HomeMy WebLinkAbout2002-06-18; Municipal Water District; Resolution 11561
r 1
c L
L
I
C
- I
t
s
I(
11
1;
1:
1'
It
IC
li
It
1s
2(
2'
2;
2:
2r
2t
2f
2;
2t
EXHIBIT 5
RESOLUTION NO. 1156
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA, ADOPTING THE WATER DISTRICT FINAL
OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR 2002-03
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California,
has held such public hearings as are necessary prior to the adoption of the 2002-03 Operating
and Capital Improvement Budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the Secretary entitled "City of
Carlsbad, 2002-03 Operating Budget and 2002-03 to Buildout Capital Improvement Program -
Preliminary," as amended in accordance with Exhibit A attached hereto and incorporated by
reference herein, is hereby adopted as the Operating and Capital Improvement Budgets for the
Carlsbad Municipal Water District for the fiscal year 2002-03.
3. That the amounts reflected as estimated revenues for fiscal year 2002-03 are
hereby adopted as the budgeted revenues for 2002-03.
4. That the amount designated as 2002-03 Budget in Exhibit A is hereby appropriated
to the fund for which it is designated, and such appropriation shall not be increased except as
provided herein.
5. That total appropriations may only be increased or decreased by the Board of
Directors by passage of a resolution amending the budget except as provided herein.
Ill
1
2
3
4
5
6
7
a
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Page 2 of Resolution # EXHIBIT 5
6. That the following controls are hereby placed on the use and transfers of budget
funds:
A. No expenditure of funds shall be authorized unless sufficient funds have been
appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from account
to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Manager may authorize increases in an
appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue
which is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales exceed the amount of
the original revenue estimate.
B. The Board of Directors must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget. The
Executive Manager may authorize the hiring of temporary or part time staff as necessary, within
the limits imposed by the controls listed above.
7. That all appropriations and outstanding encumbrances as of June 30, 2002 are
hereby continued into 2002-03 for such contracts and obligations.
8. All appropriations for Capital Improvement Projects remaining unexpended at June
30, 2002, are hereby appropriated for such capital projects for the 2002-03 fiscal year.
ill
ill
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
EXHIBIT 5
9. That budgeted appropriations for fiscal year 2001-02 be increased by $25,080 in the
Water Operations fund and by $330 in the Recycled Water fund to pay 2001-02 management
incentive pay.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Board of Directors
held on the 18th day of JUNE ,2002 by the following vote, to wit:
AYES: Board Members Lewis, Kulchin, Finnila, Nygaard, Hall
NOES: None
ABSENT: None
CLAUdE AkEWlS, President
hY772mL
LORRAINE M. WOOD, Secretary
EXHIBIT A
PROGRAM: WATER OPERATIONS
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 5016310/5026310
1999-2000
ACTUAL
2000-01
BUDGET ACTUAL
2001-02 2002-03
BUDGET
PERSONNEL 2,238,360 2,160,295 2,249,715 2,390,299
MAINTENANCE & OPERATIONS
205,801 46,937 53,676 78,326 CAPITAL OUTLAY
18,823,128 18,266,778 15,300,675 14,727,211
PROGRAM GROUP DESCRIPTION:
The Carisbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85 percent of the City (66,300 customers). The District purchases 100% of its potable water as
treated water from the Metropolitan Water District and the San Diego County Water Authority.
PERFORMANCEMlORKLOAD MEASURES:
Water Quality
Ninety-eight percent (98%) of bacteria samples free of coliform bacteria as adopted by the City's Performance
Measurement Team. The State requirement is that less than 5 percent of all samples collected during any month are total coliform-positive.
