HomeMy WebLinkAbout2020-04-21; City Council; Resolution 2020-066RESOLUTION NO. 2020-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH
GHD FOR PROFESSIONAL ENGINEERING SERVICES FOR THE BEACH ACCESS
REPAIRS FROM PINE AVENUE TO TAMARACK AVENUE, CAPITAL
IMPROVEMENT PROGRAM PROJECT NO. 3896.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary and
in the public interest to approve Amendment No. 1 (Amendment) to the Agreement with GHD for
professional engineering services for the Beach Access Repairs from Pine Avenue to Tamarack Avenue,
Capital Improvement Program (CIP) No. 3896 (Project); and
WHEREAS, on Jan. 9, 2018, the City Council adopted Resolution No. 2018-002 approving a
Professional Services Agreement (Agreement) in the amount of $500,000 with GHD to provide
engineering services for the Project; and
WHEREAS, the Agreement currently expires on May 8, 2020. To complete the Project, the
parties desire to amend the Agreement to revise the scope of work, increase the fee for an additional
$220,000 and extend the terms of the Agreement by three years to expire on May 8, 2023; and
WHEREAS, funds have been appropriated using a combination of General Capital Construction
and Infrastructure Replacement Funds, and sufficient funds are currently available to complete the
engineering design of the Project; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That Amendment No. 1 to the Agreement with GHD will extend the Agreement terms
for an additional three years to expire on May 8, 2023, add an additional $220,000 fee and revise the
scope of work.
3. Sufficient General Capital Construction and Infrastructure Replacement Funds available
to complete the engineering design of the Project.
4. That Amendment No. 1 to the Agreement with GHD for professional engineering
services for CIP Project No. 3896, as described in Attachment A, is hereby approved and the Mayor is
hereby authorized and directed to execute said Amendment.
April 21, 2020 Item #3 Page 3 of 21
Exhibit 1
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 21st day of April, 2020, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Schumacher.
None.
None.
MATT HALL, Mayor
.,~_/2·rll:1Jd~
~ARBARA ENGLESON, City Clerk
(SEAL)
April 21, 2020 Item #3 Page 4 of 21
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
AMENDMENT NO. 1 TO EXTEND AND AMEND AGREEMENT FOR
ENGINEERING SERVICES FOR BEACH ACCESS REPAIRS ALONG CARLSBAD BLVD.
FROM PINE AVE. TO TAMARACK AVE.
GHD, INC.
A This Amendment No. 1 is entered into and effective as of the J}t::fu day of \?1, \ , 2020, extending and amending the agreement dated January
10th, 2018 (the "Agreement") by and between the City of Carlsbad, a municipal corporation,
("City"), and GHD, Inc., a California corporation, ("Contractor") (collectively, the "Parties") for
engineering services for Beach Access Repair.
RECITALS
A. The parties desire to extend the Agreement for an additional three (3) year period
and amend the original Agreement to add additional professional engineering services; and
B. The Parties have negotiated and agreed to a supplemental scope of work and fee
schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A". With
this Amendment, the total Agreement amount shall not exceed seven hundred twenty thousand
dollars ($720,000).
2. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed two hundred twenty thousand dollars
($220,000). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed
to include hours performed, hourly rates, and related activities and costs for approval by City.
3. Contractor will complete all work described in Exhibit "A" by May 8, 2023.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
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April 21, 2020 Item #3 Page 5 of 21
DocuSign Envelope ID: 463FE45C-8445-4E0B-878E-D84D65048D0C
6. The individuals executing this Amendment and the instruments referenced in it on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
GHD, Inc., a California corporation
By:
(sign here)
Greg Watanabe, Vice President
(print name/title)
By:
(sign here)
J. Duncan Findlay, Secretary
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
Matt Hall, Mayor
ATTEST:
~ £J11cJtl_,;
jP"'8arbara Engleson, City Clerk
If required by City, proper notarial acknowledgment of execution by Contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups:
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY: ___ 'Z... __ ~_? ____ _
Assistant City Attorney
April 21, 2020 Item #3 Page 6 of 21
EXHIBIT “A”
SCOPE OF SERVICES AND FEE
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
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CITY OF CARLSBAD – ENGINEERING SERVICES FOR BEACH ACCESS REPAIRS ALONG CARLSBAD BOULEVARD FROM PINE AVE TO TAMARACK AVE PROJECT SCOPE – ADDENDUM 1 March 24, 2020
GHD
9370 Sky Park Court Suite 140 San Diego California 92123 USA T 858 244 0440 F 858 244 0441 W www.ghd.com
PHASE 1 – PRELIMINARY ENGINEERING
TASK 1 PRELIMINARY EFFORTS
The purpose of the Investigations task is to collect more detailed information by reviewing project related
documents and performing investigations as needed to accomplish the project goals.
