HomeMy WebLinkAboutSANDQUIST, FRED/BATIQUITOS LAGOON FOUNDATION; 2008-04-21;April 21, 2008
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Citv Qf Carlsb
Fred Sandquist
Batiquitos Lagoon Foundation
PO Box 130491
Carlsbad, CA 92013-0491
SUBJECT: AGRICULTURAL CONVERSION MITIGATION FEE GRANT
FUNDING AGREEMENT
I am pleased to inform you that the Carlsbad City Council approved the Agricultural Conversion
Mitigation Fee Ad Hoc Citizens Committee's recommendation that your organization receive
$180,732 in Agricultural Conversion Mitigation Fee Grant funding. The grant fiinding is to be
used for the following purpose(s): upgrade the foundation's lagoon nature center, currently a
former construction trailer, with a modest new structure and furnishings as described in
your Grant Proposal No. AGP 06-03 - BLF Nature Center Improvements and as revised in
your January 30,2007, letter which reduced the amount of funding sought to the $180,732
approved. City Council Resolution 2008-050 approving the funding is enclosed.
This letter is to serve as a Letter of Agreement. The grant funds will be awarded in phases and
upon the achievement of milestones according to the attached project schedule. Any project that
is awarded funds will be required to meet agreed-upon milestones. (Some projects will be a
single-phase project.) If you need to make changes in your grant proposal project or schedule,
please contact the Planning Department. Please have both of the people who signed the grant
application sign this agreement and return it in the enclosed envelope. City staff will then
forward the letter to the Mayor for signature.
Once the agreement has been signed by the applicants and the mayor, we will begin the initial
release of funds according to the approved milestone/funding schedule. If the funds are not spent
for this specific purpose, they must be retumed to the City. In addition, failure to satisfy the
agreed-upon milestones will result in project reconsideration and possible cessation of funding.
Grant recipients are required to recognize on all printed material that the project is funded in part
or in full by the City of Carlsbad.
A final report on how the funds were spent and what the project accomplished must be filed with
the City of Carlsbad once the funds are spent or within one year of receipt of the money,
whichever comes first. In addition, you agree to maintain original records (i.e., receipts) for at
least five years from the date on which you receive your final grant funds and make them
available to the City should they request to audit them.
1635 Faraday Avenue • Carlsbad, CA 92008-7314 • (760) 602-4600 • FAX (760) 602-8559 • www.ci.carlsbad.ca.us
o AGRICULTURAL CONTERSION MITIGATION FEE GRANT FUNDING AGREEMENT
March 3, 2008
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Thank you for your participation in the Agricultural Conversion Mitigation Fee Grant process.
Should you have any questions, please feel free to call Scott Donnell at (760) 602-4618.
Sincerely,
DON NEU
Planning Director
I/We^herebj^ agree to all of the above
Applicant Na, Date ^Mayor^Claude A. "Bud" Lewis s Date
Q
Batiquitos Lagoon Foundation Nature Center Improvements, AGP 06-03
Funding Schedule
Funding for this project is to be provided in advance on or before the date indicated in
the "date Funded" funded column below. Total project funding of $180,732 was
approved.
Task Period Date Funded Amount Funded Cumulative
Funding
Yearl April (As soon as
possible after grant
agreement
approvsrt), 2008
$88,000 $88,000
Year 2 July 1,2009 $92,732 $180,732
Project Schedule and {Milestones
The following summarizes the key task schedule and completion milestones for the
project that are associated with the funding schedule above. A more detailed project
schedule is attached.
Task Start Completion Completion
lyiilestone
Year 1: Project
Start-up, Approvals
& Pennitting;
Purchase of
Immediate Use
Materials and
Services; Electrical
Service Upgrade,
Installation of
Storage Unit; Down
Payment of
Upgraded Nature
Center Facility
April (As soon as
possible after grant
agreement
approval), 2008
June 30, 2009 All Permits &
Agreements
Obtained, Storage
Unit Installation
UndenA^ay,
Electrical Service
Upgraded,
Immediate Use
Equipment
Purchased.
