HomeMy WebLinkAbout2020-06-23; City Council; Resolution 2020-124RESOLUTION NO. 2020-124
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENTS TO THE MASTER SERVICES AGREEMENT WITH VELOCITY
TECHNOLOGY SOLUTIONS, INC. FOR HOSTING SERVICES AND
PROFESSIONAL SERVICES FOR THE LAWSON HUMAN CAPITAL
MANAGEMENT SYSTEM (HCMS) SOFTWARE IN AN AMOUNT NOT TO
EXCEED $747,029 FOR A TERM ENDING JUNE 30, 2022.
Exhibit 1
WHEREAS, the City Council has determined that the most effective way to operate and support
the Lawson Human Capital Management Systems (HCMS) is through the use of a hosted solution; and
WHEREAS, the City of Carlsbad currently contracts with Velocity Technology Solutions, Inc.
(Velocity) for HCMS hosting services; and
WHEREAS, the current HCMS software (Version 10) is required to have annual support; and
WHEREAS, the current agreement with Velocity has auto-renewed to June 30, 2021; and
WHEREAS, the proposed amendments eliminate the autorenewal provision, add professional
services for ESS automation, extend the agreement term to June 30, 2022, and allow for two optional
one-year extensions of the agreement term; and
WHEREAS, the two one-year extensions, if needed, will be brought to the City Council for
approval and funding.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
Ill
Ill
Ill
1. That the above recitations are true and correct.
2. That the amendments, specifically Amendment 1 to Service Description No. 004
(Attachment A) and Professional Service Description 010 -ESS User Automation
(Attachment A.1), are approved and the city manager is authorized to execute them on
behalf of the City.
June 23, 2020 Item #5 Page 4 of 10
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 23rd day of June, 2020, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Schumacher.
None.
None.
MATT HALL, Mayor
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~BARBARA ENGLESON, City Clerk
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June 23, 2020 Item #5 Page 5 of 10
DocuSign Envelope ID: 915AC4A9-7082-4E13-8B0B-FE7CA071B8E7
Vel(-)city ATTACHMENT A
Amendment 001 to Service Description No. 004
This Amendment No. 001 is entered into as of the date last signed by a party hereto, and made a part of Service Description No.
004 ("SD#4") dated January 25, 2017, and the Master Agreement for Velocity Services, including (1) the Addendum to the
Master Service Agreement for Application Management and Hosting Services, (2) the Addendum to the Master Service
Agreement for Consulting Services and (3) Rider to the Master Agreement, all dated as of February 16, 2010 (collectively the
"Agreement") by and between Velocity Technology Solutions, Inc. ("we", "us", "our" or "Velocity"), and City of Carlsbad
("Customer").
The parties hereby amend the above referenced SD#4 as follows, all effective July 1, 2020:
1. The paragraph below the first table in Section 1 of Attachment 00 I to SD#4 is deleted replaced in its entirety to read as follows:
The Additional Applications consist of: lnfor ADFS ($607.00), Microsoft Add-ins ($350.00), lnfor Process Automation
($1,117.00), Design Studio ($195.00), Lawson Business Intelligence (2 core) ($1,450.00), lnfor Workplace Standard (incl
SharePoint) ($650.00), BSI TaxFactory ($695.00), Disaster Recovery ( 48 hour RTO, 24 hour RPO) (incl.), LDAP Bind (incl.) and
VCAMP Base License Fee ($2,524.21) (the "VCAMP Base License Fee"). The VCAMP Base License Fee is included in the
current monthly Application Service Fee hereunder.
2. The following paragraph in Section 4 Term of SD#4 is deleted and replaced in its entirety to read as follows:
The term of SD#4 shall begin on January 25, 2017 and shall expire on June 30, 2022 (the "Service Description Term"), unless
terminated earlier or extended in accordance with SD#4 or the Agreement. Notwithstanding Section 4 of SD#4, the Services under
SD#4 and Attachment 001 shall end on June 30, 2022; however, the parties may, upon mutual written consent, renew SD#4 for
two (2), one (1) year renewal terms (each a "Renewal Term"). Thereafter, SD#4 may only be renewed by mutual written consent
of the Parties and, notwithstanding anything to the contrary herein, in the event that either Party gives the other Party a written
notice of non-renewal as provided in the Agreement, Velocity will not thereafter be obligated to provide Customer with Upgrades
as provided in Section 1.H.
3. Effective July I, 2020, the minimum Application Service Fee set forth in Section 2 of Attachment 001 to SD#4, as currently in
effect, is increased by seven thousand two hundred eighty-four dollars ($7,284.00) per year, payable yearly in advance for an annual
aggregate Application Service Fee of three hundred fifty-seven thousand nine hundred thirty-five dollars and eighty-eight cents
($357,935.88).
4. Terms bearing initial capital letters not otherwise defined herein shall have the meanings ascribed to them in the Agreement. Except
as otherwise expressly provided herein, the terms of the Agreement, and its Service Descriptions and Attachments, all remain in
full force and effect. In the event of any conflict, the terms of this Amendment No. 00 I shall control over any contrary provision
of the Agreement, its Service Descriptions or Attachments with regard to the subject matter set forth herein.
H s caused its authorized representative to execute this Amendment No. 00 I as of the date set forth above:
By:
Name (type or print)
Title
Date
June 23, 2020
VELOCITY TECHNOLOGY SOLUTIONS, INC.
1
By: James
Mcinnes
James Mcinnes
Name (type or print)
coo
Title
17 June 2020
Date
Velocity Technology Solutions, Inc.
Proprietary and Confidential Information
Form 2015-07-13 OocuSlgn CTR#007262 Item #5 Page 6 of 10 June 23, 2020 Item #5 Page 6 of 10
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DocuSign Envelope ID: 915AC4A9-7082-4E13-8B0B-FE7CA07188E7
Vel@city
Change Management
In the event that Customer requests Services that are not defined or authorized in the scope of this Service Description,
the Velocity Engagement Manager will develop a Service Description Amendment to identify the requested Services
and the impact of this change. A Service Description Amendment will become effective only when signed by both
parties. In certain circumstances, a separate Service Description for the expansion of Services will be required.
Project Sign Off
Upon completion of Customer validation of Customer's instance of the Applications, the Customer Executive Sponsor
will confinn Customer acceptance of the Services by signing a Project Acceptance Letter ("Project Sign Off'). Project
Sign Off represents completion of the Project Period and the Services. In the event a Project Acceptance Letter is not
signed, Project Signoffwill be deemed to have occurred on the date which is five (5) business days from completion
of Customer's validation of Customer's instance of the Applications.
Relation to Agreement
This Service Description is incorporated into and governed by the Agreement. The provisions of this Service
Description shall control over any inconsistent terms of the Agreement. Tenns bearing initial capital letters not
otherwise defined in this Service Description have the meanings ascribed to them in the Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Service Description by their duly authorized
representatives as of the date set forth above.
Title
Date
June 23, 2020
VELOCITY TECHNOLOGY SOLUTIONS, INC.
4
James Mcinnes
Name (type or print)
coo
Title
17 June 2020
Date
Velocity Technology Solutions. Inc. Services Desctiption
Proprietary and Confidential Information
Form 2018-09-07-DocuSlgn
CTR#007192
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