HomeMy WebLinkAbout2017-07-11; City Council; Resolution 2017-131RESOLUTION NO. 2017-131
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
MICHAEL BAKER INTERNATIONAL, INC. FOR AN AMOUNT NOT TO EXCEED
$153,400 FOR THE EL CAMINO REAL AND COLLEGE BOULEVARD
INTERSECTION IMPROVEMENTS, PROJECT NO. 6071.
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary
and in the public interest to improve the El Camino Real and College Boulevard intersection; and
WHEREAS, the Department of Public Works solicited Statements of Qualifications (SOQs) from
consulting firms and received a total of six SOQs for professional services for the El Camino Real and
College Boulevard intersection improvements; and
WHEREAS, subsequent to a review of the SOQs, Michael Baker International, Inc. has been
identified as the most qualified consultant for the project; and
WHEREAS, staff and Michael Baker International, Inc. have negotiated the scope of work and
the associated fee in an amount not to exceed $153,400 to provide professional services; and
WHEREAS, funding for said project has previously been appropriated from the Gas Tax Fund in
the amount of $515,000 for Project No. 6071.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the mayor is authorized and directed to execute the Professional Services
Agreement with Michael Baker International, Inc. in an amount not to exceed $153,400
for the El Camino Real and College Boulevard Intersection Improvements, Project No.
6071, which is attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 11th day of l!!Jy, 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
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AGREEMENT FOR EL CAMINO REAL AT COLLEGE BLVD INTERSECTION
IMPROVEMENTS SERVICES
MICHAEL BAKER INTERNATIONAL
THIS AGREEMENT is made and entered into as of the \ \ +\rv day of
--"--""'~~-----' 20-l3., by and between the CITY OF CARLSBAD, a
poration, ("City"), and MICHAEL BAKER INTERNATIONAL, a
corporation, ("Contractor").
RECITALS
A. City requires the professional services of a consultant that is experienced in design
services.
B. Contractor has the necessary experience in providing professional services and
advice related to design services.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of two (2) years from the date first above
written. The City Manager may amend the Agreement to extend it for two (2) additional one (1)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will be
one hundred fifty-three thousand four hundred dollars ($153,400). No other compensation for the
Services will be allowed except for items covered by subsequent amendments to this Agreement.
If the City elects to extend the Agreement, the amount shall not exceed one hundred fifty-three
thousand four hundred dollars ($153,400) per Agreement year. The City reserves the rig ht to
withhold a ten percent (10%) retention until City has accepted the work and/or Services specified
in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6. PREVAILING WAGE RATES
Any construction, alteration, demolition, repair, and maintenance work, including work performed
during design and preconstruction such as inspection and land surveying work, cumulatively
exceeding $1,000 and performed under this Agreement are subject to state prevailing wage laws.
The general prevailing rate of wages, for each craft or type of worker needed to execute the
contract, shall be those as determined by the Director of Industrial Relations pursuant to the
Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the
California Labor code, a current copy of applicable wage rates is on file in the office of the City
Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all
such workers employed by him or her in the execution of the Agreement. Contractor and any
subcontractors shall comply with Section 1776 of the California Labor Code, which generally
requires keeping accurate payroll records, verifying and certifying payroll records, and making
them available for inspection. Contractor shall require any subcontractors to comply with Section
1776
7. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
8. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
9. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
10. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
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recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
11. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
11.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
11.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
11.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
11.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
11.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
11.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
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11.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
11.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
11.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
11.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
11.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
12. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
13. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
14. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
15. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
