HomeMy WebLinkAbout2018-07-24; City Council; Resolution 2018-144EXHIBIT 1
RESOLUTION NO. 2018-144
A RESOLUTION OF THE CITY COUNCIL OF, THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES
AGREEMENT WITH CHEN RYAN ASSOCIATES, INC. FOR THE PREPARATION
OF A FEASIBILITY STUDY IN AN AMOUNT NOTTO EXCEED $199,836 FOR THE
TRAIL CONNECTIVITY TO TAMARACK STATE BEACH, PROJECT NO. 4063, AND
THE ADA BEACH ACCESS STUDY, PROJECT NO. 6065.
WHEREAS, the City Council ofthe City of Carlsbad, California has determined that it is necessary
and in the public interest to prepare the Feasibility Study for the Trail Connectivity to Tamarack State
Beach, Project No. 4063, and the ADA Beach Access Study, Project No. 6065 (Projects); and
WHEREAS, under Carlsbad Municipal Code Section 3.28.060, the Public Works Department
solicited Statements of Qualifications (SOQs) from consultants for the preparation of a Feasibility Study
for the Project and received a total of three submittals from qualified consulting firms; and
WHEREAS, subsequent to a review of the SOQs, Chen Ryan Associates, Inc. has been identified
as the most qualified consultant for the preparation of the Feasibility Study for the Projects; and
WHEREAS, city staff and Chen Ryan Associates, Inc. have negotiated the scope of work and fee
not to exceed $199,836 to provide the professional services; and
WHEREAS, funding for the Projects is available in the General Capital Construction Funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.
2.
That the above recitations are true and correct.
That the mayor is authorized and directed to execute the Professional Services
Agreement with Chen Ryan Associates, Inc. in an amount not to exceed $199,836 to
prepare the Feasibility Study for the Trail Connectivity to Tamarack State Beach,
Project No. 4063, and the ADA Beach Access Study, Project No. 606'5, which is attached
hereto as Attachment A.
July 24, 2018 Item #11 Page 3 of 23
EXHIBIT 1
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 24th day of J..!!!y, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
July 24, 2018 Item #11 Page 4 of 23
PSA 18-462TRAN
Attachment "A"
AGREEMENT FOR TRAIL CONNECTIVITY TO TAMARACK STATE BEACH
ANDTHEADABEACHACCESSSTUDY
CHEN RYAN ASSOCIATES, INC.
THIS AGREEMENT is made and entered into as of the 1/.SJ~ day of
-....,L:.~-'A,,-------' 2018, by and between the CITY OF CARLSBAD, a municipal
corporati , ("City"), and CHEN RYAN ASSOCIATES, INC., a California corporation,
("Contractor").
RECITALS
A. City requires the professional services of a consultant that is experienced in
engineering studies.
B. Contractor has the necessary experience in providing professional services and
advice related to engineering studies.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one (1) year from the date first above
written. The City Manager may amend the Agreement to extend it for one (1) additional one (1)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed one hundred ninety-nine thousand eight hundred thirty-six dollars ($199,836). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. The City reserves the right to withhold a ten percent (10%)
retention until City has accepted the work, and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6. STATUS OF CONTRACTOR
PSA 18-462TRAN
Attachment "A"
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee ·of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
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PSA 18-462TRAN
Attachment "A"
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
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PSA 18-462TRAN
Attachment "A"
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Craig Williams
Title Senior Engineer
Department Public Works
City of Carlsbad
Address 1635 Faraday Av
Carlsbad, CA 92008
Phone No. 760.826.9523
For Contractor
Name Matt Capuzzi
Title Project Manager
Address 3900 Fifth Avenue, Suite 310
San Diego, CA 92103
Phone No. 619.795.6086
Email mcapuzzi@chenryanmobility.com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
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16. CONFLICT OF INTEREST
PSA 18-462TRAN
Attachment "A"
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
Yes 1µ No D
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
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PSA 18-462TRAN
Attachment "A"
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this.Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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July 24, 2018 Item #11 Page 10 of 23
Attachment "A"
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
CHEN RYAN ASSOCIATES, INC., a
California corporation
By:~~
ign here)
U,v,'tW$-('!fc!'v" l&b.-d,.. J--
(print name1title)
By:~ ~
/'klfJ.,., ~na '/k,sLJ 7re,slj,1'e[
print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
ATTEST:
City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
See o... -\{-a.c,l.u{
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:_~~-=--=----
Deputy City Attorney
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PSA 18-462TRAN
Exhibit "A"
Civil Engineering Services for ADA Beach and Lagoon Access Feasibility Study
Scope of Services
The Chen Ryan team (Consultant) will provide professional design services that identify the
objectives of the project, investigate desirable & feasible alternatives, develop preferred site
alternative(s) and solution(s), and create an associated implementation plan. It is understood that
the study will deliver recommendations for one or several ADA access points from Carlsbad
Boulevard to the beach, and possibly an undercrossing or tunnel adjacent to the Agua Hedionda
Cold-Water Inlet at Carlsbad Boulevard.
