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HomeMy WebLinkAbout2019-09-17; City Council; Resolution 2019-177RESOLUTION NO. 2019-177 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH GLENN A. RICK ENGINEERING DEVELOPMENT AND COMPANY (RICK ENGINEERING) TO UPDATE THE CITY'S DRAINAGE MASTER PLAN (DMP), CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT NO. 6623 (PROJECT), IN AN AMOUNT NOT TO EXCEED $945,000; AND APPROVING AN ADDITIONAL APPROPRIATION OF PLANNED LOCAL DRAINAGE AREA (PLDA) FUNDS, IN AN AMOUNT OF $306,000. WHEREAS, the City Council of the City of Carlsbad, California has previously appropriated funds for the Drainage Master Plan (DMP) Update Project, CIP Project No. 6623 (Project); and WHEREAS, the Public Works Branch has solicited a Request for Qualifications (RFQ) to facilitate the update; and WHEREAS, staff has received a total of five responses to the RFQ and has conducted a qualifications-based evaluation of the five responses received, per Carlsbad Municipal Code Section 3.28.060(A); and WHEREAS, staff has identified Glenn A. Rick Engineering Development and Company (Rick . Engineering) as the most qualified firm for the Project; and WHEREAS, staff and Rick Engineering have negotiated the scope of work and associated fee in an amount not to exceed $945,000 to provide necessary services to complete the Project; and WHEREAS, an additional appropriation of funds from the PLDA fund in an amount of $306,000 is needed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the mayor is authorized and directed to execute the agreement with Rick Engineering to update the DMP, CIP Project No. 6623, in an amount not to exceed $945,000, which is attached hereto as Attachment A. 3. That the deputy city manager, administrative services, is authorized to appropriate funds in an amount of $306,000 to the Project from the PLDA fund with the following September 17, 2019 Item #4 Page 4 of 35 contributions: PLDA A -$68,512; PLDA B -$100,000; PLDA C $56,890 and PLDA D - $80,598. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 17th day of September 2019, by the following vote, to wit: AYES: Hall, Blackburn, Bhat-Patel, Schumacher, Hamilton. NAYS: None. ABSENT: None. ~ llrxwr G,mtz ~/ BARBARA ENGLESON, City Clerk 1 (SEAL) /)ff"JJ c,; clen.t September 17, 2019 Item #4 Page 5 of 35 PSA20-855TRAN AGREEMENT FOR CITY OF CARLSBAD DRAINAGE MASTER PLAN UPDATE GLENN A. RICK ENGINEERING DEVELOPMENT & CO. THIS AGREEMENT is made and entered into as of the I 7./Jv day of 5~/unpt/ , 2019, by and between the CITY OF CARLSBAD, a municipal corporation, ('~ rty"), and GLENN A. RICK ENGINEERING & DEVELOPMENT CO., a California corporation, ("Contractor''). RECITALS A. City requires the professional services of a consultant that is experienced in the preparation of master planning, technical drainage studies, cost estimating and environmental review processing to complete the update to the City of Carlsbad Drainage Master Plan. B. Contractor has the necessary experience in providing professional services and advice related to these requested services. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of three (3) years from the date first above written. The City Manager or designee may amend the Agreement to extend it for two (2) additional one (1) year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be nine hundred forty five thousand dollars ($945,000). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not exceed seventy-five thousand dollars ($75,000) per Agreement year. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". City Attorney Approved Version 6/12/18 September 17, 2019 Item #4 Page 6 of 35 PSA20-855TRAN 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus City Attorney Approved Version 6/12/18 2 September 17, 2019 Item #4 Page 7 of 35 PSA20-855TRAN line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or City Attorney Approved Version 6/12/18 3 September 17, 2019 Item #4 Page 8 of 35 PSA20-855TRAN maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City Name Daniel Zimny Title Associate Engineer Department Public Works City of Carlsbad Address 1635 Faraday Av Carlsbad, CA 92008 Phone No. 760-602-7551 For Contractor Name Brendan Hastie Title Project Manager Address 5620 Friars Road San Diego, CA 92110 Phone No. 619-908-3555 Email bhastie@rickeng ineering. com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. City Attorney Approved Version 6/12/18 4 September 17, 2019 Item #4 Page 9 of 35 PSA20-855TRAN 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes~ No D 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable City Attorney Approved Version 6/12/18 5 September 17, 2019 Item #4 Page 10 of 35 PSA20-855TRAN under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. City Attorney Approved Version 6/12/18 6 September 17, 2019 Item #4 Page 11 of 35 P SA20-855TRAN 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR GLENN A. RICK ENGINEERING & DEVELOPMENT CO., a California corporation B: CITY OF CARLSBAD, a municipal corporation of the State of California By ~ ~attHa~or ATTEST: ~ I )/ffl~f 6-irne 21 /)l!p~l1 -(~( Barbara Engleson, City Clerk c;-5 If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: __ p.,._ep=u_.tf"--c-f....,.ty=A-t_.~e-rns;;;a,,,./'----- City Attorney Approved Version 6/12/18 7 Cl-t1st September 17, 2019 Item #4 Page 12 of 35 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not t.he truthfulness, accuracy, or validity of that document. State of California County of San Diego before me, Corie Leann-Petree Barrigan, A/0:4r/]1hllc (insert name and title of the officer) personally appeared :::b Q lO aJd L<Jaoll ei ______ , who proved to me on the basis of satisfactory evidenc to be the person(f,) whose nametsr') is/a,€l subscribed to the within instrument and acknowledged to me that he/¢e/tlfey executed the same in his/hp /th eif authorized capacity(i~), and that by his/h,e'r/th¢ signature(%) on the instrument the person(~, or the entity upon behalf of which the personM acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. (Seal) September 17, 2019 Item #4 Page 13 of 35 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of San Diego on .ilii<jl,s+ 11 2-ol 9 before me, Corie Leann-Petree Barrigan, J\}v¼:r:::{f u.b\1c.,. (insert name and title of the officer) personally appeared :n\MD~ YYl./a::~.b~ ' , who proved to me on the basis of satis actory evide~ to be the per son(,s')· whose name(~ is/ark subscribed to the within instrument and acknowledged to me that he!spe!t h,iy executed the same in his/per/tl;teir authorized capacity(iE;)S), and that by his/hp /th¢r signature~) on the instrument the person~, or the entity upon behalf of which the person(%) acted, executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is tru e and correct. (Seal) September 17, 2019 Item #4 Page 14 of 35 EXHIBIT "A" SCOPE OF SERVICES PSA20-855TRAN City Attorney Approved Version 6/12/18 8 September 17, 2019 Item #4 Page 15 of 35 RICK ENGI NEERING COMPA Y July 23, 2019 Mr. Daniel Zimny Associate Engineer 163 5 Faraday A venue Carlsbad, California 92008 SUBJECT: SCOPE OF WORK FOR THE CITYWIDE DRAINAGE MASTER PLAN FOR THE CITY OF CARLSBAD, CA Dear Mr. Zimny: Rick Engineering Company (RICK) is pleased to submit our proposal for Water Resources Engineering services associated with the above-referenced project. The following provides an outline for the Citywide Drainage Master Plan to assess the existing drainage deficiencies, and establish a Drainage Master Plan with incorporated fiscal analysis and fee analysis along with associated environmental processing for the City of Carlsbad. Scope of Work Task 1. Project Management, Meetings, and Coordination Coordination with City of Carlsbad staff will be the key in developing the most complete drainage master plan to meet the City's project goals. Due to the short duration for the project schedule meetings will be focused on delivery of data, and review by City staff to stay on schedule and allow for regular input on how the project is developing. The RICK Team will attend the following meetings with the City staff: • A ward Meeting • Kickoff Meeting • Team Meetings o Review of Missing storm drain data and surveying needs o Review of Preliminary hydraulic modeling results & deficient systems o Review of Draft Drainage Master Plan report o Up to 2 additional team meetings as needed to facilitate project development • Public Meetings o RICK staff will prepare presentations and attend up to 2 public meetings *Each meeting is assumed to be up to 2 hours with 2 staff from RICK RICK will provide meeting agendas prior to the team meetings and meeting minutes to the City within five (5) business days for review and concurrence. RICK staff will work closely with City staff and sub-consultants to ensure open communication %20 I ri.m Roo1d • S,111 Diego, C.1lifomi,1 '12 110·2 'i'H, · (6 1 'l) l'l I -0707 • www.rkkl'np,irH'Ning.corn SAN DIEGO RIVERSIDE ORANGE SACRAMENTO SAN LUIS OBISPO lAS VEGAS DENVER PHOENIX TUCSON September 17, 2019 Item #4 Page 16 of 35 Mr. Daniel Zimny July 23, 2019 Page 2 of 8 during the duration of the project providing monthly progress memorandums, schedule updates, and invoicing. Weekly internal staff meetings will ensure that project tasks are proceeding as scheduled to meet the City's needs. Questions requiring City input will be coordinated immediately to maintain the project schedule. No out of scope work will be performed without prior discussion and written approval from City staff. Deliverables • Meeting agendas and meeting minutes for up to 9 meetings • Monthly progress memorandums Task 2. Data Collection and Compilation Existing Condition Review The RJCK Team will review the existing 2008 Drainage Master Plan and compile supplemental data, such as technical studies/reports, FEMA information/maps. The RJCK Team shall also establish an understanding of the City's existing and proposed drainage condition as well as identifying completed projects from the 2008 DMP. Compile GIS Data The RJCK Team will coordinate with the City to obtain the latest version of all existing digital GIS data bases available to support the development of the Drainage Master Plan. The data provided by the City should include the following: • Current GIS Storm Drain Inventory data, including size, material, shape, flowline elevations, and plan number references. • General Plan Land Use database for areas within the City Municipal Boundary. • Most recent LiDAR topographic data. • Existing BMP and Detention Basin GIS Databases, including facility characteristics, flowline elevations, plan references, and maintenance information. • Records of historic flooding concerns, or maintenance concerns within the City. • Pertinent reports, studies, plans, or documents related to the City's drainage infrastructure that would influence the development of the Drainage Master Plan. Other Data sets that the RJCK Team will compile include: • Available GIS datasets for adjacent municipalities including the County of San Diego, the City of Vista, the City of Oceanside, the City of Encinitas, the City of San Marcos, and Caltrans. • USGS Hydrologic Soil Data available from SSURGO • Vegetative Cover data for open space and undeveloped areas • General Plan Land Use databases from neighboring City's • Available Topographic Data & Drainage Master Plans from the adjacent municipalities • Assessor's Parcel Boundaries & Ownership data • Aerial Imagery September 17, 2019 Item #4 Page 17 of 35 Mr. Daniel Zimny July 23, 2019 Page 3 of 8 Identify Critical Missing and Incorrect Data The RICK Team will review the data provided by the City and identify any critical missing data in the provided data sets, including size, material, shape, and flow line elevations of pipes, culverts, and channels. Also critical is the storage and outlet rating curves for the regional detention basins (assuming a total of31 detention basins to be modeled). Identify Missing Infrastructure In recognizing that there are likely areas of existing storm drain that are not yet reflected in the storm drain inventory, RICK is budgeting for collection and modeling of approximately five (5) percent more storm drain facilities as part of this effort. The RICK Team will visually identify using the 2014 (or equivalent) LiDAR imagery and Google Street View missing infrastructure, including inlets, cleanouts, storm drains, and flowlines to create a fully connected drainage network. Inventory and modeling of facilities in excess of these assumptions are excluded from this scope of work. Field Verification Based on the previously identified missing and incorrect data and infrastructure the RICK Team will perform automated gap-filling procedures to interpolate missing elevations, size, or material as applicable based on consistency in upstream or downstream data. However, in areas where data cannot reasonably be interpolated, field assessments may be required to determine needed information such as location, size, material, and invert elevations. This can be done by measuring the depth to invert of the cleanouts and applying the offset to the cleanout using the LiDAR surface as the rim elevation. For scoping purposes it is assumed that four ( 4) days of field assessments will be completed by engineering staff during the data collection effort. This will likely not be enough time to verify all missing critical information so the assets will be prioritized and verified from a highest priority to lowest priority within the provided time. In addition, one ( 1) week of field surveying will be completed during the recommendations phase to verify critical information for the selected projects. The results of the field surveys will be incorporated into the Storm Drainage Infrastructure database for use in the development of the Drainage Master Plan. This effort will focus on backbone infrastructure with diameters of 36" or larger and specific focus areas identified by the City (Carlsbad Village, Shoppes at Carlsbad Mall Area, and the area around Agua Hedionda Creek at El Camino Real). Compile and Horizontally Correct GIS Data Once all the available GIS databases are compiled, the RICK Team will generate the distinct composite datasets formatted for integration into a GIS Based Hydrologic and Hydraulic Model for the City. Those data sets include: • Storm Drainage Infrastructure • Land U seN egetation • Hydrologic Soil Type The most critical information