HomeMy WebLinkAbout2016-06-28; Municipal Water District; Resolution 15521
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RESOLUTION NO. 1552
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD
MUNICIPAL WATER DISTRICT, CALIFORNIA (CMWD), ADOPTING
THE WATER DISTRICT FINAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016-17.
EXHIBIT 4
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District,
California, has reviewed the proposed final Operating Budget and Capital Improvement
Program for Fiscal Year 2016-17 and has held such public hearings as are necessary prior to the
adoption of the final budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the Secretary entitled
"City of Carlsbad, FY 2016-17 Preliminary Operating Budget and FY 2016-17 to FY 2030-31
Capital Improvement Program -Preliminary," as amended in accordance with Exhibits 4-A and
4-B, attached hereto and incorporated by reference herein, is hereby adopted as the Operating
and Capital Improvement Budgets for the Carlsbad Municipal Water District for the Fiscal Year
2016-17 along with the Program Options determined by the City Council as set forth in the
minutes ofthe Council's meeting of Tuesday, June 28, 2016.
3. That the amounts reflected as estimated revenues for FY 2016-17 are
hereby adopted as the budgeted revenues for FY 2016-17.
4. That the amount designated as FY 2016-17 Budget in Exhibit 4-B is hereby
appropriated to the fund for which it is designated and such appropriation shall not be
increased except as provided herein.
Item No. 15 - AB #22,337 June 28, 2016 Page 69 of 179
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5. That total appropriations may only be increased or decreased by the
Board of Directors by passage of a resolution amending the budget except as provided herein.
6. That the following controls are hereby placed on the use and transfers of
budget funds:
A. No expenditure of funds shall be authorized unless sufficient
funds have been appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from
account to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make
budget transfers.
iii. The Executive Manager may authorize budget adjustments
revenue which is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased
water appropriations in an amount equal to the same percent that water sales exceed the
amount of the original revenue estimate.
B. The Board of Directors must authorize any increase in the number
of authorized permanent personnel positions above the level identified in the final Budget. The
Executive Manager may authorize the hiring of temporary or part time staff as necessary,
within the limits imposed by the controls listed above.
7. That all appropriations and outstanding encumbrances as of June 30,
2016-17.
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Carlsbad
City Council, Carlsbad Municipal Water District Board of Directors, Carlsbad Public Financing
Authority Board of Directors, Community Development Commission, and City of Carlsbad as
Successor Agency to the Redevelopment Agency, held on the 28th day of June, 2016, by the
following vote to wit:
AYES: Hall, Wood, Schumacher, Blackburn, Packard.