Task 1: Project Management and Meetings
Task 1.1 -Kick-Off Meeting
The Consultant's Project Manager will coordinate a kick-off meeting with the design team, the City
Project Manager, and City staff to discuss the project, establish communication procedures,
review scope and deliverables, confirm the project's goals and objectives, review data collected
and project information, and review the project schedule, key milestones, and anticipated City
review times.
Task 1.2 -Team Meetings
The Consultant will:
• Attend monthly meetings with City of Carlsbad staff (up to 6)
• Prepare meeting agendas and compile materials (e.g. exhibits)
• Prepare meeting minutes, including decisions made and action items
• Track action item resolutions
This task assumes each meeting to:
• Require up to 2 hours of consultant preparation time to develop agendas and compile
materials
• Last up to 2 hours and have up to 3 consultant staff in attendance
• Require up to 2 hours of consultant time to prepare, QC review, update and distribute
meeting minutes and action items
Task 1.3 -Stakeholder and Public Meetings
The Consultant will provide as-needed support services for stakeholder and public meetings.
Support services will be provided as requested by City staff, to the extent budgeted. Thirty (30)
hours have been budgeted for this task.
Task 1.4 -Monthly Status Reports
The Consultant will participate in bi-weekly (once every 2 weeks) conference call updates with
the City's Project Manager for the duration of the project (up to 8 months).
July 24, 2018 Item #11 Page 13 of 23
PSA 18-462TRAN
Exhibit "A"
The Consultant will provide monthly invoices with an Earned Value spreadsheet showing, for each
task: total budget, amount earned in current month, amount earned to date, and remaining budget
(including percentages) for the duration of the project (up to 8 months). A summary of work in
the current month completed will be included with each monthly invoice.
Task 1.5 -Project Management
The Consultant's Project Manager will perform project management and administration services
for the duration of the project (up to 8 months) to the extent budgeted. This work includes
monitoring progress against budget and overall quality assurance (QA). Specific quality control
(QC) efforts for each deliverable document are included in the task covering that document.
The Consultant's Project Manager will prepare contracts and task orders for required
Subconsultant services. This task will also consist of: monitoring Subconsultant progress against
budget and schedule and reviewing monthly Subconsultant invoices and associated back up.
Consultant will spend time each month, up to eight (8) months total, coordinating with City staff
via email and telephone.
Task 1.6 -Maintain Project Budget and Schedule
The Consultant's Project Manager will coordinate regularly with the City's Project Manager on
schedule and budget updates and will notify the City if there are any issues and/or decisions that
have the possibility of affecting the schedule or budget.
The Consultant's Project Manager will also prepare and maintain (monthly) a critical path project
schedule. The schedule will track the actual progress of the work against the deadlines identified
in the schedule. The schedule will include scope tasks, significant work items, deliverable
milestones, agency reviews, and critical path relationships. The schedule will be submitted to the
City's Project Manager monthly for the duration of the project (up to 8 months).
Task 1. 7 -Agency/Utility Coordination
The Consultant will coordinate with agency and utility stakeholders involved in the project for the
duration of the project (up to 8 months) to the extent budgeted. Coordination with agency
stakeholders includes project coordination meetings as described herein.
