materials to
be used shall be those best suited to the control of the target weeds in the given
planting.
6.08 Pre-emergent herbicide applications shall be carefully scheduled as approved by CITY,
and shall be made per label instructions for optimum control. Scheduling of pre-
emergent herbicide applications shall be reflected on the annual calendar, along with
notation identifying material name and target weeds.
6.09 Pre-emergent herbicide applications shall be made annually, and as required for
optimum control of target weeds.
7.00 TREE, SHRUB AND GROUNDCOVER MAINTENANCE-
TRAILHEADS/PLANTERS
7.01 CONTRACTOR is responsible for tree work within fifteen (15) feet of the ground.
7.02 Trimming of trees and shrubs for vehicular and pedestrian clearance, visibility, access,
plant health and appearance shall be done as needed, but at minimum semi-annually
according to frequencies specified in the MAINTENANCE MINIMUM FREQUENCIES
table in Section 20.00.
7.03 All trimming and tree tying shall conform to I.S.A Standards, and the specific directions
of CITY. CONTRACTOR shall not allow any tree to be topped.
7.04 Clearance: Maintain trees to provide a fourteen (14) foot clearance for branches
overhanging beyond curb line into the paved section of roadways, and an eight (8) foot
clearance for branches overhanging walkways and other pedestrian paths. Lower
branching may be allowed for trees in background and ornamental areas. Trim plant
materials where necessary to maintain pedestrian access and safe vehicular visibility
and clearance and to prevent hazardous conditions.
7.05 Shearing: Only hedge plants shall be sheared. These plants may also require additional
thinning to maintain a healthy condition.
7.06 Tree trimming shall be performed with the intent of developing healthy, structurally
City Attorney Approved Version 2/29/16
78
Page 297
sound trees with natural form and proportion, symmetrical appearance, and proper
vertical and horizontal clearance, according to frequencies specified in the
MAINTENANCE MINIMUM FREQUENCIES table in Section 20.00.
7.07 Prune shrubs to encourage healthy growth habits, natural form and proportion. Restrict
growth of shrubbery to area behind curbs and within planter beds by pruning.
7.08 Where needed tree stakes, [two (2) per tree] shall be pentachlorophenol treated lodge
pole pine. Stakes shall be placed vertically; 8 to 10 inches from the tree trunk; shall not
rub against any part of the tree during windy conditions; shall be tied using materials and
methods as approved by CITY.
7.09 Plant ties shall be checked frequently and either retied to prevent girdling or removed
along with the stakes when no longer required.
7.10 Periodic staking and tying shall be done as needed.
7.11 All structural weaknesses such as split crotches or limbs, diseased or decayed limbs, or
severe damage above fifteen (15) feet in height from the ground shall be reported to
CITY.
7.12 Groundcover
A Groundcover shall be renovated as needed. Renovation of groundcover shall
include thinning and/or shearing of groundcover and fertilization; and may include
bed cultivating and/or mulching, as appropriate to the species and conditions and as
directed by CITY.
B. All dead, diseased and unsightly branches, vines or other growth shall be removed
as they develop.
C. All groundcover areas shall be trimmed and maintained as needed to keep neat but
natural edges, but at minimum bi-weekly as specified in the MAINTENANCE
FREQUENCIES table in Section 20.00.
D. Except as specifically directed by CITY, groundcover plants shall be prevented from
climbing utilities, shrubs, trees, and the like.
7.13 Remove all dead shrubs and trees. CITY shall be notified 48 hours in advance of the
removal of any tree. Trees to be removed shall have a diameter at breast height of six
(6) inches or less. Trees measuring over this diameter at breast height may be removed
as "Extra Work" at the discretion of CITY.
7.14 All trimming and debris shall be removed and properly disposed of immediately.
7.15 Flowering plants, including, but not limited to, Agapanthus, Pelargonium, Gaura,
Hemerocallis, Limonium, Tulbaghia, and Strelitzia, shall be maintained free of excessive
spent blooms, flower stalks and the like, but at minimum bi-weekly according to the
frequencies specified in the MAINTENANCE MINIMUM FREQUENCY table in Section
20.00. Plants shall be renovated following peak bloom, and as needed, to produce
optimum color production and plant health. Renovation methods and timing shall be as
approved by CITY.