NOES: None.
ABSENT: None.
MA?tii!!{
ATTEST:
Item No. 15 - AB #22,337 June 28, 2016 Page 71 of 179
2016-17 to 2030-31 Capital Improvement Program -CMWD
PROJ. TOTAL PRIOR BALANCE YEAR 1 YEAR 2 YEAR3 YEAR4 YEARS YEAR 6-10 YEAR 11-15
ID PROJECTTlnE FUND COST EXP/ENC FORWARD 2015-16 2016-17 2017-18 2018-19 2019-20 2021-25 2026-30
-~ ABANDON POTABLE SERVICES (NEW RECYCLED SERVICES) WATER REPL 560000 49,690 340,310 170,000
~ AVIARA PARKWAY AND PLUM TREE WATERLINE WATER REPL 815 000 815,000
~ BUENA VISTA PUMP STATION AND FOREBAY REMOVAL WATER REPL 150,000 150,000
~ CARLSBAD BOULEVARD· SOUTH OF AVENIDA ENONAS WATER REPL 950,000 280,000 670,000
~ CARLSBAD BOULEVARD WATERLINE REPLACEMENT ATTERRAMAR WATER REPL 1930,000 1,930,000
~ CARLSBAD WATER RECYCLING FACILITY (ENCINA CAPITAL PROJECTS) RECL REPL 1,470,600 70,600 100,000 100,000 100,000 100,000 500 000 s
CARLSBAD WATER RECYCLING FACILITY (ENCINA CAPITAL PROJECTS) WATER REPL 709,390 164,840 544,550
~ CA THO DIC PROTECTION PROGRAM WATERREPL 1,246,702 169,688 1,077,014
50131 COLLEGE BOULEVARD· CANNON ROAD TO BADGER LANE (375 ZONE) WATER CONN 1,060,000 183 1,059,817 50121 COLLEGE BOULEVARD -CANNON ROAD TO BADGER LANE (490 ZONE\ WATER CONN 1,090,000 1,090,000
~ CRESTVIEW DRIVE TRANSMISSION MAIN WATERREPL 240,000 240,000
~ CWRF -CHLORINE CONTACT TANK COVERS WATERREPL 765 000 8,136 756 864
~ DESALINATED WATER FLOW CONTROL FACILITY WATER CONN 1104,300 29 281 1,075,019
~ E TANK DECOMMISSION (THE CROSSINGS ROAD) WATER REPL 300,000 150,000 150,000
~ EL CAMINO REAL AND TAMARACK PUMP STATION REMOVAL WATER REPL 100,000 --100,000
~ EL FUERTE AND CORINTIA STREET PRESSURE REDUCING STATION WATER REPL 800,000 -800,000
~ ELLERY PUMP STATION DECOMMISSION WATERREPL 250,000 200,294 49,706
~ ELLERY WATER PUMP PROJECT WATERREPL 275 000 275 000
~ FIRE FLOW SYSTEM IMPROVEMENTS WATERREPL 2,809,000 -720,000 720 000 90,000 90,000 90,000 90,000 1,009,000
~ HYDROELECTRIC GENERATOR AT MAERKLE RESERVOIR WATER REPL 2,000 000 1,971,438 28,562
~ HYDROELECTRIC GENERATOR AT PALOMAR AIRPORT ROAD/WHITE SANDS WATER REPL 2160,000 85,000 2,075,000
~ KELLY RANCH DOMESTIC WATER PRESSURE REDUCING STATION WATERREPL 560,000 -560,000
~ LA COSTA HIGH RESERVOIR INLET PIPELINE WATERREPL 2,150,000 250,000 1900000
~ LAKE CALAVERA MITIGATION WATER REPL 275,000 275,000
50351 LIMITED ACCESS PIPELINE RELOCATION PROGRAM WATERREPL 1940,000 30,450 1,909,550
~ MAERKLE FACILITY IMPROVEMENTS WATER REPL 2,135,200 1,132,242 1,002,958
~ MAERKLE PUMP STATION IMPROVEMENTS WATER CONN 1955,200 4,982 365,018 1,585 200
~ MAERKLE RESERVOIR FLOATING COVER REPLACEMENT WATER REPL 13,055,000 1,332 1,268 668 8 730,000 3,055,000
_1£2lL MAERKLE RESERVOIR TRANSMISSION MAIN WATERREPL 6,330,000 388,588 5,941,412
~ MAINTENANCE AND OPERATIONS CENTER WATER REPL 7 674,000 7,674,000
~ MISCELLANEOUS PIPELINE REPLACEMENTS WATERREPL 11,433,000 347 658 1,085,342 1,000 000 1,000,000 1000,000 1,000,000 3,000,000 3 000,000
~ NORMALLY CLOSED VALVE (INSTALL MOTORIZED VALVE) WATERREPL 260 000 260,000
~ OCEANSIDE WATER INTERTIE UPGRADE WATERREPL 115,000 ' 115 000
~ PARK DRIVE WATER LINE AND STREET IMPROVEMENTS WATERREPL ~ ~ POINSETTIA LANE -CASSIA ROAD TO SKIMMER COURT WATER CONN 300,000
