HomeMy WebLinkAbout2001-06-19; Municipal Water District; Resolution 11261
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RESOLUTION NO. 1126
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA,
ADOPTING THE WATER DISTRICT FINAL
OPERATING BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR 2001-02
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California,
has held such public hearings as are necessary prior to the adoption of the 2001-02 Operating
and Capital Improvement Budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the Secretary entitled “City of
Carlsbad, 2001-02 Operating Budget and 2001-02 to Buildout Capital Improvement Program -
Preliminary” as amended in accordance with Exhibit A attached hereto and incorporated by
reference herein, is hereby adopted as the Operating and Capital Improvement Budgets for the
Carlsbad Municipal Water District for the fiscal year 2001-02.
3. That the amounts reflected as estimated revenues for fiscal year 2001-02 are
hereby adopted as the budgeted revenues for 2001-02.
4. That the amount designated as 2001-02 Budget in Exhibit A is hereby appropriated
to the department or fund for which it is designated, and such appropriation shall not be
increased except as provided herein.
5. That total appropriations may only be increased or decreased by the Board of
Directors by passage of a resolution amending the budget.
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6. That the following controls are hereby placed on the use and transfers of budget
funds:
A. No expenditure of funds shall be authorized unless sufficient funds have been
appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from account
to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Manager may authorize increases in an
appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue
which is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales exceed the amount of
the original revenue estimate.
B. The Board of Directors must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget. The
Executive Manager may authorize the hiring of temporary or part time staff as necessary, within
the limits imposed by the controls listed above.
7. That all appropriations for outstanding encumbrances as of June 30, 2001 are
hereby continued into 2001-02 for such contracts and obligations.
8. All appropriations for Capital Improvement Projects remaining unexpended at June
30, 2001, are hereby appropriated for such capital projects for the 2001-02 fiscal year.
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1 9. That 2001-02 appropriations in the approximate amount of $60,000 are hereby
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4 held on the 19th dayof June , 2001 by the following vote, to wit:
5 AYES: Board Members Lewis, Kulchin, Finnila, Nygaars and Hall.
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9 CLAUDE A. LEWIS, President
IO ATTEST:
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continued into 2001-02 for the purpose shown in Exhibit B.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Board of Directors
NOES: None.
ABSENT: None.
<RRAlNE)VOOD, Secretary
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EXHIBIT A
PROGRAM: WATER OPERATIONS
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATION ACCT NO. 501631015026310
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85 percent of the City (66,300 customers). The District purchases 100% of its potable water as
treated water from the Metropolitan Water District and the San Diego County Water Authority.
PERFORMANCE/WORKLOAD MEASURES:
Water Quality
98% of bacteria samples free of coliform bacteria as adopted by the City’s Performance Measurement Team. The
State requirement is that less than 5 percent of all samples collected during any month are total coliform-positive.
Fiscal Number Total Total Percent Year Collected Positive Bacteria-Free Bacteria-Free
1995-96 1,316 4 1,312 98.0%
1996-97 1,349 6 1,343 98.1%
1997-98 1,354 1 1,353 99.2%
1998-99 1,428 3 1,425 99.0%
1999-00 1,615 1 1,614 99.9%
Water Reliabilitv
Annual number of hours per mile of distribution line that a water main is out of service will not exceed a total of .05
hours in a year. This benchmark was established at baseline level and will be reviewed and revised, if necessary,
annually.
Fiscal Total
Year Hours
Miles
Distribution
Lines
Hours/Mile
Distribution
Line
1998-99 18 350 .05
1999-00 17 400 .04
Water Delivery Efficiency . Annual water loss not to exceed six percent as set by SMWD (City) Standard Bulletin 166-4, Urban Water Use
in California, August 1994. Distribution system losses commonly range between 6 and 15%. AWWA
recommends that the loss after treatment be maintained at 10% or less.
Fiscal Year Water
Loss
199687 2.08%
1997-98 2.66%
1998-99 4.87%
1999-00 5.36%
PROGRAM: WATER OPERATIONS
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATION
PAGE TWO
ACCT NO. 5016310/5026310
PERFORMANCE/WORKLOAD MEASURES (Continued)
. Total number of staff hours to deliver an acre-foot of water will not exceed 3.3 hours per acre-foot. This
benchmark was established at baseline level and will be reviewed and revised, if necessary, annually.
Fiscal Staff Hours
Year Per Acre-Foot
1996-97 3.1
1997-98 3.3
1998-99 3.3
1999-00 2.9
PROGRAM ACTIVITIES:
Administration
. Provide support for Maintenance and Operations programs: coordinate budget development and fiscal activities:
maintain payroll records and time card administration: coordinate interdepartmental and interagency
communications.
Construction Maintenance . Provide water and wastewater maintenance, scheduled and performed to provide a high level of maintenance
for infrastructure and maintained to insure safe and efficient distribution and collection systems.
Water Operations
. Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating and
disinfection activities; collect water quality samples to ensure compliance with State and Federal regulations.
