HomeMy WebLinkAbout2007-06-26; Municipal Water District; Resolution 1300Exhibit 4
1 RESOLUTION NO. 1300
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT (CMWD),
3 ADOPTING THE WATER DISTRICT FINAL OPERATING
. BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR
2007-08.
5 _
6
7 WHEREAS, the Board of Directors of the Carlsbad Municipal Water District,
8 California, has held such public hearings as are necessary prior to the adoption of the
9 2007-08 Operating and Capital Improvement Budgets.
10 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
11 Carlsbad Municipal Water District as follows:
12 1. That the above recitations are true and correct.
13 2. That certain documents now on file in the office of the Secretary entitled "City
14 of Carlsbad, 2007-08 Operating Budget and 2007-08 to Buildout Capital Improvement
15 Program - Preliminary," as amended in accordance with Exhibit 4-A attached hereto
16 and incorporated by reference herein, is hereby adopted as the Operating and Capital
17 Improvement Budgets for the Carlsbad Municipal Water District for the Fiscal Year
18 2007-08.
19 3. That the amounts reflected as estimated revenues for Fiscal Year 2007-08
20 are hereby adopted as the budgeted revenues for 2007-08.
21 4. That the amount designated as 2007-08 Budget in Exhibit 4-B is hereby
22 appropriated to the fund for which it is designated and such appropriation shall not be
23 increased except as provided herein.
24 5. That total appropriations may only be increased or decreased by the Board
25 of Directors by passage of a resolution amending the budget except as provided herein.
26 6. That the following controls are hereby placed on the use and transfers of
27 budget funds:
Exhibit 4
1 A. No expenditure of funds shall be authorized unless sufficient funds have
2 been appropriated by the Water Board or Executive Manager as described below.
3 i. The Executive Manager may authorize all transfers of funds from
4 account to account within the same fund in an amount up to $100,000 per transfer.
5 ii. The Executive Manager may delegate the authority to make budget
6 transfers.
7 iii. The Executive Manager may authorize budget adjustments
8 involving offsetting revenues and expenditures; the Executive Manager may authorize
9 increases in an appropriation for a specific purpose where the appropriation is offset by
10 unbudgeted revenue which is designated for said specific purpose.
11 iv. The Executive Manager may authorize increases in purchased
12 water appropriations in an amount equal to the same percent that water sales exceed
13 the amount of the original revenue estimate.
14 B. The Board of Directors must authorize any increase in the number of
15 authorized permanent personnel positions above the level identified in the final Budget.
16 The Executive Manager may authorize the hiring of temporary or part time staff as
17 necessary, within the limits imposed by the controls listed above.
18 7. That all appropriations and outstanding encumbrances as of June 30, 2007
19 are hereby continued into 2007-08 for such contracts and obligations.
20 8. All appropriations for Capital Improvement Projects remaining unexpended
21 at June 30, 2007, are hereby appropriated for such capital projects for the 2007-08
22 fiscal year.
23 9. The Board of Directors authorizes the transfer during FY 2006-07 of
24 $2,779,974 from the Water Enterprise Fund to the Payroll Trust Fund to fund the
25 actuarially determined unfunded liability of retiree health care costs.
26
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of
Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 26th
day of June, 2007, by the following vote to wit:
AYES: Board Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
ATTEST:
^
LORRAINE M. WOOD, Secretary
(SEAL)
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WATERMP STATION REMOVALTAL POTABLE WATER3 O0. H
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Exhibit 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
MAINTENANCE & OPERATIONS ACCTNO. 5016310/5026310
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL/DEBT/TRANSFERS
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
2004-05
ACTUAL
2,797,535
18,979,763
1,184,191
22,961 ,490
34.12
0.00
2005-06
ACTUAL
2,947,824
21,239,172
1 ,553,905
25,740,901
35.75
0.00
2006-07
BUDGET
3,331,472
24,132,411
893,000
28,356,883
34.75
0.00
2007-08
BUDGET
3,418,275
25,939,463
915,200
30,272,938
35.50
0.00
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85 percent of the City (26,000 accounts). The District purchases 100% of its potable water as treated
water from the Metropolitan Water District and the San Diego County Water Authority. In FY 2006, the District's
Phase II Recycled Water Plant began production. In addition, the District continues to buy recycled water from the
Leucadia Wastewater Authority and Vallecitos Water District.
