HomeMy WebLinkAbout2013-06-11; Municipal Water District; Resolution 1471Exhibit 4
1 RESOLUTION NO. 1471
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA
^ (CMWD), ADOPTING THE WATER DISTRICT FINAL
OPERATING BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEAR 2013-14.
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WHEREAS, the Board of Directors of the Carlsbad IVIunicipal Water District,
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o California, has reviewed the proposed final Operating Budget and Capital Improvement
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9 Program for Fiscal Year 2013-14 and has held such public hearings as are necessary
10 prior to the adoption of the final budgets,
11 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
12 Carlsbad Municipal Water District as follows:
13 1. That the above recitations are true and correct.
14 2. That certain documents now on file in the office of the Secretary entitled "City
15 of Carlsbad, FY 2013-14 Preliminary Operating Budget and FY 2013-14 to FY 2027-28
15 Capital Improvement Program - Preliminary," as amended in accordance with Exhibits
17 4-A and 4-8, attached hereto and incorporated by reference herein, is hereby adopted
Ig as the Operating and Capital Improvement Budgets for the Carlsbad Municipal Water
19 District for the Fiscal Year 2013-14 along with the Program Options determined by the
20 City Council as set forth in the minutes of the Council's meeting of Tuesday , June 11,
21 2013.
22 3. That the amounts reflected as estimated revenues for FY 2013-14 are
23 hereby adopted as the budgeted revenues for FY 2013-14.
24 4. That the amount designated as FY 2013-14 Budget in Exhibit 4-8 is hereby
25 appropriated to the fund for which it is designated and such appropriation shall not be
25 increased except as provided herein.
27 5. That total appropriations may only be increased or decreased by the Board
28 of Directors by passage of a resolution amending the budget except as provided herein.
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Exlnibit4
6. That the following controls are hereby placed on the use and transfers of
budget funds:
A. No expenditure of funds shall be authorized unless sufficient funds have
been appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from
account to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments
involving offsetting revenues and expenditures; the Executive Manager may authorize
increases in an appropriation for a specific purpose where the appropriation is offset by
unbudgeted revenue which is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased
water appropriations in an amount equal to the same percent that water sales exceed
the amount of the original revenue estimate.
B. The Board of Directors must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget.
The Executive Manager may authorize the hiring of temporary or part time staff as
necessary, within the limits imposed by the controls listed above.
7. That the Recycled Water Fund is authorized to reimburse the Potable Water
Fund for recycled water capital projects previously funded from potable monies.
8. That all appropriations and outstanding encumbrances as of June 30, 2013
are hereby continued into FY 2013-14 for such contracts and obligations.
9. All appropriations for Capital Improvement Projects remaining unexpended
at June 30, 2013, are hereby appropriated for such capital projects for fiscal year 2013-
14.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Carlsbad Municipal
Water District Board of Directors, Carlsbad City Council, Carlsbad Community Development
Commission and City of Carlsbad as the Successor Agency to the Redevelopment Agency held