• Project Coordination Meetings -The Consultant will:
• Attend and lead project coordination meetings (up to 2)
• Send out meeting notifications, prepare an agenda, sign-in sheet, graphics, and a
follow-up summary for each meeting
• Document decisions made and action items
• Track action item resolutions
• This task assumes each meeting to:
• Require 2 hours of consultant preparation time for notifications, agendas, sign-in
sheets, and graphics.
July 24, 2018 Item #11 Page 14 of 23
• Last up to 2 hours and have up to 2 consultant staff in attendance.
PSA 18-462TRAN
Exhibit "A"
• Require up to 2 hours of consultant time to prepare, QC review, and distribute meeting
summaries.
Task 1.8 -Coastal Commission Coordination
The Consultant will attend meetings with California Coastal Commission representatives as
determined necessary by the City Project Manager. Up to 10 hours have been budgeted for this
task. Any additional effort will be considered as additional services.
Deliverables for Task 1:
• Meeting Agendas (electronic PDF)
• Meeting Minutes for each meeting will be provided (electronic PDF) within five (5)
business days after each meeting
• Monthly Invoices and Status Reports (electronic PDF)
• Action Item Tracking for Monthly Team Meetings (electronic PDF)
• Schedule ( electronic PDF)
Task 2: Project Identification and Assessment of Objectives
Task 2.1 -Project Identification and Assessment of Objectives
The Consultant will prepare a brief write-up to document the project background, goals and
objectives.
Deliverables for Task 2:
• Background, Goals and Objectives document (included in the Draft and Final Study)
Task 3: Data Collection and Review
Task 3.1 -Review Existing Survey and Utilities (provided by City)
The Consultant will review existing survey and utility information provided by the City.
Task 3.2 -Review Existing Plans and Environmental Studies (provided by City)
The Consultant will review plans for the beach access stairway repair project and environmental
studies provided by the City. The Consultant will review project data for projects in the immediate
area as provided by the City to understand location conditions such as geotechnical, drainage,
and groundwater.
Task 3.3 -Review Existing Site Conditions -Field Review
The Consultant will conduct one site-visit to become familiar with existing site conditions and verify
survey. The Consultant will prepare an exhibit to document the existing conditions along the
Carlsbad Boulevard corridor between Pine Avenue and the Cold-Water Inlet.
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Task 3.4-Review Similar Examples of Constructed ADA Improvements
PSA 18-462TRAN
Exhibit "A"
The Consultant will research examples of similar ADA ramps and undercrossings in similar
coastal settings. The Consultant will develop a PowerPoint presentation to show the similar
examples.
Task 3.5 -Additional Survey (Under Cold-Water Inlet Bridge)
The Consultant will provide an existing condition topographic survey map for the area beneath
the Cold-Water Inlet Bridge. Surveying will include the following:
• Above ground utilities, fences, light poles, power poles, landscaping (tree sizes), drainage
structures, signage, etc.
• Dip gravity utilities (sewer cleanouts and manholes, storm drain manholes and inlets) to
determine invert(s), pipe size(s), pipe orientation(s), and pipe material
• Top and bottom of walls and material type
• Locations of material change
• Spot elevations sufficient to generate 1 ' contours
Deliverables for Task 3:
• Existing Site Condition Exhibit (included in the Draft and Final Study)
• Examples of Similar ADA Improvements (PowerPoint)
• Additional Survey (electronic in AutoCAD DWG)
Task 4: Establishment of Criteria for Evaluating Options
Task 4.1 -Establishment of Criteria for Evaluating Options
The Consultant will work closely with City staff to establish criteria for evaluating alternatives. It
is anticipated that these will include, but not be limited to:
• Public input
• Coastal Commission (anticipated) concurrence
• Usage/demand
• Environmental impacts, including impacts during construction
• Aesthetic design concepts
• Cost of construction and maintenance
• Construction complexity
Deliverables for Task 4:
• Criteria for Evaluating Options (included in the Draft and Final Study)
Ill
Ill
July 24, 2018 Item #11 Page 16 of 23
Task 5: Conceptual Study and Design
Task 5.1 -Conceptual Engineering Evaluation
ADA Beach Access from Carlsbad Boulevard
PSA 18-462TRAN
Exhibit "A"
The Consultant will utilize the information obtained as part of the Data Collection and Review task,
pedestrian counts provided by the City, and feedback obtained from the community to identify up
to three (3) potential ramp locations along the corridor. The Consultant will evaluate the various
ramp types that could be constructed to identify up to three (3) ramp types that the California
Coastal Commission may see as most favorable.