City Attorney Approved Version 2/29/16
79
Page 298
8.00 MULCHING -TRAILHEADS/PLANTERS
8.01 A minimum three (3) inch layer of approved mulch shall be maintained by
CONTRACTOR in all tree, shrub, groundcover, and vacant pad areas. Mulch shall be
placed in such a manner as to present a neat appearance, cover all bare soil, and shall
not cover plant material or the bases of trees or shrubs.
8.02 All areas to receive mulch shall be free of weeds prior to mulching.
8.03 Mulch shall be maintained free of litter and foreign matter.
8.04 CONTRACTOR shall replenish mulch as required to maintain specified conditions.
8.05 CONTRACTOR shall pay the actual cost of mulch material(s) and delivery to CITY
designated stockpile site(s). CONTRACTOR shall supply, at its expense, all equipment
and labor required to move mulch from the stock-pile site(s) and to place mulch in
required areas. CONTRACTOR shall only take that amount of mulch need to perform
the Services herein. CONTRACTOR shall not independently store or stockpile mulch
which is intended for the Services herein.
8.06 CONTRACTOR shall submit specifications for mulch type(s) indicating material included
in mixture, admixtures, or additives for approval by CITY. CONTRACTOR shall indicate
in this submittal the actual delivered cost of mulch type(s) to the designated stockpile
site.
8.07 Mulching operation shall be accomplished in a timely manner, so that all material is
removed and stock-pile site is left clean and level, all to the satisfaction of CITY.
CONTRACTOR shall implement appropriate and effective BMP'S to insure storm water
pollution prevention compliance for all aspects of mulching operations at the designated
site(s) and required areas of placement.
9.00 DISEASE AND PEST CONTROL-TRAILHEADS/PLANTERS
9.01 All landscaped areas shall be maintained free of disease and insects that could cause or
promote damage to plant materials including but not limited to trees, shrubs, and
groundcover.
9.02 CITY shall be notified immediately of any disease, insects or unusual conditions that
might develop.
9.03 A disease control program to prevent all common diseases from causing serious
damage shall be provided on an as needed basis. Disease control shall be achieved
utilizing materials and rates recommended by a licensed California Pest Control Advisor.
9.04 CONTRACTOR shall eradicate or remove bees, ants, rodents and other pests.
CONTRACTOR shall arrange for and assume the expense of such operations, if not
under its immediate capabilities, within a 12-hour period after observation by
CONTRACTOR, or notification from CITY.
9.05 Gophers and other rodents shall be eliminated by only appropriate, legal exterminating
techniques (traps, poison, etc.), approved by CITY.
City Attorney Approved Version 2/29/16
80
Page 299
9.06 CONTRACTOR shall collect dead animals and communicate with applicable
county/state agencies on disposal.
9.07 Frequency of disease and pest control operations shall be as needed to satisfy above
provisions.
10.00 PLANT MATERIALS -TRAILHEADS/PLANTERS
10.01 Plant materials shall conform to the requirements of the site specific landscape plan on
file with CITY, and to "Horticultural Standards" of American Association of Nurserymen
as to variety, species, size, age, etc.
10.02 Plans of record and specifications should be consulted to ensure correct identification of
species. Substitutions may be allowed but only with the prior written approval of CITY.
10.03 Quality
A. Plants shall be sound, healthy and vigorous, free from plant disease, insect pest or
their eggs, and shall have healthy normal root systems and comply with all state and
local regulations governing these matters, and shall be free from any noxious weeds.
B. Plant materials shall be symmetrical, and/or typical for variety and species.
C. Trees shall not have been topped.
D. Roots shall not have been allowed to circle or become bound at any stage of growth.
E. All plant materials must be provided from a licensed nursery and shall be subject to
acceptance as to quality by CITY.
10.04 Plant Materials Guarantee
CONTRACTOR shall replace, at no cost to CITY, any plant materials planted by
CONTRACTOR under this CONTRACT which fail to establish, grow, live and remain in
healthy condition, regardless of the reason for said failure, as follows:
A. All trees shall be guaranteed for one year from date of acceptance of job by CITY.
B. All shrubs shall be guaranteed for ninety (90) days from date of acceptance of job by
CITY.
