HomeMy WebLinkAbout1993-07-29; Housing & Redevelopment Commission; Resolution 001t
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,- HOUBING COMMISSION - RESOLUTION NO. 001
A RESOLUTION OF THE HOUSING COMMISBION OF THE CITY
OF CARLSBAD, CALIFORNIA ADOPTING HOUSING COMMISSION
RULE8 AND PR OCEDURE B.
The Housing Commission of the City of Carlsbad hereby
resolves as follows:
The following rules and procedures for the conduct of the
Housing Commission meetings are adopted:
Sections :
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REGULAR MEETINGS SPECIAL MEETINGS ADJOURNED MEETINGS STUDY SESSIONS MEETINGS TO BE PUBLIC - EXCEPTIONS COMMISSION AGENDA CORRESPONDENCE - AVAILABILITY TO THE PUE IC CORRESPONDENCE - AUTHORITY OF HOUSING AND REDEVELOPMENT DIRECTOR QUORUM CONDUCT OF BUSINESS SELECTION OF CHAIR AND VICE CHAIR SUB-COMMITTEES ORDER OF BUSINESS CALL TO ORDER - PRESIDING OFFICER ROLL CALL READING OF MINUTES MINUTES DISTRIBUTION OF MINUTES RECORDINGS OF MEETINGS PRESIDING OFFICER POWERS AND DUTIES OF PRESIDING OFFICER
GAINING THE FLOOR
QUESTIONS TO THE STAFF INTERRUPTIONS POINTS OF ORDER POINT OF PERSONAL PRIVILEGE PRIVILEGE OF CLOSING DEBATE CALLING THE QUESTION PROTEST AGAINST COMMISSION ACTION ADDRESSING THE COMMISSION - SPOKESMAN FOR GROUP OF PERSONS. DECORUM AND ORDER - COMMISSION AND CITY STAFF.
DECORUM AND ORDER - AUDIENCE.
ENFORCEMENT OF DECORUM.
VOTING PROCEDURES.
FAILURE TO VOTE. CHANGING VOTE.
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RECONS Y- UTI ON .
PREP~ALON OF RESOLUTIONS.
MOTIONS . PRECEDENCE OF MOTIONS. PARTICULAR MOTIONS, PURPOSE AND CRITERIA. RESOLUTIONS. RESOLUTIONS - ADOPTION. CORRECTION OF DOCUMENTS. ROBERT'S RULES OF ORDER.
FAILURE TO OBSERVE PROCEDURES. RALPH Me BROWN ACT.
1 REGULAR MEETINGS. The Housing Commission shall
hold regular meetings on the second Thursday of each month at
the hour of 6:OO PM, in the Council Chambers at the City Hall,
1200 Carlsbad Village Drive, Carlsbad, or such other place to which a meeting is adjourned. If by reason of fire, flood or other emergency, it shall be unsafe to meet in the Council
Chambers, the meetings may be held for the duration of the emergency at such other places as is designated by the Chairperson of the Commission, or if he/she should fail to act, by a majority of the quorum of the Commission. When the day for any regular meeting falls on a legal holiday, such meeting shall be held at the same hour and place on the next succeeding day not a holiday or such other time as designated
by the Housing Commission. At least 72 hours before a regular meeting, the agenda of the meeting shall be posted in a location that is freely accessible to members of the public.
No action shall be taken on any item not appearing on the
agenda .
at any time by the Chairperson, by five members of the Housing Commission, or by the Housing and Redevelopment Director by delivering personally or by mail written notice to each Commission Member and to each local newspaper of general
circulation, radio or television station having filed written
request for such notice. Such notice must be delivered
personally or by mail at least twenty-four hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings. Such written notice may be dispensed with as to any Commission Member who at or prior to the time the meeting convenes files with the City Housing and Redevelopment Director a written waiver of notice. Such waiver may be given by telegram. Such written notice may also be dispensed with as to any Commission Member who is actually present at the meeting at the time it convenes. Notice of the
special meeting shall be posted at least 24 hours prior to the
meeting in a location that is freely accessible to members of the public.