The Consultant will complete a high-level evaluation for up to nine (9) alternatives (three (3) at
each potential ramp location). These alternatives will be evaluated in the context of construction
feasibility/complexity, precise grading/project footprint, and stormwater/environmental impacts
and anticipated mitigation. The evaluation will also consider the potential project's effects on
views from public recreation areas. The construction feasibility/complexity evaluation will include
a high-level geotechnical and structural evaluation to identify constraints or high cost mitigation
that may be associated with one or more of the alternatives based on existing geotechnical data
in the area. No new field explorations are included in this scope.
The Consultant will develop a matrix to document the analysis of each of the nine (9) alternatives
using the criteria developed in Task 4. The Consultant will work closely with City staff to identify
two (2) preferred alternatives for ramp access from Carlsbad Boulevard to the beach.
ADA Beach Access at Cold Water (undercrossing/tunnel)
The Consultant will utilize the information obtained as part of the Data Collection and Review task
and feedback obtained from the community to identify up to three (3) potential
undercrossing/tunnel alternatives at or adjacent to the Cold-Water Inlet. The Consultant will
consider the City's Sea Level Rise Vulnerability Assessment and overhead clearance in
development of the alternatives. The Consultant will prepare a conceptual design layout for each
alternative.
Up to three (3) structure alternatives including one tunnel alternative and up to two (2)
undercrossing alternatives will be considered; a Structures Advance Planning Study (APS) will be
prepared for each alternative.
The Consultant will complete a high-level evaluation for the three (3) alternatives. The
alternatives will be evaluated in the context of construction feasibility/complexity, sea level rise
impacts, precise grading/project footprint, and stormwater/environmental impacts and anticipated
mitigation. The evaluation will also consider the potential project's effects on views from public
recreation areas. The construction feasibility/complexity evaluation will include a high-level
geotechnical evaluation to identify constraints or high cost mitigation that may be associated with
July 24, 2018 Item #11 Page 17 of 23
PSA 18-462TRAN
Exhibit "A"
one or more of the alternatives based on existing geotechnical data in the area. No new field
explorations are included in this scope.
The Consultant will develop a matrix to document the analysis of each of the three (3) alternatives
using the criteria developed in Task 4. The Consultant will work closely with City staff to identify
a preferred alternatives for the undercrossing/tunnel at the Cold-Water Inlet.
Task 5.2 -Conceptual Aesthetic Evaluation
After preferred access locations are identified, a detailed review of aesthetics will begin to
consider the specifics of public art, hardscapes, and landscaping to enhance the environment and
forward the vision of the community. The Consultant will prepare conceptual plans for the two (2)
ramp preferred alternatives and the one (1) undercrossing/tunnel preferred alternative. The plans
will explore the proposed access point configurations and their immediate context. The design of
the full 4,200 linear foot stretch is not included. The plans will be color rendered and labeled for
presentation and final feasibility document use. A series of two image boards will be prepared to
further communicate the design intent. The Consultant will provide overall project materiality
recommendations; concrete treatments, hand rails, guard rails, public art opportunities, light
fixture styles, site furnishings, etc. Up to three (3) photo-simulations or renderings will be prepared
as part of this task. One round of revisions is anticipated for the plans, image boards, and
simulations.
Task 5.3 -Preliminary Opinion of Probable Construction Costs (OPCC)
The Consultant will prepare a preliminary OPCC for the preferred alternatives based on the
conceptual design quantity takeoffs and current unit prices (from readily available recent bid
results). Consultant will prepare structure cost estimates on a per square foot basis in conjunction
with historical cost data. The quantity calculations will be independently checked as part of the
QA/QC process. The preliminary OPCC will identify the design items, unit prices, contingencies,
and an overall cost.