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16. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Brandon Miles
Title Associate Engineer
Department Public Works
City of Carlsbad
Address 1635 Faraday Avenue
Carlsbad, CA 92008
Phone No. 760.602.2745
For Contractor
Name David Wiener
Title Project Manager
Address 5050 Avenida Encinas
Carlsbad, CA 92008
Phone No. 760.476.9193
Email dwiener@mbakerintl.com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
17. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
18. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
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upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
21. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
24. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
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25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
26. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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27. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
MICHAEL BAKER INTERNATIONAL, a
California corporation ?en/6 vlvc...n ,()..._
By: I r 1w#--22«~
(sign here)
·::r) M ·rJ--i / £L-C-I Vz LC-f]:2.ES/,iJcf\}j
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By: '(/ltt' , lc:z, I /
Ma~II, Maor
(sgn r) ·
ATTEST:
\]umc~ (2Jd-1!ft*'-{r'-
Barbara Engleson, City Clerk
Michael Tylman, Assistant Secretary
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY: wcyA~
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ECR and College Blvd Intersection Improvement
Scope of Work
Michael Baker
INTERNATIONAL
May 16, 2017
CITY OF CARLSBAD
CIP PROJECT NO. 6071
Exhibit A
5050 Avenida Encinas
Suite 260
Carlsbad, CA 92008-
4386
760.476.9193
760.476.9198 Fax
www.mbakercorp.com
EL CAMINO REAL AT COLLEGE BLVD INTERSECTION IMPROVEMENTS
SCOPE AND FEE SUMMARY
1.1 Team Meetings
Consultant team will attend a project kick-off meeting with the City and design-related project meetings
with project stake holders and sub-consultants. The consultant will coordinate the meeting time and
location, provide a meeting agenda if appropriate, prepare exhibits, and distribute meeting minutes.
Meeting minutes shall be provided to the City for review within five business days. Also included are
typical project correspondence and communications for approximately four months.
Deliverables
The deliverable for this task will be meeting agendas, meeting minutes, project exhibits, and general
project correspondence.
1.2 Monthly Status Reports
Consultant will provide monthly progress reports including a description of work complete, a description
of work remaining, and a summary of expenditures to date. Consultant will notify the city if there are any
issues related to the budget or schedule.
Deliverables
The deliverable for this task will be monthly progress reports that will be submitted with each monthly
invoice.
2.1 Preliminary Engineering Design
Consultant will prepare a plan showing the proposed geometrics and establish the limits of grading for
environmental and storm water to review. The exhibit will show the areas of impervious pavement,
disturbance, and other appropriate data. The consultant also evaluate the limits of grading and determine
the approximate cost of a retaining wall versus a cut slope. The approximate retaining wall square
footage, limits of back-cut and type of wall will be identified. Costs for the preliminary title report, partial
acquisition, appraisal, and total compensation will be estimated. The consultant will also show a
landscape concept. The concept will consider existing landscaping and opportunities for enhancements.
This concept may be reviewed by multiple stakeholders, including the Carlsbad Research Center Owners
Association if deemed appropriate.
Deliverables
Michael Baker
9 INTERNATIONAL
Exhibit A
ECR and College Blvd Intersection Improvement
Scope of Work
The deliverables for this task will be a Plan showing limits of grading and project footprint, cost analysis
of a retaining wall versus slope and a landscape concept.
2.2 Surveying
Consultant will provide topographic and boundary surveys.
• Horizontal and Vertical Control. Consultant shall establish & maintain horizontal and vertical
survey control throughout the project. Semi-permanent horizontal & vertical control points will be
set at locations around the project and to be used solely by the Consultant.
• Monument Recovery. Prior to construction, Consultant shall field locate all of the monuments in
the area of construction and set and measure sufficient reference tie accessory points to each
monument, as required under Section 8771 of the Professional Land Surveyor Act, and file a
preliminary Corner Record document with the County Surveyors Office, also required under
Section 8773.3 of said Land Surveyors Act.
• Topographic Survey. Consultant shall perform a supplemental topographic survey along College
Boulevard and El Camino Real shooting cross sections every 25' and locating all existing utility
appurtenances along the way. Top of curb, terrain, pipe inverts, and appropriate above ground
structures will be located. The cross sections shall be approximately 60' wide, encroaching
outside the existing curb. It is understood that the City will provide and as-builts and aerial
topography to supplement off-road areas.