for each storm drain conduit is pipe diameter and material, since flowlines can be assumed at a certain depth. A copy of these datasets will be submitted to the City September 17, 2019 Item #4 Page 18 of 35 Mr. Daniel Zimny July 23, 2019 Page 4 of 8 for review and concurrence prior to initiation of hydrologic and Hydraulic modeling. Deliverables • Updated GIS existing storm drain inventory Task 3. Existing Condition Hydrologic and Hydraulic Analysis Compile Hydrologic Data The RJCK Team will utilize a semi-automated process to generate sub-catchment delineations for the City based on the available LiDAR or DEM surface to existing drainage infrastructure. This process will result in delineations to existing inlets (and other collection points, as applicable, including backbone systems where localized inlet data is unavailable), as well as larger scale delineations for contributing areas outside of the City. The delineations will include longest flow path, width, and slope necessary for hydrologic calculations. For the scoping of this effort it is assumed that the 8,712 inlets in the existing inventory along with up to five (5) percent additional inlets will be delineated to resulting in up to 9,148 delineations within the City. The remaining area will be broken into roughly 40 acre delineations resulting in an additional 1,060 delineations. The delineations will be developed based on the LiDAR surface, drainage infrastructure, and a global semi-automated review process utilizing GIS based tools. Individual verification of delineations will be done in the vicinity of the selected CIPs, discussed further below (updates to approximately 15 previously identified projects and 15 new projects). In order to mimic hydrologic methodology for local drainage and large watershed conditions, RJCK will use the nested storm rainfall distribution as outlined in the County of San Diego Hydrology Manual (2003) with the event peak at 2/3 distribution. RJCK will utilize GIS tools to intersect the General Plan Land Use Data, Vegetative Cover Data, USGS Soils data, and 2014 LiDAR data. RJCK will then use these GIS parameters and semi-automated procedures to calculate SWMM parameters for each subcatchment. The RJCK Team will review the NOAA Atlas 14 data for the study area and develop a rainfall intensity-duration relationship for the 2-year, IO-year, and 100-year 24-hour storm events. This rainfall intensity-duration relationship will be used to generate a . rainfall hyetograph for incorporation into the hydrologic modeling for the City's Drainage Master Plan. Existing Condition 1D/2D Hydrologic and Hydraulic Models The RJCK Team will import the developed watersheds, rainfall hyetographs, and GIS Storm Drainage Inventory database into the hydrologic and hydraulic (H&H) modeling software PCSWMM to develop a dynamically coupled l-Dimensional/2-Dimensional H&H model. The models will extend from upstream end of the backbone system to the major outfall and will not include major FEMA mapped channels. The 2-Dimensional surface will be generated for "hot spot" areas within the City along with areas within the City that are very flat ( <1 % average grade based on a GIS slope analysis of the DEM) and contain substantial development only (assumed up to 5% of total City area) and a I-Dimensional dual drainage model will be used to model the remaining area. The addition of a 2-Dimensional surface mesh will allow the model to provide surface attenuation, model split flow conditions, a~d provide visual limits of inundation in the September 17, 2019 Item #4 Page 19 of 35 Mr. Daniel Zimny July 23, 2019 Page 5 of 8 most critical areas of the City. Because there are multiple discharge locations within the City, multiple hydrologically isolated models may be developed. The assumptions used for scoping this task are as follows: • City drainage area= 42 sq. mi. and the total drainage area= 108 sq. mi. o Sub-watersheds within the City will be roughly 1 sq. mi. resulting in approximately 42 sub-watersheds to be modeled in 1D/2D o For FEMA mapped channels with significant drainage area outside of the City limit (i.e. upstream) revised H&H modeling will not be performed. o The remaining area outside of the City will be modeled as ID dual drainage for each of the 4 major basins Identify and Summarize of Existing Condition Deficiencies The RICK Team will review and compile the results of the 2-year, IO-year, and 100-year model results to identify the area's most frequently prone to flooding. The assessment will make the following comparisons to aid in the determination: • Hydraulic grade line vs. ground elevation. • Calculated discharge vs. pipe capacity, • Pipe flow depth vs. pipe diameter, and • Number of structures inundated These comparisons will be used by the RICK Team to identify which pipes are surcharged, resulting in flooding at varying storm intervals and where additional infrastructure could alleviate problematic surface flooding. Deliverables • H&H Modeling Results for existing conditions (2-year, IO-year, 100-year), for City review and concurrence Task 4. Recommended Improvements Identify Required Sizes for Deficient and New Facilities The RICK Team will work closely with the City to identify updates for approximately fifteen (15) CIP projects and fifteen (15) new CIP projects; based on deficiencies, infrastructure gaps, and known City "hot spots." This task will be done utilizing existing condition model results to determine potential CIP locations for upsizing or realigning existing infrastructure and/or adding additional infrastructure. Identify Regional Improvement Opportunities The RICK Team will coordinate with City staff to identify potential locations for regional improvements including regional detention basins and regional water quality improvements. Currently planned regional projects will be incorporated into the Drainage Master Plan. The RICK Team will also leverage GIS tools to identify additional potential opportunities for regional projects. The approach may include investigating areas of public ownership zoned for open space, park or other similar land use within sufficient proximity of stonn drain infrastructure. A list, GIS September 17, 2019 Item #4 Page 20 of 35 Mr. Daniel Zimny July 23, 2019 Page 6 of 8 Layer, and Map of additional potential regional improvement projects will be provided to the City. This effort will also assist the City with State Trash Amendment and/or TMDL compliance decision making process. Recommended Condition 1D/2D Hydrologic and Hydraulic Models Up to thirty (30) CIP projects will be added to the hydrologic and hydraulic model and run to . determine their impacts on the neighboring facilities. Regional opportunities identified for flood control purposes will also be incorporated into the H&H model of recommended condition. The results of these models will be reviewed and summarized in a similar fashion to the results of the existing condition models to include: • Calculated discharge vs. pipe capacity, and • Number of structures removed from inundated as well as number of structures remaining inundated The RICK Team will use the results of this exercise to compare the results and recommendations from the DMP