Task 5.4 -Value Engineering Review
After completion of the conceptual plans and preliminary OPCC, the Consultant will complete a
value engineering and constructability evaluation. Along with input from the project team, this
evaluation will include input from 3rd party environmental, design, and construction professionals
from our team that are not involved with the project. This approach allows for fresh eyes on the
conceptual design prior to developing the feasibility study document. This value engineering and
constructability evaluation will focus on ease of construction, potential conflicts (i.e. utilities,
private improvements, etc.), construction staging, and cost saving measures. The Consultant will
provide a brief memo highlighting value engineering and constructability review recommendations
and how they would impact the OPCC. The Consultant will review the memo with the City's
Project Manager to determine which ideas should be incorporated into the project. The final
memo will be included in the feasibility study.
Task 5.5 -Stormwater I Water Quality Impact Review
July 24, 2018 Item #11 Page 18 of 23
PSA 18-462TRAN
Exhibit "A"
The Consultant will complete the City of Carlsbad's Storm Water Standards Questionnaire (E-
34 ). It is anticipated that this project will be exempt from Priority Development Project (PDP)
requirements. The exemption that would apply can be found as Item #1 under Step 2 of E-34,
"Constructing new or retrofitting paved sidewalk, bicycle lanes or trails ..... "
Task 5.6-CEQA/Coastal Investigation/Requirement Review
The Consultant will develop a pre-CEQA Constraints Analysis Table for each of the three (3)
preferred alternatives (2 ramp and 1 undercrossing/tunnel). Each table will include a short
discussion on CEQA Constraints related to each of the relevant issue areas included in Appendix
G of the CEQA Guidelines.
Deliverables for Task 5:
• Alternatives Evaluation Matrices (electronic PDF)
• Conceptual Plans (electronic PDF)
• Photo-Simulations or Renderings (electronic PDF)
• Preliminary OPCC (electronic PDF)
• Value Engineering Evaluation (included in the Draft and Final Study)
• Stormwater I Water Quality Impact (included in the Draft and Final Study)
• Pre-CEQA Constraints Analysis Table (electronic PDF)
Task 6: ADA Beach Access Feasibility Study
Task 6.1 -ADA Beach Access Feasibility Study
The Consultant will a prepare Draft ADA Beach Access Feasibility Study to document the project
objectives, existing conditions, alternatives evaluation, and preferred alternatives. The study will
be structured to include the various engineering and environmental evaluations completed as part
of Task 5. It is assumed that one (1) round of comments will be addressed as part of this task.
The Consultant will incorporate the City's comments and prepare a Final ADA Beach Access
Feasibility Study.
Deliverables for Task 6:
• Draft ADA Beach Access Feasibility Study ( electronic PDF)
• Final ADA Beach Access Feasibility Study ( electronic PDF)
Task 7: Development of Implementation Plan
Task 7.1 -Preferred Alternative(s) Implementation Plan
The Consultant will prepare a Draft Implementation Plan to document the next steps, OPCCs,
and schedule. It is anticipated that this plan will be used to obtain concurrence for the project's
inclusion in a future Capital Improvements Program. It is assumed that one (1) round of
comments will be addressed as part of this task. The Consultant will incorporate the City's
comments and prepare a Final Implementation Plan.
July 24, 2018 Item #11 Page 19 of 23
PSA 18-462TRAN
Exhibit "A"
Task 7.2 -Preferred Alternative{s) Opinion of Probable Construction Costs {OPCC)
The Consultant will revise the OPCCs prepared as part of Task 5.3 based on quantity takeoffs
and current unit prices (from readily available recent bid results). The quantity calculations will
be independently checked as part of the QA/QC process. The OPCC will be presented to show
the proposed bid items, unit prices, contingencies, and an overall cost.