PROGRAM ACTIVITIES:
Water Operations
• Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection activities; collect water quality samples to ensure compliance with State and federal regulations.
Meter Services
• Collect water customer usage data for utility billing to ensure financial viability of the District through timely and
accurate revenue collections; provide customer service for water utility customers; and install, replace and
maintain water meters.
Cross-Connection Control
• Implement and enforce cross-connection control of potable and recycled water systems to ensure a safe supply
of potable water, and compliance with State and federal regulations.
PERFORMANCE/WORKLOAD MEASURES:
Water Cost
• Annual water loss not to exceed six percent as set by the California Department of Water Resources.
Distribution system losses commonly range between 6% and 15%. The American Water Works Association
recommends that the loss after treatment be maintained at 10% or less. Also, the annual cost of service will not
exceed $725 per acre-foot of water produced. This benchmark was established based on results of a survey
conducted by the American Water Works Association (AWWA) in February 2005.
Fiscal
Year
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
Water
Loss
4.3%
4.2%
5.2%
6.1%
5.0%
6.0%
Cost per
Acre-Foot
$735
$724
$755
$784
$828
$901
H-29
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
MAINTENANCE & OPERATIONS
Exhibit 4-B
PAGE TWO
ACCTNO. 5016310/5026310
PERFORMANCE/WORKLOAD MEASURES (continued)
Potable Water Quality
• Ninety-eight percent (98%) of bacteria samples free of coliform bacteria as adopted by the City's Performance
Measurement Team. The State requirement is that less than 5 percent of all samples collected during any
month are total coliform-positive.
Fiscal
Year
2001-02
2002-03
2003-04
2004-05
2005-06
No. Samples
Collected
1,719
1,719
1,752
1,724
1,719
Percent
Bacteria-Free
99.9%
99.9%
99.9%
99.8%
99.9%
Water Service Delivery
• Complete 90% of planned maintenance of water distribution valves and fire hydrants each year based on a
standard of maintenance. Measures the level of care with which the integrity of the water distribution system is
being maintained.
% of Planned Maintenance
Fiscal
Year
2002-03
2003-04
2004-05
2005-06
Valve
Maintenance
8%
24%
28%
56%
Fire Hydrant
Maintenance
10%
35%
35%
67%
WORKLOAD STATISTICS:
WATER OPERATIONS-PERCENT OF TOTAL WORKLOAD IN 2006
Valve Pi1"6 HydrantFlow Control
Station
Maintenance
4%
Dafly Op's
System
MaintenanC'
22%
Routine Water
Quality
Samples
13%
Maintenance Maintenance
3%
Rre Hydrant
Replacement/
Repair
1%
Other Misc
Maintenance
56%
SIGNIFICANT CHANGES:
Funding for one new Cross Connection Control Technician for enhancement of scheduled recycled water use site
monitoring and inspections in accordance with State Department of Health Services citation.
H-30
Exhibit 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
FINANCE
GENERAL/ENTERPRISE
FINANCE ACCTNO. 0011310
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
GENERAL FUND
WATER ENTERPRISE
STORM WATER
SOLID WASTE
SEWER ENTERPRISE
TOTAL FUNDING
2004-05
ACTUAL
$2,202,787
845,790
8,840
$3,057,418
28.00
2.50
$2,514,618
380,000
0
0
162,800
$3,057,418
2005-06
ACTUAL
$2,231 ,484
294,699
$2,526,184
28.00
2.50
$2,060,784
325,800
0
0
139,600
$2,526,184
2006-07
BUDGET
$2,584,571
849,532
68,240
$3,502,343
28.00
1.00
$2,970,499
376,191
0
0
155,653
$3,502,343
2007-08
BUDGET
$2,714,664
941 ,793
3,000
$3,659,457
28.00
1.00
$3,049,051
396,764
15,260
15,260
183,122
$3,659,457
MISSION STATEMENT:
Our mission is to ensure that the City of Carlsbad makes sound financial decisions. We take pride in accomplishing
this mission by maintaining individual and departmental credibility; working together as a team while respecting each
other's differences; and consistently striving to go above and beyond expectations.
PROGRAM ACTIVITIES:
Lonq-Ranqe Financial Planning and Budget Management
• Prepare ten-year operating forecasts incorporating various "what-if" scenarios to facilitate decision-making for
the City Council and City departments.
• Prepare and monitor annual capital and operating budgets to allocate resources in a cost-effective manner in
alignment with the City Council's goals.