10.05 Newly planted areas shall receive special attention until plants are established.
Adequate water shall be applied to promote normal, healthy growth. Proper berms or
basins shall be maintained during the establishment period.
11.00 LITTER, LEAF, AND DEBRIS CONTROL-TRAILHEADS/PLANTERS
11.01 Remove all litter, paper, glass, trash, undesirable materials, silt and other accumulated
debris as needed, but at minimum once daily, from all areas to be maintained.
11.02 Complete policing, litter pick up and supplemental hand sweeping of edges, corners and
other areas inaccessible to power equipment shall be accomplished as needed, but at
minimum once daily, to ensure a neat appearance.
City Attorney Approved Version 2/29/16
81
Page 300
11.03 Accumulation of leaves and debris shall be removed as needed, from all landscaped
areas except as specifically directed by CITY.
11.04 Raking should not be used in ground cover or mulched areas except to remove heavy
accumulation of leaves and debris. When raking is necessary, it should be done lightly,
taking care not to damage plants or displace mulch.
11.05 Increases in frequencies of clean-ups for seasonal plant defoliation or clean-up after
storms shall be CONTRACTOR'S responsibility.
11.06 Removal of stickers and graffiti shall be conducted within two (2) hours of observation,
but at minimum once daily.
11.07 CONTRACTOR shall employ appropriate safety equipment and procedures for litter
removal.
11.08 CONTRACTOR shall remove all private signs advertising garage sales, real estate, etc.
(excluding political/campaign signs during election seasons) as needed, but at minimum,
once daily.
12.00 TRASH RECEPTACLES-TRAILHEADS/PLANTERS
12.01 All exterior trash receptacles shall be checked at least daily, according to frequencies
specified in the MAINTENANCE MINIMUM FREQUENCIES table in Section 20.00 and
emptied whenever more than 1/2 full, and as needed to prevent objectionable odors or
other unsanitary conditions.
12.02 CONTRACTOR shall provide clean plastic liners in all trash receptacles. Liners shall be
replaced as needed each time a receptacle liner is emptied.
12.03 Any liquid accumulation or other foreign matter, which may remain in a receptacle when
the liner is removed, shall be removed and washed out as needed. Inside of receptacles
shall be dry when new liner is installed.
12.04 Receptacles and related appurtenances shall be cleaned as needed to avoid stains,
concentrations of insects, odors, etc.
12.05 Receptacles shall be conveniently located for the public use, and shall be returned daily
to proper locations if displaced.
12.06 Receptacles shall be secured with chain to posts where posts have been provided and
shall be kept covered with lids that are provided
12.07 CONTRACTOR shall replace trash receptacles, provided by CITY, in place of any which
are rusty, dented, graffitied, or which are otherwise unsuitable. Unsuitable receptacles
shall be transported and disposed properly by CONTRACTOR
13.00 TRASH AND GREEN WASTE DISPOSAL-TRAILHEADS/PLANTERS
13.01 All trash, green waste and accumulated debris shall be removed from the site,
immediately upon collection and disposed of by CONTRACTOR at a legal waste
collection site, or landscape materials recycling center, as applicable. The cost to
City Attorney Approved Version 2/29/16
82
Page 301
dispose of said trash, green waste and accumulated debris will be at CONTRACTOR'S
own expense.
14.00 SWEEPING/WASHING HARD SURFACES-TRAILHEADS/PLANTERS
14.01 Walkways, steps, picnic hard surface areas, curbs, gutters and parking lots shall be
cleaned, including but not limited to, the removal of all foreign objects from surfaces
such as gum, food or drink spills, grease, paint, graffiti, broken glass, staples, etc., as
needed, but at minimum daily as according to specified in the MAINTENANCE
MINIMUM FREQUENCIES table in Section 20.00.
14.02 Supplemental hand sweeping of parking lot edges, corners and other parking lot areas
shall be required in those areas inaccessible to power equipment or where use of power
equipment would have an adverse community effect.