1.1 Kickoff Meeting (completed) (requesting supplemental fee for additional meetings)
Upon notification to proceed (NTP), GHD’s Project Manager will schedule a Kickoff Meeting with the
City to review project needs/requirements and affirm project goals, and get a thorough understanding
of the City’s expectations in relation to the project objectives, priorities, and schedule. Project specific
criteria/requirements will also be discussed such as; limitations with regard to the alteration of specific
infrastructure or existing conditions and movements, the extent that the various portions of the facility
need to remain in use during construction, and coordination with State Parks.
Deliverable:
Kickoff Meeting Agenda and Minutes
1.2 Document Review (completed)
Our team will review as-built record drawings, and previous studies and reports related to the project.
For example, KTUA will conduct a document review of planting as-built documents, environmental
reports, City memos, addendums and other relevant material and includes a total of one (1) site
investigation meeting to assess the current condition of the planting and irrigation system. This task
also includes coordination and review of landscape and irrigation plans with the City and State of
California's Parks and Recreation Department for substantial conformance to previous approvals
regarding slope restoration and right of access to state jurisdictional lands for this restoration.
Deliverable:
Findings Memo (KTUA submitted 2/15/2019)
1.3 Geotechnical Basis of Design Report (completed)
Based on a review of the City’s Municipal Code, specifically Chapter 21.204.110, geotechnical reports
are required for all coastal shoreline development. A review of available past reports and geotechnical
investigations will be performed by our team member TerraCosta Consulting Group to analyze existing
data and provide recommendations for the proposed repairs and measures to stabilize the existing
structures. TerraCosta will then prepare a Geotechnical Basis of Design Report summarizing the
geotechnical conditions comprising the coastal bluff. The brief report will provide geotechnical design
criteria to support proposed structural engineering solutions for repair or replacement of the existing
beach access elements.
Deliverable:
Geotechnical Basis of Design Report (will resubmit with 50% plan set)
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
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ISO 9001
(IIGINIUUIG OISIC:.W April 21, 2020 Item #3 Page 8 of 21
Structural Engineering Services for Beach Access Repairs 2
1.4 Aerial / Topographic Survey (completed) (requesting additional scope and fee for widening)
ALTA Land Surveying will perform both an aerial and topographic survey of the bluff and surrounding
areas from Pine Avenue to Tamarack Avenue, tied to a local City horizontal and vertical control. The
survey team will field locate existing monuments to establish record boundary lines, and a ground
survey will be performed to pick up key information that the aerial survey could not see.
All surveys will be based on City of Carlsbad standards and delivered in an AutoCAD format using
NAD '83 horizontal and NGVD '29 vertical datum including. The complete aerial/topographic survey will
show elevation contours at 1-foot intervals.
ALTA Land Surveying will provide additional survey along Carlsbad Blvd, from Pine Ave to Cherry Ave.
Deliverable: (submitted 4/20/2019)
Electronic copies of the survey will be available in AutoCAD format.
1.5 Utilities Investigation (completed)
GHD will conduct a utilities investigation immediately after project NTP which will include direct
coordination with utility companies in the area and collection of as-built information. All known utilities
within the project area will be contacted, informed of the project and asked to identify their facilities. All
utility information collected will be included in an electronic reference file for use during design
development.
Deliverables: (submitted 4/20/2019)
Correspondence with utility companies
Digitized as-built plans
AutoCAD utility reference file to be used in project development
1.6 Structural Investigation (mostly completed except seawall core – request omit from scope)
(requesting additional scope and fee for widening)
GHD will perform a follow up structural investigation to the TTG Structural Evaluation that will include
our findings and maintenance, repair and replacement recommendations based on our own
assessment of the project structural elements. This assessment will include obtaining two (2) concrete
cores from the precast double-tees and one (1) from the seawall to obtain the compression strength,
surface resistivity, chloride profile and depth of carbonation of the concrete. GHD’s corrosion and
structural engineers will analyze the data to identify the concrete composition, depth of carbonation,
chloride ion penetration depths, and other mechanisms of concrete degradation.
GHD will perform a preliminary structural analysis to confirm that the elevated upper sidewalk could be
widened by 1.5 feet (from Pine Ave to Maple Ave). GHD will formalize this analysis to include the
proposed cantilever portion of the upper sidewalk on grade (between Maple Ave and Cherry Ave) and
provide the City with a memo signed by a Structural Engineer.
Deliverable:
Structural Investigation Technical Memorandum
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C~,
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April 21, 2020 Item #3 Page 9 of 21
Structural Engineering Services for Beach Access Repairs 3
o Add Upper Sidewalk Widening Structural Analysis Memo and Calculations
1.7 Alternatives Development (completed)
If requested, GHD will explore various alternatives for the geometry and aesthetics of the beach
access stairways and railings. Alternatives Development will include the following;
Develop initial maintenance, repair and replacement concepts for the various elements of the
project, with emphasis on key features such as the elevated platforms, stairways and railings,
and promenade and seawall.
