HomeMy WebLinkAbout2018-06-12; Municipal Water District; Resolution 1596RESOLUTION NO. 1596
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL
WATER DISTRICT, CALIFORNIA (CMWD), ADOPTING THE WATER
DISTRICT FINAL OPERATING BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEAR 2018-19.
EXHIBIT4
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California,
has reviewed the proposed final Operating Budget and Capital Improvement Program for Fiscal Year
2018-19 and has held such public hearings as are necessary prior to the adoption of the final budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the Secretary entitled "City of
Carlsbad, FY 2018-19 Preliminary Operating Budget and FY 2018-19 to FY 2032-33 Capital
Improvement Program -Preliminary," as amended in accordance with Exhibits 4-A and 4-B, attached
hereto and incorporated by reference herein, is hereby adopted as the Operating and Capital
Improvement Budgets for the Carlsbad Municipal Water District for the Fiscal Year 2018-19 along
with the Program Options determined by the City Council as set forth in the minutes of the Council's
meeting of Tuesday, June 12, 2018.
3. That the amounts reflected as estimated revenues for FY 2018-19 are hereby
adopted as the budgeted revenues for FY 2018-19.
4. That the amounts designated as FY 2018-19 Budget in Exhibits 4-A and 4-B is
hereby appropriated to the fund for which it is designated and such appropriation shall not be
increased except as provided herein.
5. That total appropriations may only be increased or decreased by the Board of
Directors by passage of a resolution amending the budget except as provided herein.
June 12, 2018 Item #13 Page 71 of 147
6. That the following controls are hereby placed on the use and transfers of
budget funds:
A. No expenditure of funds shall be authorized unless sufficient funds have
been appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from
account to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Manager may authorize increases in an
appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue which
is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales exceed the amount of the
original revenue estimate.
B. The Board of Directors must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget. The
Executive Manager may authorize the hiring of temporary or part time staff as necessary, within the
limits imposed by the controls listed above.
7. That all appropriations and outstanding encumbrances as of June 30, 2018 are
hereby continued into FY 2018-19 for such contracts and obligations.
8. All appropriations for Capital Improvement Projects remaining unexpended at
June 30, 2018, are hereby appropriated for such capital projects for Fiscal Year 2018-19.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Carlsbad City
Council, Carlsbad Municipal Water District Board of Directors, Carlsbad Public Financing Authority
June 12, 2018 Item #13 Page 72 of 147
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Carlsbad City
Council, Carlsbad Municipal Water District Board of Directors, Carlsbad Public Financing Authority
Board of Directors, Community Development Commission, and City of Carlsbad as Successor Agency
to the Redevelopment Agency, held on the 12th day of June, 2018, by the following vote to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher.
None.
M. Packard.
(SEAL)
June 12, 2018 Item #13 Page 73 of 147