~ PRESSURE REDUCING STATION PROGRAM WATERREPL 1,102,000 370,199 731801
~ RANCHO CARLSBAD GROUNDWATER SUPPLY WATER CONN 1,750,000 325,000 1425 000
~ RANCHO CARLSBAD GROUNDWATER SUPPLY WATER REPL 1,750,000 325,000 1,425,000
~ RECYCLED WATER CONDITION ASSESSMENT PROGRAM RECL REPL 2,000,000 200,000 200,000 200000 200,000 200,000 500,000 500,000
~ RECYCLED WATER LINE-CWRF TO CHINQUAPIN WATER REPL 5,050,000 4,722,687 327,313
~ RECYCLED WATER LINE-EL CAMINO REAL TO LA COSTA AVENUE WATER REPL 1915 000 1,645,248 269,752
~ RECYCLED WATER PHASE 3 -CWRF EXPANSION RECL WATER 6 844,125 6,835 858 8,267
~ RECYCLED WATER PHASE 3 -CWRF EXPANSION WATER REPL 3 517 276 3,059,063 458,213
~ RECYCLED WATER PHASE 3 -PIPELINES RECL WATER 18 700,000 2,582 733 16,117,267
~ RECYCLED WATER PHASE 3 -PIPELINES WATER REPL 2,497 530 1,086 014 1,411,516
~ RECYCLED WATER PHASE 3 -RESERVOIR RECLWATER 1,500,000 16405 1,483,595
52101 RECYCLED WATER PHASE 3 -RESERVOIR WATER REPL 300,000 1045 298 955
~ RECYCLED WATER VALVE & APPURTENANCE REPLACEMENT PROGRAM RECL REPL 750,000 50,000 50,000 50,000 50,000 50,000 250,000 250 000
22.ill._ RESERVOIR REPAIR AND MAINTENANCE PROGRAM WATERREPL 6,000,000 2,476,277 1,673,723 1,850,000
50371 ROBERTSON RANCH WATER TRANSMISSION MAIN WATER REPL 1,200,000 1200 000
50441 SAN LUIS REY MISSION BASIN GROUNDWATER SUPPLY WATER CONN 8,527,500 27,500 8,500,000
~ SAN LUIS REY MISSION BASIN GROUNDWATER SUPPLY WATER REPL 8,527 500 -27,500 8,500,000
~ SANTA FE II INLET PIPELINE WATER REPL 2 838 000 470,000 2,368,000
50311 SANTA FE II RESERVOIR SITE DRAINAGE WATERREPL 645,000 491,431 153,569 ~ SANTA FE II RESERVOIR SITE ELECTRICAL IMPROVEMENTS WATERREPL 100,000 -100,000
SCADA INTEGRATED MASTER PLAN RECL REPL 80,000 80,000
~ SCADA INTEGRATED MASTER PLAN WATER REPL 360,000 360,000
~ SIDEWALK/STREET CONSTRUCTION -VALLEY STREET MAGNOLIA AVENUE WATERREPL 71,000 204 290,796 (220,000\
~ TRI-AGENCY WATER TRANSMISSION PIPELINE REPLACEMENT WATER REPL 6,455,000 1,976,805 4,478,195
NEW WATER CONDITION ASSESSMENT PROGRAM WATERREPL 2,000,000 200,000 200,000 200 000 200,000 200,000 500,000 500 000 ~ WATER MASTER PLAN UPDATE WATER CONN 700,000 586,412 113,588 ,---WATER SYSTEM INTERTIE CONNECTION WATER REPL 405,000 405,000 50471 ,---WATER VALVE REPAIR/REPLACEMENT PROGRAM WATER REPL 13,600 002 532,353 1250 000 50191 317,649 1,250 000 1,250,000 1,250,000 1,250,000 3,250 000 3,250,000 ,---NEW· WATER, RECYCLED AND SEWER MASTER PLAN RECL REPL 150,000 150 000 ~ WATER, RECYCLED, AND SEWER MASTER PLAN WATER REPL 200,000 200 000
GRAND TOTAL ALL CMWD PROJECTS 169,594,325 31 58,398,882 ,800 6 060000 4 875000 13,584,000 27,850,000
Item No. 15 - AB #22,337 June 28, 2016 Page 72 of 179
PROGRAM:
FUND:
PROGRAM GROUP:
PERSONNEL
WATER OPERATIONS
ENTERPRISE
UTILITIES
2013-14
ACTUAL
$3,732,719
MAINTENANCE & OPERATIONS 44,455,887
CAPITAL OUTLAY 3,349
GRAND TOTAL $48,191,955
FULL TIME POSITIONS 37.10
HOURL Y/FTE POSITIONS 0.00
PROGRAM GROUP DESCRIPTION:
2014-15
ACTUAL
$4,050,146
39,003,062
58,977
$43,112,185
38.55
0.00
EXHIBIT 4-B
ACCT NO. 5016310/5026310
2015-16 2016-17
BUDGET BUDGET
$4,913,474 $5,290,355
41,269,877 42,228,044
0 0
$46,183,351 $47,518,399
40.60 42.85
0.50 0.50
