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Home My WebLink About2017-11-07; City Council; Resolution 2017-214RESOLUTION NO. 2017-214 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE 2018-2019 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDING PLAN AND CITIZEN PARTICIPATION PLAN, AND AUTHORIZING THE DISTRIBUTION OF THE NOTICE OF FUNDING AVAILABLITY. Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California held a noticed public hearing to obtain comments on the 2018-2019 CDBG Funding Plan and approve the Citizen Participation Plan, and authorize the distribution of the Notice of Funding Availability (referenced in Attachments A and B); and, WHEREAS, the City of Carlsbad is anticipating a new allocation of CDBG funds from the U. S. Department of Housing and Urban Development (HUD) for fiscal year 2017-2018; and, WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: /Ill /Ill /Ill /Ill /Ill 1. That the above recitations are true and correct. 2. That the City Council approves the 2018-2019 CDBG Funding Plan (Attachment A) and Citizen Participation Plan which includes requirements related to the Assessments of Fair Housing (Attachment B), required by federal regulations, for Carlsbad's CDBG program. 3. That the Housing and Neighborhood Services Director, or designee, is authorized to distribute the Notice of Funding Availability for the City of Carlsbad 2018-209 CDBG program and accept applications for funding, and process them for review by the Citizen Advisory Committee. November 7, 2017 Item #9 Page 4 of 23 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 7th day of November 2017, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. M1f~i!I/ \ k~K11M~ 1r0._ BARBARA ENGLESON, City Clerk [, (SEAL) ,!,j- (' 7 1i;t;, November 7, 2017 Item #9 Page 5 of 23 Attachment A CITY OF CARLSBAD CDBG PROGRAM 2018-2019 FUNDING PLAN Prepared October 2017 Housing & Neighborhood Services 1200 Carlsbad Village Drive Carlsbad, CA November 7, 2017 Item #9 Page 6 of 23 CITY OF CARLSBAD FY 2018-2019 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES The City of Carlsbad Community Development Block Grant {CDBG) funds will be allocated to organizations, agencies, City Departments, or persons to implement programs or develop/improve public facilities which meet the following community development objectives: 1. AFFORDABLE HOUSING: • Provide direct benefit to lower income persons through the provision or retention of affordable housing units in Carlsbad; • Provide shelter or services to homeless or near homeless persons/families which result in an improved situation through employment, permanent or transitional housing, treatment of mental, or substance abuse problems, etc.; and, • Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad through residential (rental and/or owner occupied) rehabilitation programs. 2. SOCIAL SERVICES (GENERAL): • Provide assistance to non-profit public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care; • Provide assistance to non-profit public service providers who offer counseling and self- improvement programs/activities for lower income Carlsbad residents; and, • Provide assistance to non-profit public service providers who offer recreational and/or cultural programs/activities for lower income Carlsbad residents. 3. SOCIAL SERVICES (CHILDREN & ADULTS): • Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services; and • Provide assistance to organizations which administer programs that directly benefit low income adults living in Carlsbad. The programs must provide one or more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. 2 of 4 November 7, 2017 Item #9 Page 7 of 23 4. CITY PROJECTS SERVING LOWER INCOME HOUSEHOLDS: • Provide assistance to City projects which are intended to benefit lower income households. Such projects must be able to demonstrate that they will serve areas of the City of Carlsbad that meet HUD requirements regarding household incomes for that area. (Remainder of page intentionally left blank) 3 of4 November 7, 2017 Item #9 Page 8 of 23 CITY OF CARLSBAD FY 2018-2019 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUMMARY OF ESTIMATED FUNDS AVAILABLE FOR FY 2017-2018 PROGRAM YEAR Source of Funds New Entitlement Grant Funds Available by Activity Public service (maximum of 15 percent of new grant) Affordable housing Public facilities, improvements/other Amount($) $513,746 Program administration/fair housing (maximum 20 percent of new grant) Total Available Funds (Remainder of page intentionally left blank) 4 of 4 Amount $77,061 $166,968 $166,968 $102,749 $513,746 November 7, 2017 Item #9 Page 9 of 23 Attachment B CITY OF CARLSBAD Citizen Participation Plan Prepared October 2017 Housing & Neighborhood Services 1200 Carlsbad Village Drive Carlsbad, CA November 7, 2017 Item #9 Page 10 of 23 The City of Carlsbad receives an annual entitlement of Community Development Block Grant {CDBG) funds from the U.S. Department of Housing and Urban Development {HUD) for housing and community development activities to assist low-income persons. In accordance with the Grant, the city must create a 5-Year Consolidated Plan {Consolidated Plan) that addresses affordable housing and community development needs, submit an Annual Action Plan {Annual Plan) to outline spending and activities for the corresponding program years, and provide a Consolidated Annual Performance and Evaluation Report {CAPER) to evaluate the city's accomplishments and use of CDBG funds. As required by HUD