HomeMy WebLinkAbout2018-12-11; City Council; Resolution 2018-206RESOLUTION NO. 2018-206
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING REVISIONS TO THE AGREEMENT WITH
NORTHSTAR CONSULTING, INC. FOR COACHING, TRAINING AND
ORGANIZATIONAL DEVELOPMENT SERVICES.
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary
and in the public's interest to approve Amendment No. 1 to the Professional Services Agreement
("Agreement") dated March 12, 2018 with Northstar Consulting, Inc. for coaching, training and
organizational development services; and
WHEREAS, the current not to exceed amount ofthe Agreement is $100,000; and
WHEREAS, Amendment No. 1 increases the annual limit of the Agreement to an amount not to
exceed $275,000 based on an increase in the volume of work and a competitive fee structure for
Northstar Consulting, Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That Amendment No. 1 to the Professional Services Agreement with Northstar
Consulting, Inc., (attached hereto as Attachment A) for coaching, training and organizational
development services is hereby approved and the annual compensation is increased to an amount not-
to-exceed two hundred seventy-five thousand dollars ($275,000) per Agreement year.
3. That the Mayor on behalf of the City of Carlsbad is authorized and directed to execute
Amendment No. 1.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 11th day of December, 2018, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES:
ABSENT:
None.
None.
MATT HALL, Mayor
December 11, 2018 Item #3 Page 3 of 16
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Attachment A
AMENDMENT NO. 1 TO AMEND THE AGREEMENT FOR
COACHING, TRAINING AND ORGANIZATION DEVELOPMENT SERVICES
NORTH STAR CONSUL TING, INC.
No. 1 is ~ ~n,!ered into and effective as of the ffi:\J day of
.......;~""-L~~~~+------' ~ ~mending the agreement dated March 12, 2018. (the
between the City ef Carlsbad, a municipal corporation, ("City'1, and North
Star Consulting, ., ("Contractor") (collectively, the "Parties") for Coaching, Training and
Organizati~n Development Serviqes.
RECITALS
A The Parties desire to qmend and fund the Agreement to increase the not-to-
exceed amount to $275,000 per Agreement year upon Council approval and to amend the fee
structure effective July 1, 2019 as described in attached Exhibit "A".
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. The Agreement, as may have been amended from time to time, is hereby
amended and funded in an amount n,ot to exceed two hundred seventy five thousand dollars
($275,000) per agreement year. ·
2. The fee structure is amended as described in attached Exhibit "A·
3. All other provisions of the Agreement, as may have been amended from time to
time, shall remain in full force and effect.
4. All requisite insurance P,Olicies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for this
Amendment.
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December 11, 2018 Item #3 Page 4 of 16
4. The individuals executing this Amendment and the instruments referenced on
behalf of Contractor each represent and 1warrant that they have the legal power, right and actual
, authority to bind Contractor to the terms and conditions hereof of this Amendment.
CONTRACTOR CITY OF CARLSBAD, a municipal
corporation of the State of California
By:d!;;,~/f ~ Mayor
ATTEST:
City Clerk
If required by City, proper notarial acknowledgment of execution by Contractor must be
attached. If a corporation, Agreement must be signed by one corporate officer from each of the
following two groups:
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
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December 11, 2018 Item #3 Page 5 of 16
EXHIBIT "A"
SCOPE OF SERVICES
Under the direction of the Human Resources Department director or her designee, contractor
will provide the following services on an as needed basis:
Strategic Counsel
Participate in meetings by phone and in person at City of Carlsbad facilities to develop and
provide guidance on:
• Citywide implementation of new performance management approach
• Coordination of department/division specific employee development programs to align
with citywide employee development strategy
• Change management
• Employee training and development needs
• Individual and team development strategies
Professional Coaching
Provide individual and team coaching to include:
• Identifying city/department/team goals and priorities related to employee development
• Assessing employee/team needs
• Developing customized coaching plans to include employee goals, milestones and
performance measures
• Providing one on one sessions in person at a City of Carlsbad facility and by phone/web
chat
• Assessing results and making recommendations for future or ongoing development
Training
Develop curriculum for and/or deliver employee development training to include:
• One-on-one, small group (less than 10), mid-size (1 O to 30) and large group (30 to 75)
sessions held at City of Carlsbad facilities
• Teaching methods tailored to the learning styles and needs of each group
• Train the trainer sessions that enable HR staff and contractors to effectively deliver
specific training to align with city employee development goals
Specific training needs to be provided by the HR director or his/her designee.
Management and Administration
Develop guides, templates, checklists and other tools to assist city staff in the management,
coordination and administration of:
• Citywide employee development initiative implementation
• Scoping and planning individual initiatives within the overall employee development program
• Performance measures for individual initiatives and citywide program
• Tracking and reporting progress
• Participate in conference calls and meetings at City of Carlsbad facilities to facilitate the
efficient coordination of concurrent employee development initiatives carried out by city staff
and contractors.
• Upon request, provide written and verbal updates to the HR director or his/her designee
regarding employee development and training issues.
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Fees
All services will be billed at $200/hr with the exception of training delivery and organizational
development assessment tools (e.g., MBTI). Effective July 1, 2019, all services will be billed at
$225/hr with the exception of training delivery and organizational development assessment tools
(e.g., MBTI). City will reimburse Contractor for the actual cost of assessment tools without any
associated mark up costs.
Training Delivery prior to July 1, 2019
$3,000 Full day (up to 8 hours)
$1 ,500 Half day (up to 4 hours)
Training Delivery on or after July 1, 2019
$3,200 Full day (up to 8 hours)
$1,600 Half day (up to 4 hours)
Hard costs, such as production (e.g., printing/copying) of training materials and handouts, will
be billed at cost and are not included in the training delivery or hourly rate.
Invoices
Invoices wrll be sent monthly and include itemized costs per service, the name of the city
department receiving the service and a brief description of the service. Invoices will be emailed
to kim.stankavich@carlsbadca.gov.
Travel Reimbursement
Mileage within the City of Carlsbad or other designated locations for the purposes of providing
services will be reimbursed based on current IRS rates. If the consultant is required to travel to
city facilities from outside a radius of 100 miles of the city facility, reimbursement for travel
expenses will be paid according to the guidelines below.
Reimbursement for Transportation:
Consultant may submit receipts for the actual cost of transportation if travel. Use of air, train,
private automobile, or other mode of public transportation shall be selected on the basis of the
least total cost to the city after all expense items are tabulated.
Reimbursement for Lodging:
Lodging shall be obtained at the most economical rate available for good quality lodging. Any
additional expenses beyond those required for the consultant must be paid by the consultant.
Reimbursement for Meals and Incidental Expenses:
Consultant may submit receipts for the actual cost of meals, tips and incidental expenses for
reimbursement up to a limit of $70 per day. The city will not reimburse the cost of alcoholic
beverages.
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