2 SPECIAL MEETINGS. Special meetings may be called
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UAPC)URNED MEETINGS. All meet-3s may be adjourned
to a time, &,-ace and date certain, but .,ot beyond the next
regular meeting. Once adjourned, the meeting may not be
reconvened. Meetings may be adjourned by the Chairperson by a simple declaration thereof in the absence of a protest by any Commission Member. Meetings may also be adjourned upon the making and seconding of such a motion in accordance with
the procedures on motions established by the procedures. If
a quorum is not present, less than a quorum may so adjourn a
meeting. If all members of the Commission are absent, the
City Housing and Redevelopment Director shall declare the meeting adjourned to a stated time and place and shall cause a written notice of the adjournment to be given in the same manner as provided in Section 2 for special meetings. When any meeting is adjourned, the City Housing and Redevelopment Director shall post notice of such adjournment on the Council Chamber door, or at such location where meeting was scheduled to be held, within twenty-four hours after the time of the adjournment .
4 STUDY SESSIONS. The Commission may from time to time adjourn to meet in study sessions. The purpose of such sessions shall be for hearing reports from the staff and reviewing, discussing and debating matters of interest to the City. No official action shall be taken at a study session. The participation of the public in such session shall be subject to the discretion of the Chairperson.
of the Housing Commission shall be open to the public. 5 MEETINGS TO BE PUBLIC - EXCEPTIONS. All meetings
§ COMMISSION AGENDA. (a) In order to facilitate the orderly conduct of the business of the Commission, an agenda
shall be prepared for each regular meeting containing the
specific items of business to be transacted and the order
thereof. Items of business may be placed on the agenda by the direction of a member of the Commission after first being submitted through the Chairperson. Items of business may be placed on the agenda by the direction of the City Housing and Redevelopment Director or the City Attorney. Whenever feasible, each item on the agenda shall contain a staff report and the specific action requested to be taken by the
Commission. At least 72 hours before a regular meeting, the
agenda of the meeting shall be posted in a location that is freely accessible to members of the public.
(b) No action shall be taken on any item not appearing on the posted agenda unless the following condition exists:
(1) The item was posted for a prior meeting occurring not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.
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(c) The ordr” of business established o\-he agenda shall be followed UII,JSS the Chairperson, witi, the consent of a
majority of the Commission, permits a matter to be taken out of the regular agenda order.
(d) Every agenda for a regular meeting shall provide an opportunity for members of the public to directly address the Commission on items of interest to the public, provided that no action shall be taken on any item not appearing on the
agenda: this part of the agenda shall be limited to 15
minutes.
7 CORRES PONDENCE - AVAILABILITY TO T HE PUBLIC. (a) Correspondence addressed to the Commission which is
received by the City Housing and Redevelopment Director or any
officer or employee of the City shall not be a matter of
public record unless it is received and filed by the
Commission at a regular, special, or adjourned meeting of the Commission. Correspondence shall not be read aloud at a Commission meeting unless requested by a majority vote of the Commission.
(b) Sufficient copies of each correspondence shall be provided so that each Commission Member, the City Housing and Redevelopment Director and the recording secretary will have
a copy. In addition, three additional copies for public inspection at the meeting shall be provided.
8 CORRESPONDENCE AUTHORITY - CITY HOUSING AND REDEVELOPMENT DIRECTOR. (a) The City Housing and Redevelopment Director is authorized to open and examine all mail or other written communications addressed to the Housing Commission, except correspondence addressed to individual Housing Commission members, and to give it warranted attention to the end that all administrative business referred to in said communications and not requiring Housing Commission action may be acted upon between Commission meetings provided, that all communications and any action taken pursuant thereto shall be reported to the Housing Commission.
