HomeMy WebLinkAbout2012-06-26; Housing & Redevelopment Commission; Resolution 522Exhibit 5
1 RESOLUTION NO. 522
2 A RESOLUTION OF THE HOUSING AND
REDEVELOPMENT COMMISSION OF THE CITY OF
^ CARLSBAD, CALIFORNIA, APPROVING THE
4 OPERATING BUDGET OF THE CARLSBAD HOUSING
AUTHORITY FOR FISCAL YEAR 2012-13.
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6 WHEREAS, the Housing and Redevelopnnent Connmission of the City of
7 Carlsbad, California (the Commission) has reviewed the operating budget for the
Carlsbad Housing Authority Section 8 Programs, for FY 2012-13; and
WHEREAS, public hearings have been held as necessary prior to the adoption of
the final operating budgets.
NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment
Commission of the City of Carlsbad, California as follows:
1. That the above recitations are true and correct.
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15 2. That certain documents now on file in the office of the City Clerk entitled
16 "City of Carlsbad, FY 2012-13 Preliminary Operating Budget and FY 2012-13 to FY
17 2026-27 Capital Improvement Program - Preliminary," as amended in accordance with
Exhibit 5-A attached hereto and incorporated by reference herein, is hereby adopted as
the Operating Budget for the Carlsbad Housing Authority Section 8 Programs for FY
2012-13, along with any Program Options determined by the City Council as set forth in
the minutes of the Council's meeting of Tuesday, June 26, 2012, and that all funding for
planning and administrative expenses has been determined to be necessary and
appropriate for implementation of Authority activities in FY 2012-13.
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25 3. That the amounts reflected as estimated revenues for FY 2012-13 are
26 hereby adopted as the budgeted revenues for FY 2012-13.
Exhibit 5
1 4. That the amount designated as FY 2012-13 Budget request in Exhibit 5-A
2 is hereby appropriated to the fund for which it is designated, and such appropriation
shall not be increased except as provided herein.
5. That the following controls are hereby placed on the use and transfers of
budget funds:
A. No expenditure of funds shall be authorized unless sufficient funds
have been appropriated by the Commission or Executive Director as described below.
g \. The Executive Director may authorize all transfers of funds
10 from account to account within the same fund in an amount up to $100,000 per transfer.
11 ii. The Executive Director may delegate the authority to make
12 budget transfers and adjustments.
iii. The Executive Director may authorize budget adjustments
involving offsetting revenues and expenditures; the Executive Director is authorized to
increase an appropriation for a specific purpose where said appropriation is offset by
unbudgeted revenue which is designated for said specific purpose.
B. The Commission must authorize any increase in the number of
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authorized permanent personnel positions above the level identified in the final Budget.
20 The Executive Director may authorize the hiring of temporary or part time staff as
21 necessary, within the limits imposed by the controls listed above.
22 6. That all appropriations and outstanding encumbrances as of June 30,
23 2012, are hereby continued into FY 2012-13 for such contracts and obligations.
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1 PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the
2 Carlsbad Housing and Redevelopment Commission, Carlsbad City Council, Carlsbad
3 Municipal Water District Board of Directors and Carlsbad City Council as Successor to
the Carlsbad Redevelopment Agency held on the 26*'^ day of June, 2012, by the
5 following vote to wit:
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AYES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
NOES: None.
ABSENT: None.
LISA HILDABRAND, Secretary
(SEAL) .s<:^oX:;;%
PROGRAM:
FUND:
PROGRAM GROUP:
Exhibit 5A
RENTAL ASSISTANCE
HUD SECTION 8 HOUSING
HOUSING & NEIGHBORHOOD SERVICES ACCT NO. 190XXXX
2009-10
ACTUAL
2010-11
ACTUAL
2011-12
BUDGET
2012-13
BUDGET
PERSONNEL $410,591 $420,433
5,936,540
$430,083 $375,736
MAINTENANCE & OPERATIONS 5,840,460
0
$420,433
5,936,540 6,192,399 5,844.178
0 CAPITAL OUTLAY
5,840,460
0 0 0
5,844.178
0
GRAND TOTAL $6,251,051 $6,356,973 $6,622,482 $6,219,914
FULL TIME POSITIONS 4.25 4.25 4.30 3.60
HOURLY/FTE POSITIONS 0.30 0.34 0.30 0.00
MISSION STATEMENT:
Helping people achieve their dreams.
PROGRAM ACTIVITIES:
Section 8 Tenant-Based Rental Assistance
• Provide federal funding to subsidize rents for extremely low-income and very low-income households.
• Assist low-income households in the community to access rental housing that is decent, safe, and sanitary.
• Ensure program is being administered in compliance with federal regulations, federal guidelines, the Carlsbad
Administrative Plan, and the Public Housing Agency (PHA) Plan.
• Achieve and maintain a lease rate that effectively utilizes funding allocation.
Familv Self-Sufficiencv
• Designed to enable unemployed, under-employed or under-educated low-income families to achieve economic
independence from welfare.
• Assist families in identifying barriers to becoming self-sufficient.
• Provide guidance to the family to establish a five-year goal and plan.
• Coordinate needed support services and act as an advocate on behalf of the client.
PERFORMANCE/WORKLOAD MEASURES:
• Maintain a Section Eight Management Assessment Program (SEMAP) ranking of "standard performer" or "high
performer."
• Achieve and maintain a lease rate utilizing 98 percent of allocated funds.
• Update and revise Administrative Plan to adopt changes in federal regulations.
• Expand rental assistance knowledge by conducting community workshops, providing owner and participant
educational opportunities, and conducting owner outreach presentations.
KEY ACHIEVEMENTS 2011-12:
• Provided monthly rental assistance to approximately 600 very low and extremely low-income households.
• Received "High Performer" ranking under SEMAP.
SIGNIFICANT CHANGES:
• In FY 2012-13. the program will experience a decrease of 0.30 hourly FTE and a decrease of 0.60 full- time FTE.
These staffing reductions are directly correlated with the dissolution of the redevelopment agency and related
funding for housing, as well as an anticipated reduction in federal funding for the Section 8 program.
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