regulation 25 CFR 91.105, the city must have and follow a detailed Citizen Participation Plan that specifies the city's policies and procedures for engaging citizens and encouraging them to participate in creating, evaluating, and implementing the CDBG program and Assessment for Fair Housing {AFH). Objectives The primary goal of the Citizen Participation Plan {CPP) is to solicit views and recommendations from members of the community, organizations, and other interested parties and to incorporate the views and recommendations in the decision making process. To accomplish this goal, the CPP mandates that the city will: • Encourage participation from residents in the development and preparation of the Consolidated Plan, Annual Plan, AFH, substantial amendments to these plans, and CAPER. • Encourage the involvement by low-moderate income persons, particularly those who reside in CDBG targeted neighborhoods, areas designated for revitalization, areas designated as slum and blight, people with disabilities, racial and ethnic minorities, Non-English speaking and limited English proficient {LEP) persons, and residents of public and assisted housing developments in the development of the Consolidated Plan and AFH. • Encourage participation from the Continuum of Care, businesses, developers, nonprofit organizations, philanthropic organizations, community-based and faith based organizations, public housing agency consultations, resident advisory boards, resident councils, and resident management corporations during the development and implementation of the Consolidated Plan and AFH. • Provide residents reasonable and timely access to information, meetings, and records. • Provide residents the opportunity to review, offer input and feedback regarding the use of CDBG and AFH funds, and comment on the CAPER. • Provide assistance for non-English-speaking and LEP persons upon advance request provided such services are available. • Use comprehensive techniques to encourage and measure public participation and review program performance. • Reasonable accommodations will be provided for those with disabilities upon advance request. 2 of 8 November 7, 2017 Item #9 Page 11 of 23 CDBG Citizens Advisory Committee The committee is comprised of seven community members, each individual serving two year terms, appointed by the City Council. The following breakdown is the committee profile: • Northwest Quadrant representative • Northeast Quadrant representative • Southwest Quadrant representative • Southeast Quadrant representative • Senior Commissioner • Housing Commissioner • Planning Commissioner It is the responsibility of the CDBG Advisory Committee to review grant proposals and make recommendations to the City Council concerning federal funding. Committee meetings are open to the public and held as needed. Committee agendas are posted 72 hours prior to a meeting and available on the city's website and at Carlsbad City Hall, 1200 Carlsbad Village Drive. Public Hearings • The city will conduct at least two public hearings each year to obtain residents' feedback regarding housing and community development needs, proposed allocation of CDBG funds, strategies and actions taken to affirmatively further fair housing, and review program performance. • The city will conduct at least one public hearing during the development of the AFH prior to publishing the AFH for public comment. The public hearing must be held prior to formulating the Consolidated Plan. • The city will conduct at least one public hearing during the development of the Consolidated Plan prior to publishing the Consolidated Plan for public comment. • The city will receive and consider comments concerning the Plan(s) and/or AFH for a period of 30 days. All comments received, in writing or orally at the public meeting, will be considered in preparing the final Plan(s) and/or AFH. A summary of the comments, including those not accepted and the reasons, shall be attached to the final Plan(s) and/or AFH. • Public notices will be published at least ten days prior to the hearing. Notices will include date, time, location, and summary of the proposed action to help facilitate an informed comment(s). Notices will be published in the newspaper and announced on the city's website. • Public notices, excluding the CAPER, will be published at least ten days prior to a hearing. Notices will include the date, time, location, and summary of the proposed action to help facilitate an informed comment(s). Notices will be published in the newspaper and announced on the city's website. • Public hearings are held in the Carlsbad Council Chamber located at 1200 Carlsbad Village Drive, Carlsbad, California, convenient to potential and actual beneficiaries of funding and accessible to people with disabilities. Listening devices for the hearing impaired available at public hearings upon request. Translators are provided for non-English speaking persons when requests are made within five working days prior to a public hearing. Individuals with disabilities, who require reasonable accommodations in order to participate in the city council meetings, should contact the city's Americans with Disabilities Coordinator at 760-434-2820. 