• Mapping. In order to include and plot the record position of the project boundary in approximate
orientation with the compiled aerial topographic base data, Consultant shall perform the following
tasks;
o Consultant shall perform research of the available public records via on-line services to
obtain maps and other items that affect the boundary location of the property;
o Consultant shall prepare a preliminary record data map to be used by the field survey
crew to search for a sampling of boundary monuments;
o Consultant shall perform a field survey of said monuments in order to establish
orientation of the record survey data in relation to the coordinate system used in the
topographic mapping;
o Consultant shall plot the record boundary lines on the aerial base map, with the
understanding of the Client that said record boundary is NOT the result of a
comprehensive boundary survey and analysis, and that it's orientation may disagree
substantially from the position determined by a full boundary survey and analysis;
o The budget for this scope of work is based upon an assumption that adequate and
accessible boundary monumentation exists in the immediate project vicinity to control
this record data survey;
Deliverables
GADD base file that will include surveyed features, utility as-builts, and pothole information as
appropriate.
2 Michael Baker
10 INTERNATIONAL
ECR and College Blvd Intersection Improvement
Scope of Work
3.1 Hydrology and Hydraulics Report
Exhibit A
Consultant will prepare a hydrology and hydraulics study that will support the drainage design associated
with the improvements. Existing flows and proposed storm water flows will be calculated using the
rational method at appropriate points. Hydraulic calculations will be performed to design pipes and inlets.
Deliverables
The deliverables for this task will be a hydrology and hydraulics analyses as required to support the
drainage design of the project. The analyses will be provided both electronically and hard copy for each
of the submittals.
3.2 Stormwater Checklists and SWPPP
This project is not anticipated to be a "Priority Development Project (PDP)" by the standards of the
Regional MS4 NPDES Permit, or City of Carlsbad BMP Design Manual.
This project is anticipated to be SWPPP Tier 2 with High Construction Threat Level due to its location in
the Agua Hedionda Lagoon watershed. A SWPPP will be prepared using the City's Tier 2 SWPPP
template.
Deliverables
• E-32: Determination of SWPPP Tier Level and Construction Threat Level
• SWPPP Tier 2 Template with Erosion Control Plan
• E-34: Storm Water Standards Questionnaire
• E-36: Standard Project Requirement Checklist
3.3 50% Plans
This task will be the 50% preparation of design plans. Plans shall be at a 1"=20' scale. The consultant
shall use the City of Carlsbad standards as appropriate.
• Title Sheet
• General Notes, Survey Control, Index, and Typical Sections
• Plan & Profile
• Precise Grading Plan
• Construction Details
• Retaining Wall Plan and Profile (assumes regional standard wall)
• Traffic Signal Plans
• Signing and Striping Plans
Deliverables
The deliverables for this task will be 50% design plans (two -11 "x 17" paper copies, GADD files and
scalable PDF), paper copies and editable, electronic files of the estimate, bid schedule, and special
provisions.
3.4 90% Plans
This task will be modifying the design plans. The comments received for the previous submittal will be
addressed with a comments response matrix. The cost estimate will be updated per City comments and
any design plan changes.
Deliverables
The deliverables for this task will be 90% design plans (two -24"x36" paper copies, one -11"x17" paper
copy, GADD files and scalable PDF.
3 Michael Baker
11 INTERNATIONAL
ECR and College Blvd Intersection Improvement
Scope of Work
3.5 100% Plans
Exhibit A
This task will involve addressing final City comments. The comments received for the previous submittal
will be addressed with a comments response matrix. If necessary, the consultant shall submit the final
plans to assure that all concerns, comments, and questions have been addressed, prior to submitting
final mylars. All mylar plans will be signed by the engineer of record.
Deliverables
The deliverables for this task will be 100% design plans (one -24''x36" mylar copy, GADD files and
scalable PDF)
3.6 Specifications
50% submittal will include a list of all bid items, with anticipated changes to the City technical
specifications being identified. 90% submittal will include the first draft of the specifications using the City
of Carlsbad standards, City specification template, and Green book. 100% special provisions, including
the bid schedule. City comments will be addressed in the final version. The documents shall be signed
by the engineer of record.
Deliverables
The deliverables for this task will be paper copies and editable, electronic files of the bid schedule and
special provisions at 50%, 90% and 100% submittals.
