HomeMy WebLinkAbout2019-12-17; City Council; Resolution 2019-262RESOLUTION NO. 2019-262
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO TPA
CONSTRUCTION FOR CONSTRUCTION OF THE FISCAL YEAR 2019-20 BRIDGE
PREVENTIVE MAINTENANCE, CAPITAL IMPROVEMENT PROGRAM PROJECT
NO. 6066-19, IN AN AMOUNT NOTTO EXCEED $295,580, WAIVING A MINOR
IRREGULARITY IN THEIR BID, AND APPROVING APPROPRIATION OF
ADDITIONAL INFRASTRUCTURE REPLACEMENT FUNDS IN AN AMOUNT OF
$37,511 TO FUND NECESSARY CONSTRUCTION SUPPORT SERVICES FOR THE
PROJECT.
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable,0 and in the public interest to perform preventative and maintenance activities on various
bridges in accordance with the city's Bridge Preventive Maintenance Program; and
WHEREAS, on Sept. 24, 2019, the City Council adopted Resolution No. 2019-189 approving plans
and specifications and authorizing advertisement for bids for construction of the fiscal year (FY) 2019-
20 Bridge Preventive Maintenance, Capital Improvement Program (CIP) Project No. 6066-19 (Project);
and
WHEREAS, four sealed bids were received on Oct. 29, 2019 for construction ofthe Project; and
WHEREAS, TPA Construction submitted the lowest responsive and responsible bid to construct
the Project in an amount of $295,580; and
WHEREAS, staff recommends that pursuant to Carlsbad Municipal Code Section 3.28.080(1)(3),
the City Council waive the minor irregularity in the bid from TPA Construction for not providing a
notarized signature with their bid, as a waiver of this irregularity does not confer a material advantage
to TPA Construction; and
WHEREAS, staff determined additional appropriation of $37,511 from the Infrastructure
Replacement Fund (IRF) is required to provide necessary services for construction management,
inspection, materials testing, public outreach, engineering and staff support through construction of
the Project; and
WHEREAS, sufficient IRF money is available to complete the Project; and
WHEREAS, Carlsbad Municipal Code Sections 3.28.040{C)(S) and 3.28.090{B) authorize the city
manager to approve change orders in an amount equal to the contingency set at the time of Project
award; and
Dec. 17, 2019 Item #9 Page 4 of 6
WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) per
CEQA Guidelines Section 15301(d).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the minor irregularity in the bid submitted by TPA Construction for the absence of
a notarized signature with their bid, is hereby waived under Carlsbad Municipal Code
Section 3.28.080(1)(3).
3. That the low bid of $295,580 submitted by TPA Construction for the construction of the
FY 2019-20 Bridge Preventive Maintenance, CIP Project No. 6066-19, is accepted and
the mayor is hereby authorized to execute a contract for the Project.
4. That the deputy city manager, administrative services, is authorized and directed to
appropriate funds from the IRF in an amount of $37,511 to CIP Project No. 6066-19 for
construction support services of the FY 2019-20 Bridge Preventive Maintenance Project.
5. That the city manager or designee is hereby authorized to approve construction change
orders up to the amount of $60,000 for the Project.
6. That the award of this contract is contingent upon TPA Construction executing the
required contract and submitting the required bonds and insurance policies, as
described in the contract, within 20 days of adoption of this Resolution. The city
manager may grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 17th day of December 2019, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
Dec. 17, 2019 Item #9 Page 5 of 6