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Home My WebLink About2018-07-24; City Council; Resolution 2018-138RESOLUTION NO. 2018-138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A SIX-MONTH EXTENSION TO AN AGREEMENT WITH THE SAN DIEGO ASSOCIATION OF GOVERNMENTS SERVICE BUREAU FOR EXPEDITED SERVICES WITH THE CALIFORNIA COASTAL COMMISSION EXHIBIT 1 WHEREAS, the City Council of the City of Carlsbad, California recognizes that the California Coastal Commission's ("Commission") staffing level without the addition of a Coastal Program Analyst II funded by the pilot program is insufficient to adequately review and take action on all projects under its jurisdiction in a timely manner; and WHEREAS, on December 15, 2015, the City Council approved Resolution No. 2015-313 for an agreement through the San Diego Association of Governments (SAN DAG) Service Bureau to facilitate a project for enhanced coordination and shortened review periods for projects within the City of Carlsbad for a period from December 15, 2016 through June 30, 2018; and WHEREAS, SAN DAG, through the Service Bureau Division, desires to assist the City of Carlsbad and the Commission in coordinating a plan to facilitate the review of City of Carlsbad projects, both public and private, within its jurisdiction; and WHEREAS, SANDAG and the Commission have simultaneously entered into a Memorandum of Understanding ("MOU") whereby SANDAG can help facilitate the process and assist in coordinating a work plan for City of Carlsbad projects with the Commission; and WHEREAS, under the terms of the agreement the Commission will provide timely services on City of Carlsbad projects pursuant to a Coordinated Work Plan that is prepared by the city on an annual basis; and WHEREAS, SANDAG and the City of Carlsbad understand and agree that providing timely services on projects will increase the workload placed on the Commission staff and the Commission lacks the resources to fund additional positions to meet the increased workload; and WHEREAS, in return for enhanced coordination and review on city projects the City of Carlsbad has agreed to provide additional funding, equivalent of one Coastal Program Analyst II position, at a blended rate to reflect the participation of one or more Commission staff in the San Diego Coastal office such that the Commission may dedicate experienced and qualified staff to perform all tasks related to the timely processing of City of Carlsbad projects; and July 24, 2018 Item #3 Page 3 of 23 EXHIBIT 1 WHEREAS, the City of Carlsbad has agreed to pay SANDAG for the services provided by the Service Bureau in implementing the MOU and Agreement; and WHEREAS, the cost to extend the agreement for six months is $82,498. There is sufficient funding for the additional cost available in the current operating budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the agreement is retroactively extended to July 1, 2018 and will expire on December 31, 2018. 3. That the Agreement between the City of Carlsbad and the SANDAG Service Bureau regarding review of projects by the California Coastal Commission, which is attached hereto as Attachment A, is hereby approved. 4. That the mayor of the City of Carlsbad is authorized and directed to execute the agreement on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 24th day of J..!!!y, 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. MATT HALL, Mayor (SEAL) July 24, 2018 Item #3 Page 4 of 23 AMENDMENT 4 TO AGREEMENT NO. 5004772 THE SAN DIEGO ASSOCIATION OF GOVERNMENTS AND CITY OF CARLSBAD I. I. Under the Agreement between the San Diego Association of Governments ("SANDAG") and the City of Carlsbad, dated January 1, 2016, the parties have entered into a pilot program with the goal of enhancing the coordination process and improving and shortening the review period on Carlsbad projects that fall within the Coastal Commission's jurisdiction. All terms of the said Agreement are incorporated herein by reference. II. The Agreement is amended in accordance with the details below. A. Expiration Date The parties agree to extend the Agreements from June 30, 2018 to December 31, 2018. B. Scope of Work The parties agree that the list of Carlsbad projects shown in Exhibit A-3, FY 2017-2018 Coordinated Work Plan, of the Agreement, shall be replaced in its entirety with Exhibit A-4, FY 2018-2019 (6 month), Coordinated Work Plan attached. C. Maximum Amount SAN DAG and the City of Carlsbad agree to