3 of 8 November 7, 2017 Item #9 Page 12 of 23 Development of the Consolidated Plan, Annual Plan, and Assessments of Fair Housing • The city will make a concerted effort to notify residents, social service providers, business groups, nonprofit organizations, community and faith based organizations, and community boards and other interested organizations of the development of the Consolidated Plan, Annual Plan, and AFH through mailings, including electronic mail, online postings, and notices in the newspaper. • The city will issue a Notice of Funding Availability inviting proposals for CDBG activities. Upon request, the city will provide technical assistance to groups representing low-moderate income persons to develop proposals for eligible activities and comment on the AFH. • The city will make available any HUD-provided data and other supplemental information the grantee plans to incorporate into its AFH at the start of the public participation process (or as soon as feasible after). • Prior to adoption of the Plan(s), the city will make available the estimated amount of CDBG funding that it expects to receive, the activities that may be undertaken, the estimated amount of funds that will be used to benefit low-moderate income persons, and any activities that may result in displacement. • The city will publish a summary of the proposed Plan(s) and/or AFH in the newspaper and have it available on the city's website for a period of ten days prior to a public meeting. The summary will describe the contents and purpose of the Plan(s) and/or AFH and include a list of the locations where they may be reviewed. The Plan(s) and/or AFH will be available for review at Carlsbad City Hall and at the city's website. The city will provide a reasonable number of free copies to citizens and groups upon request. Amendments to the Consolidated Plan, Annual Action Plan, and Assessments of Fair Housing The city will amend its approved Plan(s) whenever it makes one of the following decisions: • To carry out an activity not previously described in the Annual Plan using funds covered by the Consolidated Plan, including Program Income. • To substantially amend the purpose, scope, location, or beneficiaries of an activity. • To substantially amend the allocation priorities or the method of distributing funds. A substantial amendment is defined as the following: • An addition, modification, or elimination of a Consolidated Plan goal; • An addition of a new activity not previously identified in the Annual Plan; or • A change in an activity after the adoption of the Annual Plan that meets on of the following thresholds: o A net increase or decrease greater than 50 percent of the activity allocation; or o A change in the use of funds from one activity to another that affects 20 percent or more of the city's current annual CDBG fund allocation. • Substantial amendments must be authorized by the Carlsbad City Council and will be available on the city's website and through public notices in the newspaper. Minor changes and/or corrections may be made, so long as the changes do not constitute a substantial amendment. Minor changes, including but not limited to modifications of god! outcome indicators, shall not be considered a substantial amendment and do not require public review or a public hearing. • The city will receive and consider comments concerning substantial amendments and/or AFH revisions for a period of not less than 30 days. All comments received, in writing or orally at a public meeting, will be considered in preparing the final Plan(s) and/or AFH. A summary of the comments or views, including those not accepted and the reasons, shall be attached to the final 4 of8 November 7, 2017 Item #9 Page 13 of 23 Plan(s) and/or AFH. • Public notices will be published at least ten days prior to the hearing. Notices will include the date, time, location, and summary of the proposed action to help facilitate informed comments. Consolidated Annual Performance and Evaluation Reports {CAPERs) The city will prepare an annual CAPER to evaluate the progress of the Consolidated Plan and to review accomplishments for the previous program year. • Prior to submitting the CAPER to HUD, the public must be noticed advising of the availability of the CAPER, will be published in the newspaper and available on the city's website. The CAPER will be available for review at Carlsbad City Hall City Clerk's Office, Housing & Neighborhood Services Office, and on the city website. • A comment period of not less than 15-days will be provided. All comments received, in writing or orally, will be included in the final submission to HUD. Back-up Projects The Annual Plan may contain a list of projects to be funded for the given program year with any additional funding received. During each program year, however, additional funding may become available as a result of program income, projects completed below budget or projects canceled or delayed due to a variety of reasons. This list of back-up projects can include public facility and infrastructure improvement projects can be included in Annual Plans and be approved by the City Council to serve as back-up projects. The city may activate these back-up projects at any time when funding becomes available. The city needs to receive HUD approval for these back-up projects along with the approved and funded projects as part of its approval for the Annual Plan. Initiation and funding of these projects would not constitute a substantial amendment as defined above. Public notice The City of Carlsbad provides adequate notice of 15 or 30 days, depending on the subject of the notice, at all stages of the Consolidated Plan process to encourage participation by interested parties. To allow for informed comment, notices provide specific information