Present concepts to City staff for review and refinement prior to presentation at the various
public outreach, stakeholder and agency meetings.
Perform a rough order of magnitude cost estimate for each of the conceptual design alternatives.
Attend one (1) meeting with City staff to review alternatives (attended
Deliverables:
Conceptual Design Alternative Exhibit (exhibits and presentation provided 4/16/2019)
Cost Estimates (in various memos)
1.8 Refine Alternatives / Value Engineering (requesting additional scope and fee for widening)
From feedback from the community, GHD will refine the alternatives for the project and conduct a
value engineering effort to quantify the costs and benefits of the beach access repair and improvement
options to carry forward into the next iteration of stakeholder outreach, an initial consultation meeting
with the various permitting agencies.
After further coordination with the City Public Works and Planning Department staff, the GHD team will
refine and value engineer the alternatives in preparation for presenting the project at subsequent
Parks and Recreation and Planning Commission Meetings for further input.
As a result of these meetings, we envision that a preferred alternative will be developed.
GHD will estimate the additional cost of widening the upper sidewalk by 1.5 feet towards the bluff as
compared to the overall cost of the elevated upper sidewalk. GHD will additionally develop and
evaluate alternatives to widen the upper sidewalk towards Carlsbad Boulevard, from Pine Ave to
Cherry Ave, including removing sections of the raised median and shifting the car/bike travel lanes.
GHD will compare the benefits of replacing the existing metal beam guardrail with traffic rated bollards.
GHD will compare the costs and benefits of replacing existing vertical picket railing with new cable
railing.
Deliverables:
o Documentation of cost analysis performed during the Conceptual Design process
Establish preferred alternative for project (submitted sidewalk widening memo 2/14/2019)
o Add VE for upper sidewalk widening towards bluff and Carlsbad Blvd
o Add VE for bollards vs metal beam guardrail
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
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Structural Engineering Services for Beach Access Repairs 4
o Add VE for upper sidewalk railing (cable railing vs existing vertical picket)
1.9 Outreach Support and Visual Simulations (requesting additional scope and fee for widening)
If needed, KTUA will prepare a total of two (2) visual simulations for use in the CEQA documents. A
Schematic Site Plan will be produced as a graphic presentation in plan form showing the overall site
and general features, landscape areas, overlooks, bioswales, pedestrian promenade, and walkways.
This task includes various exhibit boards, plant palette and photos to assist in describing the initial
design intentions and areas as required.
KTUA will revise two (2) of visual simulations and generate two (2) new visual simulations
To show the 1.5 foot widened sidewalk towards the bluff and widened 3 to 5 feet into Carlsbad
Blvd in the north half of the project
The widened area may include new handrail designs, pavement enhancements, new seating
areas, and potential branding and signage areas.
Deliverables:
Prepare Fact Sheets and Foam Board Displays for public meetings
o Two (2) visual simulations utilizing 3D model and candidate key view photos
o One (1) Schematic Site Plan (SP) at 1” = 80’ scale
o Two (2) supporting image sheets showing landscape and hardscape suggestions
Attending two (2) City organized meetings
Supplying the City communication department with information to post on the City’s website
Present at Parks & Recreation and Planning Commission Meetings
1.10 Prepare Viewshed Analysis (requesting additional scope and fee for widening)
If needed, KTUA will support the CEQA and permitting efforts for visual / aesthetic / light and light and
glare studies for the overall project and produce a visual impact assessment technical study. This
technical study will include maps and diagrams for visual character. We will include time to prepare
visual character, view and landform mapping, and summarize guidance from adopted plans and
standards. We will also include time for preparation of visual assessment units, the identification of
viewer groups, and to document the sensitivity and contrast with the existing environment.
KTUA will revise viewshed analysis to account for widening of upper sidewalk.
Deliverables:
- One (1) viewshed analysis map
- One (1) vegetation shading analysis memo
- One (1) screen check technical study
1.11 Perform Slope Shading Study (requesting additional scope and fee for new task)
KTUA will study shading and provide a memo summarizing impacts to vegetation at top of slope due to widening of upper sidewalk, and address City comments of draft study. GHD will review memo.
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
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Structural Engineering Services for Beach Access Repairs 5
PHASE 2 – PERMITTING
(requesting additional scope and fee for upper sidewalk widening and need for MND – see attached
VCS revised scope of work)
1.7 CA State Parks Coordination and Review (requesting additional scope and fee for new task)
GHD will assist the City with addressing State Parks requests and review comments as related to the project.
2.2 Permanent BMPs (requesting additional scope and fee for new task)
GHD will modify the drawings to provide permanent Best Management Practices (BMPs) along the length of Carlsbad Blvd. within the limits of the project. Permanent BMPs may include catch basin filters, screens or other long-term measures to improve water quality downstream of the project.