on the 11^^ day of June, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn and Douglas.
None.
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ABSENT: None.
MATT HALL, President
ATTEST:
(SEAL)
~ • Of c7< ; — —
2013-14 to 2027-28 Capital Improvement Program - CMWD
52051 ABANDON POTABLE SERVICES (NEW RECYCLED SERVICES! WATER REPL 390,000 48,440 146,560 195,000
55253 ASSET MANAGEMENT PLAN WATER REPL 164,365 107,744 56,621
NA AVIARA PARKWAY AND PLUM TREE WATERLINE WATER REPL 815.000 --815,000
NA BUENA VISTA PUMP STATION AND FOREBAY REMOVAL WATER REPL 150,000 150,000
NA CARLSBAD BOULEVARD - SOUTH OF AVENIDA ENCINAS WATER REPL 950,000 --280,000 670,000
52031 CARLSBAD WATER RECYCLING FACILITY (ENCINA PROJECTS) WATER REPL 4,546,315 40,323 430,177 59,815 309,000 301,000 106,000 300,000 1,500,000 1,500,000
50071 CATHODIC PROTECTION PROGRAM WATER REPL 1,246,700 192,442 1,054,258
50121 COLLEGE BOULEVARD - CANNON TO BADGER LANE WATER CONN 1,090,000 -1,090,000
50131 COLLEGE BOULEVARD PIPELINE "A" STREET TO CANNON ROAD WATER CONN 1,060,000 183 1,059,817
50331 CRESTVIEW DRIVE TRANSMISSION MAIN WATER REPL 240,000 -240,000
52061 CWRF - FLOW EQUALIZATION AND CHLORINE CONTACT TANK COVERS WATER REPL 765,000 8,136 256,864 500,000
NEW DESALINATED SEAWATER TRANSMISSION MAIN WATER CONN r473,000 45,000 45,000 383,000
NEW DESALINATED SEAWATER TRANSMISSION MAIN WATER REPL 1,027,000 100,000 80,000 847,000
NEW E TANK DECOMMISSION (THE CROSSINGS ROAD) WATER REPL 150,000 150,000
NA EL CAMINO REAL AND TAMARACK PUMP STATION REMOVAL WATER REPL 80,000 -80,000
52071 EL CAMINO REAL RECYCLED WATER PIPELINE (LA COSTA RESORT) WATER REPL 1,615,000 146,388 1,468,612
50341 EL FUERTE AND CORINTIA STREET PRESSURE REDUCING STATION WATER REPL 500,000 -100,000 400,000
NA ELLERY PUMP STATION DECOMMISSION WATER REPL 120,000 120,000
39001 ELLERY WATER PUMP PROJECT WATER REPL 298,495 23,495 55,000 220,000
NEW FIRE FLOW SYSTEM IMPROVEMENTS WATER REPL 2,449,000 720,000 720,000 1,009,000
NEW HYDROELECTRIC GENERATOR AT PALOMAR AIRPORT ROAD/WHITE SANDS WATER REPL 2,160,000 85,000 275,000 1,800,000
50251 HYDROELECTRIC RENEWABLE ENERGY GENERATOR-MAERKLE RES WATER REPL 2,000,000 453,640 1,546,360
50291 KELLY RANCH PRESSURE REDUCING STATION WATER REPL 560,000 -560,000
NEW LA COSTA HI RESERVOIR INLET PIPELINE WATER REPL 2,150,000 250,000 1,900,000
38211 LAKE CALAVERA RESERVOIR IMPROVEMENTS WATER REPL 6,396,911 6,018,542 378,369
50351 LIMITED ACCESS PIPELINE RELOCATION PROJECT WATER REPL 1,940,000 3,181 481,819 485,000 485,000 485,000
50091 MAERKLE FACILITY IMPROVEMENTS WATER REPL 2,135,200 1,126,304 1,008,896
50361 MAERKLE FLOATING COVER REPLACEMENT WATER REPL 10,000,000 130,000 140,000 9,730,000
50042 MAERKLE PUMP STATION IMPROVEMENTS WATER CONN 1,955,200 -170,000 1,785,200
50011 MAERKLE TRANSMISSION MAIN WATER REPL 6,330,000 341,431 4,858,569 1,130,000
35722 MAINTENANCE AND OPERATIONS CENTER WATER REPL 7,170,000 -7,170,000
39041 MISCELLANEOUS PIPELINE REPLACEMENTS WATER REPL 1,433,000 307,641 1,125,359
35311 OCEANSIDE WATER INTERTIE UPGRADE WATER REPL 115,000 --115,000
50321 PALOMAR BUISNESS PARK RECYCLED WATER PIPELINES WATER REPL 1,245,000 -1,245,000
50301 PARK DRIVE WATER LINE AND SURFACE IMPROVEMENTS WATER REPL 1,092,000 202,690 889,310
NA POINSETTIA LANE - CASSIA ROAD TO SKIMMER COURT WATER CONN 741,600 --741,600
50201 PRESSURE REDUCING STATION REPLACEMENT/REHABILITATION WATER REPL 1,102,000 366,117 735,883
NEW RANCHO CARLSBAD GROUNDWATER SUPPLY WATER CONN 1,750,000 325,000 1,425,000
NEW RANCHO CARLSBAD GROUNDWATER SUPPLY WATER REPL 1,750,000 325,000 1,425,000
50271 RECYCLED WATER LINE - CWRF TO CHINQUAPIN WATER REPL 1,900,000 160,140 1,739,860
50221 RECYCLED WATER MASTER PLAN UPDATE WATER REPL 672,468 632,446 40,022
52092 RECYCLED WATER PHASE III - CWRF EXPANSION RECL WATER 6,260,000 500,000 5,760,000