2018-19 to 2032-33 Capital Improvement Program -CMWD Exhibit 4-A I PROJ. TOTAL PRIOR BALANCE YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6-10 YEAR 11-15 ID PROJECTTITLE FUND COST EXP/ENC FORWARD 2018-19 2019-20 2020-21 2021-22 2022-23 2024-28 2029-33 52032 CARLSBAD WATER RECYCLING FACILITY (ENCi NA CAPITAL PROJECTS) RECL REPL 5,125,549 141,100 287,810 294,000 300,000 306,000 312,000 1,656,134 1,828,505 52131 CWRF IRRIGATION AND LANDSCAPE RECL REPL 175,000 175,000 52111 RECYCLED WATER CONDITION ASSESSMENT PROGRAM RECL REPL 2,400,000 400,000 200,000 200,000 200,000 200,000 200,000 500,000 500,000 52121 RECYCLED WATER VALVE & APPURTENANCE REPLACEMENT PROGRAM RECL REPL 850,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 250,000 55423 SCADA INTEGRATED MASTER PLAN RECL REPL 207,500 68,000 94,500 45,000 55433 WATER, RECYCLED, AND SEWER MASTER PLAN RECL REPL 326,760 265,062 61,698 50272 RECYCLED WATER LINE -CWRF TO AGUA HEDIONDA LAGOON RECL WATER 3,417,406 3,417,406 52092 RECYCLED WATER PHASE 3 -CWRF EXPANSION RECL WATER 6,844,124 6,844,027 97 52082 RECYCLED WATER PHASE 3 -PIPELINES RECL WATER 18,700,000 5,007,385 13,692,615 52102 RECYCLED WATER PHASE 3 -RESERVOIR RECL WATER 2,250,000 310,030 1,939,970 50131 COLLEGE BOULEVARD -CANNON ROAD TO BADGER LANE (375 ZONE) WATER CONN 1,060,000 183 1,059,817 50121 COLLEGE BOULEVARD-CANNON ROAD TO BADGER LANE (490 ZONE) WATER CONN 1,090,000 1,090,000 50381 DESALINATED WATER FLOW CONTROL FACILITY WATER CONN 1,104,300 1,104,070 230 50451 POINSETIIA LANE -CASSIA ROAD TO SKIMMER COURT WATER CONN 300,000 300,000 NA RANCHO CARLSBAD GROUNDWATER SUPPLY WATER CONN 1,750,000 325,000 1,425,000 50441 SAN LUIS REY MISSION BASIN GROUNDWATER SUPPLY WATER CONN 8,527,500 27,500 8,500,000 35722 ORION CENTER WATER REPL 7,678,400 532 7,677,868 NA AVIARA PARKWAY AND PLUM TREE WATERLINE WATER REPL 815,000 815,000 50481 CARLSBAD BOULEVARD WATERLINE REPLACEMENT ATTERRAMAR WATER REPL 1,930,000 1,930,000 -50071 CATHODIC PROTECTION PROGRAM WATER REPL 1,246,700 169,688 1,077,012 50331 CRESTVIEW DRIVE TRANSMISSION MAIN WATER REPL 240,000 240,000 50341 EL FUERTE AND CORINTIA STREET PRESSURE REDUCING STATION WATER REPL 800,000 800,000 50431 FIRE FLOW SYSTEM IMPROVEMENTS WATER REPL 2,899,000 1,530,000 90,000 90,000 90,000 90,000-1,009,000 NA HYDROELECTRIC GENERATOR AT DESAL FLOW CONTROL FACILITY NO. S WATER REPL 2,160,000 85,000 2,075,000 50291 KELLY RANCH DOMESTIC WATER PRESSURE REDUCING STATION WATER REPL 560,000 560,000 50351 LIMITED ACCESS PIPELINE RELOCATION PROGRAM WATER REPL 1,940,000 757,190 1,182,810 50091 MAERKLE FACILITY IMPROVEMENTS WATER REPL 2,135,200 1,242,330 892,870 50361 MAERKLE RESERVOIR FLOATING COVER REPLACEMENT WATER REPL 13,055,000 711,243 12,343,757 50011 MAERKLE RESERVOIR TRANSMISSION MAIN WATER REPL 6,330,000 172,652 6,157,348 39041 MISCELLANEOUS PIPELINE REPLACEMENTS WATER REPL 13,933,000 707,260 1,725,740 1,500,000 1,000,000 1,000,000 1,000,000 1,000,000 3,000,000 3,000,000 50501 NORMALLY CLOSED VALVE (INSTALL MOTORIZED VALVE) WATER REPL 260,000 260,000 NEW PALOMAR AIRPORT WATERLINE REALIGNMENT WATER REPL 525,000 525,000 50531 PRESSURE REDUCING STATION -LOWER EL FUERTE WATER REPL 600,000 600,000 50201 PRESSURE REDUCING STATION PROGRAM WATER REPL 10,102,000 846,578 255,422 600,000 600,000 600,000 600,000 600,000 3,000,000 3,000,000 NA RANCHO CARLSBAD GROUNDWATER SUPPLY WATER REPL 1,750,000 325,000 1,425,000 50241 RESERVOIR REPAIR AND MAINTENANCE PROGRAM WATER REPL 7,500,000 3,906,043 1,743,957 1,850,000 NA SAN DIEGUITO WATER INTERTIE AND PIPELINE EXTENSION WATER REPL 950,000 280,000 670,000 50442 SAN LUIS REY MISSION BASIN GROUNDWATER SUPPLY WATER REPL 8,527,500 27,500 8,500,000 NA SANTA FE II INLET PIPELINE WATER REPL 2,838,000 470,000 2,368,000 50461 SANTA FE II RESERVOIR SITE ELECTRICAL IMPROVEMENTS WATER REPL 150,000 8,580 141,420 55422 SCADA INTEGRATED MASTER PLAN WATER REPL 955,000 322,950 422,050 210,000 50081 TRI-AGENCY WATER TRANSMISSION PIPELINE REPLACEMENT WATER REPL 6,455,000 2,152,695 4,302,305 50511 WATER CONDITION ASSESSMENT PROGRAM WATER REPL 2,300,000 400,000 200,000 200,000 200,000 200,000 100,000 500,000 500,000 50521 WATER LOSS MONITORING WATER REPL 300,000 2,288 147,712 50,000 50,000 50,000 50191 WATER VALVE REPAIR/REPLACEMENT PROGRAM WATER REPL 16,000,000 3,236,433 113,567 1,750,000 1,250,000 1,250,000 1,250,000 650,000 