PHASE 3 – ENGINEERING SERVICES
TASK 1 50% DESIGN DEVELOPMENT (requesting additional scope and fee for widening)
The GHD team will develop the design and associated plan set to the 50% level for all disciplines. This level
of design will include plan and profile views, typical sections, preliminary details, an outline of specifications,
and a preliminary construction cost estimate. This effort includes one (1) design/partnering meeting with the
City, and four (4) phone design/partnering conferences. The GHD team will maintain close coordination with
staff to resolve questions and key issues so that the project can proceed as scheduled. This effort also
includes in-house team project management and QAQC review.
As part of the additional work proposed for Addendum 1, GHD will:
modify approximately 4 to 6 sheets to better show the widened elevated upper sidewalk 1.5 feet
towards the bluff between Pine Ave and Maple Ave
add 2 sheets to provide a typical layout and performance specifications for under rail lighting
add 4 sheets for the widening of the upper sidewalk 1.5 feet towards the bluff between Maple Ave
and Cherry Ave
add 10 sheets to show the upper sidewalk widened 3 to 5 feet inland by reducing the size of the
raised median on Carlsbad Blvd between Pine Ave and Maple Ave (restriping the two southbound
travel lanes in the process). Detail sheets will include curb and gutter
KTUA will assist with Bike Lane Design requirements and assist with production/review of needed sheets.
Deliverables:
- Produce 50% Drawings and Exhibits
- Outline Specifications (Table of Contents)
- 50% Cost Estimate
Assumptions:
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
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Structural Engineering Services for Beach Access Repairs 6
- Comments from the City will be limited to one (1) round of consolidated comments to be
addressed for the 90% submittal
TASK 2 90% DESIGN DEVELOPMENT (requesting additional scope and fee for widening)
The GHD team will advance the design and associated plan set to the 90% level for all disciplines, and all
aspects of the design will be further developed resulting in a PS&E package that is essentially complete and
includes all elements needed for construction. Supplemental reports and other supporting calculations will be
updated and resubmitted as part of the 90% PS&E submittal package. We will provide a formal comment
resolution table identifying all design review comments received on the design plans and submitted reports.
The Cost Estimate will be revised to incorporate any changes from the 50% submittal. This effort includes
eight (8) phone design/partnering conferences and one (1) in-person team meeting with the City.
Same additional work proposed for Addendum 1 as in 50% Design Development
Deliverables:
- 90% Drawings and Technical Specifications
- 90% Cost Estimate
Assumptions:
- Comments from the City will be limited to one (1) round of consolidated comments to be
addressed at the 100% submittal
- Analytical test for agricultural suitability of soil samples and planting amendment
recommendations prepared by a licensed soils testing laboratory are available.
TASK 3 100% CONSTRUCTION DOCUMENTS (requesting additional scope and fee for widening)
The GHD team will advance the design and associated plan set to the 100% level for all disciplines, and will
provide a formal comment resolution table identifying all design review comments received. We will update
the construction documents based on the agreement and resolution of comments for final submittal of sealed
plans and specifications to the City. This submittal will represent the final contract documents that will be
issued for bid and construction.
Same additional work proposed for Addendum 1 as in 50% Design Development
Deliverables:
- 100% Drawings (wet signed on mylar), Technical Specifications and Construction Cost Estimate
- Bid Schedule
Assumptions:
- Frontend ‘boiler plate’ specifications will be provided by the City, with limited input required from
the GHD Team.
- The City will produce the complete final bid set of project drawings and specifications for the
project for distribution to potential bidders.
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
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Structural Engineering Services for Beach Access Repairs 7
ADDENDUM 1 – NEW LIST OF SHEETS
Sheet Description # of Sheets Drawing Scale
Title / Key Plan / Phasing 4 NTS
Boring Logs 2 NTS
Site Plan / Horizontal Control 6 1” = 20’
Demolition Plans 6 1” = 20’
Erosion Control 6 1” = 20’
Stair Landing Plan 5 1” = 5”
Stair Landing Details 4 Varies
Railing Details 3 Varies
Railing Lighting Details (Add 1) 2 Varies
Upper S/W Repair Plans 4 1” = 10’
Upper S/W Plans (Add 1) 2 1” = 10’
Upper S/W Details (Add 1) 2 Varies
Miscellaneous Repair Details 4 Varies
Carlsbad Blvd Civil (Add 1) 3 1” = 20’
Carlsbad Blvd Striping (Add 1) 1 1” = 40’
Carlsbad Blvd Details (Add 1) * 4 Varies
Landing Architectural Layout 4 1” = 5”
Landing Architectural Details 3 Varies
Landscape Plan 6 1” = 20’
Landscape Schedule/Details 3 Varies
Irrigation Plan 6 1” = 20’
Irrigation Schedule / Details / Calcs 8 Varies
Total Number of Sheets: 88
* Carlsbad Blvd Add 1 Detail Sheets Should Include: 1 Sheet for Pavement, Sidewalk & Curb and Gutter 1 Sheet for Traffic Rated Bollards 1 Sheet for ADA Curb Ramp & SD Inlet Modification 1 Sheet for Sidewalk & Misc Details
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C~,
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Structural Engineering Services for Beach Access Repairs 8
PHASE 4 – BIDDING AND CONSTRUCTION
TASK 1 BID SUPPORT SERVICES
After the completion of the construction documents, the design team will support the City during the bidding
stage. The GHD Team will be available to provide the following Bid Support Services:
- Attend Pre-Bid Meeting
- Preparation of Bid Addenda
- Prepare responses to bidder questions
TASK 2 CONSTRUCTION SUPPORT SERVICES
Our Team’s approach during the Construction Phase commences upon selection of a Construction
Contractor and continues through Project completion.
