HomeMy WebLinkAbout2018-02-27; City Council; Resolution 2018-024RESOLUTION NO. 2018-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
STANTEC CONSULTING SERVICES, INC. TO PROVIDE PROFESSIONAL
LIGHTING CONSULTING SERVICES SPECIFIC TO THE VILLAGE AREA IN AN
AMOUNT NOT TO EXCEED $120,240.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has established a strategic council
goal to enhance the health and vitality of the Village; and
WHEREAS, city staff has researched the benefits of placemaking and decorative lighting to local
downtowns and has found that comprehensive lighting solutions enrich the pedestrian experience,
improve public safety and attract more people to local area businesses; and
WHEREAS, the city requires technical expertise in lighting design and engineering, lighting and
electrical analysis, survey data collection, public outreach, and decorative lighting plan development to
successfully improve the pedestrian experience and create a cohesive sense of place throughout the
Village; and
WHEREAS, a request for proposals for professional decorative lighting services was issued in
July 2017 and on August 23, 2017 a total of six (6) proposals were received; and
WHEREAS, four (4) city staff members participated on the selection committee and evaluated
proposals using criteria outlined in the RFP and rated Stantec Consulting Services, Inc. as the top
professional services provider who will best meet the city's needs and best address the city's goals and
objectives; and
WHEREAS, payments made to contractor for said lighting services shall be funded from the
General Capital Construction fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the professional services agreement with Stantec Consulting Services, Inc.
(Attached hereto as Attachment A) is hereby approved.
3. That the Mayor is hereby authorized and directed to execute the professional services
agreement with Stantec Consulting Services, Inc. in an amount not to exceed $120,240.
4. That the City Manager is authorized to extend the agreement for a period of up to one
year beyond its initial term.
Feb. 27, 2018 Item #4 Page 4 of 17
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 27th day of February, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
M. Hall.
{SEAL)
Feb. 27, 2018 Item #4 Page 5 of 17
AGREEMENT FOR MUNICIPAL LIGHTING SERVICES
STANTEC CONSUL TING SERVICES, INC.
THIS AGREEMENT is made and entered into as of the 27th day of
--L..--""---'-"'--..........,.<....:...=--.:.-+---+---' 20.li, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), n STANTEC CONSULTING SERVICES, INC., a California corporation,
("Contractor").
RECITALS
A. City requires the professional services of a consulting firm that is experienced in
technical lighting assessments including the development of decorative and placemaking lighting
solutions.
B. Contractor has the necessary experience in providing professional services and
advice related to lighting infrastructure, pedestrian oriented decorative and placemaking lighting.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one (1) year from the date first above
written. The City Manager may amend the Agreement to extend it for one (1) additional one (1)
year period or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will be
one hundred twenty thousand two hundred forty dollars ($120,240). No other compensation for
the Services will be allowed except for items covered by subsequent amendments to this
Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has
accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in
pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City. If
Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a
subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
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insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2. 3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
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10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiqble. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of
the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name
Title
Claudia Huerta
Village Manager
Department
Community and
Economic Development
Address 1635 Faraday Avenue
City of Carlsbad
Phone No. 760-268-4759
For Contractor
Name
Title
Address
Chris Dragman
Senior Lighting Designer
9191 Towne Centre Drive, Ste 220
San Diego, CA 92122
Phone No. 858-622-2759
Email Chris.dragman@stantec.com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
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16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
Yes D No [8]
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
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put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil _penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
STANTEC CONSULTING SERVICES,
INC. a California corporation
1gn here)
fA,c:::.-r-oveprt>cJ Vt ~(7fZ-01{7c:vr
(print name/titl
{sign here)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By: l~
ATTEST:
/'~fZL-fil-lL ~,;,~ hi/J{//';4L-CityClerk
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
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EXHIBIT "A"
SCOPE OF SERVICES
Contractor will provide lighting design services to create a comprehensive pedestrian-oriented
decorative lighting plan for the Village that will enhance quality of life and economic vitality. The
lighting plan will support current and future economic development, active transportation and
access to and within the Village by providing a cohesive sense of space, ambiance, orientation,
and by enhancing the visual experience for all types of pedestrian activities.