regarding the subject of the notice including anticipated amount of funding, eligible types of activities, expected benefit to low and moderate income persons, staff contact information, date, time and location of the event. Notices are published in the San Diego Union Tribune. The City of Carlsbad provides advance notice for the following specific documents: Document • Citizen Participation Plan • Five-Year Consolidated Plan • Annual Plan • AFH • Substantial Amendment • CAPER Access to Information and Records Noticing period 30 days 30 days 15 days 30 days 30 days 15 days Any citizen, organization, or other interested party may submit written requests for information regarding the Consolidated Plan, Annuals Plan, AFH, and CAPER, including the city's use of funds under the CDBG programs and the benefit to low-moderate income residents during the preceding five years. 5 of 8 November 7, 2017 Item #9 Page 14 of 23 The Citizen Participation Plan, the Consolidated Plan, the current Annual Plan, the current AFH, the current CAPER, and any substantial amendments to these plans will be available for public review at Carlsbad City Hall, 1200 Carlsbad Village Drive, and on the city's website. Technical Assistance Upon request, the City of Carlsbad works with individuals or groups which represent lower income people to develop proposals for funding assistance under the Consolidated Plan programs. Carlsbad staff does provide technical assistance for proposals that strengthen and expand the role of community based development organizations in planning for eligible activities. Anti-displacement The City of Carlsbad strives to avoid and minimize the displacement of individuals as a result of the HUD funded activities. Therefore, to the greatest extent possible, the city: • Considers the impact of displacement in the site selection, during the project planning phase. • Provides information to displaced individuals on available assistance and relocation benefits. Prior to approval of any HUD funded activities with the potential for temporary or permanent displace of individuals, the responsible agency (city or private developer) provides a written plan of action for comparable replacement low-income housing and assistance to displaced persons, based on the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970 (URA), 49 CFR part 24. Changes in federal funding level Any changes in federal funding level after the comment period of either the Draft Consolidated Plan and/or Action Plan has expired, the resulting effect on the distribution of funds will not be considered an amendment or a substantial amendment. Assurances The City of Carlsbad assures that the most diligent effort will be made to comply with the process and procedures outlined in this Citizen Participation Plan. Comment and Complaint Process The city will consider any comments from citizens received in writing or orally at public hearings in preparing this Citizen Participation Plan, the Consolidated Plan, Annual Plan, CAPER, AFH, and/or substantial amendments to these plans. A summary of all comments will be attached and submitted to HUD. The city will respond to written complaints received relating to the Consolidated Plan, Annual Plan, AFH, CAPER, and/or substantial amendments. Written complaints must describe the objection and provide contact information of the complainant. The city will respond to complaints within 15 working days of receiving the written complain, acknowledging the letter and identifying a plan of action, if necessary. Correspondence may be addressed to: City of Carlsbad C/o Courtney Pene Housing and Neighborhood Services 6 of 8 November 7, 2017 Item #9 Page 15 of 23 1200 Carlsbad Village Drive Carlsbad, CA 92008 Persons wishing to contact the Los Angeles Area HUD Office may address correspondence to: U.S. Housing and Urban Development C/o Ray Brewer 300 North Los Angeles Street Suite 4054 Los Angeles, CA 90012 7 of 8 November 7, 2017 Item #9 Page 16 of 23 Definitions Annual Plan: A one year (July 1-June 30) planning document, detailing approved funding allocations for specific eligible activities. The Annual Plan is submitted to HUD 45 days prior to the beginning of the program year. CDBG: Community Development Block (CDBG) is a HUD grant which provides for a variety of community development programs that benefit low and moderate income persons. CAPER: The Consolidated Annual Performance and Evaluation Report (CAPER) is prepared at the end of the program year to detail how funds were actually expended and the extent to which these funds were used for activities that benefitted low and moderate income people. The CAPER is submitted to HUD within 90 days of the program year end. CFR: The Code of Federal Regulations (CFR) is the general and permanent rules and regulations published in the Federal Register by the executive departments and agencies of the U.S. government. Five-Year Consolidated Plan: A five year planning document and application for funding which establishes the city's priorities and strategies for use of HUD administered funding. HUD: U.S. Department of Housing and Urban Development (HD) is the federal agency which administers and provides guidance for the Consolidated Plan process and use of federal funds such as CDBG. Low and Moderate Income Persons: Individuals from households with a total income that does not exceed 80 percent of the median household income for the area adjusted for the family size. 8 of 8 November 7, 2017 Item #9 Page 17 of 23