• Perform bi-annual review of all City fees and annual cost allocation plan
General Accounting and Reporting
• Accurately bill, collect, record, and report all City revenues including follow-up of delinquent accounts.
• Prepare checks for City employees and for service and commodity suppliers.
• Prepare and maintain finance records and documents in conformity with generally accepted accounting
principles and applicable legal and contractual provisions.
• Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles.
• Provide the City Council and City management with timely monthly financial reports.
• Perform in-house internal control reviews as needed.
Assessment District/Community Facilities District (CFD) Administration
• Assist in evaluation and formation of new districts.
• Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information.
• Provide administration of CFDs and assessment districts as required by formation documents and State law.
Purchasing
• Issue and manage formal bid and quotation processes.
• Track and renew annual commodity and service contracts and joint agency contracts.
• Assist City departments in the creation and administration of contracts.
D-3
Exhibit 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
FINANCE
GENERAL/ENTERPRISE
FINANCE
PAGE TWO
ACCTNO. 0011310
PROGRAM ACTIVITIES (continued):
Receiving. Messenger, and Mail Services
• Act as shipping and receiving for the Faraday Administration Center.
• Direct disposal of surplus and lost/unclaimed property.
• Collect outgoing City mail and apply postage.
• Sort and distribute all incoming City mail.
WORKLOAD AND PERFORMANCE INDICATORS:
• Average number of days to issue Monthly
Financial Status Report
• Awards received for CAFR
• Awards received for Annual Budget
• Number of business licenses processed
• Number of account payable checks processed
• Number of payroll checks issued
• Number of electronic payroll checks issued
• Outstanding debt issues administered
• Number of purchase orders issued
• Dollar amount of purchase orders issued
• Pieces of mail processed
FY2004
1
GFOA
GFOA
Distinguished
Budget
Presentation
8,634
14,870
8,394
16,317
$71 million
1,324
$84 million
173,491
FY2005
13
GFOA
GFOA
Distinguished
Budget
Presentation
8,576
15,399
7,831
18,124
$99 million
1,842
$89 million
172,408
FY2006
10.3
GFOA
CSMFO
Excellence in
Operational
Budget & Public
Communications
and Most
Distinguished
Budget Cover
8,955
15,315
6,473
18,495
$116 million
1,246
$105 million
174,282
KEY GOALS FOR 2007-08:
Top-Quality Services
• Review and update the City's business licensing policies and procedures to enhance customer service and
maximize revenues.
Financial Health
• Update technology as it relates to the City's financial information system.
• Update/Develop financing options and strategies for key City priorities including maintenance of open space,
trails, lighting, landscaping and medians, parks and habitat related facilities.
SIGNIFICANT CHANGES:
• None
D-4 73
PROGRAM:
FUND:
PROGRAM GROUP:
Exhibit 4-B
ENGINEERING
GENERAL/WATER & SEWER ENTERPRISE
ENGINEERING SERVICES ACCTNO. ooi57ix/ooi5720/
5X15710
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
GENERAL FUND
WATER ENTERPRISE
SANITATION ENTERPRISE
TOTAL FUNDING
2004-05
ACTUAL
5,121,921
1 ,709,364
140,336
6,971 ,622
51.20
1.00
5,873,943
624,999
472,680
6,971 ,622
2005-06
ACTUAL
5,433,968
1 ,705,035
3,875
7,142,878
51.20
1.00
6,077,519
639,215
426,144
7,142,878
2006-07
BUDGET
5,842,586
2,444,951
80,000
8,367,537
54.60
0.50
7,208,940
695,162
463,435
8,367,537
2007-08
BUDGET
6,764,397
3,100,429
26,800
9,891 ,626
55.90
1.50
8,646,684
746,965
497,977
9,891 ,626
WORK PROGRAM:
The Engineering Department supports the City Council's goals by providing high-quality service in transportation
engineering, water supply, sewer collection, storm water control, parks, general engineering municipal projects,
project management, front counter operations, and construction inspection. The Engineering Department provides
services to the public and other City departments through preparation and processing of planning, design, and
construction of capital projects and performing traffic and transportation studies, water and sewer models and
master plans. The department is also responsible for ensuring that private development and public improvements
are properly designed, constructed, and inspected while maintaining public safety and the well being of the
community.