Deliverables for Task?:
• Draft Implementation Plan (includes OPCC) (electronic PDF)
• Final Implementation Plan (includes OPCC) (electronic PDF)
Total cost Not-to-Exceed $199,836
July 24, 2018 Item #11 Page 20 of 23
Chen Ryan Associates
Project Senior Support
Manager Professional Professional Analyst Technician Staff PlannerV
Task Descriotion $230.00 I $185.00 I $145.00 $118.00 $65.00 I $75.00 $185.00
Task 1 -Pro·ect Manaaement and Meetinas 85 0 0 75 0 8 14
1.1 Kick-off Meetina 3 3 2
1.2 Monthlv Team Meetinas (uo to 6 meetinas) 18 24 6
1.3 Stakeholder and Public Meetinas 20 10
1.4 Month Iv Status. Reoorts 10 0 0 12 0 8 0
Bi-weeklv Conference Call Undates 6 4
Monthlv lnvoicina and Status Reoorts 4 8 8
1.5 Proiect Manaaement 16 12 2
1.6 Maintain Proiect Budaet and Schedule 6
1. 7 Coordination with Aaencies and Utilities 8 0 0 12 0 0 0
Coordination with Aoencies and Utilities 2 2
Aaencv and Utilitv Meetinas (up to 2 meetinas) 6 10
1.8 Coordination with Coastal Commission 4 2 4
Task 2 -Pro ·ect Identification and Assessment of Obiectives 2 0 0 2 0 0 2
2.1 Pro·ect Identification and Assessment of Obiectives 2 2 2
Task 3 -Data Collection and Review 14 0 0 37 20 0 12
3.1 Review Existina Survev and Utilities (orovided bv Citv\ 1 6
3.2 Review Existing Plans and Environmental Studies (provided by 4 4 Citv\
3.3 Review Existina Site Conditions -Field Review 6 0 0 19 8 0 8
Site Visit 3 3 4
Existina Conditions Exhibit 3 16 8 4
3.4 Review Similar Examples of Constructed ADA Improvements 2 8 12
3.5 Additional Survev (Under Cold-Water Inlet Bridae\ 1 4
Task 4 -Establishment of Criteria for Evaluatina Ootions 3 0 0 0 0 0 8
4.1 Establishment of Criteria for Evaluatina Ootions 3 8
Task 5 -Concentual Studv and Oesinn 52 18 52 118 36 0 48
5.1 Conceotual Enaineerina Evaluation 33 10 36 76 24 0 32
Identification of Potential Ramo Locations 2 4
Evaluation of Various Ramo Tvoes 2 4 2
Hinh-Level Evaluation Matrix for nine (9) Ramo Alternatives 12 28 40 24 12
ldentifv Preferred Ramo Alternatives (up to 2) 4 2 2
Identification of Potential UndercrossinalTunnel Alternatives (up to 4 4 2
Prepare UndercrossinalTunnel Conceptual Desians (up to 3) 3 4
High-Level Evaluation Matrix for three (3) UndercrossinglTunnel 4 8 16 12 A ltematives
ldentifv Preferred Undercrossina/Tunnel Alternative 2 2 2
Qualitv Control 10
5.2 Concentual Aesthetic Evaluation 6 0 0 6 0 0 0
Preoare Conceptual Plans for Preferred Ramp Alternatives 2 2
Prepare Conceptual Plans Preferred UndercrossinglTunnel 2 2 Alternative
Photo-Sirnulations/Renderinas (up to 3) 2 · 2
5.3 Preliminary Opinion of Probable Construction Costs (OPCC) 4 8 32 12
5.4 Value Engineering Review 2 8
5.5 Stonnwater I Water Quality Impact Review 3 8 2
5.6 CEQA/Coastal Investigation/Requirement Review 4 0 0 2 0 0 16