update with those outlined in the 2008 DMP update and provide the City with comparison summary for review and concurrence. Preliminary Design and Construction Cost Estimates Once the City has reviewed and approved the additional CIP projects, the RICK Team will prepare preliminary sizing for up to thirty (30) of these potential CIP projects using design criteria provided in the San Diego County Hydraulic Design Manual (2014) and in accordance with the City drainage standard; however, there may be situations where the existing deficiencies are significant and constraints make doing so impractical and in these circumstances RICK will review results with the City to identify an acceptable level of service. An opinion of probable cost will be developed for these projects to reflect the additional analysis. The results will be provided in a GIS based 11 "xl 7" fact sheet for each CIP, and included in the overall DMP report and web application. Prioritization of Recommended CIPs The RICK Team will provide prioritization scores for up to thirty (30) recommended CIPs to assist in ranking the benefit of each potential improvement. This will be done using a prioritization matrix that will take into account modeling results (i.e. deficiency and surcharge) as well as relevant fields from the existing GIS data (i.e. age of facility and location of facility). Deliverables • H&H Modeling Results for recommended conditions (2-year, IO-year, 100-year), for City review and concurrence • GIS storm drain inventory with recommendations and prioritization Task 5. Fiscal Analysis and Fee Analysis The RICK Team will coordinate with sub-consultant (EFS Engineering, Inc.) and provide GIS support to accomplish the attached Scope of work (see Attachment A). September 17, 2019 Item #4 Page 21 of 35 Mr. Daniel Zimny July 23, 2019 Page 7 of 8 Task 6. Develop Drainage Master Plan Update Compile GIS Modeling Results into Web-Application The RICK Team will compile the GIS and modeling files developed through the Drainage Master Planning efforts into a GIS based Web-Application to be updated periodically throughout the project for the City to review milestone deliverables. A GIS geodatabase will be delivered to the City upon project completion. Draft Drainage Master Plan The RICK Team will develop a DRAFT Drainage Master Plan report document summarizing the hydrologic and hydraulic modeling methodology, results, and deficiencies. The report will include exhibits documenting hydrologic data, peak discharges, and deficient systems. As requested by the City the Report will compile results of the various tasks and will include the following: • An Executive summary. • A summary of the city's Drainage Master Plan history. · • Review and analysis of the city's drainage system and watershed characteristics. • Discussion of the inputs, assumptions and results provided by the drainage model. • Discussion of environmental analyses and permitting. • Identification of newly proposed projects to be included in the program update and projects in previous DMPs that are to be modified or deleted with the update. • A summary of scope, proposed improvement, preliminary drainage modeling and cost estimates for each project proposed in the DMP update. • A review of the current PLDA fee structure and summary and support of the proposed fee modifications with this update. • Other considerations, summary of findings and recommendations. The DRAFT report will be submitted to the City for review and comment. Final Drainage Master Plan Upon receipt of the comments, the RICK Team will generate the FINAL Drainage Master Plan report with updated exhibits, and with digital copies of all developed GIS data sets and hydro logic and hydraulic modeling files. This scope of work assumes that the reports and GIS data will be delivered in a digital format, and that no hardcopies of the Drainage Master Plan report will be generated. Deliverables • GIS Web-Application (available for milestones and throughout to facilitate City reference, review, and input; updated for deliverables) • DRAFT Drainage Master Plan Report for City review and comment o This will include five (5) hard copies and one (1) electronic copy for City review • FINAL Drainage Master Plan Report with final GIS datasets, Web App o This will include twenty five (25) bound copies and one (1) electronic copy September 17, 2019 Item #4 Page 22 of 35 Mr. Daniel Zimny July 23, 2019 Page 8 of 8 Task 7. Environmental Processing The RICK Team will coordinate with sub-consultant (LSA) and provide GIS support to accomplish the attached Scope of work (see Attachment B). Our "Consultant" fee for the above-described work would be on a time and materials basis per our current Schedule of Hourly Rates, not to exceed $945,000.00 without your prior authorization (see Attachment C). Task 1. Project Management, Meetings, and Coordination ....................................... $ 34,650.00 Task 2. Data Collection and Compilation ................................... : .............................. $154,320.00 Task 3. Existing Condition H&H Analysis ................................................................ $376,460.00 Task 4. Recommended Improvements ....................................................................... $153,800.00 Task 5. Fiscal Analysis and Fee Analysis .................................................................. $ 49,120.00 Task 6. Develop Drainage Master Plan ...................................................................... $ 72,700.00 Task 7. Environmental Processing ...... : ...................................................................... $ 94,251.00 ❖ Reimbursable Expenses ............................. , ........................................................... $ 9,699.00 Total: $945,000.00 General Assumptions and Exclusions Not included in the above scope of work or fee are the following: • Hydro logic modeling of land uses other than the General Plan land use. • Water Quality modeling for pollutant removal • Continuous Simulation modeling for assessing hydromodification management and storage. • Inlet capacity calculations/limitations • Civil engineering plans / construction drawings • Topographic Mapping/Photogrammetry • Structural engineering of any kind. • Traffic engineering. • Soils/geotechnical engineering. • Dry utility design and/or coordination of any kind. • Construction survey/Boundary survey • Record of survey documents, plats, legals or easement documents. • Any other services performed at the direction of Client, which are not defined in the above listed services, shall be in addition to those set forth in this agreement. • H&H modeling for the three (3) main creeks that are FEMA mapped (Buena Vista Creek, Agua Hedionda Creek, Batiquitos Lagoon/ San Marcos Creek); however, the applicable side tributaries w/in the City limits will be analyzed (including hydrology for tributary areas outside City limits) Any printing, title company fees, soils reports, blueprinting and miscellaneous expenses are extra and not a part of this agreement. Also, not included are any items not specifically referred to above. September 17, 2019 Item #4 Page 23 of 35 Attachment A City of Carlsbad Backup for Task 5 Drainage Master Plan Update -Fiscal Analysis & Fee Analysis "Draft" Scope of Services (May 25, 2019) BACKGROUND The City of Carlsbad (City) has recently selected Rick Engineering Company (Consultant) to provide engineering and related services for a Drainage Master Plan Updat~ (Project). As a subconsultant to Consultant, EFS Engineering, Inc. (EFS) submits the following Scope of Services for fiscal and fee analysis tasks on the Project. PROJECT TASKS Task 1 -Initial Project Coordination & Data Collection 1.1 Prepare for and attend project kick-off meeting with City staff and Consultant team to confirm project objectives, define key program parameters, discuss issues with current fee program, and identify key project milestones. 