HomeMy WebLinkAbout2015-06-30; Community Development Commission; Resolution 533Exhibit 5
1 RESOLUTION NO. 533
2 A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF CARLSBAD,
^ CALIFORNIA, APPROVING THE OPERATING BUDGET
4 OFTHE CARLSBAD HOUSING AUTHORITY FOR
FISCAL YEAR 2015-16.
5
27
28
6 WHEREAS, the Community Development Commission of the City of Carlsbad,
7 California (the Commission) has reviewed the Operating Budget for the Carlsbad
^ Housing Authority Section 8 Programs, for FY 2015-16; and
WHEREAS, public hearings have been held as necessary prior to the adoption of
the final operating budgets.
NOW, THEREFORE, BE IT RESOLVED by the Community Development
Commission ofthe City of Carlsbad, California as follows:
1. That the above recitations are true and correct.
9
10
11
12
13
14
j5 2. That certain documents now on file in the office of the City Clerk entitled
16 "City of Carlsbad, FY 2015-16 Preliminary Operating Budget and FY 2015-16 to FY
17 2029-30 Capital Improvement Program - Preliminary," as amended in accordance with
18 Exhibit 5-A attached hereto and incorporated by reference herein, is hereby adopted as
the Operating Budget for the Carlsbad Housing Authority Section 8 Programs for FY
2015-16, along with any Program Options determined by the City Council as set forth in
the minutes ofthe Council's meeting of Tuesday, June 30, 2015, and that all funding for
planning and administrative expenses has been determined to be necessary and
appropriate for implementation of Authority activities in FY 2015-16.
19
20
21
22
23
24
25 3. That the amounts reflected as estimated revenues for FY 2015-16 are
26 hereby adopted as the budgeted revenues for FY 2015-16.
73
Exhibit 5
1 4. That the amount designated as FY 2015-16 Budget request in Exhibit 5-A
2 is hereby appropriated to the fund for which it is designated, and such appropriation
shall not be increased except as provided herein.
5. That the following controls are hereby placed on the use and transfers of
budget funds:
A. No expenditure of funds shall be authorized unless sufficient funds
have been appropriated by the Commission or Executive Director as described below.
i. The Executive Director may authorize all transfers of funds
3
4
5
6
7
8
9
IQ from account to account within the same fund in an amount up to $100,000 per transfer.
11 ii. The Executive Director may delegate the authority to make
12 budget transfers and adjustments.
13 iii. The Executive Director may authorize budget adjustments
involving offsetting revenues and expenditures; the Executive Director is authorized to
increase an appropriation for a specific purpose where said appropriation is offset by
unbudgeted revenue which is designated for said specific purpose.
B. The Commission must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget.
The Executive Director may authorize the hiring of temporary or part-time staff as
21 necessary, within the limits imposed by the controls listed above.
22 6. That all appropriations and outstanding encumbrances as of June 30,
23 2015, are hereby continued into FY 2015-16 for such contracts and obligations.
///
///
///
14
15
16
17
18
19
20
24
25
26
27
28 r
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting ofthe City of Carlsbad
Community Development Commission, City Council, Carlsbad Municipal Water District Board,
Carlsbad Public Financing Authority, and City of Carlsbad as Successor Agency to the
Redevelopment Agency on the 30**' day of June, 2015, by the following vote to wit:
AYES: Commission/Council/Board Members Hall, Blackburn, Schumacher, Wood and
Packard.
NOES:
ABSENT:
None.
None.
MATT
ATTEST:
/Mayor/President
i.
KATHRYN B. DODSONTTnterim Secretary
(SEAL)
ESTAOJSHED;
\ it'
PROGRAM:
FUND:
PROGRAM GROUP:
Exhibit 5-A
RENTAL ASSISTANCE
HUD SECTION 8 HOUSING
HOUSING & NEIGHBORHOOD SERVICES ACCT NO. ISOXXXX
2012-13
ACTUAL
2013-14
ACTUAL
2014-15
BUDGET
2015-16
BUDGET
PERSONNEL $359,041 $358,270 $381,815 $379,162
MAINTENANCE & OPERATIONS 5,996,504 5,728,859 5,867,240 5,560,984
CAPITAL OUTLAY 0 0 0 0
GRAND TOTAL $6,355,545 $6,087,129 $6,249,055 $5,940,146
FULL TIME POSITIONS 3.60 3.60 3.60 3.60
HOURLY/FTE POSITIONS 0.00 0.00 0.00 0.00
MISSION STATEMENT:
Serving to engage and connect the community, its neighborhoods, and its people in the development and
implementation of programs which provide for affordable housing and help strengthen neighborhoods through
partnerships and collaboration to improve or enhance the quality of life and sense of community within Carlsbad.
PROGRAM ACTIVITIES:
Section 8 Tenant-Based Rental Assistance
• Provide federal funding to subsidize rents for extremely low-income and very low-income households.
• Assist low-income households in the community to access rental housing that is decent, safe, and sanitary.
• Ensure program is being administered in compliance with federal regulations, federal guidelines, the Carlsbad
Administrative Plan, and the Public Housing Agency (PHA) Plan.
• Achieve and maintain a lease rate that effectively and fully utilizes funding allocation.
Family Self-Sufficiencv
• To enable unemployed, under-employed or under-educated low-income families to achieve economic
independence from welfare.
• Assist families to identify barriers to becoming self-sufficient.
• Provide guidance to families for establishing a five-year goal and plan.
• Coordinate needed support services and act as an advocate on behalf of the client.
PERFORMANCE/WORKLOAD MEASURES:
• Maintain a Section Eight Management Assessment Program (SEMAP) ranking of at a minimum of "standard
performer" orwith a goal of "high performer."
• Achieve and maintain a lease rate utilizing 98 percent of allocated funds.
• Update and revise Administrative Plan to adopt changes in federal regulations.
• Expand rental assistance knowledge by conducting community wori<shops, providing owner and participant
educational opportunities, and conducting owner outreach presentations.
KEY ACHIEVEMENTS 2014-15:
• Provided monthly rental assistance to approximately 600 very low and extremely low-income households.
• Received "High Perfomner" ranking under SEMAP (sixth consecutive year due to outstanding job performance).
KEY GOALS 2015-16
• Continue efforts to improve operational efficiency and reduce the need for paper file storage and increase the
ability for electronic file storage.
SIGNIFICANT CHANGES:
• None
96^