3,250,000 3,250,000 55432 WATER, RECYCLED, AND SEWER MASTER PLAN WATER REPL 413,560 351,986 61,574 52051 ABANDON POTABLE SERVICES (NEW RECYCLED SERVICES) WATER REPL 560,000 52,972 507,028 52031 CARLSBAD WATER RECYCLING FACILITY (EN CINA CAPITAL PROJECTS) WATER REPL 709,390 313,952 395,438 50271 RECYCLED WATER LINE -CWRF TO AGUA HEDIONDA LAGOON WATER REPL 1,632,594 1,331,332 301,262 52091 RECYCLED WATER PHASE 3 -CWRF EXPANSION WATER REPL 3,517,276 3,413,772 103,504 52081 RECYCLED WATER PHASE 3 -PIPELINES WATER REPL 2,497,530 1,775,758 721,772 52101 RECYCLED WATER PHASE 3 -RESERVOIR WATER REPL 690,000 5,190 419,810 265,000 60192 SIDEWALK/STREET CONSTRUCTION -VALLEY STREET MAGNOLIA AVENUE WATER REPL 71,000 204 70,796 I GRAND TOTAL ALL CMWD PROJECTS 179,154,289 38,497,791 65,395,049 6,522,810 8,472,000 3,740,000 3,696,000 5,996,000 14,656,134 32,178,505 June 12, 2018 Item #13 Page 74 of 147
EXHIBIT 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
ENTERPRISE
UTILITIES ACCT NO. 5016310, 5026310
2015-16 2016-17 2017-18 2018-19
ACTUAL ACTUAL BUDGET BUDGET
PERSONNEL $4,874,216 $4,506,952 $5,501,115 $5,250,326
MAINTENANCE & OPERATIONS 37,139,235 43,089,243 45,906,371 48,047,996
CAPITAL OUTLAY 26,162 3,839 0 0
GRAND TOTAL $42,039,613 $47,600,034 $51,407,486 $53,298,322
FULL TIME POSITIONS 40.60 42.85 42.00 41.75
HOURL Y/FTE POSITIONS 0.50 0.50 0.50 0.50
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides water service to
approximately 85 percent of the city. The District purchases 100 percent of its potable water, including a local supply
of desalinated seawater, as treated water from the San Diego County Water Authority. The District also supplies
customers with recycled water from the Carlsbad Water Reclamation Facility (CWRF), and through purchase
agreements with the Leucadia Wastewater District and Vallecitos Water District.
PROGRAM ACTIVITIES:
Water Operations
• Provide reliable operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection systems; collect water quality samples to ensure compliance with state and federal regulations, and
provide emergency response services. CMWD is in full compliance daily with drinking water regulations.
Water Construction/Maintenance
• Schedule and perform water system maintenance to ensure a safe and efficient water distribution system, and
provide emergency response services and repairs.
Water Conservation
• Provide water conservation education and outreach to encourage responsible water use.
Meter Services
• Read over 29,700 customer meters monthly to ensure timely and accurate revenue collection; provide customer
service for water utility customers; and install, replace and maintain water meters.
Cross-Connection Control
• Implement and enforce cross-connection control and backflow prevention of potable and recycled water systems
to ensure a safe supply of potable water and compliance with state and federal regulations.
PERFORMANCE/WORKLOAD MEASURES:
Water Losses
CMWD's water loss is near the 2012 AWWA benchmark median (6%). AWWA has since launched a new Water Audit
Tool, that California water agencies are required by the State to use. This table may be revised in the future.
CMWD Water Loss -Last Four Years
Fiscal Year Percent of Water Loss (Apparent and Real)
2012-13 6.5%
2013-14 6.5%
2014-15 6.7%
2015-16 6.0%
June 12, 2018 Item #13 Page 75 of 147
PROGRAM:
FUND:
EXHIBIT 4-8
PAGE TWO
PROGRAM GROUP:
WATER OPERATI ONS
ENTERPRISE
UTILITIES ACCT NO. 5016310, 5026310
PERFORMANCE/WORKLOAD MEASURES (continued)
Potable Water Cost Efficiency
This measure represents the cost of service by Fiscal Year divided by the total number of accounts. The 2017 American
Water Works Association (AWWA) benchmark for this metric is between $339 and $630 with a median of $415. The
City's Water Cost Efficiency is below the median, suggesting that the system operates efficiently from a financial
standpoint.