1.2 Collect and compile relevant data from City and others, including: ■ Prior program studies, reports, plans, documents and cost estimates related to any facilities and/or programs intended to be funded by the proposed fee ■ Current City ordinance(s) related to imposition of the subject fees ■ Summary of existing fiscal obligations related to current or/or prospective facilities (e.g., cost reimbursement agreements, contractual or bonded indebtedness, etc.) ■ Current fund balances for existing fee program ■ Summary of known issues and/or weaknesses of current fee program ■ Summary of prior challenges (e.g., legal, fiscal, political, etc.) associated with prior implementation efforts ■ Relevant program materials from other similar jurisdictions 1.3 Review data and identify additional data, as necessary. 1.4 Meet with Consultant team to confirm existing (base year) and ultimate (future year) development conditions. Confirm spatial limits of program and discuss intra-jurisdictional issues, if any. Task 2 -Fee Rate Analysis 2.1 Review identified program facilities and associated costs. With the aid of Consultant, separate and quantify facilities (costs), or portions thereof, necessary to accommodate future growth. 1 of 3 September 17, 2019 Item #4 Page 24 of 35 City of Carlsbad Drainage Master Plan Update -Fiscal Analysis & Fee Analysis "Draft" Scope of Services 2.2 Review future development patterns and identified program facilities for spatial variability. Evaluate whether reasonable or appropriate to modify City's existing fee rate areas. 2.3 Review current land use equivalency and cost apportionment factors. Compare and contrast to those found in other similar jurisdictions. 2.4 Develop up to three (3) alternative fee rate scenarios. Summarize strengths and weakness of each scenario. 2.5 Prepare for and meet with City to discuss preliminary findings. Task 3 -Proposed Fee Rates 3.1 Prepare draft submittal, to include the following: ■ Description of identified program improvements, including planning'"level cost estimates provided by Consultant ■ Discussion of facilities subject to inter-jurisdictional issues, and recommended coordination activities ■ Discussion of facilities and handling of direct versus cumulative development impacts ■ Discussion of methodology and rationale ■ Schedule of fees for future development, including provisions for annual cost-indexing ■ Discussion of future (periodic) program updates 3.2 Meet with City to discuss draft submittal. 3.3 Incorporate City comments. Prepare final submittal. Task 4 -Project Management & Quality Control 4.1 Discuss project progress with City staff at appropriate intervals and prepare written project status summaries. 4.2 Prepare monthly billings and submit to City with project progress reports . 4.3 Maintain quality control and conduct review of work product at key milestones. 4.4 Prepare for and attend up to five (5) additional project coordination meetings with City staff and Consultant team. 2 of 3 September 17, 2019 Item #4 Page 25 of 35 City of Carlsbad Drainage Master Plan Update -Fiscal Analysis & Fee Analysis "Draft" Scope of Services As a subconsultant to Consultant, EFS will complete the services outlined in this Scope of Services for an estimated fee of approximately $45,000, on a time-and-materials basis in accordance with the rates contained in Exhibit A. This estimated fee will not be exceeded without additional written authorization from Consultant. The actual level of · effort estimated for these services may increase or decrease due to unforeseen factors or scope changes. Consultant will be informed of any significant changes. Consultant will pay EFS within fifteen (15) days of receipt of payment from City, but not to exceed forty-five (45) days from Consultant's receipt of EFS's invoice. Assumptions 1. City and Consultant will provide all existing project materials, documents and electronic files to EFS at no cost. 2. Consistent with the professional standard of care and unless specifically provided herein, EFS shall be entitled to rely upon the accuracy of data and information provided by City, Consultant or others without independent review or evaluation. 3. Any opinion of the cost prepared by EFS represents its judgment as a professional engineer and is supplied for the general guidance of City and Consultant. Since EFS has no control over the cost of labor and materials, or over competitive bidding or market conditions, EFS does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 4. Documents, drawings, specifications, and electronic information/data, including computer aided drafting and design, prepared by EFS pursuant to this agreement are not intended or represented to be suitable for reuse by City or others on extensions of the project or on any other project. Any use of completed documents for other projects and any use of incomplete · documents without specific written authorization from EFS will be at City's sole risk and without liability to EFS. City assumes full responsibility for such changes unless City has given EFS prior notice and has received from EFS written consent for such changes. Electronic data delivered to City is for City's convenience and shall not include the professional stamp or signature of an engineer or architect. City agrees that EFS shall not be liable for claims, liabilities or losses arising out of, or connected with the decline of accuracy or readability of electronic data due to inappropriate storage conditions or duration. 5. EFS's work on Project will be limited to providing professional engineering services related to the calculation, structure and apportionment of reasonable and justifiable · drainage fees applicable to future development in the City. EFS will not be responsible for legal analysis, legal findings, legal opinions or legal interpretations. 