Deliverables:
- Attend Pre-Construction Meeting
- Review Shop Drawings and Materials Submittals
- Respond to Contractor RFIs
- Prepare As-Built (Record) Drawings based on Contractor markups
- Our Team will provide up to two (2) site observations related to the construction
- One (1) landscape pre-maintenance meeting
- One (1) final walk-thru with the City.
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
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AMENDMENT TO AGREEMENT
FOR
ADDITIONAL SERVICES
This Amendment to the prime Agreement, by and between the Landscape Architect, KTUA, and the Client, GHD, the project
titled, Carlsbad Beach Access Repair, is hereby executed by both parties prior to the performance of the additional services
by the Landscape Architect, as defined in the prime Agreement, and as described herein. This Amendment hereby
acknowledges the Client's obligation of payment for the additional services in accordance with the prevailing terms and rates
of the prime Agreement.
Person Requesting Service: Mr. Robert Sherwood
Project Title: Carlsbad Beach Access Repair
Job Number: 018-010
Description of Additional Services Agreed Upon:
This proposal is based on a revision to the project site, the widening of the upper sidewalk addition.
This amendment scope and fee is based on the following assumptions:
· Phone Conf Meeting, Coordination & Project Management
· Revision of two (2) of visual simulations and generate two (2) new visual simulations
o To show the 1.5’ widened sidewalk to 5’ into Carlsbad Blvd in the north half of the project
o The widened area may include new handrail designs, pavement enhancements, new seating areas, and
potential branding and signage areas.
· Bike Lane Design and requirements for the south bound lane on Carlsbad Blvd.
o Adding 4 to 6 roadway sheets (from SD thru CD’s)
Compensation:
This additional phase of work will be billed as a time and materials not to exceed Twenty-four Thousand, Nine Hundred and
Fifty dollars ($24,950.00), unless noted otherwise by client, as detailed below:
Reimbursable Costs:
All reimbursable costs, as described in the prime Agreement and that are directly attributable t\\o this Amendment, shall be
charged in accordance with the terms of the prime Agreement.
Approved and Authorized by the Client:
GHD Representative (Print) Date
Signature
Landscape Architect:
Mike Singleton Principal 3-24-2020
Name (Print) Title Date of Amendment
Signature
The Landscape Architect considers these additional services pre-authorized, and in the absence of contrary direction from
the Client within 10 days of the date of this Amendment, this Amendment shall be considered as a binding Amendment to the
prime Agreement.
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
ktu a
3916 Normal Street
San Diego, CA 92103
619.294.4477
www.ktua.com
PLA 2342 • 2386 • 2500
April 21, 2020 Item #3 Page 16 of 21
VCS Environmental provides CEQA/NEPA, Regulatory, Biological & Cultural Services
30900 Rancho Viejo Road, Suite 100, San Juan Capistrano, CA 92675 | 949.489.2700
vcsenvironmental.com
March 19, 2020
TO: Robert Sherwood
FROM: Julie Beeman
SUBJECT: CARLSBAD BEACH ACCESS REPAIR CHANGE ORDER
Attached please find a change order for Vandermost Consulting Services, Inc. doing business as
VCS Environmental to continue to assist you and the City of Carlsbad with preparation of a CEQA
document for the Beach Access Repair project. The attached estimate is additive to our existing
authority.
Our existing authority includes specific studies for preparation of the CEQA project description,
noise and air quality, internal initial study funding, and biological/archeological/tribal monitoring.
Additionally, our permitting and coordination task number 1.3 will be utilized to help fund the
preparation of the IS/MND in order to keep the change order costs down. We will also combine
the remaining $3,993 in tasks 1.2 Technical Studies, 1.2 Permitting and 1.3 Meetings and
consolidate it to a new task 1.7 for Outreach Meetings so we can assist you as needed.
A copy of our latest invoice is attached with notes to illustrate the consolidation of the tasks as
described above. Please do not hesitate to contact me with any questions. Thank you for the
opportunity to serve GHD and the City of Carlsbad.
DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0C
(■i VCS Environmental
, • EXPERTS IN STRATEGIC SOLUTIONS
April 21, 2020 Item #3 Page 17 of 21
VCS Environmental provides CEQA/NEPA, Regulatory, Biological & Cultural Services
30900 Rancho Viejo Road, Suite 100, San Juan Capistrano, CA 92675 | 949.489.2700
vcsenvironmental.com
SCOPE OF WORK
TASK 1 ‐ Initial Study Mitigated Negative Declaration
VCS will prepare an IS/MND in accordance with State CEQA Guidelines. The scope assumes $ 5,656.00 of
remaining budget would be used to prepare the IS/MND.
TASK 1A: Revised Project Description
VCS will prepare a revised project description. The project description will include the following and will
be coordinated with GHD; preparation of construction phasing plan and description of each construction
activity for each phase, listing of construction equipment and hours of operation. The scope assumes
$1,948 of remaining budget would be used to prepare revised project description.
TASK 1B: Preparation of Draft Initial Study/Mitigated Negative Declaration (IS/MND)
VCS will prepare the Draft IS/MND in accordance with State CEQA Guidelines. The IS/MND will evaluate
short‐term construction impacts long term impact and cumulative impacts associated with
implementation of the project. Supporting technical studies will be summarized and incorporated into
the Draft IS/MND. A Screen‐Check Draft IS/MND or IS/ND will be provided to City staff for review and
comment. Coordinating with the City of Carlsbad, VCS will prepare a public review distribution list that
will include responsible and reviewing agencies, non‐governmental organizations and members of the
public.
TASK 1C: Preparation of Response to Comments on Draft IS/MND
VCS will prepare responses to all public comments received on the Draft IS/MND. A draft of the
response to comments will be provided to City Staff for review. Based on comments received from City
Staff final response to comments will be prepared and will be included in the technical appendices of
the Final IS/MND. Assumes up to 10 hours of time to prepare response to comments.
TASK 1D: Preparation of Mitigation Monitoring Report
In accordance with CEQA guidelines, VCS will prepare a Mitigation Monitoring and Reporting Program
(MMRP). The MMRP will incorporate all mitigation measures identified in the Draft IS/MND, including
identification of responsible agencies for implementation and timing when mitigation measures are
required to be implemented.
TASK 1E: Preparation of Final Mitigated Negative Declaration
VCS will prepare and Final Initial Study/Mitigated Negative Declaration, which will include the Draft
IS/MND, Comments received on the Draft IS/MND, Responses to Comments on the Draft IS/MND and
the MMRP. The Final IS/MND will be submitted to the City for adoption. After adoption of the Final
IS/MND, VCS will prepare a Notice of Determination and file it with the State Clearinghouse and County
Clerk. The task does not include California Department of Fish and Wildlife and County of San Diego
processing fees.
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April 21, 2020 Item #3 Page 18 of 21
VCS Environmental provides CEQA/NEPA, Regulatory, Biological & Cultural Services
30900 Rancho Viejo Road, Suite 100, San Juan Capistrano, CA 92675 | 949.489.2700
vcsenvironmental.com
TASK 2 ‐ Technical Reports
TASK 2A: Preparation of Energy Report
December 2018 amendments to the CEQA Guidelines requires that energy impacts be analyzed in all
CEQA documents. Energy report will be prepared that will quantify energy demands and compliance
with local and state energy reduction plans programs.
TASK 2B: Update Biological Resources Report
VCS will update and finalize the Biological Technical Report based on revised project description.
TASK 2C: Update Cultural Resources Report
VCS will update Cultural Resources Report based on revised project description.
TASK 3 ‐ Project Management, Coordination Meetings
VCS will conduct general project management duties and other coordination during the execution of all
VCS tasks associated with the project. The scope assumes $2,438.00 of remaining budget for meetings
would be used for Task 4. This task includes internal team coordination and phone calls, as well as
limited coordination with agencies if needed to discuss the project’s environmental document, review of
required technical studies. Also included in this task is limited coordination time for VCS to work with
GHD and the City to acquire a CDP for the project; however, this scope assumes that the City will lead
the development of the CDP application and any other documentation or outreach required to acquire
the CDP. This scope assumes VCS staff attendance at the following: One project kickoff meeting; One
public outreach meeting, One Planning Commission; and One additional meeting at the City. This scope
assumes that any preparation for public meetings, such as drafting and printing of boards, meeting
minutes, agendas, as well as public notifications and other associated outreach tasks, would be
conducted by the City, GHD, or another subconsultant on the team.
