HomeMy WebLinkAbout2017-06-13; Community Development Commission; Resolution 537RESOLUTION NO. 537 EXHIBIT 5
A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE OPERATING
BUDGET OF THE CARLSBAD HOUSING AUTHORITY FOR FISCAL YEAR
2017-18.
WHEREAS, the Community Development Commission of the City of Carlsbad, California
(the Commission) has reviewed the Operating Budget for the Carlsbad Housing Authority Section 8
Programs, for FY 2017-18; and
WHEREAS, public hearings have been held as necessary prior to the adoption ofthe final
operating budgets.
NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission ofthe
City of Carlsbad, California as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the City Clerk entitled "City
of Carlsbad, FY 2017-18 Preliminary Operating Budget and FY 2017-18 to FY 2031-32 Capital
Improvement Program-Preliminary," as amended in accordance with Exhibit 5-A attached hereto and
incorporated by reference herein, is hereby adopted as the Operating Budget for the Carlsbad Housing
Authority Section 8 Programs for FY 2017-18, along with any Program Options determined by the City
Council as set forth in the minutes of the Council's meeting of Tuesday, June 13, 2017, and that all
funding for planning and administrative expenses has been determined to be necessary and
appropriate for implementation of Authority activities in FY 2017-18.
3. That the amounts reflected as estimated revenues for FY 2017-18 are hereby
adopted as the budgeted revenues for FY 2017-18.
4. That the amount designated as FY 2017-18 Budget request in Exhibit 5-A is
hereby appropriated to the fund for which it is designated, and such appropriation shall not be
increased except as provided herein.
5. That the following controls are hereby placed on the use and transfers of budget
funds:
A. No expenditure of funds shall be authorized unless sufficient funds have
been appropriated by the Commission or Executive Director as described below.
i. The Executive Director may authorize all transfers of funds from account
to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Director may delegate the authority to make budget
transfers and adjustments.
iii. The Executive Director may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Director is authorized to increase an appropriation
for a specific purpose where said appropriation is offset by unbudgeted revenue which is designated
for said specific purpose.
B. The Commission must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget. The Executive
Director may authorize the hiring of temporary or part-time staff as necessary, within the limits
imposed by the controls listed above.
6. That all appropriations and outstanding encumbrances as of June 30, 2016, are
hereby continued into FY 2017-18 for such contracts and obligations.
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Carlsbad City Councit
Carlsbad Municipal Water District Board of Directors, Carlsbad Public Financing Authority Board of
Directors, Community Development Commission, and City of Carlsbad as Successor Agency to the
Redevelopment Agency, held on the 13th day of June, 2017, by the following vote to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard
None.
None.
ATIEST:
BARBARA
(SEAL)
Page 648
PROGRAM:
FUND:
PROGRAM GROUP:
RENTAL ASSISTANCE
SPECIAL REVENUE
COMMUNITY & ECONOMIC DEVELOPMENT
EXHIBIT SA
ACCT NO. 190XXXX
2014-15 2015-16 2016-17 2017-18
ACTUAL ACTUAL BUDGET BUDGET
PERSONNEL $371,280 $403,134 $422,688 $388,410
MAINTENANCE & OPERA TlONS 5,878,623 5,710,768 5,590,382 6,298,030
CAPITAL OUTLAY 0 0 0 0
GRAND TOTAL $6,249,903 $6,113,902 $6,013,070 $6,686,440
FULL TI ME POSITIONS 3.60 3.60 4.00 3.50
HOURL Y/FTE POSITIONS 0.00 0.00 0.00 0.00
MISSION STATEMENT:
Serving to engage and connect the community, its neighborhoods, and its people in the development and
implementation of programs which provide for affordable housing and help strengthen neighborhoods through
partnerships and collaboration to improve or enhance the quality of life and sense of community within Carlsbad.
PROGRAM ACTIVITIES:
Section 8 Tenant-Based Rental Assistance
• Provide federal funding to subsidize rents for extremely low-income and very low-income households.
• Assist low-income households in the community to access rental housing that is decent, safe, and sanitary.
• Ensure program is being administered in compliance with federal regulations, federal guidelines, the Carlsbad
Administrative Plan, and the Public Housing Agency (PHA) Plan.
• Achieve and maintain a lease rate that effectively and fully utilizes funding allocation.
Family Self-Sufficiency
• Enable unemployed, under-employed or under-educated low-income families achieve economic independence
from welfare.
• Assist families identify barriers to becoming self-sufficient.
• Provide guidance to families for establishing a five-year goal and plan.
• Coordinate needed support services and act as an advocate on behalf of the client.
PERFORMANCE/WORKLOAD MEASURES:
• Maintain a Section Eight Management Assessment Program (SEMAP) ranking which is at a minimum "Standard
Performer" and with a goal of "High Performer."
• Achieve and maintain a lease rate utilizing 98 percent of allocated funds.
• Update and revise Administrative Plan to adopt changes in federal regulations.
• Expand rental assistance knowledge by conducting community workshops, providing owner and participant
educational opportunities, and conducting owner outreach presentations.
KEY ACHIEVEMENTS 2016-17:
• Provided monthly rental assistance to approximately 600 very low and extremely low-income households.
• Received "High Performer" ranking under SEMAP (seventh consecutive year, due to outstanding job performance).
KEY GOALS 2017-18:
• Implement a new software program to improve operational efficiency and reduce the need for paper file storage
and increase the ability for electronic file storage.
SIGNIFICANT CHANGES:
• Reallocation of full-time staff in Housing and Neighborhood Services to better reflect workload.