3 of 3 September 17, 2019 Item #4 Page 26 of 35 Rate Schedule for EFS Engineering, Inc. Prepared exclusively for Rick Engineering Company for use on the EXHIBIT A City of Carlsbad Drainage Master Plan (Effective January 1, 2019) Professional Staff Description Engineers & Analysts Assistant Analyst Assistant Engineer Associate Analyst Associate Engineer (Registered) Senior Analyst Senior Engineer (Registered) Principal Engineer (Registered) Technical & Administrative Support Administrative Assistant Designer / CAD Operator Direct Project Expenses Subconsultant Services Travel -Vehicle Mileage Travel -Lodging & Per Diem Travel -Airfare, Vehicle Rental, Other Other Direct Charges (e.g., vendors, reprographic services, couriers, postage, etc.) Hourly Rate $ 95.00 $ 100.00 $ 110.00 $ 120.00 $ 135.00 $ 150.00 $ 190.00 $ 75.00 $ 100.00 Rate Cost+ 10% Federal Mileage Rate Per Federal Guidelines Cost+ 10% Cost+ 10% Invoices will be rendered monthly. Payment is due upon presentation. A late payment finance charge of 1.5% per month (but not exceeding the maximum rate allowable by law) will be applied to any unpaid balance commencing 30 days after the date of the original invoice. Rates subject to revision annually on January 1st of each year. EFS ENGINEERING, INC. EFS/EFS-Rate Schedule (2019).doc September 17, 2019 Item #4 Page 27 of 35 Attachment B Backup for Task 7 LSA's preliminary review of the proposed project, consultation with the City on July 3rd, and review of the Addendum prepared for the City's Sewer Master Plan and Water and Recycled Water Master Plans indicates that an Addendum relying on the previously certified Final Environmental Impact Report (EIR) for the City of Carlsbad Drainage Master Plan (DMP) Update (December 2007) may be possible. LSA assumes that the proposed project would include no more than 15 previously identified projects that have not been implemented from the 2008 DMP Update and would not include any design changes from the previous design and that no more than 15 new projects would be proposed with the proposed project for a total project count not to exceed 30 associated with the DMP Update. LSA also assumes that no project specific analysis will be required (i.e. the entire DMP Update will be analyzed programmatically). The environmental impact analysis would evaluate whether or not there are significant new environmental impacts associated with the 2019 Drainage Master Plan Update Capital Improvement Program (CIP) Project No. 6623 (proposed project) that were not disclosed in the previously certified EIR, or whether new information or circumstances exist that require substantial new environmental impact analysis. Under the 2019 State CEQA Guidelines, several sections describe an Addendum (§15164), a Subsequent EIR (§15162), and a Supplement to an EIR (§15163), defining the circumstances under which an Addendum can be prepared and the circumstances under which a previous EIR can be relied upon for CEQA clearance. Based on LSA's assumptions above, the proposed project would be a similar or less intense plan (i.e., fewer physical improvements) that includes specific drainage facilities funded by a Planned Local Drainage Area (PLDA) fee program from new developments, non-PLDA projects (improvements to drainage facilities that are public facilities, but are not required to accommodate additional storm flows generated from new development), Capital Improvement Projects (CIPs) involving improvements to existing drainage facilities (non-PLDA), and operation and maintenance-related activities for both PLDA and non-PLDA project components that would not be funded through the PLDA. The scope of the proposed project considers up to 30 individual projects whereas the previously certified EIR considered up to 34 projects. Therefore, environmental impacts are anticipated to be similar to or less than the project analyzed in the certified Final EIR for the City of Carlsbad Drainage Master Plan Update (December 2007) under the assumption that the projects are located in the same areas previously analyzed. However, if the Drainage Modeling task and subsequent Proposed Infrastructure Recommendations task result in the identification of needed drainage improvements that would occur in new locations not previously defined, additional environmental analysis will need to be conducted to formulate the basis of the conclusions to be provided in the Addendum. The analysis may include, but is not limited to, documenting the existing condition of the site and surroundings, identification of similarities and differences between the previously recommended improvements and recommended new improvements where applicable, providing a quantitative analysis of impacts where applicable, and providing an assessment of the environmental effect of the improvement for each environmental checklist threshold question. If, based on the information provided in the technical analysis provided in the Addendum indicate that the proposed project may result in an impact that cannot be reduced to a less than significant level, LSA will immediately notify Rick Engineering and the City and work proactively with the project team to identify: (1) additional measures, project changes, or design features that may reduce the potential impact to a less than significant level, or (2) the most expedient method of providing 7/19/19 (L:\PROPOSAL\Open Proposals\RKE1901.P CBD DMP\Addendum Scope Carlsbad DMP revised_07-19-19_Final.docx) 1 September 17, 2019 Item #4 Page 28 of 35 appropriate environmental clearance under CEQA. The tasks identified below comprise LSA's work program for completion of the environmental analysis and CEQA process for the proposed project. SCOPE OF SERVICES The following Addendum work tasks will be being prepared in order to analyze whether the proposed project would result in significant new environmental impacts that were not disclosed in the previously certified EIR, or whether new information or circumstances exist that require substantial new environmental impact analysis. New technical analyses are included in this scope of services. Task 1: Screencheck Draft Addendum Based on information provided by the City and by Rick Engineering, LSA will prepare a Project Description defining the project to be evaluated in the Addendum. The Project Description will include a brief explanation of the decision not to prepare a Subsequent EIR pursuant to State CEQA Guidelines Section 15162 and the explanation will be supported by substantial evidence. LSA will prepare an Addendum to the Final EIR for the City of Carlsbad Drainage Master Plan Update (December 2007) utilizing data from the project team and/or other sources and information from . any prior studies for recent projects in the area. In addition, where new project locations would be proposed as a result of the modeling efforts, supporting technical analysis will be performed, as described below, to produce the necessary data to substantiate the conclusions of the Addendum. The supporting technical analysis will only be data and not a standalone report and will be included as appendices to the Addendum. This scope of services assumes that up to 15 new projects would require construction emissions modeling to address potential air quality impacts (4 hours per project); a desktop habitat assessment review from existing available habitat data from the San Diego Association of Governments (SAN DAG) to determine habitat impacts (4 hours per project); and construction noise modeling to address potential noise impacts (4 hours per project). LSA will conduct a standard records search with the South Coastal Information Center (SCIC) at San Diego State University. The records search will provide a list of all previous cultural resources surveys conducted within a one-half mile of the City limits, as well as the locations for previously recorded cultural resources in the City. The results of the records search will be included in the Addendum. The Screencheck Draft Addendum will be submitted to City staff in Microsoft Word and Adobe Acrobat Portable Document Format (PDF) formats for review. The budget included as part of the proposed scope of services assumes that one set of consolidated comments (i.e., City comments must be consolidated) will be provided by the City to LSA. No more than one round of review and comment are assumed, with no substantial new comments or new analysis required for the second round of revisions. Per Subsection 15164(c) of the State CEQA Guidelines, an Addendum need not be circulated for public review and would require no response to comments. This scope of services does not include circulation of the Addendum for public review or responding to public or agency comments. 