1) EXISTING CONDITIONS ANALYSIS (LIGHTING AND TECHNICAL)
(A) Analyze Existing Site Lighting Conditions
Contractor will provide oversight of the project team and will provide two-person teams to
perform a direct, on the ground survey of existing lighting and electrical systems.
Contractor will utilize various methods for documenting the existing conditions including
web based sources and existing civil plans, if available. City will provide any available
existing plans to Contractor along with SDG&E contact.
Contractor will document existing conditions for street lighting, pedestrian scale lighting
and decorative lighting, both public and private. After review of the existing systems,
including existing streetscape and landscape features Contractor will perform light-level
studies of typical application areas-to determine a baseline for existing conditions.
Analysis will also include an assessment of existing energizing infrastructure and will
identify energizing opportunities and constraints for additional lighting in the study area.
Contractor will research existing electrical service points where possible and identify any
need for metered service. Contractor will coordinate drawings and photos to produce a
comprehensive review packag~ of the existing conditions. The technical analysis will
take into account the city's Climate Action Plan-implementation and smart city and other
best practices related to municipal iighting solutions.
Deliverables
• Existing conditions package including drawings, photos, plans and description of
existing streetscape and landscape conditions. It will also include identification of
landscape and streetscape opportunities and constraints for future lighting
electrical improvements as they relate to the development of the decorative
lighting plan
Kick-off meeting with city staff
• On-site walk-through with city staff
2) INTERCEPTS
(A) One-on-One Intercepts (Design)
Contractor will collaborate with City to design, distribute, and evaluate a lighting needs
assessment survey through intercept. The survey will include precedent imagery of
lighting concepts as part of the question sets. The survey will be as concise as possible
to ensure respondents are not over-burdened by time required to complete survey. The
survey will be available in English and Spanish.
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Deliverables
Survey to be administered in the field
Identify key locations with diverse lighting levels to conduct intercept surveys
(B) One-on-One Intercepts (Field)
Contractor will conduct a minimum of 100 completed survey intercepts in the Village
area. Project team members will attend major community events and destinations
frequented by Village area residents (e.g., farmer's market, grocery, faith-based
facilities). Contractor staff will conduct intercepts over three days (with at least one
Spanish-speaking team member) as well as support intercept surveys with technical
data specific to one-on-one interviews.
Deliverables
A minimum of 100 completed intercept surveys
• Raw data and survey compilation report
3) ONLINE SURVEY AND PUBLIC OUTREACH
(A) Online Survey
Contractor will meet with City staff to determine the appropriate extent of input needed
for the project. Contractor will develop the technical content including presentation
materials for existing conditions and proposed solutions for street, pedestrian and
decorative lighting, both public and private. ·
Online Survey Design
Contractor will coordinate with City staff to deliver the survey. These initial programming
meetings will determine the methods to be used. Contractor will collaborate with City
staff to design, distribute, and evaluate a lighting needs assessment survey through
online surveys. One survey instrument will work effectively for both in person/intercept
and online formats, and will produce comparative findings between the two methods.
The survey will include precedent imagery of lighting concepts as part of the question
sets. The survey will be as concise as possible to ensure respondents are not over-
burdened by time required to complete survey. Contractor and City assume up to two
rounds of review to finalize the survey instrument. The survey will be available in English
and Spanish.
Online Survey Build and Distribution
Upon City approval of the survey design, Contractor will create questions and City staff
will upload questions to the city's on line survey hosting site. Contractor will test on line
survey. After testing and refining survey Contractor will provide City with a brief
narrative, explaining the survey and encouraging participation to be included in
community newsletters, social media and the like. City will design and print information
cards with online survey information, and the city and community partners will distribute
the survey link into the community.
Data Compilation
City will collect and download online survey results and give raw data to Contractor.
Contractor will combine intercept raw data and online survey data in tabular format with
simple charts/graphs with high level findings about the results. The results will be
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qualitative in nature-not statistically valid. The data will be provided in .CSV, .XLS. and
.PDF format.