Develop Pre-CEQA Constraints Analysis Table for Each of the Three (3) 4 2 16 Preferred Alternatives (2 Ramo and 1 Undercrossina/Tunnel)
Task 6 -ADA Beach and Laaoon Access Ft?asibilitv .studv 6 0 12 64 12 0 0
6.1 ADA Beach Access Feasibilitv Studv 6 0 12 64 12 0 0
Draft Feasibilitv Studv 4 8 48 8
Final Feasibilitv Studv 2 4 16 4
Task 7 -Development of Implementation Plan 7 0 4 34 8 0 0
7.1 Preferred Altemative(s) Implementation Plan 5 0 0 18 0 0 0
Draft Implementation Plan 3 12
Final Implementation Plan 2 6
7.2 Preferred Alternative(s} Opinion of Probable Construction Costs. 2 4 16 8 "'D"Cl
Exoenses
Total I 169 I 18 I 68 I 330 I 76 I 8 I 84
669 416
Carlsbad ADA Beach and Lagoon Access Feasibility Study
6/21/2018
AECOM Schmidt Design Group
Technical Senior
Planner II Editor Administrative President Principal PM
$90.00 I $105.00 $90.00 $225.00 $185.00 $120.00
0 0 4 0 6 0
6
0 0 0 0 0 0
4
0 0 0 0 0 0
0 0 0 0 0 0
14 0 0 0 5· 5
8
6 0 0 0 5 5
4 4 4
2 1 1
0 0 0 1 1 4
1 1 4
54 2 0 6 27 52
22 0 0 0 5 8
2 2
4 2
4 2 2
4
4 1 2
2
4
0 0 0 5 20 42
2 10 24
2 8 12
1 2 6
1 2 2
32 2 0 0 0 0
32 2
0 0 0 0 6 24
0 0 0 0 6 24
4 16
2 8
0 0 0 1 2 2
0 0 0 0 0 0
1 2 2
I 68 I 2 I 4 I 8 I 47 I 87 I
Project
Manager Designer
$95.00 I $85.00
0 0
0 0
0 0
0 0
0 0
0 0
0 0
40 108
0 0
40 100
80
20
40
8
0 0
0 0
0 0
0 4
0 0
4
40 I 112 I
T.Y. LIN International Psomas
Senior Assistant GADD 2-Person Total
Bridge Engineer Bridge Engineer Technician Professional Analyst Survey Crew Hours Cost
$210.00 I $11 3.00 $108.00 I $185.00 I $140.00 I $280.00
5 7 0 0 0 0 0 204 $ 34.901.00
2 10 $ 1.834.00
3 3 60 $ 10.161.00
30 $ 5.780.00
0 4 0 0 0 0 0 34 $ 4.768.00
10 $ 1.852.00
4 24 $ 2.916.00
34 • 5.826.00
6 $ 1.380.00
0 0 0 0 0 0 0 20 $ 3.256.00
4 $ 696.00
16 $ 2.560.00
10 $ 1.896.00
0 0 0 0 0 0 0 6 $ 1.066.00
6 $ 1.066.00
4 9 0 0 4 19 10 153 $ 21 .948.00
2 9 $ 1.164.00
2 18 $ 2,606.00
3 3 0 0 0 0 0 63 $ 8.656.00
3 3 28 $ 4.333.00
35 $ 4.323.00
22 $ 2,184.00
1 2 4 19 10 41 $ 7.338.00
2 0 0 0 0 0 b 19 $ 3.480.00
2 19 $ 3.480.00
49 81 104 0 0 ·O 0 847 $ 109.284.00
45 63 100 0 0 0 0 454 $ 62.342.00
10 $ 1.542.00
14 $ 1.902.00
124 $ 16.290.00
12 $ 1.886.00
8 25 $ 4.227.00
20 60 100 187 $ 22.942.00
6 3 51 $ 7,967.00
3 13 $ 2.056.00
8 18 $ 3.530.00
0 8 0 0 0 0 0 227 $ 25.157.00
120 $ 12.676.00
4 50 $ 6,218.00
4 57 $ 6.263.00
2 6 77 $ 9,249.00
2 4 4 20 $ 3,244.00
13 $ 2,086.00
0 0 0 ·o 0 0 0 56 $ 7,206.00
56 $ 7,206.00
3 10 0 0 0 0 0 137 $ 17.202.00
3 10 0 0 0 0 0 137 $ 17.202.00
1 6 95 $ 11.812.00
2 4 42 $ 5.390.00
5 16 ·o 0 0 0 0 83 $ 10,755.00
3 10 0 0 0 0 0 36 $ 5,034.00
1 6 22 $ 2,994.00
2 4 14 $ 2,040.00
2 6 47 $ 5,721.00
$ 1 200.00
68 I 123 I 104 I 0 I 4 I 19 I 10 I 1449 s 199 836.00 I
July 24, 2018 Item #11 Page 21 of 23