HomeMy WebLinkAbout2003-06-17; Municipal Water District; Resolution 11841
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
ia
I9
2(
2'
2;
2:
21
2!
2t
2;
21
Exhibit 5
RESOLUTION NO. 1184
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA,
ADOPTING THE WATER DISTRICT FINAL
OPERATING BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR 2003-04
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California,
has held such public hearings as are necessary prior to the adoption of the 2003-04 Operating
and Capital Improvement Budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
1.
2.
That the above recitations are true and correct.
That certain documents now on file in the ofice of the Secretary entitled "City of
Carlsbad, 2003-04 Operating Budget and 2003-04 to Buildout Capital Improvement Program -
Preliminary," as amended in accordance with Exhibit A attached hereto and incorporated by
reference herein, is hereby adopted as the Operating and Capital Improvement Budgets for the
Carlsbad Municipal Water District for the fiscal year 2003-04.
3. That the amounts reflected as estimated revenues for fiscal year 2003-04 are
hereby adopted as the budgeted revenues for 2003-04.
4. That the amount designated as 2003-04 Budget in Exhibit A is hereby appropriated
to the fund for which it is designated, and such appropriation shall not be increased except as
provided herein.
5. That total appropriations may only be increased or decreased by the Board of
Directors by passage of a resolution amending the budget except as provided herein.
Ill
Ill
Ill
Ill
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Page 2 of Resolution # 1184 Exhibit 5
6. That the following controls are hereby placed on the use and transfers of budget
funds:
A. No expenditure of funds shall be authorized unless sufficient funds have been
appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from account
to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Manager may authorize increases in an
appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue
which is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales exceed the amount of
the original revenue estimate.
B. The Board of Directors must authorize any increase in the number of authorized
permanent personnel positions above the level identified in the final Budget. The Executive
Manager may authorize the hiring of tehporary or part time staff as necessary, within the limits
imposed by the controls listed above.
7. That all appropriations and outstanding encumbrances as of June 30, 2003 are
hereby continued into 2003-04 for such contracts and obligations.
111
Ill
Ill
Ill
Ill
Ill
‘i
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Page 3 of Resolution # 1184 Exhibit 5
8. All appropriations for Capital Improvement Projects remaining unexpended at
June 30, 2003, are hereby appropriated for such capital projects for the 2003-04 fiscal year
PASSED, APPROVED AND ADOPTED at a regular meeting of the Board of Directors
held on the 17th day of JUNE , 2003 by the following vote, to wit:
AYES: Board Members Lewis, Finnila, Kulchin, Hall, Packard
NOES: None
ABSENT: None
ATTEST:
LORRAINE M. W~OD, Secretary
Exhibit A
PERSONNEL
PROGRAM: WATER OPERATIONS
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 5016310/5026310
ACTUAL ACTUAL BUDGET BUDGET
2,160,295 2,315,045 2,390,299 2,506,467
I 2000-01 I 2001 -02 I 2002-031 2003-041
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
15,300,675 15,218,240 18,823,128 18,552,223
53,676 0 205,801 0
17.51 4.646 17.533 385 21 -41 9.228 21.058.690
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85 percent of the City (66,300 customers), The District purchases 100% of its potable water as
treated water from the Metropolitan Water District and the San Diego County Water Authority.
PROGRAM ACTIVITIES:
Administration
Provide support for Maintenance and Operations programs; coordinate budget development and fiscal activities;
maintain payroll records and time card administration; coordinate interdepartmental and interagency
communications.
Construction Maintenance
Provide water and wastewater maintenance, scheduled and performed to provide a high level of maintenance
for infrastructure and maintained to ensure safe and efficient distribution and collection systems.
Water ODerations
Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection activities; collect water quality samples to ensure compliance with State and federal regulations.
Implement and enforce cross-connection control of potable and recycled water systems to ensure a Safe supply
of potable water, and compliance with State and federal regulations.
Cross-Connection Control
Meter Services
Collect water customer usage data for utility billing to ensure financial viability of the District through timely and
accurate revenue collection$ provide customer service for water utility customers: and assist construction and
maintenance operations.