Fiscal
Year
Number Total
Collected Total Positive Bacteria-Free Bacteria-Free Percent
1995-96 1.316 4 1.312 98.0%
1996-97 11349 6 1,343
1997-98 98.1% 1,354 1998-99 1 1,428 1,353 3 99.2%
1999-00 1,425 1.615 99.0% 1 1.614 99.9% 2000-01 1,725 3 1,722 99.8%
~~ ~ ~
Water Reliability
Annual number of hours per mile of distribution line that a water main is out of service will not exceed a total of
.05 hours in a year. This benchmark was established at baseline level and will be reviewed and revised, if necessary, annually.
Fiscal Total Miles Hours/Mile Year Hours Distribution Lines Distribution Line
1998-99 1999-00 18 350 .05 17 400 .04
~~ ~~ ~.
2000-01 0 410 0.00
Water Deliverv Efficiency
Annual water loss not to exceed six percent as set by SMWD (City) Standard Bulletin 166-4. Urban Water Use in California, August 1994. Distribution system losses commonly range between 6 and 15%. AWWA
recommends that the loss after treatment be maintained at 10% or less.
Fiscal Water
1996-97
Year
2.08%
Loss
~~ ~ 1997-98 2.66%
1998-99 4.87%
1999-00
2000-01
5.36%
4.29%
PROGRAM: WATER OPERATIONS PAGE TWO
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 5016310/5026310
PERFORMANCEWORKLOAD MEASURES (Continued) . Cost of Service
Fiscal Delivered Cnnt of Year (AC.-FT.)
Cost for
PROGRAM ACTIVITIES:
Administration
Provide support for Maintenance and Operations programs; coordinate budget development and fiscal activities;
maintain payroll records and time card administration; coordinate interdepartmental and interagency
communications.
Provide water and wastewater maintenance. scheduled and performed to provide a high level of maintenance
Construction Maintenance
for infrastructure and maintained to insure safe and efficient distribution and collection systems.
Water ODerations
Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating and
disinfection activities; collect water quality samples to ensure compliance with State and Federal regulations.
Cross Connection Control
Implements and enforces cross connection control of potable and recycled water systems to ensure a safe
supply of potable water, and compliance with State and Federal regulations.
Meter Services
Collect water customer usage data for utility billing to ensure financial viability of the District through timely and accurate revenue collections; provide customer service for water utility customers and assist Construction and Maintenance operations.
WORKLOAD STATISTICS:
Water Service Turn- Operations/Systern
Daily
Off/On Maintenance Flow Control Station
9% 1 5% Maintenance
Fire Hydrant \ Fire Hydrant
Maintenance ReplacernenVRepair
18% 5%
SIGNIFICANT CHANGES:
Several positions were allocated to water from sewer to accurately reflect the work performed for each program,
PROGRAM: FINANCE
FUND: GENERALlENTERPRlSE
PROGRAM GROUP: FINANCE ACCT NO. 0011310
MAINTENANCE & OPERATIONS
APITAL OUTLAY
WATER ENTERPRISE
SEWER ENTERPRISE
227,000 236,730 242,700
TOTAL FUNDiNG 1,299,3241 1,772,831 1 2,320,5981 2,431,298
MISSION STATEMENT:
this mission by maintaining individual and departmental credibility; working together as a team while respecting each
Our mission is to ensure that the City of Carlsbad makes sound financial decisions. We take pride in accomplishing
other's differences; and, consistently striving to go above and beyond expectations.
PROGRAM ACTIVITIES:
Prepare ten year operating forecasts incorporating various "what iP' scenarios to facilitate decision-making for
Lona-Ranae Financial Planninq
City Council and City departments.
Budaet Manaaement Prepare and monitor annual capital and operating budgets to allocate resources in a cost-effective manner in
Perform bi-annual review of all City fees and present recommendations for changes to Council.
Prepare annual cost allocation plan to provide an accurate accounting of program costs.
9 Monitor and report on revenues and expenditures monthly to insure budgetary integrity and facilitate effective
alignment with the Council's goals.
decision-making.
Accounts ReceivableICashierinq
Accurately bill, collect, record, and report all City revenues.
Collect all funds due the City through timely follow-up of delinquent accounts and use of collection agencies.