** All costs listed in cost proposal are in addition to the previous remaining budget.
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Task # Task / ItemTech Study Cost Fee (other) President $ 250 Director $ 215 Project Manager $ 165 Project Coordinator $ 140 Production Coordinator $ 115 Total Costwith Fees Hr. Fee Hr. Fee Hr. Fee Hr. Fee 1 IS/MND $14,780 aRevise Project Description $ ‐ $ ‐ $ ‐ 4 $ 860 $ ‐ 3 $ 420 $ ‐ $1,280 bPrepare IS/MND $ ‐ $ ‐ 2 $ 500 26 $ 5,590 $ ‐ 14 $ 1,960 10 $ 1,150 $ 9,200 cRespond to IS/MND comments $ ‐ $ ‐ $ ‐ 10 $ 2,150 $ ‐ $ ‐ $ ‐ $2,150 dPrepare MMRP $ ‐ $ ‐ $ ‐ 4 $ 860 $ ‐ $ ‐ $ ‐ $860 eFinalize IS/MND $ ‐ $ ‐ $ ‐ 6 $ 1,290 $ ‐ $ ‐ $ ‐ $1,290 2 Technical Reports $13,810 aVCS Review and coordination of technical reports and edits $ ‐ $ ‐ $ ‐ 15 $ 3,225 $ ‐ $ ‐ $ ‐ $3,225 bEnergy Report (Sub ‐ Birdseye) $ 900 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $900 cUpdate and Finalize Biological Resources Report $ ‐ $ ‐ $ ‐ 6 $ 1,290 23 $ 3,795 5 $ 700 $ ‐ $5,785 dUpdate Cultural Resources Report $ ‐ $ ‐ 12 $ 2,580 $ ‐ $ ‐ $ ‐ $ 2,580 eAerial Drone Mapping $ ‐ $ ‐ 8 $ 1,320 $ ‐ $ ‐ $ 1,320 3Management / Coordination $6,360 aProject management and coordination $ ‐ $ ‐ 2 $ 500 24 $ 5,160 $ ‐ 5 $ 700 $ ‐ $6,360 4 Reimbursable (estimated) $1,250 aPreparing 50 CDs, Mailings, Mileage $ 1,250 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 1,250 Subtotal $ 36,200 ** The cost listed above are in addition to the previous remaining budgetTOTAL FOR VCS SERVICES $ 36,200 Assumptions: •Assumes that a detailed project descripƟon will be provided prior to start of work. Changes in project descripƟon aŌer VCS commences work may require a change order. •Assumes City will lead the Coastal Development Permit (CDP) process, including development and processing of any required applica. ons. •Assumes City, State Parks, Coastal Commission, and other key stakeholders will concur that an IniƟal Study/Mi g ated Nega ve DeclaraƟon is the appropriate level of CEQA documentaƟon. •Assumes City, State Parks, Coastal Commission, and other key stakeholders will concur that environmental technical studies not explicitly listed above will not be required in support of the IS/MND. Also assumes that level of documentaƟon (i.e. leƩer report)requested by City in this revised scope/ fee estimate will be acceptable to other key stakeholders. •Assumes that the City, GHD, or other enƟty (not including VCS) pays the CDFW CEQA Environmental Document Filing Fee and county clerk processing fee (if needed). •Assumes that the City will dra any addiƟonal planning documents that may be required for consistency with the City's General Plan, Specific Plan, etc. •Assumes that the City or GHD would be responsible for developing a land use review applicaƟon form (if needed); coordinaƟng all public outreach, mailers, noƟces, including early public noƟce/onsite project noƟcing; habitat management plan permits (ifneeded); etc. •This scope does not include any regulatory permiƫng or permit implementa on (i.e. conserva on easement, mi g aƟon implementa on) or permit filing fees. •Assumes VCS will be provided with an aerial of the project site that is no more than 6 months old. If aerial is not available, VCS will require addiƟonal budget to map the project site with our drone. •Assumes that if needed, mi g aƟon would be purchased offsite by the City of Carlsbad through an agency approved miƟgaƟon bank. •Assumes no endangered, threatened or species of special concern or criƟcal habitat that require special surveys or regulatory authority impact occur on‐site.VCS Environmental ‐ Cost EstimateCity of Carlsbad Beach Access Repair(updated 1/17/2020)1DocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0CApril 21, 2020Item #3 Page 20 of 21