PERFORMANCUWORKLOAD MEASURES:
Water Quality
Ninety-eight percent (98%) of bacteria samples free of coliform bacteria as adopted by the City's Performance
Measurement Team. The State requirement is that less than 5 percent of all samples collected during any
month are total coliform-positive,
Fiscal Number Total Total Percent
Year Collected Positive Bacteria-Free Bacteria-Free
1998-99 1,428 3 1,425 99.0%
1999-00 1,615 1 1,614 99.9%
2001 -02 1,719 1 1,718 99.9O/O
2000-01 1,725 3 1,722 99.8%
Exhibit A (cont.)
PROGRAM: WATER OPERATIONS PAGE TWO
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCTNO. 501 631 0/5026310
PERFORMANCEWORKLOAD MEASURES (continued)
Water Reliability
Annual number of hours per mile of distribution line that a water main is out of service will not exceed a total of
.05 hours in a year.
Fiscal Total Miles Hours/Mile Year Hours Distribution Lines Distribution Line
1998-99 18 350 .05
1999-00 17
2000-01 0
200 1-02 0
400 41 0
431
.04
0.00 0.00
Water Deliverv Efficiency
0 Annual water loss not to exceed six percent as set by SMWD (City) Standard Bulletin 166-4, Urban Water Use
in California, August 1994. Distribution system losses commonly range between 6% and 15%. AWWA
recommends that the loss after treatment be maintained at 10% or less.
Fiscal Water
Year Loss
1998-99 4.87%
1999-00 5.36%
2000-01 4.29% 2001 -02 4.24%
0 Total annual expenditures per acre-foot of water delivered.
Fiscal Cost per
Year Acre-Foot
1998-99 $852
1999-00 $877
2000-01 $902 2001-02 $883
WORKLOAD STATISTICS:
Water Use Data
Water Service Turn -
Off/On
13.3%
Daily
OperationslSystem
Maintenance
23.4%
ReplacemenffRe
Flow Control Station Maintenance , ,29% Valve Maintenance Maintenance
5.68% 3.46%
SIGN I Fl CANT C H AN G ES :
None.
Exhibit A (cont.)
PERSONNEL
MAINTENANCE 81 OPERATIONS
PROGRAM: FINANCE
FUND: GEN ERALIENTERPRISE
PROGRAM GROUP: FINANCE
2000-01 2001 -02 2002-03 2003-04
ACTUAL ACTUAL BUDGET BUDGET
1,534,182 1,701,644 1,853,898 2,085,896
727,932 837,860 1,268,170 990,902
ACCT NO. 0011310
SEWER ENTERPRISE
TOTAL FUNDING
160,000 157,820 172,500 142,600
2.551.649 3.122.068 3.076.798 2.276.970
CAPITAL OUTLAY 14,856 12,145
IWATER ENTERPRISE I 227,0001 236,730 I 242,700 I 332,700 I
MISSION STATEMENT:
Our mission is to ensure that the City of Carlsbad makes sound financial decisions. We take pride in accomplishing
this mission by maintaining individual and departmental credibility; working together as a team while respecting each
other’s differences; and consistently striving to go above and beyond expectations.
PROGRAM ACTIVITIES:
Lonq-Ranqe Financial Planninq and Budqet Manaaement
0
rn
rn
Prepare ten-year operating forecasts incorporating various “what if‘ scenarios to facilitate decision-making for
the City Council and City departments.
Prepare and monitor annual capital and operating budgets to allocate resources in a cost-effective manner in
alignment with the City Council’s goals.
Perform bi-annual review of all City fees and present recommendations for changes to the City Council.
Prepare annual cost allocation plan to provide an accurate accounting of program costs.
Monitor and report on revenues and expenditures monthly to ensure budgetary integrity and facilitate effective decision-making.
General Accountinq and ReDortinq
rn
rn
rn
rn
rn
Accurately bill, collect, record, and report all City revenues.
Collect all funds due the City through timely follow-up of delinquent accounts and use of collection agencies.
Prepare checks for City employees and for service and commodity suppliers.