52091 RECYCLED WATER PHASE III - CWRF EXPANSION WATER REPL 640,000 277 639,723
52082 RECYCLED WATER PHASE III - PIPELINES RECL WATER 18,700,000 3,100,000 15,600,000
52081 RECYCLED WATER PHASE III - PIPELINES WATER REPL 2,000,000 867 1,999,133
52102 RECYCLED WATER PHASE III - RESERVOIR RECL WATER 1,500,000 1,500,000
52101 RECYCLED WATER PHASE 111 - RESERVOIR WATER REPL 300,000 300,000
50241 RESERVOIR REPAIR AND MAINTENANCE PROGRAM WATER REPL 6,000,000 1,122,153 1,912,847 965,000 150,000 1,850,000
50371 ROBERTSON RANCH WATER TRANSMISSION MAIN WATER REPL 1,200,000 1,200,000
NEW SAN LUIS REY MISSION BASIN GROUNDWATER SUPPLY WATER CONN 8,527,500 27,500 8,500,000
NEW SAN LUIS REY MISSION BASIN GROUNDWATER SUPPLY WATER REPL 8,527,500 27,500 8,500,000
NEW SANTA FE II INLET PIPELINE WATER REPL 2,838,000 470,000 2,368,000
50311 SANTA FE II RESERVOIR SITE DRAINAGE WATER REPL 645,000 484,240 160,760
60192 SIDEWALK/STREET CONSTRUCTION - VALLEY AND MAGNOLIA SIDEWALKS WATER REPL 291,000 204 290,796
50081 TRI-AGENCIES WATER TRANSMISSION PIPELINE REPLACEMENT WATER REPL 6,455,000 132,035 1,122,965 100,000 5,100,000
50161 WATER MASTER PLAN UPDATE WATER CONN 700,000 588,708 111,292
36641 WATER SYSTEM INTERTIE CONNECTION WATER REPL 405,000 --405,000
50191 WATER VALVE REPLACEMENT PROGRAM WATER REPL 1,850,000 82,813 267,187 100,000 100,000 100,000 100,000 100,000 500,000 500,000
GRAND TOTAL ALL FUNDED PROJECTS 139,567,254 12,590,580 34,542,059 9,979,815 42,334,200 8,944,000 2,676,000 400,000 6,250,600 21,850,000
m
X 3-
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PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
UTILITIES
Exhibit 4B
ACCT NO. 5016310/5026310
2010-11
ACTUAL
2011-12
ACTUAL
2012-13
BUDGET
2013-14
BUDGET
PERSONNEL $4,104,496 $4,198,135 $4,177,486 $4,085,871
MAINTENANCE & OPERATIONS 32,167,327 33,930,988 38,158,932 39,514,851
CAPITAL OUTLAY 17,768 0 0 0
GRAND TOTAL $36,289,591 $38,129,123 $42,336,418 $43,600,722
FULL TIME POSITIONS 39.60 40.10 38.15 37.10
HOURLY/FTE POSITIONS 0.50 0.00 0.00 0.00
PROGRAM GROUP DESCRIPTION:
Thie Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides water service to
approximately 85% of ttie city. The District purchases 100% of its potable water as treated water from the San Diego
County Water Authority. The District also supplies customers with recycled water from the Carlsbad Water
Reclamation Facility, and from recycled water purchased from the Leucadia Wastewater District and Vallecitos Water
District.
PROGRAM ACTIVITIES:
Water Operations
• Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection systems; collect water quality samples to ensure compliance with state and federal regulations, and
provide emergency response services.
Water Construction/Maintenance
• Schedule and perform water system maintenance to ensure a safe and efficient water distribution system, and
provide emergency response services and repairs.
Meter Services
• Collect water customer usage data for utility billing to ensure financial viability of the District through timely and
accurate revenue collections; provide customer service for water utility customers; and, install, replace and
maintain water meters.
Cross-Connection Control
• Implement and enforce cross-connection control and backflow prevention of potable and recycled water systems
to ensure a safe supply of potable water and compliance with state and federal regulations.
PERFORMANCE/WORKLOAD MEASURES:
Water Losses
• Annual water loss not to exceed 6% as set by the California Department of Water Resources. Industry wide,
distribution system losses commonly range between 6% and 15%. The American Water Works Association
recommends that the loss after treatment be maintained at 10% or less.