PROGRAM ACTIVITIES:
Administration
• Coordinate and direct all divisions to ensure accomplishment of City Council Goals and Objectives, provide
administrative and clerical support to all divisions, ensure that the management reporting system is accurately
maintained and generates all reports on schedule, and provide accurate records filed in a standardized and
efficient manner.
Development Services
• Provide comprehensive engineering input for all land use development applications; process engineering
development plans and maps in a professional manner, maintaining high-quality and meeting production goals;
ensure engineering questions related to land development are answered in a timely manner.
Planning and Programs
• Coordinate the preparation of the annual update to the City's Buildout Capital Improvement Program, update
existing facility impact fee programs, and assist developers with the formation of finance districts to fund major
public improvements. Administer and coordinate engineering activities for beach erosion, lagoon dredging,
growth management monitoring, special districts program, and facility mapping.
Design
• Design citywide capital improvement projects including domestic and recycled water systems, sewer systems;
civic and municipal building and park improvements, street improvements, performing markouts, preparing
master plans and special studies and investigations, and water resource development. For each project a
variety of services are provided including planning, preparation of final plans and specifications, water quality
investigations, technical engineering assistance, mapping, facility location and administration and project
management.
H-4
Exhibit 4-B
PROGRAM: ENGINEERING PAGE TWO
FUND: GENERAL/WATER & SEWER ENTERPRISE
PROGRAM GROUP: ENGINEERING SERVICES ACCTNO. 0015710/5x15710
PROGRAM ACTIVITIES (continued):
Transportation
• Review, investigate, analyze, and resolve a wide variety of traffic and transportation issues, concerns,
complaints, and inquiries. Maintain records of collision reports, speed surveys, and traffic counts. Assist in
maintaining optimum traffic signal operations.
Construction Management and Inspection
• Perform construction management, administration, and inspection for private grading agreements, development
improvement agreements, and capital improvement, ensure construction of high-quality improvements, and
minimize inconvenience to the public while ensuring safe work sites.
KEY ACHIEVEMENTS FOR 2006-07:
Design completed on 2007 slurry seal overlay and pavement and overlay project
Design completed on Highland Drive storm drain from Pine to Basewood
Design completed on 2007 Concrete Replacement Project
Design completed on Lake Calavera Outlet Works Improvement Project
Design completed on Poinsettia Park Tennis Courts Project
Design completed on Mia Monte Access Gate Control Project
Design completed on Upper and Lower Faraday Lift Station Removal Project
Design completed on El Camino Widening at Cougar Project
Design completed on Poinsettia Lift Station Improvement Project
Design completed on Fire Station Number 6 Project
Design completed on Alga Norte Community Park Project.
Construction completed on Fire Station 5 Storage and Restroom Project
Construction completed on Hidden Canyon Community Park Project
Construction completed on Bressi Potable Water Pump Station Project
Construction completed on Pine Avenue Park Project
Construction completed on Woodstock Sewer Pipeline Extension Project
Construction completed on Forest Avenue Sewer Pipeline Extension Project
Construction completed on Dove Library Garden Playground Project
Construction completed on the Carlsbad Boulevard Left Turn Lane at Breakwater Project
Construction completed on SCADA Integration on Recycled Water Project
Construction completed on the North Batiquitos Lift Station Improvements Project
Construction completed on the San Marcos Boulevard Transmission Main Project
Construction completed on the Carlsbad Boulevard Bridge Retrofit Project
Construction completed on the Mahr Reservoir Recycled Water Project.