Prepare and maintain finance records and documents in conformity with generally accepted accounting
principles and applicable legal and contractual provisions.
Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles.
Provide City management and the City Council with timely monthly financial reports.
Monitor City debt issues to ensure timely payment and identify refinancing opportunities. Provide continuing disclosure as required.
Monitor sales tax audit contract to ensure effectiveness.
Perform in-house internal control reviews as needed.‘
Assessment DistricffCommunitv Facilities District (CFD) Administration
rn
Purchasing
Assist in evaluation and formation of new districts.
Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information.
Provide administration of CFDs and assessment districts as required by formation documents and State law.
Issue and manage formal bid and quotation processes.
Track and renew annual commodity and service contracts.
Develop and administer joint agency contracts.
Assist City departments in the creation and administration of contracts.
Publish Public Works contracts, maintain plan logs, and manage the bidding process.
PROGRAM: FINANCE
FUND: GENERAUENTERPRISE
PROGRAM GROUP: FINANCE
FY2000
Exhibit A (cont.)
PAGE TWO
ACCT NO. 001 131 0
FY200l FY2002
PROGRAM ACTlVlTl ES (con tin ued) :
!
0
0 Awards received for CAFR
0
Average number of days to issue
Monthly Financial Status Report
Awards received for Annual Budget
Receivina. Messenaer. and Mail Services
0
0
0
0
0
Act as shippino and receiving for the Faraday Administration Center.
Purchase and distribute office supplies for City departments.
Direct disposal of surplus and lostlunclaimed Police property.
Collect outgoing City mail and apply postage.
Sort and distribute all incoming City mail.
19 16 13
CSMFO/GFOA CSMFO/GFOA Not Available
Excellence: Excellence: Distinguished Operating and Operating and Budget
Capital Capital Presentation
WORKLOAD AND PERFORMANCE INDICATORS:
0
0
0
0
Number of business licenses processed
Number of account payable checks
processed
Number of payroll checks issued
Number of electronic payroll checks
6,214 6,300 7,199
15,176 17,271 14,962
9,452 10,012 9,863
12,204 14,407 15,141 .. issued
0 Outstanding debt issues administered I $81 million I $77 million I $71 million
Number of purchase orders issued
Dollar amount of purchase orders issued Pieces of mail processed
M 99-00 FY 00-01 FY 01 -02
1,703 1,626 1,529 $38,627,055 $48,197,538 $46,557,451 124,507 157,482 171,258
KEY GOALS FOR 2003-04:
ToD-Qualitv Services
Increase the number of cashiering sites available to our customers, provide more timely information, and
streamline processes through the implementation of a Citywide cash management and reporting system.
Enhance customer service to City employees by improving access to salary and benefit information and
streamlining the payroll process.
Assist in creating financing plans that will allow for the development of key road segments throughout the City.
Ensure continued financial health of the City through developing a balanced budget plan for the next five years.
This includes a review of the City’s revenue base as well as analyzing the future operating costs for the City.
Establish purchasing systems and structures that support the accomplishment of the City’s mission while ensuring that the City is receiving best value on all ofits purchases of goods and services.
Ensure the integrity of the City’s accounting system and the protection of the City’s assets through the
implementation of an internal audit program.
TransDortation/Circulation
Financial Health
0
0
0
SIGN I Fl CANT CHANGES:
The finance and purchasing functions were shown separately in previous years. These functions are now combined
under this program.
Exhibit A (cont.)
2000-01 2001 -02 2002-03
ACTUAL ACTUAL BUDGET
PERSONNEL 3,793,381 3,935,757 4,154,789
MAINTENANCE &OPERATIONS 1,456,847 1,670,683 1,924,890
CAPITAL OUTLAY 44,791 55,183 0
2003-04
BUDGET
4,469,154
1,624,508
0
I WATER ENTERPRISE I 343,4201 674,5001 349,5191 503,596 I
SEWER ENTERPRISE
TOTAL FUNDING
623,030 674,500 463,316 379,905
5,295,019 5,661,623 6,079,679 6,093,662
WORK PROGRAM:
The Engineering Department supports the City Council's goals by providing high-quality service in transportation,
water supply, sewer collection, storm water control, parks, and general engineering, project management, front
counter operations, and construction inspection. The Engineering Department provides services to the public and
other City departments through preparation and processing of planning, design, and construction documents and
performing transportation studies. The department is also responsible for ensuring that development and public improvements are properly designed, constructed, and inspected while maintaining public safety and the well-being
of the community.