Deliverables
• Survey design meeting
Online survey
• Survey copy with appropriate brief narrative for newsletter & postcard distribution
• Raw data and survey compilation report
(B) Public Outreach Workshops
Contractor will lead design and facilitation of two (2) Community Workshops in
collaboration with City staff. The purpose of the workshops will be to inform the
community about the project purpose and latest developments, and to collect input of
community priorities for Viilage decorative lighting needs. Contractor will facilitate one
(1) meeting repeated on two nights within a 1-2 week time period.
Preparation and Production
Contractor will develop copy for meeting notices (English and Spanish) and will send to
the City. City will design and distribute hardcopy and electronic meeting notices.
Contractor will develop and produce technical information for presentations and handout,
and develop facilitation and community input tools and handouts. City staff will secure
workshop locations, and will provide .Spanish translation professionals and ·equipmen_t to
support large group presentations/discussions.
Format and Facilitation
Contractor will coordinate with City to define objectives, agenda and format for each
workshop. The workshop format will include: presentation from the project team, large
group facilitation, mapping exercises, and/or preference priority-setting exercises.·
Contractor will provide interactive tools to produce real time results at workshops.
Contractor will provide a lead facilitator and staff at each workshop. Contractor, City and
other project team members will provide facilitation/engagement support at the
workshops for interactive exercises, as needed. Contractor will create a simple
facilitation guide and provide training/guidance for team members one hour prior to the
start of each workshop.
Up to two weeks after each workshop, Contractor will summarize the input collected via
flipchart pages, wall graphics, comment cards and other methods in a concise and
thorough summary report for the City.
Deliverables
• Coordinate, facilitate and lead two (2) outreach workshops with real-time
interactive technology
Provide and print all meeting materials and visualizations
Facilitation guide and training for city staff workshop facilitators
• Workshop summary report (1 per workshop)
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4) DECORATIVE LIGHTING PLAN & PRESENTATIONS
(A) Develop Report with 2 Re-Writes
Contractor will lead the effort to develop a comprehensive Lighting Plan for the
Village. Contractor will work to develop recommended urban design improvements in
conjunction with community input, city input and incorporate such elements into the
comprehensive lighting plan. Contractor will review the City's updated Village &
Barrio Master Plan to ensure recommendations of the lighting plan are in alignment
with streetscape recommendations in the city's updated plan and can be
incorporated in the larger implementation of the master plan effort. The plan will
include recommendations for the following:
• Light fixtures including pole-top lights, bollard lights, spot lights, and uplights.
• Seasonal and festival lighting (string lights, wrapped tree lighting,
holographic/projected lighting, etc.)
• Options for light fixture manufacturers and approximate probable cost of
construction
• Light levels (footcandles) and lamp fixture types (warm, cool, color corrected,
etc.) to augment urban design objectives (i.e. added lighting at intersections and
crosswalks, art/sculpture lighting).
Electrical infrastructure to support the above, including public and private lighting.
Contractor will include in the report best practices for decorative lighting from
comparative downtown areas, identify policy implications that may affect citywide lighting
standards and address future lighting implications, such as smart city initiatives. The
report will include an implementation plan with costing including any changes in San
Diego regional electrical policy that might result in cost savings for the city. The
implementation portion of the report will include categorizing recommendations in a
phased approach so that there is flexibly to implement the plan based on funding and
resource availability. Contractor and City assume up to two rounds of revisions for the
plan.
Deliverables:
• Village Lighting Plan
(8) Presentations at Planning Commission & City Council
Contractor will participate in presentations to the Planning Commission and to the City
Council. Contractor will support City in preparing presentation materials and delivering
presentation at two meetings: one Planning Commission meeting and one City Council
meeting. Contractor will be expected to answer questions from both the Planning
Commission and City Council and provide any technical information necessary to
support major recommendations in the plan.
Deliverables:
• Contractor to present at one Planning Commission meeting and one City Council
meeting
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Fee and Schedule
The contractor will be paid a maximum of one hundred twenty thousand and two hundred and forty
dollars ($120,240) for all work necessary to carry out the requirements of this agreement as noted
in section 5 of the recitals. The Contractor shall be paid within 90 days, in response to invoice, and
invoices are expected to include completed line items. The final line invoice will be paid, not to
exceed the maximum amount provided in this agreement, upon acceptance of the work and
services, and within 90 days after receipt of the invoice.