14.03 Blowers used in performance of this CONTRACT shall be low-noise type equipment
rated at or below 65 decibel level.
14.04 Sweep hard surface areas, parking lot comers, walkways, steps, picnic hard surface
areas, and hard court areas according to frequencies specified in the MAINTENANCE
MINIMUM FREQUENCIES table in Section 20.00.
15.00 DRINKING FOUNTAIN MAINTENANCE-TRAILHEADS/PLANTERS
15.01 Clean and disinfect drinking fountains, drain and sand trap as needed, but at minimum
daily according to in the MAINTENANCE MINIMUM FREQUENCIES table in Section
20.00.
15.02 Leaking fixtures, damaged or missing parts and clogged drains that cannot be
unclogged using a plunger shall immediately be reported to CITY.
15.03 Water supply to a leaking fixture shall be shut off when it is required.
16.00 FACILITIES AND EQUIPMENT MAINTENANCE-TRAILHEADS/PLANTERS
16.01 Damaged decorative or delineation bollards, rails and fencing -including, but not limited
to concrete, chain link, welded wire, steel post-wire, wood or vinyl coated steel post-rail,
and tube steel -shall be repaired/replaced as needed by CONTRACTOR. CITY shall
provide or reimburse CONTRACTOR for materials that exceed $500 per month/$6,000
per year, with CITY'S approval.
16.02 CONTRACTOR shall inspect all picnic tables, benches, slabs, trash/recycling
receptacles, and the like as needed, but at minimum daily, according to in the
MAINTENANCE MINIMUM FREQUENCIES table in Section 20.00. Deficiencies which
are CONTRACTOR'S responsibility shall be corrected immediately. Any other
deficiency shall be reported to CITY immediately.
16.03 Ashes, garbage and leftoverfood in and around picnic facilities shall be removed as
needed, but at minimum daily, according to frequencies specified in the MAINTENANCE
MINIMUM FREQUENCIES table in Section 20.00.
16.04 Picnic tables, benches, slabs, trash/recycling receptacles, and the like shall be washed
City Attorney Approved Version 2/29/16
83
Page 302
as needed, but at minimum daily, according to frequencies specified in the
MAINTENANCE MINIMUM FREQUENCIES table in Section 20.00.
16.05 All dog waste bag stations shall be kept stocked, clean, and in good condition at all
times. CONTRACTOR shall re-stock the dog waste bags at all such stations as
needed, but at minimum once daily. The maker and type of dog waste bags shall be at
the approval of, and at no additional cost to CITY.
16.06 All storm water pollution prevention devices and Best Management Practices (e.g.,
straw wattles, silt fences, gravel bags, etc.) shall be maintained by CONTRACTOR in
good order at all times. These devices and BMPs shall be cleaned or replaced as often
as needed to fulfill their intended purpose. CITY shall provide or reimburse
CONTRACTOR for materials that exceed $500 per month/$6,000 per year, with CITY'S
approval.
17.00 BLOCKHOUSE RESTROOM MAINTENANCE-TRAILHEADS
17.01 CONTRACTOR shall unlock all parks blockhouse restrooms between 7 a.m. to
8 a.m. daily. CITY will be responsible to lock all parks blockhouse restrooms in the
evenings.
17.02 Block house restrooms shall be re-stocked, cleaned, and unclogged by and at the
expense of CONTRACTOR, as needed to ensure safe and santitary use by the public,
but at minimum twice daily.
17.03 CONTRACTOR shall inspect block houses and report damage, vandalism, clogged
drains, and graffiti immediately to CITY.
17.04 CONTRACTOR shall report to CITY immediately any unsafe or unsightly conditions
observed.
18.00 GROUNDS MAINTENANCE-UNDEVELOPED PARK SITES AND URBAN
FORESTS
18.01 CONTRACTOR shall maintain the undeveloped park sites and urban forests to reduce
the ongoing fire threat, in accordance with the open space management and storm water
protection program.
18.02 CONTRACTOR shall remove all nuisances in the form of dry weeds and may include the
removal or modification of ground fuels such as grass, weeds, brush, trees having a
diameter at breast height of six (6) inches or less, fallen branches, tree foliage within six
feet of the ground.
