HomeMy WebLinkAboutCB RANCH ENTERPRISES; 2009-08-11;c o
Citv of Carlsbad
Planning Department
August 11, 2009
CB Ranch Enterprises
Attn: Christopher Calkins
5600 Avenida Encinitas, Suite 100
Carlsbad, CA 92008
SUBJECT: AGP 09-01 - AGRICULTURAL CONVERSION MITIGATION FEE GRANT FUNDING
AGREEMENT
Dear Mr. Calkins,
I am pleased to inform you that on July 28, 2009, the Carlsbad City Council approved the
Agricultural Conversion Mitigation Fee Ad Hoc Citizens Committee's recommendation to
encumber your organization's entire funding request of $188,107 in Agricultural^Conversion
Mitigation Fee Grant funding. The funding is awarded for Agricultural Conversion Mitigation
Fee Grant Project (AGP) 09-01 (Flower Fields Enhanced Access), for the construction of a
second access point to the Flower Fields through a right-turn in only entry on Palomar
Airport Road, associated deceleration lane, and signage. The grant was approved with a
provision that $75,000 of the awarded $188,107 is reprogrammed from AGP 06-09 (Flower
Fields Soil Amendment Project) and awarded for the implementation of AGP 09-01. A copy of
City Council Resolution No. 2009-199, which approves the allocation grant funding, is enclosed
for your information.
Prior to execution of funding agreements. City Council Resolution No. 2009-199 requires
grantees to submit to the City: "evidence subject to the satisfaction of the Planning Director
that the grantee's financial condition adequately demonstrates the grantees ability to carry out
the project..." On August 3, 2009, CB Ranch Enterprises submitted to the City a reviewed
financial statement detailing financial data through December 31, 2008. The financial
statement demonstrates that CB Ranch Enterprises is financially able to carry out the project.
This letter is to serve as a Letter of Agreement for disbursement of the $188,107 in grant
funding from the Agricultural Conversion Mitigation Fee Grant Fund. All persons who signed
the grant application must sign this agreement. Please return the signed agreement in the
enclosed envelope along with: 1) the attached Annual Solicitation (Substitute W-9 Form), and 2)
an updated project budget and schedule that describes the work tasks, estimated cost,
completion dates and requested disbursement schedule. Within the project schedule, please
indicate whether funding will be requested in one lump sum or in multiple/incremental
1635 Faraday Avenue • Carlsbad, CA 92008-7314 • (760) 602-4600 • FAX (760) 602-8559 • www.ci.carlsbad.ca.us
S o VERSION MITIGATION FEE GRANT FUNDIN(^( AGP 09-01 - AGRICULTURAL CONVERSION MITIGATION FEE GRANT FUNDINCTAGREEMENT
August 11, 2009
Page 2
disbursements. If implementation of the project will occur in phases and/or funding
disbursements will be made in increments, the project budget and schedule must detail said
phases/increments and indicate the funding amounts and timing for each incremental
disbursement. Upon receipt of the aforementioned materials. City staff will forward the
Agreement to the Mayor for signature.
Once the agreement has been signed by the applicants and the Mayor, staff will begin the
initial release of funds according to the approved funding schedule. Failure to implement any
project phases/increments will result in project reconsideration and possible cessation of
funding. In addition, if funds are not spent for their specific purpose, they must be returned to
the City. If you need to make changes in your grant proposal project or schedule, please
contact the Planning Department. Grant recipients are required to recognize on all printed
material that the project is funded in part or in full by the City of Carlsbad.
A final report on how the funds were spent and what the project accomplished must be filed
with the City of Carlsbad within one year of receipt of the last scheduled disbursement,
whichever comes first. In addition, the grant recipient agrees to maintain original records (i.e.,
receipts) for at least five years from the date on which final grant funds are disbursed and
agrees to make them available to the City should the City request to audit them.
Thank you for your participation in the Agricultural Conversion Mitigation Fee Grant process.
Should you have any questions, please feel free to contact Kevin Pointer at (760) 602-4620.
Sincerely,
DON NEU
Planning Director
I/We hpre^by agree to all ofthe above.
Mayor Claude A. ''Bud" Lewik Date
Applicant Name Dote