Continue to refine business processes that will improve customer service and increase efficiency.
Accounts PavableIPavroll
Prepare checks for City employees, and service and commodity suppliers
Maintain turnaround time of 30 days to process and pay invoices.
General Accountina and ReDorting
Prepare and maintain finance records and documents in conformity with generally accepted accounting
Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles.
Provide City management and Council with timely monthly financial reports.
Monitor City debt issues to insure timely payment and identify refinancing opportunities. Provide continuing
Maintain the data within the financial information systems of the City and provide training to users as needed.
principles and applicable legal and contractual provisions.
disclosure as required.
PROGRAM: FINANCE
FUND: GENERAUENTERPRISE
PROGRAM GROUP: FINANCE
PAGE TWO
ACCT NO. 0011310
PROGRAM ACTIVITIES (Continued):
Assessment DistricVCFD Administration
Assist in evaluation and formation of new districts. . Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information
Monitor contracts for day-to-day administration of CFD and all assessment districts as required by formation
as required.
documents and State law.
Monitor sales tax audit contract to ensure effectiveness.
Pelform in-house internal control reviews as needed.
WORKLOAD AND PERFORMANCE INDICATORS:
Average number of days to issue Monthly
Financial Status Report N/A
Excellence: Meritorious: Awards received for Annual Budget
CSMFO/GFOA CSMFOIGFOA CSMFO/GFOA Awards received for CAFR
16 19
Operating Operating and Operating and
Excellence:
Capital
GFOA
Capital
~ ~~~~~
Number of business licenses processed
17.271 15,176 N/A Number of account Dayable checks
6,300 6,214 5,616
~ ~~~ Number of electronic payroll checks issued I
Outstanding debt issues administered
KEY GOALS FOR 2002-03:
Too-Qualitv Services
Increase the number of cashiering sites available to our customers, provide more timely information and streamline processes through the selection of a Citywide cashiering system.
TransDoltation
Assist in creating financial plans that will allow for the development of key road segments throughout the City.
Insure continued financial health of the City through the use of improved forecasting techniques for revenues
Improve the City’s ability to monitor, forecast and provide for the replacement of the City‘s major infrastructure
Compile forecasts and array options to assist the City Council in determining the future needs of the City’s
Insure financial integrity of the City through the implementation of an internal audit program.
and expenditures in the City’s General fund.
assets.
lighting and landscape districts.
SIGNIFICANT CHANGES:
Additional funds have been added for a new citywide cashiering system
PROGRAM: ENGINEERING
FUND: GENERAWATER AND
SEWER ENTERPRISE
PROGRAM GROUP: ENGINEERING SERVICES ACCT NO. 001571015X15710
I 1999-20001 2000-01 I 2001-021 2002-03]
ACTUAL
3,793,381 3,395,803 PERSONNEL
BUDGET BUDGET ACTUAL
4,154,789 4,126,200
MAINTENANCE &OPERATIONS
CAPITAL OUTLAY
1,924,890 2,367,150 1,456,847 1,735,632
0 184,241 44.791 108,785
]SEWER ENTERPRISE I I .. .. ..
343,4201 674,5001 349,5191
..
WATER ENTERPRISE
TOTAL FUNDING I 5,240,2201 5,295.019[ 6,677,591 I 6,079,679
723.7181 623,0301 674,5001 463,316
WORK PROGRAM:
The Engineering Department supports the City Council’s goals by providing high-quality service in transportation
engineering. project management, front counter operations, and construction inspection. The Engineering
and construction documents and performing transportation studies. The department is also responsible for ensuring Department provides services to the public and other City departments through preparation and processing of design
that development and public improvements are properly designed, constructed, and inspected while maintaining public safety and the well-being of the community.
PROGRAM ACTIVITIES:
CONSTRUCTION MGMT
8 PLANNING ..
DEVELOPMENT
SERVICES
22%
Administration
Coordinate and direct all divisions to ensure
accomplishment of City Council Goals and
Objectives, provide administrative and clerical
support to all divisions, ensure that the
management reporting system is accurately
maintained and generates all reports on
schedule, and provide accurate records filed in a standardized and efficient manner.