18.03 CONTRACTOR shall remove fire hazards or fire nuisances by the following mowing,
hand labor and equipment services -or other maintenance services approved by CITY
-as needed, but at minimum semi-annually (once between September 1 and October
31, and once between January 1 and February 28).
A. Mowing
1. Mowing is the typical method of abatement. Vegetation shall be cut to a height
of not more than four (4) inches from the soil surface and laterally, no farther
City Attorney Approved Version 2/29/16
84
Page 303
than eighteen (12) inches from property lines and/or structures. Perimeter
weeds left standing shall be cut by handwork, mulched or removed from the
property.
B. Hand Labor
1. Whenever it is impractical by reason of topography, nature of soil, location of
trees, shrubbery, buildings, fences, or type of vegetation cover to use a tractor
mower, CITY may require removal or thinning of material by means of hand
tools.
2. The material cut by hand labor shall be disposed of by mulching, chipping or
removal to the nearest recycling center.
C. Equipment
1. The primary tractor used for mowing shall be a four wheel drive or a track-layer
type. It must be large enough to power the following attachment(s), a double
bladed 6' Woods Rotary Cutter type and/or a Brush Hog type mower, an
equivalent attachment type may be used if the results are the same. All tractor
mowers shall be rubber tired and equipped with safety shields to prevent or
reduce the throwing of rocks or other material that could result in injury or
damage to persons or property. All tractors shall be equipped with an
approved exhaust spark-arrestor, an approved Class "A" fire extinguisher and
a shovel.
2. All tractors and equipment shall be operated by qualified cooperative and
experienced operators and shall be maintained by CONTRACTOR at its own
expense and on its own time.
3. The truck (transport) for hauling the tractor shall meet all vehicle code
requirements and shall be capable of safety negotiating all roads to and from
job sites.
4. When necessary, in the opinion of CITY, CONTRACTOR shall provide
flagmen for safe loading and unloading of equipment, at no expense to CITY.
5. CONTRACTOR shall have available equipment to reduce on-site materials, less
than four (4) inches, to mulch or chips.
6. All operators shall be experienced and fully qualified in operating equipment
assigned to them in uneven terrain and in adverse conditions.
18.04 CONTRACTOR also performs trash/dumping removal as needed, but at minimum,
quarterly. Trash depositing and illegal dumping occur periodically within the
undeveloped park sites and urban forests. CONTRACTOR shall, at its expense, abate
the conditions by removing and disposing of the trash and dumped material at a legal
waste collection site, or landscape materials recycling center, as applicable.
City Attorney Approved Version 2/29/16
85
Page 304
18.05 CONTRACTOR shall, at its expense, install and maintain storm water pollution
prevention Best Management Practices as needed, but at minimum semi-annually.
Storm water pollution prevention devices may include any or all of the following items,
specific to the site and at the discretion of CITY: hydro-seeding, pressurized fiber
matting, straw wattles, sand/gravel bags, silt fencing, earthen berms, and bio swales.
19.00 TREE AND SHRUB MAINTENANCE -URBAN FORESTS
19.01 It shall be understood that CONTRACTOR will be required to perform and complete the
urban forests maintenance services in a thorough and professional manner, and to
provide labor, tools, equipment, materials and supplies necessary to complete all the
work in a timely manner that meets CITY'S requirements. CONTRACTOR will be
required to perform the following urban forests maintenance services as needed, but at
minimum semi-annually (once between September 1 and October 31, and once
January 1 and February 28):
• Tree pruning work within fifteen (15) feet of the ground
• Tree removal (dead/overcrowded) with a diameter at breast height of six (6) inches or
less
• Emergency response
• Line clearance pruning
• Clearance pruning
• Tree watering
• Small tree care
• Root pruning
• Data entry
19.02 All pruning and tree tying shall conform to I.S.A Standards and the specific directions of
CITY. CONTRACTOR shall not allow any tree to be topped.
19.03 Clearance: Maintain trees to provide a fourteen (14) foot clearance for branches
overhanging beyond curb line into the paved section of roadways and at eight (8) feet
above sidewalks. Lower branching may be allowed for trees in background and
ornamental areas. Prune plant materials where necessary to maintain access and safe
vehicular visibility and clearance and to prevent or eliminate hazardous conditions.