increase the value of Agreement No. 5004772 by $82,498, with a total maximum amount of $499,988. The original Budget and Payment Schedules shown in Exhibit Band C of the agreement, shall be amended and replaced in its entirety with the revised Budget and Payment Schedules attached hereto. Ill. Parties shall remain bound to the terms of the Agreement. This Amendment shall supersede previous Coordinated Work Plans, Budgets, and Payment Schedules. Nothing in this Amendment No. 4 relieves parties of their obligation to perform as required by the Agreement or prior Amendments unless expressly stated herein. All other provisions of said Agreement or prior amendments, not amended herein, shall remain in full force and effect. The persons below assert that they are authorized to execute this Amendment Number 4 and have retroactively executed it to have an effective date of July 1, 2018 as of this 2~ day of P.vglA')~ 2018. SAN DIEGO ASSOCIATION OF GOVERNMENTS ~-1 KIM KAWADA Chief Deputy Executive Director CITY OF CARLSBAD Mayor Exhibits: Exhibit A-4-FY 2018 -2019 (6 month) Coordinated Work Plan Exhibit B -Revised Budget Exhibit C -Revised Payment Schedule 2 EXHIBIT A-4 FY 2018-2019 (6 month) Coordinated Work Plan COASTAi. COI.IIISSlra'l -CAR!..5BAD EXHIBITA-C PUNG PROJECTS UNOLw«i COAST.at. C<IOOSSIOK FY 21)18-201916 ootllJ CO(RJINA.TED \'iORK PUN 1 i ! .f 5 e .. e ~ 1(; . ~:~, !liliillc:..dilml llstait ''iuit,IMw..i r__.. Tlllllfraln!lw PRIMlr&VCElm ~ 0lllbl Cad l'liMtt fllil,l:tlllmll ,,.. 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F\si(Zat,g(td~ ~b l·jETitw.n Plan la r.511'.WJll!.6 l!Sdftis11115~11iftci;su.'t lli!il1A'llltb 11-ii:*'1nas. f'lwed popml:>,m;i=Ga-lbm Bt;d t,aqir;d r.t; re.war;: •:ta Oi'fi(ir>. c:mar.mn urw.el Rr,iN&1:a1111!11' Cwh;.,:11,l!Q:m:r IX'.lltll~ btlpll!d bli-.9 nhaltom. 3 PToj@ct LC'i'.11 p.li\:;ihlrirv:ms. midher•:mi1s pabo:al mt aCOO Jruyl)l:3 I~ P.MWptql'.,1uthy~ ,:ftffl QI :nft p!XUC:S I~ ~ a.:lGM!! asm, ~ trudiray. !ii:nilll il;t.1. lli!il141tib 3 EXHIBIT B REVISED BUDGET California Coastal Commission Employee Budget Detail FY15-16 (second half), FY 16-17, FY 17-18, FY18-19 (first half) Personal Services *Salaries and wages CPA II (top-range $6048 per mo. x 12 mos.) *Staff Benefits 46.54% (per State Administrative Manual) Total Personal Services Indirect Costs (15% of Total Personal Services} Operating Expenses (Includes general expenses, printing, communications, postage, training, facilities operations, IT) ($32,000 per PY per year; $2667 per PY per month) Travel Total Estimated Costs per Fiscal Year Assumptions: Coastal Program Analyst (CPA)II: $4829-6048 per month Source: Pay Scales/Ca/HR Blended rate based on top rate for Analyst II as higher salaried employees will be working on these projects a part of blended rate and most experienced Analyst /l's are at top scale of range. *Note: The actual costs in FY16-17-FY18-19 may be increased if salary and benefit increases are included in enacted budget bills for FY16-17-FY18-19 Totals may not add due to rounding 4 FY15-16 (6 months) $36,288 $16,888 $53,176 $7,976 $16,000 $2,845 $79,998 FY16-17 FY17-18 FY18-19 (12 months) (12 months) (6 months) $72,576 $72,576 $36,288 $33,777 $33,777 $16,888 $106,353 $106,353 $53,176 $15,953 $15,953 $7,976 $32,000 $32,000 $16,000 $5,690 $5,690 $2,845 $159,996 $159,996 $79,998 EXHIBIT C REVISED PAYMENT SCHEDULE Payment Schedule Between City of Carlsbad and SANDAG SAN DAG shall invoice CARLSBAD for reimbursement of the cost of a COMMISSION EMPLOYEE at the Coastal Commission (CC) and for the costs of SAN DAG Service Bureau (SB) services in accordance with the following payment schedule. CARLSBAD shall make payments to SAN DAG within 30 days aher the invoice date. Period of Performance FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-2019 Total Invoice Jan. 1, 2016 -July 1, 2016 -July 1, 2017 -July 1, 2018 - Date June 30, 2016 June 30, 2017 June 30, 2018 Dec. 31, 2018 Jan. 31, 2016 CC: $79,998 -- SB: $3,500 Total: $83,498 July 31, 2016 -CC: $79,998 - SB: $3.500 Total: $83,498 Jan. 31, 2017 -CC: $79,998 - SB: $3,500 Total: $83,498 July 31, 2017 --CC: $79,998 SB: $3,500 Total: $83,498 Jan. 31, 2018 --CC: $79,998 SB: $3,500 Total: $83,498 Within 30 --CC: $79,998 days of SB: $2,500 execution of Total: $82,498 agreement Subtotals CC: $79,998 CC: $159,996 CC: $159,996 CC: $79,998 CC: $479,988 SB: $3,500 SB: $7,000 SB: $7,000 SB: $2,500 SB: $20,000 Grand Total $83,498 $166,996 $166,996 $82,498 499,988 5