O&M Potable Water Cost Efficiency
Fiscal Year Adjusted Expenses* Total Number of Accounts Average Cost per Account
2012-13 $13,237,904 28,867 $459
2013-14 $13,828,466 29,007 $477
2014-15 $13,457,570 29,172 $461
2015-16 $13,933,730 29,345 $475
2016-17 $9,037,644 29,771 $304
*Excludes cost of purchased water and depreciation
Water Service Delivery
The System Integrity Rate is the metric for assessing the condition of a water distribution system by reviewing the
number of leaks and breaks in the system per 100 miles of pipe. These measures are calculated by dividing the total
number of leaks and breaks during the reporting period by the total miles of pipe in the system and multiplying the
results by 100. CMWD currently has approximately 446 miles of potable pipe and 80 miles of recycled pipe.
The 2017 AWWA benchmark for pipeline breaks rate ranges between 1.4 and 12.6, with 4.3 as the median. The
benchmark for leaks rate ranges between 1.5 and 11, with 5 as the median. CMWD's potable water breaks rates are
well below the average benchmark and seem to indicate that system integrity is operating at a very high level. CMWD's
leaks rates are above the median. CMWD has implemented a leak detection program to reduce this rate.
CMWD System Integrity per 100 Miles of Pipe -Potable Water
Fiscal Year Potable Water Potable Water Potable Water Potable Water
# of Breaks Breaks Rate # of Leaks Leaks Rate
2012-13 4 0.96 59 14.22
2013-14 4 0.96 111 26.50
2014-15 7 1.64 80 18.79
2015-16 12 2.74 49 11 .19
2016-17 8 1.79 48 10.76
CMWD began installing its recycled water system in 1991. The very low pipeline breaks and leaks rates in the recycled
water system reflect, in part, this fairly new system.
CMWD System Integrity per 100 miles of Pipe -Recycled Water
Fiscal Year Recycled Water Recycled Water Recycled Water Recycled Water
# of Breaks Breaks Rate # of Leaks Breaks Rate
2012-13 0 0.00 1 1.28
2013-14 0 0.00 1 1.28
2014-15 0 0.00 2 2.56
2015-16 1 1.28 0 0
2016-17 0 0.00 2 2.50
June 12, 2018 Item #13 Page 76 of 147
PROGRAM:
FUND:
EXHIBIT 4-8
PAGE THREE
PROGRAM GROUP:
WATER OPERATIONS
ENTERPRISE
UTILITIES ACCT NO. 5016310, 5026310
KEY ACHIEVEMENTS FOR FY 2017-18:
• Maintained a 99% AMR meter read rate, which minimizes manual re-reads.
• Continued Carlsbad Conserves program campaign to assist customers with State mandated water use reductions
and restrictions.
• Continued water conservation education and outreach programs, and maintained compliance with state water
conservation regulations.
• Prepared approximately 21 new retrofit plans (potable to recycled water) for properties located in areas where
recycled water will be available in FY2018. Also connected 13 new properties to existing recycled water system.
Plan-checked and/or processed 50 new recycled water plans for CMWD and San Diego County DEH approval.
• Completed construction of the recycled water transmission line in Avenida Encinas between Cannon Drive and
Palomar Airport Road .
• Completed construction of recycled water transmission line in Avenida Encinas.
• Completed construction of the Bolero Pressure Reducing Station.
• Completed construction of the La Costa Resort Waterline Replacement.
• Completed design of Phase 1 of Valve Replacement Program.
• Completed Maerkle Reservoir chlorination equipment replacement.
• Replaced older valves and installed additional valves to improve system control.
• Began C recycled water storage tank and D3 potable water storage tank repairs.
KEY GOALS FOR FY 2018-19:
• Update the hydraulic models for the Water Master Plan and the Recycled Water Master Plan.
• Complete SCADA Master Plan.
• Complete Dam Inundation and Emergency Action Plans.
• Complete rehabilitation of C recycled water storage tank and D3 potable water storage tank.
• Complete design of recycled water storage tank at D site.
• Complete construction of the recycled water pipelines for Avenida Encinas and Ponto Road.
• Complete plug valve maintenance in the potable distribution system.
• Complete inventory of existing infrastructure and load data into the Asset Management System.
• Complete AMR to AMI conversions.
• Begin design of lower El Fuerte pressure reducing station.
• Begin implementation of meter analytics with a web customer portal.
• Begin upgrade of the Harris Utility Billing system.
• Begin construction of the Maerkle Reservoir Cover.
• Begin construction of Segment 5 recycled water pipelines.
• Begin construction of the Desalination Flow Control Facility 5.
• Establish a meter testing program.
• Establish a high water usage call out system.
• Establish critical valve designations within Asset Management System.
• Implement interzonal flow meter program.
• Implement a revised valve maintenance program.
• Implement a new valve replacement program.
SIGNIFICANT CHANGES:
• None
June 12, 2018 Item #13 Page 77 of 147