19.04 Tree pruning shall be performed with the intent of developing healthy, structurally sound
trees with natural form and proportion, symmetrical appearance, and proper vertical and
horizontal clearance.
19.05 Where needed, tree stakes [two (2) per tree] shall be pentachlorophenol treated lodge
pole pine. Stakes shall be place vertically; 8 to 10 inches from the tree trunk; shall not
rub against any part of the tree during windy conditions; shall be tied using materials and
methods as approved by CITY.
19.06 Tree ties shall be checked bi-weekly and either retied to prevent girdling or removed
along with the stakes when no longer required.
City Attorney Approved Version 2/29/16
86
Page 305
19.07 Periodic staking and tying shall be performed as needed.
18.08 All structural weaknesses such as split crotches or limbs, diseased or decayed limbs, or
severe damage shall be addressed upon detection by CONTRACTOR.
19.09 Remove all dead and overcrowded shrubs and trees. CITY shall be notified 48 hours in
advance of the removal of any tree. Trees to be removed shall have a diameter at
breast height of six (6) inches or less. Trees measuring over this diameter at breast
height may be removed as "Extra Work" at the discretion of CITY.
19.10 All trimmings and debris shall be removed and properly disposed of immediately.
19.11 CONTRACTOR shall replace trees whose trunks are significantly damaged by
CONTRACTOR'S personnel with trees of equal size and specie at CONTRACTOR'S
expense.
20.00 GROUNDS MAINTENANCE -TRAILS AT TRAILHEADS & ALONG CRT
PLANTERS
20.01 Trails shall be inspected for proper maintenance and rehabilitation as needed to ensure
safe access to existing trails, but at minimum bi-weekly.
20.02 Eroded damaged trail areas shall be re-graded to base grade-and ruts and rivulets
filled-in, as often as needed to re-establish trail surface to an even/smooth finish. The
cost of all related materials -including, but not limited to: decomposed granite, Class II
road base, asphalt, concrete, and sand/gravel bags -shall be the CONTRACTOR'S
responsibility up to $500 per month/$6,000 year. CITY shall provide or reimburse
CONTRACTOR for materials that exceed $500 per month/$6,000 per year, with CITY'S
approval.
20.03 Weeds, grasses, invasive plants, and other vegetation, shall be cut and removed from
trail edge to trail edge, and from trail surface to a minimum height of eight (8) feet, as
needed, but at minimum monthly. Widths between trail edges vary from six (3) feet to
ten ( 1 0) feet.
City Attorney Approved Version 2/29/16
87
Page 306
21.00 MAINTENANCE MINIMUM FREQUENCIES
As a non-inclusive table of tasks required under this CONTRACT, the following maintenance
minimum frequencies shall apply to the referenced tasks:
Irrigation Maintenance
Testing 2
Planters & Ground Cover Maintenance daily 1
Removing Spent Blossoms 3 weekly 2
Trimming 3 bi-weekly 3
Cultivate 3 monthly 4
Weed Control 2 bi-monthly 5
Fertilize 6 quarterly 6
Pest Control 8 semi-annually 7
Shrub Maintenance as needed 8
Weed Control 2
Trimming 4
Fertilize 6
Pest Control 8
Tree Maintenance
Trim 7
Fertilize 6