9 QUORUM. Five (5) members of the Commission shall constitute a quorum for the transaction of business. Less than a quorum may adjourn from time to time. Where there is no quorum, the Chairperson, Vice Chairperson or any member of the Commission shall adjourn such meeting, or if no member of
the Commission is present, the City Housing and Redevelopment Director shall adjourn the meeting. For the purpose of considering any item subject to vote of the Commission, when a member of the Commission is disqualified due to a conflict of interest, his/her presence shall not be considered in determining the presence of a quorum.
Consideration on such item shall be deferred until a quorum of
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non-interes+'> Commission Members are F -'sent to discuss and
vote on them ,P a disqualification reduct, those in attendance
to less than a quorum.
An affirmative vote of a least five (5) members of the Commission shall be required to take action on any item or question before the Commission.
30 CONDUCT OF BUSINESS. At the time set for each regular meeting, each member of the Commission, the City Housing and Redevelopment Director, Minutes Clerk, and such department heads or others as have been requested to be present shall take their regular places in the Council Chambers. The business of the Commission shall be conducted
in substantially the order and in the manner herein provided.
11 SELECTION OF CHAIR AND VICE CHAIR. The appointed members of the Housing Commission shall elect their own
Chairperson, who shall preside at all meetings. The Chairperson, as elected by the Commission, shall hold office for a term of one year from and after his/her date of election. Thereafter, successive elections shall elect a new Chairperson at each succeeding year. One Chairperson may serve for more than one successive term.
22 Sub-Committees. At the consensus of the Commission, sub-committees consisting of less than a majority of the full committee may be appointed or selected. Sub-
committees may meet to discuss items of interest to the
Commission and shall make reports to the Commission. All sub- committee meetings shall be open to the public but shall not require public noticing so long as a full Commission quorum is not present.
13 ORDER OF BUSINESS. The business of the Commission shall be taken up for consideration and disposition in the
following order:
1. Call to Order
2. Roll Call.
3. Approval of Minutes
4. Comments from the audience on items not listed
5. Chairperson's Report.
6. Old Business.
7. New Business.
8. Informational/Departmental.
9. Adjournment .
in the Agenda (Oral Communications).
Business will be considered in the order shown above, unless modified as provided for in this Chapter.
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14- TO ORDER - PRESIDING OFFIf?#. The Chairperson, or in his/ht, absence the Vice Chairpe,;on, shall take the
chair at the hour appointed for the meeting and shall call the
Commission to order. In the absence of the Chairperson and
the Vice Chairperson, the City Housing and Redevelopment Director shall call the Commission to order, whereupon a temporary presiding officer shall be elected by the Commission
Members present. Upon the arrival of the Chairperson or the Vice Chairperson, the temporary presiding officer shall relinquish the chair at the conclusion of the business then before the Commission. Whenever the term 'Chairperson' is used in these rules, and the Chairperson is absent, it shall apply equally to the Vice Chairperson, and if he/she is also absent, to the presiding officer elected pursuant to this
section.
15 ROLL CALI;. Before proceeding with the business of the Commission, the Minutes Clerk shall call the roll of the Commission Members and the names of those present shall be entered in the minutes.
16 READING OF THE MINUTES. Unless the reading of the
minutes of a meeting is requested by a member of the
Commission, the minutes may be approved without reading if
each member of the Commission has previously been furnished
with a copy thereof.
17 MINUTES. The minutes of the Commission shall be kept by the Minutes Clerk and shall be neatly typewritten and retained on file in the Housing and Redevelopment Department, with a record of each particular type of business transacted set off in paragraphs, with proper subheads; provided that the Minutes Clerk shall be required to make a record only of such business as was actually passed upon by a vote of the
Commission and shall not be required to make a verbatim
transcript of the proceedings, and provided, further, that a record shall be made of the names and addresses of persons addressing the Commission, the title of the subject matter to
which their remarks related and whether they spoke in support
of or in opposition to such matter.