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides water service to
approximately 85 percent of the city. The District purchases 100 percent of its potable water, which includes a new
local supply of desalinated seawater, as treated water from the San Diego County Water Authority. The District also
supplies customers with recycled water from the Carlsbad Water Reclamation Facility (CWRF), and through purchase
agreements with the Leucadia Wastewater District and Vallecitos Water District.
PROGRAM ACTIVITIES:
Water Operations
• Provide reliable operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection systems; collect water quality samples to ensure compliance with state and federal regulations, and
provide emergency response services.
Water Construction/Maintenance
• Schedule and perform water system maintenance to ensure a safe and efficient water distribution system, and
provide emergency response services and repairs.
Meter Services
• Read over 29,000 customer meters monthly to ensure timely and accurate revenue collections; provide customer
service for water utility customers; and install, replace and maintain water meters.
Cross-Connection Control
• Implement and enforce cross-connection control and backflow prevention of potable and recycled water systems
to ensure a safe supply of potable water and compliance with state and federal regulations.
PERFORMANCE/WORKLOAD MEASURES:
Water Losses
The 2012 AWWA benchmarks for distribution system losses (both Apparent and Real) range between approximately
3 percent and 13 percent, with a median of approximately 6 percent. CMWD's water loss is near the benchmark
median.
Carlsbad Water Loss -Last Five Years
Fiscal Year Percent of Water Loss (Apparent and Real)
2010-11 5.3%
2011-12 5.1%
2012-13 6.1%
2013-14 5.3%
2014-15 6.0%
Item No. 15 - AB #22,337 June 28, 2016 Page 73 of 179
PROGRAM: PAGE TWO
FUND:
PROGRAM GROUP:
WATER OPERATIONS
ENTERPRISE
UTILITIES ACCT NO. 5016310/5026310
PERFORMANCE/WORKLOAD MEASURES (continued)
Potable Water Cost Efficiency
This measure represents the cost of service by Fiscal Year divided by the total number of accounts. The 2012 American
Water Works Association (AWWA) benchmark for this metric is between $281 and $608 with a median of $408. The
City's Water Cost Efficiency is close to the median, suggesting that the system operates efficiently from a financial
standpoint.
Potable Water Cost Efficiency
Fiscal Year Adjusted Total Number of Average Cost per
Expenses* Accounts Account
2010-11 $12,054,313 28,311 $426
2011-12 $11,783,137 28,527 $413
2012-13 $13,237,904 28,867 $459
2013-14 $13,828,465 29,007 $477
2014-15 $13,457,569 29,172 $461
*Excludes cost of purchased water and depreciation
Water Service Delivery
The System Integrity Rate is the metric for assessing the condition of a water distribution system by reviewing the
number of leaks and breaks in the system per 100 miles of pipe. These measures are calculated by dividing the total
number of leaks and breaks during the reporting period by the total miles of pipe in the system and multiplying the
results by 100. CMWD currently has approximately 47 4 miles of potable pipe and 85 miles of recycled pipe.