Re-Stake/Check 8
Pest Control 8
Hardscape Maintenance
Gutters, Curbs, Sidewalks, Roadways, 1
Miscellaneous Asphalt, Concrete and D.G. 1
Trash and Litter Pickup (including ash, food, etc.) 1
Drinking Fountain Maintenance 1
Facilities & Equipment Maintenance
Damaged Bollards, Rails, & Fencing Repair/Replace. 8
Washing Picnic Tables and Benches 1
Dog Waste Bag Station Stocking and Cleaning 1
Undeveloped Park Site Maintenance
Trash and Dumping Removal 6
Mowing and Hand Weed Abatement 7
Urban Forest Pruning/Thinning 7
Trails Inspecting 3
Trails Re-grading 8
Trails Weeds/Grasses/lnvasivesNeg. Removal 4
City Attorney Approved Version 2/29/16
88
Page 307
COST OF SERVICES
Work Category D
Passive Parks & Facilities Landscapes Maintenance
PASSIVE PARKS-COASTAL
Item Description PREVAILING WAGE
# Mo. Subtotal $ Annual Total$
D1 Cannon Park
$2,095.70 $25,148.40
D2 Frazee/Tamarack State Beach-
sea wall and East $4,607.50 $55,290.00
D3 Magee Park
$2,274.30 $27,291.60
D4 Maxton Brown Park
$1,569.40 $18,832.80
PASSIVE PARKS
Item Description PREVAILING WAGE
# Mo. Subtotal $ Annual Total $
D5 Cadencia Park
$1,585.55 $19,026.60
D6 Car Country Park
$885.40 $10,624.80
D7 Harold E. Smerdu Community
Garden* (w/ NTP)
$546.25 $6,555.00
D8 Hidden Canyon Park (including
A.D.L. Dog Park) $2,137.50 $25,650.00
D9 Holiday Park
$3,372.50 $40,470.00
D10 Hasp Grove Park
$1,900.00 $22,800.00
D11 La Costa Canyon Park
$4,347.20 $52,166.40
D12 Laguna Riviera Park
$3,010.55 $36,126.60
City Attorney Approved Version 2/29/16
89
Page 308
D13 Leo Carrillo Ranch Historic Park
$74,119.80 (w/ NTP) $6,176.65
D14 Oak Park
$1,080.15 $12,961.80
D15 Pia Pica Park
$1,658.70 $19,904.40
D16 Skate Park
$1,700.50 $20,406.00
FACILITIE S LANDSCAPES
PREVAILING WAGE Item Description Mo. Subtotal $ Annual Total $ #
D17 Arts Office
$356.25 $4,275.00
D18 City Hall
$1,069.70 $12,836.40
D19 City Administration Building
$1,258.75 $15,105.00
D20 Dove Library
$1,069.70 $12,836.40
D21 Farmers Insurance Building
$2,731.25 $32,775.00
D22 Fire Station #1
$261.25 $3,135.00
D23 Fire Station #2
$213.75 $2,565.00
D24 Fire Station #3 (Old)
$213.75 $2,565.00
D25 Fire Station #3 (New)
$1,213.15 $14,557.80
D26 Fire Station #4
$258.40 $3,100.80
D27 Fire Station #5
$783.75 $9,405.00
City Attorney Approved Version 2/29/16
90
Page 309
028 Fire Station #6
$308.75 $3,705.00
029 Georgina Cole Library
$475.00 $5,700.00
030 Harding Community Center
$593.75 $7,125.00
031 Hawthorne Property
$783.75 $9,405.00
032 Las Palmas Building
$783.75 $9,405.00
033 Learning Center
$356.25 $4,275.00
034 Maintenance & Operations
Building $451.25 $5,415.00
035 Monroe Street Pool
$451.25 $5,415.00
036 Parks Administration Building
$451.25 $5,415.00
037 Safety Center/Fleet Maintenance
Building $1,306.25 $15,675.00
038 Senior Center
$1,069.70 $12,836.40
039 Streets & Facilities Maintenance
Building
$308.75 $3,705.00
040 **Extra Work Stipulated
Amount $125,000.00
Total: $793,607.00
** Extra Work payments made to Contractor Will be based on Contractor's actual work performed,
consistent with the terms and conditions of the Agreement, and may be different from the price above.