PROGRAM ACTIVITIES:
Administration
Coordinate and direct all divisions to ensure accomplishment of City Council Goals and Objectives, provide administrative and clerical support to all divisions, ensure that the management reporting system is accurately
maintained and generates all reports on schedule, and provide accurate records filed in a standardized and
efficient manner.
Provide comprehensive engineering input for all land use development applications; process engineering
development plans and maps in a professional manner, maintaining high-quality and meeting production goals: ensure engineering questions related to land development are answered in a timely and friendly manner.
Coordinate the preparation of the annual update to the City's Buildout Capital Improvement Program, update
existing facility impact fee programs, and assist developers with the formation of finance districts to fund major
public improvements. Administer and coordinate engineering activities for beach erosion, lagoon dredging, growth management monitoring, special districts program, and facility mapping.
Design Citywide capital projects including parks, roadways, storm water, domestic water, recycled water, and
sewer systems; develop and maintain programs in water resources, domestic water systems, recycled water
systems, sewer systems, and storm drain systems. For each of these programs, Design provides a variety of
services including planning, water supply and quality monitoring, technical assistance, mapping, and facility
location.
Review, investigate, analyze, and resolve a wide variety of transportation issues, concerns, complaints, and
inquiries. Maintain records of collision reports, speed surveys, and traffic counts, and assist in maintaining
optimum traffic signal operations. Review traffic control plans, signing and striping plans, and traffic signal
plans; review project submittals; provide interdepartmental coordination of various issues; and staff the Traffic
Safety Commission.
Development Services
Planninq and Proarams
Desian
0
Transportation
Exhibit A (cont.)
PROGRAM: ENGINEERING PAGE TWO
FUND: GENERAWATER & SEWER ENTERPRISE
PROGRAM GROUP: ENGINEER1 NG SE RVl CES ACCT NO. 0015710/5>(15710
PROGRAM ACTIVITIES (continued): ,
Construction Manaqement and InsDection
Perform construction management, administration, and inspection for private grading agreements, development
improvement agreements, and capital improvement projects through the application of uniform practices and policies; ensure construction of high-quality improvements; and minimize inconvenience to the public while
ensuring safe work sites.
WORKLOAD STATISTICS:
Total Capital Improvement Program Appropriations
$1 80,000,000
$160,000,000
$140,000,000
$1 20,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
SO
Carry Forward
$20,000,000
_- FYOO-OI FY 01-02 FY 02-03 FY 03-04 (Est.)
!
KEY GOALS FOR 2003-04:
TransDortationlCirculation
Continue work toward the construction of major road projects including: College Reach A, Cannon Reach 4,
FaradayIMelrose, Rancho Santa Fe Road, and Poinsettia Lane Reach E.
Parks/Ouen Spacenrails
Complete permitting and design of Coastal Rail Trail in preparation for construction in FY2004.
Jefferson Street Sidewalks under construction.
Water
Construct Carlsbad recycled water facility, recycled water transmission pipelines, and pump stations to distribute
water from the Phase II recycled water program.
Construct El Camino Real Transmission Main Replacement (Cassia to Palomar Airport Road).
Construct La Costa Avenue and Palomar Airport and Sunnyhill Storm Drain.
Construct El Camino Real Transmission Main Replacement (Faraday to Cougar).
Reservoir Security Fence and Painting.
Begin construction of Cannon Road Lift Station.
Begin construction of Forest Avenue Sewer.
Complete design of Lake Calavera Improvements.
Environmental Manaqement
Update Storm Drain Master Plans per the growth management data and National Pollutant Discharge
Elimination System (NPDES) requirements and determine if the current planned facilities and Planned Local Drainage Area fees are adequate for the existing rat$ of growth and future buildout.
SIGNIFICANT CHANGES:
None.
T
R