Fiscal
Year
Water
Loss
2008- 09
2009- 10
2010- 11
2011- 12
6%
6%
5%
5%
H-18
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
UTILITIES
Exhibit 48
PAGE TWO
ACCT NO. 5016310/5026310
PERFORMANCE/WORKLOAD MEASURES (continued)
Potable Water Quality
• Benchmark: Ninety-eight percent (98%) of bacteria samples free of coliform bacteria as adopted by the city's
Performance Measurement Team. The state requirement is that less than 5% of all samples collected during
any month are total coliform-positive.
Fiscal
Year
No. Samples
Collected
Percent
Bacteria-Free
2005- 06
2006- 07
2007- 08
2008- 09
2009- 10
2010- 11
2011- 12
1,719
1,716
1,601
1,590
1,560
1,560
1,560
99.9%
100.0%
99.8%
100.0%
100.0%
99.9%
00.0%
Water Service Delivery
• The ratio of total leaks and breaks compared to the total water pipe in the system. This measure is calculated by
dividing the total number of leaks and breaks during the reporting period by the total miles of pipe in the water
distribution system and multiplying the result by 100. The benchmark is to not exceed the national average rate
of 32.7 as reported by the American Water Works Association.
Fiscal Year Potable Water Recycled Water
System Integrity Rate System Integrity Rate
2007-08 30.4 0
2008-09 29.1 7.8
2009-10 28.4 1.3
2010-11 26.4 7.8
2011-12 17.0 8.9
KEY ACHIEVEMENTS FOR FY 2012-13:
Replaced 8,296 water meters with remote reading capabilities and completed over 345,534 water meter reads.
Updated the 2012 Water and Recycled Water Master Plans and adopted a Program Environmental Impact
Report.
Completed the Phase III Recycled Water Facility Study and adopted a Mitigated Negative Declaration for CEQA.
Participated in the planning of the desalination delivery regime.
Participated in community events such as the Home Depot drought tolerant plant sale and the Citizen's
Academy.
Reduced electrical costs by splitting meter services which allowed changes in electrical rates.
Reduced electrical and chemical costs through equipment upgrades and operational changes.
Negotiated with vendors for services and materials to reduce costs.
Improved efficiencies by implementing drive-by meter reading program.
Reduced costs by initiating in-house meter exchange program.
Continued to work with regulatory agencies to address regulatory issues and requirements.
Achieved regulatory reform with State and County agencies regarding recycled water oversight.
Continued to provide reliable water service that met all regulatory requirements to over 28,000 services.
Awarded contract and made repairs to the Santa Fe II Reservoir Site drainage and crib wall.
Completed repairs and recoated the interior and exterior of the D1 and D2 tanks.
Awarded contract to make repairs and recoat the interior and exterior of the Ellery, Elm, and Skyline steel tanks.
Began design of the cathodic protection improvements.
Completed construction of the Rancho Carlsbad Pressure Reducing and Metering Station Replacement Project.
Began design on replacing a portion of the Tri-Agency Water Transmission Pipeline within Ocean Hills
Community.
Completed SCADA modifications at the Carlsbad Water Reclamation Facility.
Executed desalinated water local supply purchase agreement with the San Diego County Water Authority.
H-19 79
Exhibit 4B
PROGRAM: WATER OPERATIONS PAGE THREE
FUND: WATER ENTERPRISE
PROGRAM GROUP: UTILITIES ACCT NO. 5016310/5026310
KEY GOALS FOR FY 2013-14:
Continue implementation of Automated Meter Reading Program.
Exchange 4,906 water meters.
Implement customer usage field presentation software.
Implement abnormal water usage automated customer calling system.
Continue to partner with the Water Authority and surrounding agencies on a regional recycled water plan.
Continue progress on Maerkle hydroelectric power generation facility.
Review rate structure to fund operations and infrastructure replacement as well as re-establish reserve levels in
accordance with Board policies.
Continue to improve tracking and reporting capabilities.
Continue to work with the appropriate State and County agencies to address regulatory issues and requirements.
Obtain funding from the SWRCB for the approval for the Recycled Water Phase III Project.
Award contract to construct the La Costa Recycled Water Pipeline within El Camino Real.
Continue design of the Phase III Recycled Water Project.
Identify and secure right of way easement for Maerkle Transmission main.
Prepare Asset Management Plan.
Complete cathodic protection improvements.
SIGNIFICANT CHANGES:
• Reduction of a Meter Worker position (1.0 FTE) as a result of AMR implementation.
• Reduction of a Utilities Director position (0.6 FTE).
• Reallocated 0.35 full time positions from other divisions to better reflect workload.
H-20 so