3. 7 Engineer's Cost Estimate
The engineer's estimate will include all quantities and units cost for construction, permitting, and
construction support costs.
Deliverables
The deliverables for this task will be paper copies and editable, electronic files of the estimate at 50%,
90% and 100% plan submittals.
3.8 Plats and Legal Descriptions
Consultant will create plats and legal descriptions for right-of-way acquisitions needed by the project. For
this project, one plat and legal is assumed for the HOA property.
Deliverables
The deliverables for this task will include paper copies and editable, electronic files of plat, legal
description, and closure calculations.
4 Michael Baker
12 INTERNATIONAL
ECR and College Blvd Intersection Improvement
Scope of Work
4.1 Bid Support
Exhibit A
Consultant will provide bidding support to the City. In the bidding phase, tasks include providing general
interpretation of the bid documents, assisting in preparing minor addendums, preparing an exhibit to
present the project at a pre-bid meeting, and checking the bids if requested by the City. Major
Addendums that require re-design are not assumed in the fee.
Deliverables
The deliverables for this task will be responses to questions and exhibits
4.2 Construction Support
In the construction phase of the project, the consultant will provide general interpretation of the bid
documents by responding to RFl's, attend meetings, and reviewing Submittals. Major contract change
orders that require issuing new plans and specifications will be scoped separately from this contract, once
the level of effort is understood.
Deliverables
The deliverables for this task will be providing general support during the construction phase of the
project. During construction support, the fee for this task assumes responding to RFl's, Submittals, and
attending construction meetings.
4.3 As-Builts and Close-Out
This task will include efforts to close out the project. Tasks include providing as-built plans, AutoCAD
files, supporting documents, and project files to the City as requested. It is assumed that the contractor
will provide redlines of changes made in the field for the consultant to incorporate on the as-built plans.
Deliverables
The deliverables for this task as-built drawings and other documents as requested.
5.1 Reimbursable Expenses
Reimbursable expenses will be billed at cost + 10%. Reimbursables include reproduction, shipping,
blueprinting services, etc. If budget amount is exceeded, additional funds will be requested.
6.1 Landscape and Irrigation Plans
Consultant shall prepare planting and irrigation plans, specification, and cost estimate for 50%, 90%, and
100% submittals. Consultant will process irrigation plans, assuming use of reclaimed water, through the
County Department of Environmental Health.
6.2 Lighting Plans
Consultant shall prepare street lighting plans, specifications, and cost estimate for 50%, 90%, and 100%
submittals.
6.3 Geotechnical Report
The consultant shall perform a geotechnical investigation to assess existing conditions at the site and
provide geotechnical information to be used in project design. Specifically, our services will consist of:
• Coring the existing pavement and sampling subgrade at three (3) locations to approximately three
(3) feet below existing pavement surface to allow logging and sampling of subgrade materials for
examination and laboratory testing
5 Michael Baker
13 INTERNATIONAL
ECR and College Blvd Intersection Improvement
Scope of Work
Exhibit A
• Subsurface conditions beneath the site, including groundwater levels if encountered
• · Site preparation and grading
• Excavation characteristics
• Backfill placement and compaction
• Support for concrete flatwork
• Foundation and lateral pressures for retaining wall design
• Pavement structural sections
6.4 Percolation Report
If project is a Priority Development Project, consultant shall perform a geotechnical investigation to
assess existing percolation rates of underlying soil at the site. Consultant will address the requirements
of the City of Carlsbad BMP Design Manual (2016), including Forms 1-8: infiltration feasibility and 1-9:
factor of safety. Consultant will perform field percolation testing at two test holes in the project vicinity.
6.5 Utility Potholing
Consultant will prepare a utility pothole report. Tasks include preparing an exhibit with all the pothole
locations being identified, obtaining necessary permits, coordinating with the pothole contractor, and
preparing traffic control plans as needed. Potholing will be performed at areas where the existing storm
drain could be in conflict with the improvements. A total of four potholes are assumed in this scope and
fee.