The 2012 AWWA benchmark for leaks ranges between 2 and 28, with 16 as the median. CMWD's Leaks rates are
near the median and seem to indicate that the system integrity is operating at a strong level. The benchmark for Breaks
ranges between 6 and 20, with 14 as the median. CMWD's Breaks rates are well below the benchmarks and seem to
indicate that the system integrity is operating at a very high level.
CMWD's recycled water system was installed beginning in 1991. Therefore the very low leaks and breaks rates in the
recycled water system reflect, in part, this fairly new system.
Carlsbad System Integrity per 100 Miles of Pipe -Potable Water
Potable Water Potable Water Potable Water Potable Water
Fiscal Year # of Breaks Breaks Rate # of Leaks Leaks Rate
2010-11 11 2.35 81 17.31
2011-12 7 1.48 81 17.16
2012-13 4 0.85 59 12.47
2013-14 4 0.85 111 23.47
2014-15 7 1.48 80 16.88
Carlsbad System Integrity-Recycled Water
Recycled Water Recycled Water Recycled Water Recycled Water
Fiscal Year # of Breaks Breaks Rate # of Leaks Breaks Rate
2010-11 0 0.00 0 0.00
2011-12 0 0.00 5 6.02
2012-13 0 0.00 1 1.20
2013-14 0 0.00 1 1.20
2014-15 0 0.00 2 2.35
Item No. 15 - AB #22,337 June 28, 2016 Page 74 of 179
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
ENTERPRISE
UTILITIES
KEY ACHIEVEMENTS FOR FY 2015-16:
• Completion of AMR Drive-By System and maintained a read rate of 99 percent.
• Installed AMI infrastructure within the Commercial areas of the City of Carlsbad.
PAGE THREE
ACCT NO. 5016310/5026310
• Implemented Carlsbad Conserves program campaign to assist customers with State mandated water use
reductions and restrictions.
• Continued water conservation education and outreach programs.
• Prepared approximately 20 new retrofit plans (potable to recycled water) for properties located in areas where
recycled water will be available in FY2017. Also connected 30 new properties to existing recycled water system.
Plan-checked and/or processed 44 new recycled water plans for CMWD and San Diego County DEH approval.
• Completed construction of the Palomar/Impala Recycled Water pipeline.
• Completed construction of recycled water pipelines in Palomar Oaks Business Park and Calavera Hills.
• Completed construction of a recycled water transmission main from Cannon Road to Agua Hedionda Lagoon.
• Awarded a construction contract for Phase I of the Tri-Agencies Water Transmission Pipeline Replacement.
• Awarded a construction contract to decommission Ellery Pump Station.
• Completed the 2015 Urban Water Management Plan.
KEY GOALS FOR FY 2016-17:
• Begin preparation of Water Master Plan.
• Complete construction of the Carlsbad Water Recycling Facility Expansion Project.
• Complete construction of electrical improvements at the Santa Fe II Reservoir.
• Complete plug valve maintenance in the potable distribution system.
• Complete inventory of existing infrastructure and load data into the Asset Management System.
• Retrofit the southern meter reading quadrant to AMI infrastructure.
• Implement a meter data management system with a web customer portal.
• Upgrade Utility Billing system.
• Continue Carlsbad Conserves program campaign to ensure compliance with state mandated water use reduction
targets and restrictions.
• Participate in and host community outreach events such as the Home Depot drought tolerant plant fairs and the
California Friendly Landscaping Training classes.
• Maintain CMWD benchmark of 98 percent water meter read rate via the drive-by automated meter reading system.
• Establish a meter testing program.
• Establish a high water usage call out system.
• Evaluate existing controls systems and protocol; generate a new supervisory control and data acquisition SCADA
master plan.
• Establish critical valve designations within Asset Management System.
• Implement a revised valve maintenance program.
• Implement a new valve replacement program.
• Evaluate Maerkle Reservoir Cover solutions.
• Continue participating with surrounding agencies in the North County Water Reuse Coalition to develop recycled
water opportunities for the region.
• Continue to work with the appropriate State and County agencies to address regulatory issues and requirements.
SIGNIFICANT CHANGES:
• None