A Commission Member may request, through the Chairperson, the privilege of having an abstract of his/her statement on any subject under consideration by the Commission entered in the minutes. If there is no objection from any member of the Commission, such statement shall be entered in the minutes.
ia DISTRIBUTION OF MINUTES. A copy of the minutes of the meeting shall be furnished to each Commission Member prior
to the subsequent meeting. Copies shall also be provided to the City Manager, City Attorney, Housing and Redevelopment Director, Community Development Director, Planning Director and any other individual designated by the City Manager.
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19UTINGS F . (a) -e Minutes Clerk may
tape record dousing Commission meetinq, as an aid in the preparation of the minutes. If tape recordings are made, they shall be retained by the Minutes Clerk until such time as the
minutes have been approved by the Commission. Upon such approval of the written minutes by the Commission, the Minutes Clerk may reuse or erase such tape recordings unless specifically requested by the Commission or the City Attorney to retain such tapes at the time the minutes are approved.
(b) While the Minutes Clerk has the tape recordings in his/her possession, members of the public may hear tape recordings of
the Commission meetings during office hours when it will not inconvenience the ordinary operation of the Information Systems Department. Brief or shorthand notes may be made; mechanical recordings may be made from said tapes; and in this connection, the Minutes Clerk is further authorized to allow the recording machine to be used by the public for listening purposes when such machine is not necessary for use by the
Information Systems Department in the ordinary function of the
office. The provisions of this section shall be administered according to the provisions of Section 1.20.170 of the Carlsbad Municipal Code.
(c) If any person wishes a record of the Housing Commission meeting, or any portion thereof, a request therefore shall be filed with the Housing and Redevelopment Department twenty- four hours prior to the meeting. If such a request is received, the Minutes Clerk shall make arrangements to make and preserve such a record at the expense of the person making the request.
If any person desires to have a matter reported by a stenographer reporter, he/she may employ one directly at
his/her expense.
20 PRESIDING OFFICEQ. The Chairperson of the
Commission shall be the Presiding Officer at all meetings of
the Housing Commission.
21 POWERS AND DUTIES OF PRESIDING OFFICER. The
Presiding Officer may move, second, debate, and vote from the Chair. He/she shall not be deprived of any of the rights and privileges of a Commission Member by reason of his/her acting as Presiding Officer. The Presiding Officer, or such person, as he/she may designate may verbally restate each question
immediately prior to calling for the vote. Following the vote the Presiding Officer shall announce whether the question carried or was defeated. The Presiding Officer shall be responsible for the maintenance of order and decorum at all meetings. He/she shall decide all questions of order and procedure subject, however, to an appeal to the Commission in which case the matter shall be determined by majority vote of the Commission. The Presiding Officer shall sign all
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? resolutions-rnd other documents necesF ating his signature which were 4dopted in his/her presen-z unless he/she is unavailable in which case an alternate Presiding Officer may sign such documents.
22 GAIN ING TH E FLOOR. Every Commission Member desiring to speak shall first address the Chair, gain recognition by the Presiding Officer, and shall confine himself/herself to the question under debate, avoiding
reference to character and indecorous language.
23 OUESTIONS TO THE STAFF. Every Commission Member desiring to question the City staff shall, after recognition by the Presiding Officer, address his/her question to the appropriate staff member. Questions shall be limited to
inquiries relevant to the item.
24 INTERRUPTIONS. A Commission Member once recognized shall not be interrupted when speaking unless called to order by the Presiding Officer, or unless a point of order or personal privilege is raised by another Commission Member, or unless the speaker chooses to yield to a question by another Commission Member. If a Commission Member while speaking is called to order he/she shall cease speaking until the question of order is determined and if determined to be in order, he/she may proceed. Members of the City Staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is
withdrawn by the Presiding Officer.
25 POINTS OF ORDER. The Presiding Officer shall
determine all points of order subject to the right of any Commission Member to request full Commission ruling and the question shall be, IIShall the decision of the Presiding
Officer be sustained?11 A majority vote shall conclusively determine such question of order.