7/19/19 (L:\PROPOSAL\Open Proposals\RKE1901.P CBD DMP\Addendum Scope Carlsbad DMP revised_07-19-19_Final.docx) 2 September 17, 2019 Item #4 Page 29 of 35 Task 2: Draft and Final Addendum LSA will revise the Screencheck Draft Addendum in response to the consolidated set of comments received from City staff,.and will submit the proposed Draft EIR Addendum for Planning Commission recommendation and City Council approval. At this time, LSA will also prepare a revised and updated Mitigation Monitoring Reporting Program, should any refinements to existing mitigation measures be proposed. Preparation of an Addendum assumes that no new mitigation would be identified. LSA will provide 10 hard copies of the proposed Draft EIR Addendum to City staff. The Draft EIR Addendum will also be provided to the City in Microsoft Word and Adobe Acrobat PDF formats. Once approved by the City Council, a Final Addendum would be provided to the City and would become a part of the administrative record to be kept on file with the Final EIR for the City of Carlsbad Drainage Master Plan Update (December 2007) for future discretionary approvals. LSA will provide five hard copies of the Final EIR Addendum to City staff. The Final EIR Addendum will also be provided to the City in Microsoft Word and Adobe Acrobat PDF formats. Task 3: Notice of Determination Upon adoption ofthe Final EIR Addendum, LSA will provide the City with the Notice of Determination (NOD) for submission to the San Diego County Clerk. While LSA will prepare the NOD, it is the responsibility of the City to file the NOD and pay the appropriate filing fees with the County Clerk. It will be the responsibility of the City to pay any applicable NOD fees, including California Department of Fish and Wildlife filing fees, if applicable. Task 4: Project Management and Meeting Attendance This task includes regular and effective coordination among the LSA Project Manager, LSA technical staff, and the City staff. The project management role provides a mechanism to ensure that there is adequate exchange of information during project start-up and preparation ofthe Addendum. This task includes notifying the City of problems as they are encountered and working expeditiously to resolve problems. Important elements of this task will be to maintain the proJect schedule, oversee the budget, and coordinate efforts with other consultants. To facilitate dissemination of information, LSA's Project Manager will maintain ongoing verbal and email communication with the City. LSA staff will attend one kickoff meeting, one Planning Commission hearing, and one City Council hearing. A total of three meetings have been budgeted in this Scope of Work. 7/19/19 (L:\PROPOSAL\Dpen Proposals\RKE190LP CBD DMP\Addendum Scope Carlsbad DMP revised_07-19-19_Final.docx) 3 September 17, 2019 Item #4 Page 30 of 35 Optional Task 5: Assist with AB 52 Native American Consultation. AB 52 establishes a consultation process with all California Native American Tribes on the Native American Heritage Commission (NAHC) List. The provisions of AB 52 apply to those projects for which a lead agency has issued a Notice of Preparation (NOP) of an EIR or notice of intent to adopt a negative declaration on or after July 1, 2015. Although a reissued NOP is not required for the completion of an Addendum to an EIR, it is recognized that the City may desire to conduct consultation. LSA can assist the City with Native American consultation per the City's guidelines, if requested. This assistance would be optional and would not be initiated unless the City directs LSA to proceed. If the City elects to proceed with this optional task, a scope and budget will be provided following the request. 7/19/19 (L:\PROPOSAL\Open Proposals\RKE1901.P CBD DMP\Addendum Scope Carlsbad DMP revised_07-19-19_Final.docx) 4 September 17, 2019 Item #4 Page 31 of 35 RKE1901.P LSA Rick Engineering Company Carlsbad Drainage Master Plan Update Addendum ] 'la /;, ~ iii 1 "jj • ~ ~ ·E ~ ·a L SA ~ e -5 ~ J i ! {.; ~ .15 a i i ., 1.: .S! ~] . ll 0 . ~ ·g C iE ! ~iii C ] ·a ~ ~ '!! ~ :; 7/19/2019 ~ 0: 0. ~ z "' "' C Total LSA Fees Employee Name .,,,,,,,,.,,,., 1: :::::?; t: im: itrn1m1 :ITT' Billing Rate $240 $155 $190 $145 $110 $95 $185 $160 $175 $140 $135 $145 $150 $100 $80 :,: .. :,,,,,., Escalation S% , .. ,,,,,,.,::;:,,::•: •.,,:••::; .. ,,,,,,..,,,,,·;:; .. ~m:;,r;: Phase 01 Screencheck Draft Addendum 1.1 Screencheck Draft Addendum 16.001 40.001 8.001 0.001 0.001 . 100.00 60.00 60.00 0.00 60.00 12.00 •0.001 24.DDI 24.001 4.00 448.00 $63,900.00 Phase 01Screencheck Draft AddendumSubtotal 16.ool 4o.ool s.ool 0.001 0.001 100.00 60.00 60.00 0.00 60.00 12.00 40.001 24,001 24.001 4.00 448.00 $63,900.00 Phase 02 Draft and Final Addendum I 2.1 Draft and Final Addendum I 4.001 20.001 0.001 0.001 0.001 30.00 0.00 0.00 0.00 0.00 0,001 8.001 4.001 16.001 0.001 82.00 $10,270.00 Phase 02Draft and Final AddendumSubtotall 4.001 20.001 0.001 0.001 0.00 30,00 0.00 0.00 0.00 0.00 0.001 8.001 4,001 16.001 0.001 82.00 $10,270.00 Phase 03 Notice of Determination 3.1 Notice of Determination 1.001 2.001 0.001 0.001 0.00 6.00 0.00 0.00 0.00 0.001 0.001 0.001 0.001 1.001 1.00 11.00 $1,300.00 Phase 03Notlce of DetermlnatlonSubtotal 1.001 2.001 0.001 0.00 0.00 6.00 0.00 0.00 0.00 0.001 0.001 0.001 0.001 1.001 1.00 11.00 $1,300.00 Phase 04 Project Management and Meetings 4.1 Project Managerment and Meetings 16.ool 32.001 I I I I 48.00 $8,800.00 Phase 04Project Management and MeetlngsSubtotal 16.00I a2.ool 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.001 0.001 0.001 0.001 0.001 0.00 48.00 $8,800.00 Subtotal Labor: 37.00 94.00 8.00 0.00 0,00 136,00 60.00 60.00 0.00 60.00 12,00 48.00 28.00 41.00 5.00 S89.00 $84,270.00 Reimbursable Exoenses lodging/Meals ::>-<: .:::><:: ---------------~ ~ >-< >-< >-< >-< >-< >-< >-< ::::>-< >-< $0.00 Records Search ::::>-< ::::>-< ::::>-< >-< ::::>-< >-< ::>-<: ::>-<: ::>-<: ::>-<: .:::><:: .:::><:: ---------------->-< $4,000.00 Reproduction ::::::>-<: ::><:: ::><:: ::><:: ::><:: ::><:: ::><:: ::>-<: ::>-<: ::>-<: ::>-<: ::>-<: ::>-<: ;:><: ~ ::><: $777.50 Aerial Drone :::::>< ::::::>-<: ::><:: ::::::>-<: ::::::>-<: ::::::>-<: ::::::>-<: >-< >-< >-< >-< ::><:: ::><:: ::><:: ::::>-< >< $0.00 Mileage ----------------- ------ ------ ::><:: ::::::>-<: >-< >-< >-< >-< >-< >-<:: ::::>< >-<:: ::::>-< $SB.OD GPS Units -------------------------~ -------~ ----------------::><:: ::><:: ::><:: ::::::>-<:: :>-< $0.00 Total Station Surveying Equipment ::>-<: >-< ~ >-< ~ >-< .:::><:: .:::><:: .:::><:: .:::><:: ---------------- ------::><:: >< $0.00 laser level ::::>-< ::::>-< >-< >-< >-< ::>< ::>-<: :::>-<: :::>-<: ;:><: ;:><: ::>-<: ~ -----~ ~ $0.00 laser Rangefinder ::::>< ::><:: ::><:: ::><:: ::><:: ::><:: ::::>-< ::>-<: ::>-<: :::>-<: :::>-<: >-< ~ ::><:: ::>-<: ::><: $0.00 Sound Meter ::::::>-<: ::::::>-<: ::::::>-<: ::::::>-<:: ::::::>-<:: ::::::>-<: ::::::>-<: >-< >-< ::::>< ::::>-< ::><:: ::><:: ::><:: >-< >< $0.00 Sound Meter w/Velocity Transducer ::::::>-<: ::::::>-<: ::::>-< ::::::>-<: ::::::>-<: ::::::>-<: :::::>< >-< >-< >-< >-< ::::::>-<: ::::>-< ::::>-< ::><:: >< $0.00 Aerial Photo ------------------------------------_......