ENGINEERING SERVICES FOR BEACH ACCESS REPAIRS ALONG CARLSBAD BOULEVARD FROM PINE AVE TO TAMARACK AVE Date: 3/17/2020PHASE / TASKTask DescriptionPrincipal F2 (Authorized Signatory)Principal - QC ManagerEngineer E2 (Project Manager)Engineer D3 (Senior Engineer)Senior Scientist E1 (Permitting Specialist)Engineer C3 (Project Engineer)Engineer B3 (Staff Engineer)Engineer B1 (Staff Engineer)Engineer A3 (CAD Designer)Admin SupportTotal GHD HoursGHD Labor COSTSKTUA(Planning and Landscape Architecture)VCS(Environmental Planning)TerraCosta(Geotechnical Engineering)Alta Land Surveying (Engineering survey)Tourney Consulting Group(Materials Testing Lab)Total FeePresident (VCS Environmental)Director (VCS Environmental)Project Manager (VCS)Project Coordinator (VCS)Production Coordinator (VCS)Archaeo Monitor (VCS)Tribal Monitor (VCS)Principal (KTUA)Senior Associate (KTUA)Associate (KTUA)Senior Designer (KTUA)Designer/Planner (KTUA)Clerical/Admin (KTUA)225 225 190 195 185 165 140 125 115 80250 215 165 140 115 95 80 175 145 125 115 105 80/HR /HR /HR /HR /HR /HR /HR /HR /HR /HRIncluding 0% Markup/HR /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR /HRPHASE 1Task 1 PRELIMINARY1.01 Meetings & Coordination 24 24 $ 4,560 $ 2,990 $ - $ - $ - $ - $ 7,550 12 101.04 Aerial/Topo Survey $ - $ 125 $ - $ - $ 8,000 $ - $ 8,125 11.05 Utilities Investigation81220 $ 3,500 $ - $ - $ - $ - $ - $ 3,500 1.06 Structural Investigation2 10 1022 $ 4,300 $ - $ - $ - $ - $ - $ 4,300 1.08 Refine Alternatives / Value Engineering4 1212432 $ 5,540 $ 2,000 $ - $ - $ - $ - $ 7,540 161.09 Outreach Support and Visual Simulations2424 $ 4,560 $ 1,290 $ - $ - $ - $ - $ 5,850 2 81.10 Viewshed Analysis $ 830 $ - $ - $ - $ - $ 830 4 21.11 Slope Shading Study4 48 $ 2,660 $ - $ - $ - $ - $ 2,660 8 12Subtotal2 74 26 24 4 130 $ 22,460 $ 9,895 $ - $ - $ 8,000 $ - $ 40,355 26 49 PHASE 2Task 1 PERMITTING1.1 Project Description 20424 $ 4,540 $ - $ 1,280 $ - $ - $ - $ 5,820 431.2 Technical Studies448 $ 1,500 $ - $ 12,910 $ - $ - $ - $ 14,410 33 31 51.3 Permitting Coordination and Meetings402464 $ 12,040 $- $ 6,360 $ - $ - $ - $ 18,400 2 2451.6 Develop Internal Initial Study / MND / MMRP161632 $ 6,000 $- $ 13,500 $ - $ - $ - $ 19,500 2 4614 101.7 CA State Parks Coord and Review20124 36 $ 6,340 $ - $ - $ - $ - $ - $ 6,340 Subtotal100 60 4 164 $ 30,420 $ - $ 34,050 $ - $ - $ - $ 64,470 4 107 31 27 10 Task 2 SWPPP2.2 Permanent BMPs2 12 8202062 $ 9,390 $ - $ - $ - $ - $ - $ 9,390 Subtotal2 12 8 20 20 62 $ 9,390 $ - $ - $ - $ - $ - $ 9,390 PHASE 3Task 1 50% DESIGN DEVELOPMENT1.1 Produce 50% Drawings and Exhibits2 4 80 604080266 $ 44,050 $ 6,930 $ - $ - $ - $ - $ 50,980 1 9 16 30Subtotal4 80 60 40 80 266 $ 44,050 $ 6,930 $ - $ - $ - $ - $ 50,980 1 9 16 30 Task 2 90% DESIGN DEVELOPMENT2.1 Produce 90% Drawings and Exhibits2 4 40 242040130 $ 21,530 $ 4,930 $ - $ - $ - $ - $ 26,460 1 6 9 24Subtotal4 40 24 20 40 130 $ 21,530 $ 4,930 $ - $ - $ - $ - $ 26,460 1 6 9 24 Task 3 100% CONSTRUCTION DOCUMENTS3.1 100% Construction Drawings2 4 40 242040130 $ 21,530 $ 2,980 $ - $ - $ - $ - $ 24,510 1 4 4 15Subtotal4 40 24 20 40 130 $ 21,530 $ 2,980 $ - $ - $ - $ - $ 24,510 1 4 4 15 Phase 51.1 Reimbursable Expenses (Design and Permitting) $ 1,470 $ 215 $ 2,150 $ - $ - $ - $ 3,835 Subtotal $ 1,470 $ 215 $ 2,150 $ - $ - $ - $ 3,835 3 16 346 142 60 104 20 184 4 882 $150,850 $24,950 $36,200 $8,000 $ 220,000 4 107 31 27 103 45 78 69GHD - Compensation and Fee Schedule (Addendum 1)CITY OF CARLSBAD - BEACH ACCESS REPAIRS ALONG CARLSBAD BLVDTotal Cost - Phases 1 to 5PRELIMINARY ENGINEERING PERMITTINGENGINEERING SERVICESREIMBURSABLE EXPENSESSubconsultantsDocuSign Envelope ID: 463FE45C-B445-4E0B-B7BE-DB4D65048D0CApril 21, 2020Item #3 Page 21 of 21