1 EXISTING CONDITIONS ANALYSIS {LIGHTING & Electrical)
1A Analyze Existing Site Lighting Conditions $ 23,100.00
18 Analyze Existing Site Electrical Conditions $ 11,000.00
Task 1 Total $ 34,100.00
21NTERCEPTS
2A One-on-One Intercepts (Design)
28 One-on-One Intercepts (Field)
Task 2 Total
3 ONLINE SURVEY AND PUBLIC OUTREACH
3A Online Survey
38 Public Outreach Workshops
Task 3 Total
$ 3,500.00
$ 8,050.00
$ 11,550.00
$ 11,440.00
$ 21,000.00
$ 32,440.00
4 DECORATIVE LIGHTING PLAN & PRESENTATIONS
4A Develop Report with 2 Re-writes $ 33,400.00
48 Present at Commission & Council $ 8,750.00
Task 4 Total $ 42,150.00
Total Project $120,240.00
February 2018 February -March 10 March -April -May 2018
Existing Conditions Intercepts Online Survey & Public Outreach I
Analysis Existing Conditions Analysis
1A 2A 28 3A 18 38
June -July 2018
Decorative Lighting
Plan
4A 48
Feb. 27, 2018 Item #4 Page 17 of 17
Andrea Dykes
From:
Sent:
Cori Schumacher <cori@corischumacher.com>
Tuesday, February 27, 2018 12:15 PM
To: Andrea Dykes
Cc: Cori Schumacher
Subject: For Agenda Item #4
Dear Andi,
Ca n you please print 5 copies of these for me?
Thank you,
Cori
Campfire ~
c<-"1 Agenda Item #4
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All Receive -Agenda Item # _:t__
For the Information of the:
CITY COUNCIL
AC~~CA v' CC v
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OFFICER'S CERTIFICATE
of
STANTEC CONSULTING SERVICES INC., A NEW YORK CORPORATION
I, the undersigned, do hereby certify that:
l . I am the duly elected and acting Corporate Counsel of Stantec Consulting
Services Inc., a New York corporation (the "Corporation").
2. On June 15, 2017, the following resolution was adopted by the Corporation's
Board of Directors:
BE IT RESOLVED THAT:
l . the Corporation hereby adopts the Operating and Signing Authority
Policies, as modified or amended from time to time, of Stantec Inc.
2. execution of any documents for and on behalf of the Corporation shall be
governed by the Operating and Signing Authority Policies, as modified or
amended from time to time, of Stantec Inc.;
3. the Secretary or any of the Corporate Counsels of the Corporation be
authorized, empowered and directed from time to time as required to
facilitate the execution of contracts or submission of proposals, to sign, and
to seal with the Corporate Seal, Certificates of the foregoing action
evidencing the authority delegated In the Operating and Signing Authority
Policies, as amended from time to time, of Stantec Inc.
3. Karl Pihl is Senior Principal Engineer of the Corporation, and in that capacity is
duly authorized to sign contracts in accordance with the Corporation's Operating and
Signing Authority Policies in connection with the following project:
City of Carlsbad
Agreement for Municipal Lighting Services
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Corporation, this 7th day of February, 2018.
Corporate Seal:
Jeffrey P. Stone
Vice President and Associate General Counsel
Assistant Secretary
h. J'.25:qs1· q ..
State of California
Secretary of State
CERTIFICATE OF QUALIFICATION
I, DEBRA BOWEN, Secretary of State of the State of California, hereby certify
that on the 13th day of November, 2009, STANTEC CONSULTING SERVICES
INC., a corporation organized and existing under the laws of New York, complied
with the requirements of California law in effect on that date for the purpose of
qualifying to transact intrastate business in the State of California, and that as of
said date said corporation became and now is qualified and authorized to
transact intrastate business in the State of California, subject however, to any
licensing requirements otherwise imposed by the laws of this State.
NP-25 (REV 1/2007)
IN WITNESS WHEREOF, I execute
this certificate and affix the Great Seal
of the State of California this day of
November 17, 2009.