26 POINT OF PERSONAL PRIVILEGE. The right of a Commission Member to address the Commission on a question of personal privilege shall be limited to cases in which his/her integrity, character or motives are questioned or where the welfare of the Commission is concerned. A Commission Member raising a point of personal privilege may interrupt another Commission Member who has the floor only if the Presiding Officer recognizes the privilege.
27 PRIVILEGE OF CLOSING DEBATE. Subject to the provision of Section 26, the Commission Member moving the adoption of a resolution or motion shall have the privilege of closing debate, subject to a Commission majority ruling that debate should continue.
28 CALLING THE QUESTION. A member of the Commission
who wishes to terminate discussion of a motion may call for
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.- the questioc If the call is seconded, ' 1 Presiding Officer shall ask fo, a vote. If the call carlles, the Commission
shall then vote on the motion without further discussion.
29 PROTEST AGAINST COMMISSION ACTION. Any Commission Member shall have the right to have the reasons for his/her dissent from or his/her protest against any action of the Commission entered in the minutes. Such dissent or protest to be entered in the minutes shall be made in substantially the following manner: "1 would like the minutes to show that I am opposed to this action for the following reasons...11
30. ADDRESSING THE COMMISSION - SPOXESMAN FOR GROUP OF PERSONS. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Commission on the same subject matter, it shall be proper for the Presiding Officer to require that
a spokesman be chosen from the group to address the
Commission. If additional matters are to be presented by any
other members of the group the Presiding Officer may limit the
number of such persons and limit the presentation to information not already presented by the group spokesman.
31 DECORUM AND ORDER - COMMISSION AND CITY STAFF. While the Commission is in session, the Commission Members and City staff shall observe good order and decorum. A member shall neither by conversation or otherwise delay or interrupt
the proceedings or the peace of the Commission nor disturb any
member while speaking or refuse to obey the directives of the
Presiding Officer.
32 DECORUM AND ORDER - AUDIENCE - Members of the
public attending Commission meetings shall observe the same rules of order and decorum applicable to the Commission Members and City staff. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing
the Commission or while attending the Commission's meeting shall be removed from the room if the Sergeant-at-Arms is so directed by the Presiding Officer, and such person may be barred from further audience before the Commission. Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be
permitted by the Presiding Officer, and if such conduct
continues, he/she shall direct the Sergeant-at-Arms to remove
such offenders from the room.
33 ENFORCEMENT OF DECORUM. (a) The Police Chief, or such other person as he/she may designate, shall be Sergeant- at-Arms of the Commission. The Sergeant-at-Arms shall be available on an on call basis for regular and adjourned meetings.
(b) Any member of the Commission or other person using
vulgar, profane, loud or boisterous language at any meeting or
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otherwise ic'?rrupting the proceedings -. the Commission, or
who refuses -3 carry out orders and inst-xtions given by the
Presiding Officer for the purpose of maintaining order and
decorum at the Commission meeting, or who interrupts
proceedings, shall upon conviction be deemed guilty of a misdemeanor.
34 VOTING PROCEDURES. Voting shall be conducted by the use of a voice vote of those Commission Members in attendance.
When the Commission is voting by voice vote, a negative vote shall be registered by the oral statement of 'NO' by the Commission Member voting. Affirmative vote shall be
registered by the oral statement of 'YES' or 'AYE' by the
Commission Member voting.
35 FAILURE TO VOTE. Every Commission Member should
vote unless disqualified by reason of conflict of interest.
A CommissionMemberwho abstains from voting acknowledgesthat
a majority of the quorum may decide the question voted upon.
36 CHANGING VOTE. A Commission Member may change
his/her vote only if a timely request to do so is made immediately following the announcement of the vote by the Presiding Officer and prior to the time the next item in the order of business is taken up. A Commission Member who publicly announces that he/she is abstaining from voting on a particular matter shall not subsequently be allowed to withdraw his/her abstention.