Year 2: Purchase,
Remove Old Nature
Center Unit, Install
Replacement Unit,
Purchase New
Furnishings,
Restore Site Area
As Necessary
July 1,2009 October 8, 2009 Upgraded Faciiity Is
Open to the Public
BLF Nature Center Improvennents
ID O WBS Task Name Duration Start Finish Predecessors
1 1 Project start-up, approvals, & permitting 366 days Mon 4/14/08 Mon 7/13/09
2 1.1 Finalize project plan & team 5 days Mon 4/14/08 Fri 4/18/08
3 1.2 Market to stake holders (e.g., CDF&G, Aviara 50 days Fri 4/18/08 Thu 6/19/08 2
Master [Homeowners] Association, lagoon-area
50 days
property owners. City of Carlsbad)
4 1.3 Refine final project permitting requirements & 5 days Fri 4/18/08 Thu 4/24/08 2
prepare content outline
5 1.4 Amend Host/Tenant agreement with Aviara 60 days Thu 6/19/08 Wed 9/3/08 3
Master Association and record amendment witti
San Diego County
6 1.5 Prepare & submit permitting materials 30 days Wed 9/3/08 Thu 10/9/08 5
7 1.6 Monitor & manage approval process 220 days Thu 10/9/08 Fri 7/10/09 6
8 1.7 Pemiits issued 1 day Fri 7/10/09 Mon 7/13/09 7
9 2 Nature Center Replacement 68 days Mon 7/13/09 Mon 10/5/09
10 2.1 Obtain, review, & verify final quotes for 10 days Mon 7/13/09 Fri 7/24/09 8
replacement trailer, decking, storage faciiity.
existing trailer removal, upgraded electrical
service (including burying power line), & utilities
(e.g., water, sewer, telephone, cable, internet
service)
11 2.2 Place purchase/service orders 5 days Fri 7/24/09 Thu 7/30/09 10
12 2.3 Prepare installation plan & schedule 4 days Mon 7/13/09 Thu 7/16/09 8
13 2.4 Install upgraded electrical service 14 days Mon 7/13/09 Wed 7/29/09 8
14 2.5 Prepare storage unit site 10 days Mon 7/13/09 Fri 7/24/09 8
15 2.6 Install storage unit 5 days Fri 7/24/09 Thu 7/30/09 14
16 2.7 Move Nature Center furnishings to storage unit for 5 days Thu 7/30/09 Thu 8/6/09 16
transitional storage
17 2.8 Disconnect utilities from existing Nature Center 5 days Thu 8/6/09 Wed 8/12/09 16
18 2.9 Remove existing Nature Center trailer & dispose 5 days Wed 8/12/09 Tue 8/18/09 17
of extraneous building material
19 2.10 Cleanup & prepare site for replacement unit 5 days Wed 8/19/09 Tue 8/25/09 18
20 2.11 Install replacement Nature Center, decking, door 10 days Tue 8/25/09 Mon 9/7/09 19
overhangs, skirting, & roof mansard
21 2.12 Reconnect all utility services 10 days Mon 9/7/09 Fri 9/18/09 20
22 2.13 Reinstall security system 3 days Fri 9/18/09 Tue 9/22/09 21
23 2.14 Install computer/multi-media cabling & 5 days Tue 9/22/09 Tue 9/29/09 22
wall-mounted equipment
24 2.15 Move/reinstall furnishing & educational 5 days Tue 9/22/09 Tue 9/29/09 22
materials/exhibits
5 days
25 2.16 Cleanup & relandscape site, & reinstall signage 5 days Tue 9/29/09 Mon 10/5/09 24
26 3 Furnishing, Equipage, & Educational Tools & 422 days Fri 4/18/08 Fri 9/25/09
Materiais
27 3.1 Prepare final list & cost for furnishings, equipage, 3 days Fri 7/10/09 Wed 7/15/09 7
& educational tools & materials
ID O WBS Task Name Duration Start Finish Predecessors
28 3.2 Place purchase orders for items that can be used
immediately (e.g., docent-lead walks audio
equipment, spotting scopes, microscope with
video display)
2 days Fri 4/18/08 Tue 4/22/08 2
29 3.3 install immediate-use ordered materials 20 days Tue 4/22/08 Thu 5/15/08 28
30 3.4 Place purchase orders for remaining items 1 day Wed 8/19/09 Wed 8/19/09 18
31 3.5 Install remaining purchased items 30 days Wed 8/19/09 Fri 9/25/09 30
32 4 Project Management & Reporting (invoices wiil be
submitted when appropriate, consistent with grant
agreement)
10 days Fri 9/25/09 Thu 10/8/09
33 4.1 Prepare final project report, financial summary &
closeout project
10 days Fri 9/25/09 Thu 10/8/09 31
BLF Nature Center Improvements
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