__ -------__,...._ >-< ::::>-< ::::::>-<: ::::::>-<:: ::::::>-<:: ::::::>-<:: :>< $0.00 Boat Rental ::>-<: .:::><:: ~ ::>-<: ~ ::>-<: ------.:::><:: -----::>-<: ~ ~ ::><:: ::><:: ::><:: >< $0.00 Water Quality Meter :::>'< ::>-<: -----::>< ::>-<: ;:><: ;:><: ;:><: :::><:. ;:><: ---------------~ ------~ $0.00 Postai:1e/Deliverv ::>-<: ::>-<: ::>-<: ==-= =-<: =-<: =-<: =-<: :::::,,-c::::: =-<: ----------------------------$105.00 Subtotal Reimbursable Expenses $4,940.50 Total $89,210.50 Select Yes/No (dropdown) BUI at Project level~ (No Phases) Bill at Phase Level Open Project with Tasks Bill at Task Level September 17, 2019 Item #4 Page 32 of 35 7/23/2019 c: It .; t, ~ b C. ·;:; .. ~: .; C: e .. C. .t 0.. al ~ 1:i ·;:; -C: $ C: ·-.5 "' C) .t "' -C: ·;:; -~ w .. 0 <I) _g .... <I) <I) <I) <t j i <t Task Billing Rates + $ 245.00 $ 230.00 $ . 160.00 = CCC ..... , ' < ,- Task 1: Project Management, ., Meetings, and Coordination / :ms 36 72 Project Manaaement (-18 months! rm 27 54 Meetings with City 1-9 meetings! Sub-Total '· 63 126 Task 2: Data Collection and ... Compilation 4 24 Existing Condition Review H· 1 4 Compile GIS Data Identify Critical Missing and Incorrect 2 8 Data : 2 4 Identify Missing Infrastructure i'.' 4 12 Field Verification Compile and Horizontally Correct GIS 12 60 Data ISub-lotal fr 25 112 $ Attachment C. Cost Allocation City of Carlsbad DMP Update RICK ENGINEERING .. t, .... .. .. C: ·e 0 -Cl :;; -<I) "'·-0.. .. <I) ;: ill Cl >, 'i: "' <fl .. .; .. ., C C: -Cl C: C. .; <I) "' C) "' <t ::, ·-.. ::,;; -C: CJ CJ C:"' <fl <fl 0 .. <fl !l ::,;; "C <I)::, a <I) a ;; <I) 0 <t ill 'iii u:: <I) a: <t 130.00 $ 185.00 $ 140.00 $ 125.00 $ 190.00 '' .. u /, ' - 60 16 2 40 80 80 80 64 8 420 4 40 720 2 44 120 8 Sub-Consultant Cost T' -.. k< ii: 0 ,., .; h C: 0 C: Cl ti - 0 "' I · 0 ci f-~ 3: -ti (.) C: C: 9-g> ' .; 1,,; ·.::: ~ vi 0 0 "' <t i (.) N :.= .. <fl ::, 0 C: .; i '~ f-I .J ~ (.) '5, i.r ,. 0 111 ls:: C: 0 i:: ~ (.) w (.) Ii f- ::, C. ii: 1, i:,. <fl 1u <fl LL ::, -Im w <fl L . $ 350.00 l)Ll : .. .. , ... ,, + .......... ,, / I,;$ -: ,, $ -$ I'm' :, .. $ $ 19,800 -$ 19,800 I,;; $ 14,850 Ir: • I $ -$ 14,850 L•· $ 34,650 ••. , $ " $ 34,650 l:t $ -$ -$ - ' ; $ 12,560 I> IH $ -$ 12,560 $ 18,920 •• rn $ -,, $ 18,920 • I $ 12,140 I;< $ . -' $ F 12,140 ' $ 11,500 ; .. ' $ 11,500 ,< $ -' 40 Im $ 26.680 l:m IC $ -Fi $ 26,680 ~:! $ 72.520 II I i $ -1: $ 72,520 i 40 : $ 154,320 : -$ 154,320 September 17, 2019 Item #4 Page 33 of 35 7/23/2019 1·< c: H• ni .!2 I'\ Q. ~ :+ ·u C: ni ·-:, ~ ll.i Q. d: ·u ~ t'l .5 d: ·u ,._ 0 ~ I:: "' "' <( ..J F< Task Billing Rates rm $ 245.00 $ 230.00 $ . .... :••· Task 3: Existing Condition H&H < Analysis Compile Hydrologic Data & Inlet 4 Delineations 8 Existing Condition 1D/2D H&H Models Identify and Summarize of Existing 4 Condition Deficiencies J. Sub-Total 16 Task 4: Recommended Improvements Identify Required Sizes for Deficient & I,\ 12 New Facilities Identify Regional Improvement 11? 8 Opportunities Recommended Condition 1D/2D H&H t[ 6 Models Preliminary Design and Construction 8 Cost Estimates HI 8 Prioritization of Recommended CIPs !Sub-Total :. 42 Task 5: Fiscal Analysis and Fee 4 Analysis Sub-Total U: 4 ti (I) e ~ 0. :ll -C: C: ·- "' Cl -C: .!!? w "' "' <( 160.00 $ 40 100 32 172 40 16 32 32 16 136 20 20 Attachment C. Cost Allocation City of Carlsbad DMP Update RICK ENGINEERING ti ~ ~ (I) (I) (I) C: ·e 0 ~ 1a .21 ti "' (I) 0. ~ ·2: :,: Xi Cl >, "' en "' "'C C: -Cl ni (I) 1;j"' "' (!) "' C: Q. <( ::, ·-(I) ::;; -C: en "" C:"' en 0 ~ en !l::;; ,, a "'::, a "' .; "' 0 <( Xi 'iii u: "' 0:: <( 130.00 $ 185.00 $ 140.00 $ 125.00 $ 190.00 . ••······· 400 1,950 280 24 2,630 24 280 120 200 240 4 16 40 40 880 4 16 40 Sub-Consultant Cost II! H' ..; I+ ~ F -~ C: C: Cl lji ti ' -0 I•<: 0"' ci IP I-0 -~ ;: (.) ·E C: ;> "' w. 9-g, ~ ti 0 ~ (I) <( (.) ~~ 0 (I) en • ::, 0 C: ni l;i: I-·5, .J ~ (.) I< •·: n 0 (I) > l<: C: 0 ~ ~ I-(.) w (.) .... ::, Q. il: .... .6 en 1;j en l:l u. ::, -hi w en I+ $ 350.00 ll ,... r I : ... ' . , ........... ; ,_ .. ,-.;-,~:;:-,c', .. _-,cc: In: $ -·: I · $ I< I $ $ 59,320 •. } $ -·• $ 59,320 . ) $ > 211,340 I :? $ $ 271,340 ; $ 45,800 /: :m $ -i/ $ 45,800 ..... $ 376,460 ... $ $ 376,460 1II $ -$ $ - w $ 45,560 l1 $ $ 45,560 1.:: ,., $ 20,000 j I• $ -$ 20,000 k A $ 32.500 m \: $ -$ 32,500 F '. : I> $ 46,140 j $ -I $ 46,140 l:i $ 9,600 ;) I $ $ 9,600 I ·· ·•• $ 153,800 U: $ $ 153,800 \ $ :•: 4,120 45,000 1! $ 45,000 I> $ 49,120 !( $ 4,120 "'"' 45,000 ')\, $ 45,000 < $ 49,120 September 17, 2019 Item #4 Page 34 of 35 7/23/2019 + C: < ;;; ~ : C. 'ij ;;; ·= ~ !i C. a: ! 'ij J!l C ;f .. 'ij ~ i,11 0 "' "' <( Task Billing Rates $ 245.00 $ 230.00 . ·• . Task 6: Develop Drainage Master Plan I Compile GIS Modeling Results/Web-8 Application [' 16 Draft Drainage Master Plan .. , ... 8 Final Drainage Master Plan Sub-Total ?i -32 Task 7: Environmental Processing 4 !Sub-Total ·•< 4 •• Reimbursable Expenses i >> '·' •:,: irn:t:t:\.,. r ... .. Pu ····•······ •' j ,.+· ,.· . , T Total Hours :; 372 Total Cost . $ $ 85,560 Attachment C. Cost Allocation City of Carlsbad DMP Update RICK ENGINEERING ti ~ ti ~ Q) Q) 0 Q) C ·e Q) -C) ~ 1n "' 'e' 41 .. ·-Q) 3: :(l C) Cl. ~ >, 'i: Cl. Q) a, C .. (J) .. ;;; Q) C -C) -C 1ii"' .. (!) .. C C. C •-<( :, .. C) ·-Q) :;; -C -C .., .., C IO (J) (J) ,!Q w 0 ~ (J) !!:;; 'C a "' "'::, a .; "' "'0 "' <( <( "' 'iii u: .. "' a: <( $ 160,00 $ 130,00 $ 185.00 $ 140.00 $ 125.00 $ 190.00 ,, "'' .. 12 40 8 24 120 40 120 2 8 20 20 40 2 8 20 72 200 12 40 160 8 12 2 8 8 12 2 8 H\'< ':•·•11:i',,[j( ;c:i:Im:1,;111:1 •>;iI[1i1[1;l .. •!f\i lillj"[:: ' •> Ii,\,;,,., 1:s;;u ... ,, 1,292 8,884 36 252 656 16 $ 206,720 $ 1,154,920 $ 6,660 $ 35,280 $ 82,000 $ 3,040 Sub-Consultant Cost !: > u i/• I< --;;-~ C I• I • C Cl 1n ' -0 .. 0 ci I-I!! 3: I> (.) C E 1n 9-g> 2 ~ (; I< ~'t;; 0 Q) <( (.) ~= Q) (J) :, 0 ·c ~ ,. I-.J ~(.) >, .. '6, Q) > :.: 0 ~ 2! '. C ,, I-(.) w ~ ::, C. a: Ul 1ij (J) .c .. : LL ::, -'.i w (J) h $ 350.00 ., . .. $ -; :: $ -$ ' ,i!• $ 28,800 ::,: $ -$ 28,800 '. $ :,,. l.•t $ .. 29,670 -$ 29,670 $ 14,230 I\ $ -$ 14,230 $ 72,700 i·' $ ; ]$ 72,700 ' $ 5,040 . 89,211 $ 89,211 $ 94,251 $ 5,040 89,211 $ 89,211 $ 94,251 $ ' $ $ -,, ... ,, , .. $ 9,699 $ $ 9,699 :]:::';"'.:'"_,, >• • j, ;''''j,:"Ui; '"' ?\? : i; ,m ,. , .. ,, '' •, . 80 A' ... , $ 28,000 $ 801,090 $ 45,000 $ 89,211 $ 134,211 $ 945,000 September 17, 2019 Item #4 Page 35 of 35