37 RECONSIDERATION. (a) A motion to reconsider any action taken by the Commission may be made only at the meeting such action was taken. It may be made either immediately during the same session, or at a recessed or adjourned sessions thereof. Such motion may be made only by one of the Commission Members who voted with the prevailing side. Nothing herein shall be construed to prevent any Commission Member from making or remaking the same or any other motion at a subsequent meeting of the Commission.
(b) A motion to rescind, repeal, cancel or otherwise nullify prior Commission action shall be in order at any subsequent meeting of the Commission. The effect of such action shall operate prospectively and not retroactively and shall not operate to adversely affect individual rights which may have vested in the interim.
38 PREPARATION OF RESOLUTIONS. All resolutions shall
be prepared by the City Housing and Redevelopment Director or City Attorney. No resolution shall be prepared for
presentation to the Commission unless requested by a Commission Member, the Chairperson, City Manager, City Attorney or prepared by the City Housing and Redevelopment
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-? Director on "'s/her initiative.
39. MOTIONS. (a) A motion is the formal statement of a proposal or question to the Commission for consideration and
action. Every Commission Member has the right to present a
motion. A motion is generally considered in the nature of
direction or instruction. However, a motion will generally
suffice unless a resolution is specifically called for by law
or unless there is some reason for desiring the particular action formalized by separate instrument.
(b) If the motion contains two or more divisible propositions, the Presiding Officer may divide the same.
(c) call for a second. which does not receive a second.
If a motion is properly made, the Presiding Officer shall No further action is required on a motion
(d) When a motion is made and seconded, it shall be restated by presiding Officer before a vote. After extensive
discussion on a motion, the Presiding Officer should restate
the motion before a vote.
(e) A motion once before the Commission, may not be withdrawn by the maker without the consent of the second.
40 PRECEDENCE OF MOTIONS. (a) When a main motion is before the Commission, no motion shall be entertained except the following which shall have precedence, one over the other, in the following order:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Adjourn. Recess. Table. Call for the Question. Limit or extend Debate. Refer to Commission or Staff. Substitute. Amend. Postpone. Minute Motion. Main Motion.
(b) The order of preference in Subsection (a) is subject to the following restrictions.
1. A motion shall not be in order which repeats a
motion made previously at the same meeting unless there has been some intervening Commission action or discussion.
2. A motion shall not be in order when the previous question has been ordered.
3. A motion shall not be in order while a vote is being taken.
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4. A->tion shall not be in or-r when made as an in-crruption of a Commission ML-.,ber while speaking.
41 PARTICULAR MOTIONS. PURPOSE AND CRITERIA. The
purpose and salient criteria of the motions listed in Section
48 is as follows:
1. Motion to Adjourn.
PurDose. To Terminate a Meeting.
Debatable or amendable. No, except a motion to adjourn to another time is debatable and amendable as to the time to which the meeting is to be adjourned.
2. Motion to Recess.
Pumose. set a definite time for continuing the meeting. To permit an interlude in the meeting and to
Debatable or Amendable. Yes, but restricted as to time or duration of recess.
3. Motion to Table.
purDose. To set aside, on a temporary basis, a pending
main motion provided that it may be taken up again for
consideration during the current meeting or at some
future regular meeting.
Debatable or Am endable. It is debatable but not
amendable.
4. Motion to Call for the Question.
PurDose. To prevent or stop discussion on the pending
question or questions and to bring such question or
questions to vote immediately. If the motion passes, a vote shall be taken on the pending motion or motions.
Debatable or Amendable. No.
5. Motion to limit or extend debate.
pumose. To limit or determine the time that will be devoted to discussion of a pending motion or to extend or remove limitations already imposed on its discussion.
Debatable or Amendable. Not debatable; amendments are restricted to period of time of the proposed limit or extension.
6. Motion to Refer to Commission or Staff.
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- Purposr To refer the question be :e the Commission to
anothei Commission or to the City -caff for the purpose of investigating or studying the proposal and to make a report back to the Commission. If the motion fails,
discussion or vote on the question resumes.
pebatabl e or Am endable. Yes.