Cross Connection Control
. Implements and enforces cross connection control of potable and recycled water systems to ensure a safe
supply of potable water, and compliance with State and Federal regulations.
Meter Services
. Collect water customer usage data for utility billing to ensure financial viability of the District through timely and
accurate revenue collections: provide customer service for water utility customers and assist Construction and
Maintenance operations.
PROGRAM: WATER OPERATIONS PAGE THREE
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATION ACCT NO. 5016310/5026310
WORKLOAD STATISTICS:
SIGNIFICANT CHANGES:
PROGRAM: FINANCE
FUND: GENERAL/ENTERPRISE
PROGRAM GROUP: FINANCE ACCT NO. 0011310
MAINTENANCE 8 OPERATIONS
CAPITAL OUTLAY
WASTEWATER ENTERPRISE
MISSION STATEMENT:
Our mission is to ensure that the City of Carisbad makes sound financial decisions. We take pride in accomplishing
this mission by maintaining individual and departmental credibility; working together as a team while respecting
each other’s differences: and, consistently striving to go above and beyond expectations.
PROGRAM ACTIVITIES:
Lonq-Ranne Financial Planninq . Prepare ten year operating forecasts incorporating various “what if ’ scenarios to facilitate decision-making for
City Council and City departments.
Budget Management . Prepare and monitor annual capital and operating budgets to allocate resources in a cost-effective manner in
alignment with the Council’s goals.
. Perform bi-annual review of all City fees and present recommendations for changes to Council.
. Prepare annual cost allocation plan to provide an accurate accounting of program costs.
. Monitor and report on revenues and expenditures monthly to insure budgetary integrity and facilitate effective
decision-making.
Accounts Receivable/Cashiering
. Accurately bill, collect, record and report all City revenues.
l Collect all funds due to the City through timely follow-up of delinquent accounts and use of collection agencies.
. Continue to refine business processes that will improve customer service and increase efficiency.
Accounts Pavable/Pavroll . Prepare checks for City employees and service and commodity suppliers.
. Maintain turnaround time of 30 days to process and pay invoices.
General Accountins and Reporting
. Prepare and maintain finance records and documents in conformity with generally accepted accounting
principles and applicable legal and contractual provisions. . Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles.
. Provide City management and Council with timely monthly financial reports.
. Monitor City debt issues to insure timely payment and identify refinancing opportunities. Provide continuing
disclosure as required.
. Maintain the data within the financial information systems of the City and provide training to users, as needed.
PROGRAM: FINANCE
FUND: GENERAL/ENTERPRISE
PROGRAM GROUP: FINANCE
PAGE TWO
ACCT NO. 0011310
PROGRAM ACTIVITIES (continued):
Assessment DistricKFD Administration
. Assist in evaluation and formation of new districts.
. Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information
as required. . Monitor contracts for day-to-day administration of CFD and all assessment districts as required by formation
documents and State law.
Audits . Monitor sales tax audit contract to ensure effectiveness.
. Perform in-house internal control reviews as needed.
WORKLOAD AND PERFORMANCE INDICATORS:
Averane number of days to issue Financial
FYI998 999 FYI FY2000
GFOA
4 Number of business licenses processed 5,600 5,616 6,214
5 Number of account payable checks processed N/A NIA 15,176
6 Number of payroll checks issued 16,359 11,197 9,452
7 Number of electronic payroll checks issued 4,278 11,362 12,204
a Outstanding debt issues administered $96 million $100 million $81 million
KEY GOALS FOR 2001-02:
Top-Qualitv Services
. Increase the efficiency and effectiveness of accessing information for financial reporting.
. Increase the number of cashiering sites available to our customers, provide more timely information and
streamline processes through the selection of a Citywide cashiering system.
. Increase the efficiency of utility bill processing and timelier receipt of utility account revenue through the
implementation of cycle billing.
Transportation
. Assist in the development of financial plans that wilt allow for the development of key road segments throughout
the City.
Financial Health . Insure continued financial health of the City through additional improvements in the City’s collection efforts.
. Improve the understanding of the City’s financial status by implementing the new financial reporting
requirements for state and local governments as set forth by the Governmental Accounting Standards Board, . Insure financial integrity of the City through the development and implementation of an internal audit program.
. Improve efficiencies in the billing and collecting of false alarm penalties by bringing the billing operations in-
house.
SIGNIFICANT CHANGES:
Approximately 1 part time FTE added to ensure that top quality customer service will continue despite increases in
the customer base.
PROGRAM:
FUND:
PROGRAM GROUP:
ENGINEERING
GENERAL/WATER AND
SEWER ENTERPRISE
ENGINEERING SERVICES ACCT NO. 0015710/5X1 5710 ,
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
Work Program:
The Engineering Department continues to support the City Council’s goals to maintain safe City standards by
improving the overall quality of field inspection, project processing, and front counter operations. The Engineering
Department provides engineering services to the public and other City departments by preparing and processing
design and construction documents. The department is also responsible for ensuring that development and public
improvements are properly designed and constructed without jeopardizing public safety or the well being of the
community.