6.6 Right-of-Way Management
Subconsultant specializing in real estate will attend individual meetings with the HOA Board members,
and work with the design team to create a right-of-way footprint that will achieve the design goals of the
City and minimize, as much as possible, impacts on the HOA property. Consultant will order preliminary
title reports and appraisals and assist the City will the right-of-way acquisition process.
6. 7 Traffic Control Plans
Consultant will prepare traffic control plans for use by the contractor during construction. Traffic control
plans will be included with the 50%, 90%, and 100% plan set submittals.
6.8 SWQMP and BMP Design
If project is deemed a priority development project, consultant will prepare a Storm Water Quality
Management Plan (SWQMP) in accordance with the City of Carlsbad BMP Manual and Form E-35:
SWQMP Template. As part of the SWQMP, consultant will design BMP(s) to satisfy pollutant-control and
flow-control requirements of the BMP Manual.
6.9 Monumentation
After completion of construction, reconstruction or maintenance, Consultant shall replace any disturbed
or destroyed monuments as required under said Section 8773.3, and submit a final Corner Record to the
County Surveyors Office for filing as a public record, said final Corner Record document showing the
monument(s) destroyed, tied out and replaced.
6 Michael Baker
14 INTERNATIONAL
ECR and College Blvd Intersection Improvement
Scope of Work
Exclusions
• Construction staking and surveying
• Public Workshops
• Traffic Study
• Biological Study
• Environmental Document
• Structural Engineering
• Dry utility design
• Anything not specifically identified in the scope of services above.
7
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Exhibit A
Michael Baker
INTERNATIONAL
Exhibit A
ECR and College Blvd Intersection Improvement
Scope of Work
1. PROJECT MANAGEMENT AND MEETINGS
Task 1.1 Team Meetings ............................................................................ $ 6,200
Task 1.2 Monthly Status Reports .................................................................. 1,800
Subtotal $ 8,000
2. INVESTIGATION AND PRELIMINARY ENGINEERING
Task 2.1 Preliminary Engineering Design .................................................. $ 4,500
Task 2.2 Surveying ..................................................................................... $ 7,000
Subtotal $ 11,500
3. FINAL ENGINEERING AND CONSTRUCTION DOCUMENTS
Task 3.1 Hydrology and Hydraulics Report .................................................. .4,000
Task 3.2 Stormwater Checklists and SWPPP ............................................... 3,800
Task 3.3 50% Plans ..................................................................................... 17,000
Task 3.4 90% Plans ..................................................................................... 11,000
Task 3.5 100% Plans ..................................................................................... 7,000
Task 3.6 Specifications .................................................................................. 4,500
Task 3.7 Cost Estimate ................................................................................. 2,000
Task 3.8 Plats and Legal Descriptions .......................................................... 2,400
Subtotal $ 51,700
4. BID AND CONSTRUCTION SERVICES
Task 4.1 Bid Support .................................................................................. $ 2,000
Task 4.2 Construction Support ...................................................................... 6,000
Task 4.3 As-Builts and Project Closeout... .................................................... 2,500
Subtotal $ 10,500
5. REIMBURSABLE EXPENSES
Task 5.1 Reimbursable Expenses (budget) ............................................... $ 3,000
Subtotal $ 3,000
TOTAL S 84.700
6. OPTIONAL TASKS
Task 6.1 Landscape and Irrigation Plans .................................................... 23,000
Task 6.2 Lighting Plans ................................................................................. 6,000
Task 6.3 Geotechnical Report ....................................................................... 8,100
Task 6.4 Percolation Report .......................................................................... 5,000
Task 6.5 Utility Potholing ............................................................................... 4,600
Task 6.6 Right-of-Way Management... .......................................................... 8,500
Task 6.7 Traffic Control Plans ....................................................................... 3,500
Task 6.8 SWQMP and BMP Design .............................................................. 6,000
Task 6.9 Monumentation ............................................................................... 4,000
Subtotal $ 68,700
TOTAL twitb Optional tasks) s 153.400
Prepared By:
David Wiener, Senior Associate
8 Michael Baker
16 INTERNATIONAL