Provide comprehensive engineering input for ail
DeveloDment Services
land use development applications, process
engineering development plans and maps in a
professional manner maintaining high-quality and meeting production goals, ensure engineering questions related to land development are answered in a timely and friendly manner.
PROGRAM: ENGINEERING PAGE TWO
FUND: GENERAWATER AND
SEWER ENTERPRISE
PROGRAM GROUP: ENGINEERING SERVICES ACCTNO. 001571015X15710
PROGRAM ACTIVITIES (Continued):
Coordinate the preparation of the annual update to the Citys Buildout Capital Improvement Program, update
Plannins and Proarams
existing facility impact fee programs and assist developers with the formation of finance districts to fund major
public improvements. Administer and coordinate engineering activities for the beach erosion, lagoon dredging,
growth management monitoring, special districts program, and facility mapping.
DeSiOn
Design Citywide capital projects including roadways, storm water, potable water, recycled water, and sewer
systems; develop and maintain programs in five (5) areas including water resources, domestic water systems,
provides a variety of services including planning, water supply and quality monitoring, technical assistance, recycled water systems, sewer systems, and storm drain systems. For each of these programs, Design
mapping, and facility location.
Transuortation
Review, investigate, analyze, and resolve a wide variety of transportation issues, concerns, complaints, and
inquiries. Maintain records of collision reports, speed surveys, traflic counts, and assists in maintaining
optimum traffic signal operations. Review traffic control plans, signing and striping plans, traffic signal plans, review project submittals, provide interdepartmental coordination of various issues, and staff the Traffic Safety Commission.
Construction Manaaement and InsDedion . Perform construction management, administration and inspection for private grading agreements, development improvement agreements, and capital improvement projects through the application of uniform practices and policies, ensure construction of high-quality improvements, minimize inconvenience to the public while ensuring
safe work sites.
WORKLOAD STATISTICS:
DEVELOPMENT SERVICES ACTIVITY
Actual through 2/02; Projected through 6102
Plancheck -#of Sheets Projects In Review
12,000
10,000
8,000
6,000
4.000
2,000
2,000
1,800
1,600
1,400
1,200
1,000
800
600
400
200
FY98-99 FY99Ql FYOO.01 FY0142
PAGE THREE PROGRAM: ENGINEERING
FUND: GENERAWATER AND
SEWER ENTERPRISE
PROGRAM GROUP: ENGINEERING SERVICES ACCT NO. 0015710/5x15710
WORKLOAD STATISTICS (Continued):
Total Capital Improvement Program Appropriations
FY99-00 FYOO-01 FY01-02 FY02-03
(Est.)
KEY GOALS FOR 2002-03:
TransDortation
Continue work toward the construction of major road projects including: CannonICollege. FaradayIMelrose,
Rancho Santa Fe Road, and Poinsettia Lane.
ParksIODen SDace/Trails
Complete permitting and design of Coastal Rail Trail in preparation for construction in FY04.
Water
Construct recycled water transmission pipelines and pump stations to distribute water from the new Carlsbad
Water Recycling Facility.
Update Water Master-Plans per growth management data to ensure that the current planned facilities are adequate for the existing rate of growth and future build-out.
Environmental Manaaement
Update Storm Master Plans per the growth management data and National Pollution Discharge Elimination
System (NPDES) requirements and determine if the current planned facilities and Planned Local Drainage Area
fees are adeauate for the existina rate of arowth and future build-out in FY2002-2003. ~ ~ ~~
w Update Sewer Master Plans per-the growth management data to ensure that the current planned facilities are
adequate for the existing rate of growth and future build-out.
SIGNIFICANT CHANGES:
Two (2) positions were moved from Engineering to Public Works Administration and portions of Development
Services staff were allocated to Storm Water Protection to reflect the work they support for that program.