Construction completed on the Calavera, Bressi, and Twin D. Recycled Water Pump Stations Project
Construction completed on the 2006 Concrete Replacement Project
Construction completed on the 2006 Pavement Overlay Project
Construction completed on the 2006 Slurry Seal Project
Construction completed on the Faraday/El Camino Real improvements and misc. Traffic Signals Project
Construction completed on Blackrail Road Improvements Project
Construction completed on the Roosevelt Street Light Project
Construction completed on Roosevelt Street Electrical Undergrounding Project
Construction completed on Batiquitos Lift Station Improvement Project
Construction completed on Water Well Abandonments (9 locations)
Construction completed on the Encina Basin Water Reclamation Twin D Reservoirs Project
Construction completed on the Industrial Park Pipelines Project
Construction completed on the Sea Cliff and North Batiquitos Interceptor AH Replacement Project
Construction completed on traffic signal modifications on El Camino Real at Hosp, Marron and Plaza Project
Construction completed on the Traffic Signal at Paseo Del Norte and Car Country Project
Construction completed on the Traffic signal at Carlsbad Village Drive and Glasgow
Construction completed on the El Camino Real Domestic and Recycled Water Trans mains Project
Completion of Rancho Santa Fe Road Construction - Phases I and II Project
Completion of Emergency Dredge Work within Agua Hedionda Channel Project
H-5
Exhibit 4-B
PROGRAM: ENGINEERING PAGE THREE
FUND: GENERAL/WATER & SEWER ENTERPRISE
PROGRAM GROUP: ENGINEERING SERVICES ACCTNO. 0015710/5x15710
KEY ACHIEVEMENTS (continued):
Completion of draft EIR document for Agua Hedionda Channel Dredge Project
Completion of draft Drainage Master Plan Update Document
Completed Rancho Santa Fe and Olivenhain Road Financing and Commenced Construction Project
Completion of Bicycle Master Plan Update
Completion of permitting for Opportunistic Sand Program
Completion of spot widening on El Camino Real Project
Construction substantially completed on the City of Carlsbad Municipal Golf Course Project
Developed five-year Channel Maintenance Program and initiated environmental process
Repaired the Leo Carrillo Park erosion problem
Processed improvement and grading plans for over one million square feet of industrial buildings
Energized five traffic signals
Approved plans and initiated construction on 84" Cannon Road storm drain project
Approved plans and initiated construction on Cannon Rd/College Blvd widening project
KEY GOALS FOR 2007-08:
Transportation/Circulation
• Continue work toward the environmental processing, design, and/or construction of major road projects
including: College Boulevard Reach A, Cannon Reach 4, Faraday Avenue, Poinsettia Lane Reach E, and spot
widening of El Camino Real.
Parks/Open Space/Trails
• Complete permitting and design of Coastal Rail Trail Reach 5
Design
Completed Domestic water System modeling and water quality monitoring Program
Active members with water Reuse and California Storm water Quality Association
Updated Sewer Benefit Area Fee Program
Continuing with Beach Access Stairway Improvement Project
Repairing guardrail at Palomar airport Road Bridge
Replacing Cynthia Lane Storm drain and six other locations
Actively designing Costal Rail Trail Reach 5/Avenida Encinas widening
Actively designing El Camino Real widening at Chestnut and Tamarack
Actively designing Carlsbad Boulevard Jetty Barrier Improvement project
Actively designing Markel Pump Station VFD Upgrade and Tank Leak Repair
Actively designing Carlsbad Boulevard Encinas Creek Bridge replacement.
Planning and Programs
City approval of Drainage Master Plan
Authorize bidding for Agua Hedionda Channel Dredge project
Preparation of financing plan for Poinsettia Lane Reach E
Secure a Memorandum of Understanding with State Parks on Beach Preservation
Support efforts to implement regional beach nourishment projects
Preparation of a Pedestrian Master Plan
Implement TransNet Regional Traffic Impact Fee Program
Development Services
Implementation of CityGate business process review recommendations
Completion of Ponto Village Area Vision Plan EIR and advancement of development projects
Completion of rough grading for Robertson Ranch park site
Completion of Cannon Road and College Boulevard widening
H-6
Exhibit 4-B
PROGRAM: ENGINEERING PAGE FOUR
FUND: GENERAL/WATER & SEWER ENTERPRISE
PROGRAM GROUP: ENGINEERING SERVICES ACCT NO. 0015710/5x15710
KEY GOALS FOR 2007-08 (continued):
• Preparation of a Draft Pedestrian Master Plan.
• Construction and financing of Rancho Santa Fe and Olivenhain Road improvements.
• Completion of the Rancho Santa Fe Road Phase II project.
• Completion of the Faraday and Melrose Flood Retention Basins.
Environmental Management
• Update Storm Drain Master Plans per the growth management data and National Pollutant Discharge
Elimination System (NPDES) requirements and determine if the current planned facilities and Planned Local
Drainage Area fees are adequate for the existing rate of growth and future buildout.
Development Services
• Acquire discretionary approval for Robertson Ranch EIR Master Plan and Core Area
SIGNIFICANT CHANGES:
• A Senior Construction Inspector has been added to this program to assist with the inspection requirements of
the new Storm Water Program.
• A total of 0.30 positions have been reallocated to this program to better reflect each program's workload.
• A total of 1.0 hourly position has been added to hire several interns throughout the year to assist with the
program's workload requirements.
H-7