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Home My WebLink AboutCity of Carlsbad Beach Preservation Committee; 2007-05-01;•w,,-.rf<' Citv of Carlsbad May 1,2007 Pianning Department City of Carlsbad Beach Preservation Committee Steve Jantz 1635 Faraday Avenue Carlsbad, CA 92008 SUBJECT: AGRICULTURAL CONVERSION MITIGATION FEE GRANT FUNDING AGREEMENT I am pleased to inform you that the Carlsbad City Coimcil approved the Agricultural Conversion Mitigation Fee Ad Hoc Citizens Committee's recommendation that you/your organization receive $1,500,000.00 in Agricultural Conversion Mitigation Fee Grant funding. The grant fimding is to be used for the following purpose(s): feasibility study and preliminary design, environmental documentation, agency permits, final plans and spec's, and pre-and post-project monitoring activities as described in your Grant Proposal No. AGP 06-10 - Carlsbad Beacli Nourishment. This letter is to serve as a Letter of Agreement. The grant funds will be awarded in phases and upon the achievement of milestones according to the attached project schedule. Any project that is awarded funds will be required to meet agreed-upon milestones. (Some projects will be a single-phase project.) If you need to make changes in your grant proposal project or schedule, please contact the Plarming Department. Please have both of the people who signed the grant application sign this agreement and retum it in the enclosed envelope. City staff will then forward the letter to the Mayor for signature. Once the agreement has been signed by the applicants and the mayor, we will begin the initial release of funds according to the approved milestone/funding schedule. If the funds are not spent for this specific purpose, they must be retumed to the City. In addition, failure to satisfy the agreed- upon milestones will result in project reconsideration and possible cessation of fimding. Grant recipients are required to recognize on all printed material that the project is funded in part or in full by the City of Carlsbad. A final report on how the funds were spent and what the project accomplished must be filed with the City of Carlsbad once the funds are spent or within one year of receipt of the money, whichever comes first. In addition, you agree to maintain original records (i.e., receipts) for at least five years from the date on which you receive your final grant funds and make them available to the City should they request to audit them. 1635 Faraday Avenue • Carlsbad, CA 92008-7314 • (760) 602-4600 • FAX (760) 602-8559 • www.ci.carlsbad.ca.us AGRICULTURAL CONVERSION MITIGATION FEE GRANT FUNDING AGREEMENT May 1,2007 Page 2 Thank you for your participation in the Agricultural Conversion Mitigation Fee Grant process. Should you have any questions, please feel free to call Scott Donnell at (760) 602- 4618. Sincerely, DON NEU Planning Director I/We hereby agree to all of the above. Applicant Name Date June 17, 2008 TO: SENIOR PLANNER SCOTT DONNELL FROM: Associate Engineer Steven Jantz "^XI^ AGRICULTURE CONVERSION MITIGATION FUNDING BEACH NOURISHMENT PROJECT This is a follow-up to our conversation yesterday regarding the payment of an invoice from SANDAG for preliminary work on the next Regional Beach Sand Project and the potential for future funding draws for the Carlsbad Beach Preservation Committee/SANDAG Beach Nourishment Project. Recently the city received an invoice from SANDAG to cover preliminary planning activities, including preliminary engineering and off shore sand investigations. On November 6, 2007 the City Council approved Resolution No 2007-288 authorizing a Memorandum of Understanding (MOU) with SANDAG to pay a share of the next Regional Beach Sand Project and committing to fund the initial efforts at a cost of $74,500 from the approved Agriculture Conversion Mitigation Fund. Staff is recommending the Planning Department process the invoice for payment. The approved resolution, related City Council Agenda Bill 19,216, and the signed MOU are attached. In 2007, the City Council approved the Carlsbad Beach Preservation Committee's request for a $1.5 million Agricultural Conversion Mitigation Fund grant (proposal AGP 06-10 - Carlsbad Beach Nourishment) to implement a stand-alone beach nourishment project benefitting Carlsbad beaches only. The Regional Beach Sand Project, with regards to its Carlsbad component, is similar to and would accomplish the same benefits as the Carlsbad Beach Nourishment project. Recognizing the worthiness of the regional project, the City Council in Resolution 2007-288 (1) states it is appropriate and beneficial to join the region-wide effort and implement beach sand replenishment as part of a regional, rather than local only, project and, accordingly, (2) allocates $74,500 from the Agricultural Conversion Mitigation Funds to provide Carlsbad's prorated share of the planning activities for the next Regional Beach Sand Project. Also, as this project moves forward, additional funding requests will be necessary to cover expenses for the final design, development of a project EIR, resource agency permitting, biological monitoring efforts, and development of the project plans and construction documents. These are all components of the approved AGP 06-10. At this time SANDAG has not finalized costs for these future efforts; detailed cost determinations will be made as the project moves forward. Staff will then request future funding allocations from the approved Agricultural Conversion Mitigation Fund grant as the costs become finalized; this future funding from the approve grant was anticipated in the Agenda Bill 19,216 Fiscal Impact section. In any event, the allocation requests will not exceed the approved Agriculture Conversion Mitigation Funding previously authorized for the Beach Nourishment Project as approved as part of AGP 06-10. Furthermore, it is anticipated that the overall project schedule, while containing the milestones outlined in AGP 06-10, will result in beach sand deposition at the end of 2011. This represents a delay in the approved schedule that is due to the participation in a regional, rather than Carlsbad- only, program. Finally, consistent with the requirements of the approved Agricultural Conversion Mitigation Fund grant, the signed MOU states SANDAG agrees to retain the original records for at least 5 years from the date of project completion and make them available to the City of Carlsbad upon request. If you have any questions or need further clarification, please feel free to contact me at extension 2738. SANDAGi San Diego Association of Govemments 401 B Street Suite 800. San Diego. CA 92101-4231 Plione: (619) 699-1900 • Fax: (619) 699-1905 RECE] HAY 1 9 2Q08 ENGINEERING DEPARTMEMT INVOICE TAX ID # 95-2784997 TO: CityofCarlsbad 1635 Faraday Avenue Carlsbad, CA 92008 Attention: Phone No.: Steve Jantz 760-602-4600 Invoice No. AR158293 Date 05/14/08 Reference Vendor No. V03809 Contact Shelby Tucker Phone No. 619-699-1916 Project No. 3002800 PURCHASE ORDER NO.: DESCRIPTION: Advanced payment for preliminary planning work to be completed in accordance with: Memorandum of Understanding between Carlsbad and SANDAG regardingRegional Beach Sand Project Amount: S Accoant Numbr r: P.O. Nambrr: Clou P.O.: ProjMt yt»n,^r Approv; Name: Yes No Dale: AdminiMmtit t j^Divkfon Manager Afiprflval: Namv: Dale: Appriivrd \\\ - Aulhorized Signalure: Name: Date: Taxable Ves No Sates 1H\ On Imoire: Ves No Please pay from this invoice. Return copy with remittance TOTAL $74,500.00 $74,500.00 Please make checks payable to: SANDAG 401 B Street, Suite 800 San Diego. CA 92101-4231 Terms: Net 30 PAYMENT DUE DATE 06/13/08 X-70757 Rev 06/07