7. Substitute Motion.
Purpose. To strike out one main motion and insert another main motion in its place which may be done so long as it is related to the subject of the original motion.
Debatable or Amendable. The substitute motion is left unacted on until Commission Members have the opportunity to perfect the main motion by amendments if desired. The substitute motion is debatable and subject to amendment. After amendments have been offered, the substitute motion is voted upon and, if adopted, strikes the main motion.
8. Amend.
Purpose. To modify or change a motion that is being considered by the Commission so that it will express more satisfactorily the will of the members. If the motion passes, then the main motion should be voted on as amended.
Debatable or Amendable. It is debatable unless applied to an undebatable main motion. It is amendable.
9. Motion to Postpone.
Purpose. To prevent further discussion and voting on the main motion until a future date or event. If the motion fails, discussion and voting on the main motion shall not be brought up again until the specified date or event.
Debatable or Amendable. It is debatable but not amendable.
10. Minute Motion.
purpose. To make a permanent record and enter into the minutes the action of the Commission regarding any item properly before it. Such action may include, but not be
limited to, recommendations to the City Council and/or Housing and Redevelopment Commission approving and accepting reports, or such other and further action as determined by the Commission which does not require a written resolution. A minute motion shall not substitute
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for a P.olution.
Debatable or Amendable. Yes.
11. Main Motion.
purpose. The primary proposal or question before the Commission for discussion and decision.
Debatable or Amendable. Yes.
42 RESOLUTIONS. Formal Commission actions on all necessary items before it shall be made by resolution. When necessary the resolution shall contain appropriate findings and declarations.
43 RESOLUTIONS - ADOPTION. (a) Where a particular
resolution has been prepared and is before the Commission, it shall be adopted by motion, second, discussion and vote. It is not necessary to read the resolution by title or in full
provided it is identified by the Presiding Officer. Upon
request of any member of the Commission, the resolution shall
be read by title or in full.
(b) Where a particular resolution has not been prepared a motion to direct the City Housing and Redevelopment Director to prepare the document and return it to the Commission is in order.
(c) Where necessary, a resolution may be presented verbally
in motion form together with instructions for written
preparation. Upon execution of such a resolution, it shall
become an official action of the Commission.
44 CORRECTION OF DOCUMENTS. Upon occasion Resolutions or other documents are submitted in draft form or on the spot amendments occur or typographical or other technical errors are found which necessitate retyping of the document; and such redraft, when properly executed, shall become the original document.
45 ROBERT'S RULES OF ORDER. If a matter arises at a
Commission meeting which is not governed by these procedures
or applicable provisions of federal or state law, including
the Ralph M. Brown Act (Government Code Sections 54950 et
seq.) or 'the Carlsbad Municipal Code, the procedures of the
Commission shall be governed by the latest revised edition of
Robert's Rules of Order, which is incorporated herein by reference.
46 FAILURE TO OBSERVE PROCEDURES. The provision of these Rules are adopted to expedite the transaction of the business of the Commission in an orderly fashion and are deemed to be procedural only. The failure to strictly observe
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such rules .-11 not affect the jurisdic'?n of the Commission
or invalidat- any action taken at a meet,-Ig that is otherwise
held in conformity with law.
47 RALPH M. BROWN ACT. The provisions of the Ralph M. Brown Act are incorporated herein by reference and are attached.
PASSED, APPROVED AND ADOPTED by the Housing Commission of
the City of Carlsbad at a special meeting held on the 29th
day of Julv, 1993, by the following vote, to wit:
AYES: SCARPELLI, AVIS, WELLMAN, CALVERLY, ESCOBEDO, NOBLE, PETERSON, SAT0
NOES: NONE
ABSENT: ROMBOTIS
ABSTAIN: NONE /II 3
ED SC@ELLI, dairperson
HOUS #G COMMISSION - t
ATTEST :
EVAN E. BECKER Housing and Redevelopment Director
/I/
I//
/I/
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