Program Activities:
.
CONSTRUCTION MGMT ADMIN.
82 7% PLANNING
INSPECTION &
PROGRAMS
TRANSPORTATlOh
14%
Administration
. Coordinate and direct all divisions to ensure
accomplishment of City Council Goals and
Objectives, provide administrative and clerical
support to all divisions, ensure that the
management reporting system is accurately
maintained and generates all reports on
schedule, provides accurate records filed in a
standardized and efficient manner.
Development Services . Provide comprehensive engineering input for all
land use development applications, process
engineering development plans and maps in a
professional manner maintaining high-quality and
PROGRAM:
FUND:
PROGRAM GROUP:
ENGINEERING
GENERAL/WATER AND
SEWER ENTERPRISE
ENGINEERING SERVICES
PAGE TWO
ACCT NO. 0015710/5>(15710
Program Activities (Continued):
Planning and Pronrams
. Coordinate the preparation of the annual update to the City’s Buildout Capital Improvement Program, update
existing facility impact fee programs and assist developers with the formation of finance districts to fund major
public improvements. Administer and coordinate engineering activities for the beach erosion, lagoon dredging,
growth management monitoring, special districts program and facility mapping.
Desian
. Design Citywide capital projects including roadways, storm water, potable water, recycled water and sewer
systems: develop and maintain programs in five (5) areas including water resources, domestic water systems,
recycled water systems, sewer systems, and National Pollutant Discharge and Elimination Systems (NPDES).
For each of these programs, Design provides a variety of services including planning, water supply, and quality
monitoring, technical assistance, mapping and facility location.
Transportation . Review, analyze and report on a wide variety of transportation issues, concerns, complaints and inquiries.
Maintain records of collision reports, speed surveys, traffic counts, and assists in maintaining optimum traffic
” signal operations. Review traffic control plans, signing and striping plans and traffic signal plans, review project
submittals, provide interdepartmental coordination of various issues, and staff to the Traffic Safety Commission.
Construction Manaqement and Inspection
. Perform construction management, administration, and inspection for private grading agreements, development
improvement agreements, and capital improvement projects through the application of uniform practices and
policies, ensure construction of high-quality improvements, minimize inconvenience to the public while ensuring
safe work sites.
Workload Statistics:
DEVELOPMENT SERVICES ACTIVITY
Actual through 3/01; Projected through 6/01
12000 350
10000 300
8000 250
6000 200
4000 150
100
2000 50
0 0
Projects in Review
PROGRAM: ENGINEERING PAGE THREE
FUND: GENERALMIATER AND
SEWER ENTERPRISE
PROGRAM GROUP: ENGINEERING SERVICES ACCT NO. 0015710/5x15710
Workload Statistics (Continued):
Total Capital Improvement Program
Appropriations
160,000,000
Top-Qualitv Services
. Improve budgetary estimates for the costs to construct, maintain and operate Public Works infrastructure . Continue Phase III of Records Management system and implementation of Document Management System
Transportation . Implement integrated Transportation Program:
0 Regional transportation system priorities
0 Local transit objectives and programs
o Industrial transportation management
o Tourist transportation needs
o Traffic signal timing coordination strategic plan
0 Inventory of traffic control devices . Identify priority Capital Improvement Projects and ensure their timely completion:
0 Ranch0 Santa Fe Road
0 Poinsettia Lane
o Faraday/Melrose financing district
o College Boulevard/Cannon Road East Financing District
o Coastal Rail Trail
Open Space
. Complete design phase of Coastal Rail Trail
Qualitv of Life
. Review and update Growth Management Plan and Water and Sewer Master Plan
PROGRAM:
FUND:
PROGRAM GROUP:
ENGINEERING
GENERALMIATER AND
SEWER ENTERPRISE
ENGINEERING SERVICES
PAGE FOUR
ACCT NO. 001571015x15710
Key Goals For 2001-02 (Continued):
Water
. Manage and oversee major design elements of the Phase II Recycled Water Program to ensure the completion
of major milestones necessary to secure funding and water rate rebates.
. Develop water quality measures and recommendations for operation and treatment of Maerkle Reservoir
. Identify priority Capital Improvement Projects and ensure their timely completion:
o VistaKarlsbad Interceptor Sewer Replacement
o South Carlsbad Village Storm Drain
o South Agua Hedionda Interceptor Phase II
o South Agua Hedionda Lift Station
o Agua Hedionda North Sewer
Significant Changes:
Three new positions are included: Deputy Public Works Director/City Engineer: Engineering Technician II; Office
Specialist II. .5 FTE has been transferred into Engineering from Street Lighting; total increase of 3.5 FTE.
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CONTINUING APPROPRIATIONS EXHIBIT B
2000-01to 2001-02
AMOUNT
Asphalt repairs 40,000
Valve adjustments. 20,000
Total Continuing Appropriations $ 60,000