City Attorney Approved Version 2/29/16
91
Page 310
Category E
Streetscapes, Medians & Parkways Maintenance Services
STREETSCAPES
Item Description PREVAILING WAGE
# Mo. Subtotal $ Annual Total$
E1 Downtown Public Rights of Way
$2,181.53 $26,178.40
E2 Downtown Public Parking Lots
$1.454.45 $17.453.40
E3 Carlsbad Blvd. Rights of Way
(including upper sea wall)
$2,225.17 $26,702.00
E4 Downtown Beach Accesses
$1.455.40 $17.464.80
E5 El Camino Real Public ROW
$475.00 $5,700.00
E6 Elmwood Street Rights of Way
$232.75 $2,793.00
E7 Palomar Airport Road Triangle
$437.95 $5,255.40
E8 Palomar Point Way ROW
$475.00 $5,700.00
E9 Melrose Drive Triangle
$367.65 $4.411.80
MEDIANS
E10 Alga Road
$1,050.70 $12,608.40
E11 Aviara Parkway
$542.45 $6,509.40
E12 Cannon Road
$1,141.90 $13,702.80
E13 Carlsbad Boulevard
$1,379.40 $16,552.80
City Attorney Approved Version 2/29/16
92
Page 311
E14 Carlsbad Village Drive
$488.30 $5,859.60
E15 College Boulevard
$1,651.37 $19,816.40
E16 El Camino Real
$4,269.57 $51,234.80
E17 Faraday Avenue
$817.00 $9,804.00
E18 La Costa Avenue
$582.35 $6,988.20
E19 Melrose Drive
r--$1,338.55 $16,062.60
E20 Palomar Airport Road
$2,417.07 $29,004.80
E21 Paseo Del Norte
$584.25 $7,011.00
E22 Poinsettia Lane
$1,051.65 $12,619.80
E23 Rancho Santa Fe Road I
Olivenhein Road
$1,152.35 $13,828.20
E24 Non-Arterial Roads (Inclusive)
$431.30 $5,175.60
PARKWAYS
E25 Alga Road (undeveloped areas
$780.90 $9,370.80 only)
E26 Cannon Road (undeveloped
$12,266.40
areas only)
$1,022.20
E27 Carlsbad Boulevard
$1,251.15 $15,013.80
E28 Carlsbad Village Drive
$681.15 $8,173.80
City Attorney Approved Version 2/29/16
93
Page 312
E29 College Boulevard
$883.50 $10,602.00
E30 El Camino Real
$1,657.07 $19,884.80
E31 Faraday Avenue
$703.95 $8,447.40
E32 La Costa Avenue
$875.90 $10,510.80
E33 Melrose Drive
$865.45 $10,385.40
E34 Palomar Airport Road
$682.10 $8,185.20
E35 Paseo del Norte
$873.05 $10,476.60
E36 Poinsettia Lane
$410.40 $4,924.80
E37 Rancho Santa Fe Road
$733.40 $8,800.80
E38 Non-Arterial Roads (Inclusive)
$876.85 $10,522.20
E39 **Extra Work Stipulated
Amount $125,000.00
Total: $611,002.00
** Extra Work payments made to Contractor Will be based on Contractor's actual work performed,
consistent with the terms and conditions of the Agreement, and may be different from the price above.
City Attorney Approved Version 2/29/16
94
Page 313
Category F
Undeveloped Parks, Urban Forests & Trailheads/Pianters
UNDEVELOPED PARKS
Item Description PREVAILING WAGE
# Mo Subtotal $ Annual Total $
F1 Cannon Lake Park
$851.20 $10,214.40
F2 Robertson Ranch Park
$851.20 $10,214.40
F3 Veterans Memorial Park
$2,850.95 $34,211.40
F4 Zone 5 Park
$1,212.20 $14,546.40
URBAN FOREST AREAS
F5 Batiquitos Drive Slopes
$798.95 $9,587.40
F6 Hosp Grove Forest
$2,056.50 $24,678.00
F7 Woodbine Banks
$1,178.00 $14,136.00
TRAILHEADS/PLANTERS
F8 Coastal Rail Trailheads/Pianters
$3,260.40 $39,124.80
F9 Hosp Grove Trailheads
$1,077.30 $12,927.60
F10 Lake Calavera Trailheads
$1,077.30 $12,927.60
F11 ** Extra Work Stipulated
Amount $50,000.00
Total: $232,568.00
** Extra Work payments made to Contractor Will be based on Contractor's actual work performed,
consistent with the terms and conditions of the Agreement, and may be different from the price above.
City Attorney Approved Version 2/29/16
95
THIS PAGE WAS INTENTIONALLY LEFT BLANK
Page 314