DEBRA BOWEN
Secretary of State
ms
~ OSP 06 99731
3 2'sqa1 q
State of California
Secretary of State
I, DEBRA BOWEN, Secretary of State of the State of California,
hereby certify:
That the attached transcript of ~ page(s) has been compared
with the record on file in this office, of which it purports to be a copy, and
that it is full, true and correct.
Sec/State Form CE-107 {REV 1/2007)
IN WITNESS WHEREOF, I execute this
certificate and affix the Great Seal of the
State of California this day of
NOV 1 8 2009
~~--~
DEBRA BOWEN
Secretary of State
ATEMENT AND DESIGNATION
BY FOREIGN CORPORATION
Stantec Consulting Services Inc.
(Name of Corporation)
ENDORSED -FILED
in the Office of !he Secretary of State
of the State of California
NOV 13 2009
----------------------, a corporation organized and existing under the
laws of NewYmk , makes the following statements and designation: ------------------(St at a or Place of Incorporation)
1. The address of its principal executive office is 200-1 0 160 112th Street, Edmonton,.AB
T5K2L6
2. The address of its principal office in the State of California is 19 Technology Drive, Irvine, CA
(If none, leave Item 2 blank.)
92618
DESIGNATION OF AGENT FOR SERVICE OF PROCESS IN THE STATE OF CALIFORNIA
(Compiete either Item 3 or Item 4.)
3. (Use this paragraph If the process agent is a natural person.)
-----------------------, a natural person residing in the State of
California, whose complete street address is ----------------------
_______ _,_ __________ , is designated as agent upon whom process directed to
this corporation may be served within the State of California, in the manner provided by law.
4. (Use this paragraph if the process agent is another corporation.)
Corporation Service Company which will do business in California as CSC-Lawyers Incorporating Service
a corporation organized and existing under the laws of Delaware
is designated as agent upon whom process directed to this corporation may be seived within the State
of Califomia1 in the manner provided by law.
5. It irrevocably consents to service of process ·directed to It upon the agent designated above, and to
service of process on the Secretary of State of the State of California if the agent so designated or the
agent's successor Is no longer authorized to act or cannot be found at the address given.
Jennifer A.I. Addison -Secretary
(Signature of Corporate Officer) (Typed Name and Title of 01:ficer Signing)
If an 1naMdua1 Is designated as the agent for service of process, Jm;/1.1de the agent's business or residential strest address in California (a P. 0. Box
address is not acceptable}. If another corporatfon Is designated as /he agent for servic6 of process, co not Include the address of the designated
co,poratlon. Note: Corporate agents must have complied with Callfomia Corporatlom; Code section 1505 prior to designation, and a
corp·oratfon cannot act as fts own agent. ·
secretary of State Form
S&DC·STOCKINONPROFIT (REV 05/2009)
State of New York
Department of State } ss:
I hereby certify, that the Certificate of Tncorporation of STANTEC
CONSULTING SERVICES INC. was filed on 08/27/1929, under the name of
MANHASSET CIVIL ENGINEERS INC., fixing the duration as perpetual, and
that a diligent examination has been made of the Corporate index for
documents filed with this Department for a certificate, order, or record
of a dissolution, and upon such examination, no such certificate, order
or record has been found, and that so far as indicated by the records of
this Department, such corporation is an existing corporation.
A Certificate of Amendment MANHASSET CIVIL ENGINEERS INC., changing its
name to CHARLES E. WARD INC., was filed 11/15/1968.
A Certificate of Amendment CHARLES E. WARD INC., changing its name to THE
SEAR-BROWN GROUP, INC., was :filed 03/30/1988.
A Certificate of Amendment THE SEAR-BROWN GROUP, INC., changing its name
to STANTEC CONSULTING GROUP, INC., was £iled 04/02/2004.
A Certificate of Amendment STANTEC CONSULTING GROUP, TNC., changing its
name to STANTEC CONSULTING GROUP INC., was filed 06/18/2004.
A Certificate of Amendment STANTEC CONSULTING GROUP INC., changing its
name to STANTEC CONSULTING SERVICES INC., was filed 12/20/2004.
20Q9lll3D332 * 45
***
Witness my hand and the official seal
of the Department of State at the City
of Albany, this 12th day of November
two thousand and nine.
~~~
Daniel Shapiro
First Deputy Secretary of State