HomeMy WebLinkAboutSouthcoast Heating & Air Conditioning; 2000-02-22;Agreement Cover Sheet
Please fill out section A and send this form with documents attached to the City Clerk for
routing for signatures. Once the documents are fully executed, they will be returned with this
form. When a purchase request is submitted, section 6 of this form should be completed and
this form should be sent to Purchasing along with a copy of the fully executed document.
SECTION A
Aareement TvDe (check one) hcgxa- j+eawrvj &jL i
name of contractor d ’
- Original Agreement 1/ - Amendment and Extension
___ Master Agreement Extension
- Amendment - Ratification
Aqreement Requirements (initial all items received)
-/ Proposals Received L/ Notarization
J Sole Source (Cit~/l2rWWd-) J/ Business License
- Insurance c/ - Conflict of Interest
- Corporate Resolution
Oriainal Aareement Data
Date of original agreement a/a/00
Term of original agreement
Dollar amount of original agreement
Person with authority to renew
Number of allowable extensions -
Length of allowable extensions W
Aqreement Processed Bv
Amendments
No.- Amount
No.- Amount
No.- Amount
Extensions
No.- Length
No.- Length
No.- Length
Name: Dept.: pa - ;/j+ieS Ext: 5/VLj
SECTION B
Purchase Requisition number: Roasi 8
Purchase Order number associated with original agreement, extensions and/or
amendments:
Rev. 12/l 7/99
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1 YI -_ _. .
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, . .
. * . * . City of Carlsbad
MINOR PUBLIC WORKS PROJECT
REQUEST FOR BID
This is not an order.
-
Project Manager Grea Clavier Date Issued: Februarv 22.2000
(760) 434-2991 Request For Bid No.: FACOO-02
Mail or Deliver to: CLOSING DATE: N/A
Public Works - Facilities
City of Carlsbad
405 Oak Avenue
Carlsbad CA 92008
Bid must be received prior to 4:00 p.m. on the
date of Bid closing.
Please use typewriter or black ink.
Award will be made to the lowest responsive,
responsible contractor based on total price.
Envelope MUST include Request For Bid No.
FAC 00-02.
DESCRIPTION
Labor, materials and equipment to: install one new 1.5 ton heat oumo unit and complete duct
svstem in the citv manaaers Office Conference Room at Citv Hall as oer Southcoast’s (Contractors)
prooosal dated Julv 29. 1999.
No job walk-through scheduled. Contractors to arrange site visit by contacting:
Project Manager: Grea Clavier
Phone No. (760) 434-2991
Submission of bid implies knowledge of all job terms and conditions.
Contractor acknowledges receipt of Addendum No. 1 (, 2 0,3 L), 4 05 L).
SUBJECT TO ACCI IPTANCE WITHIN (90) D&f!5
Name and Address of Contractor
Name
LA I .r,rl
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Title
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sign
-l- 9124199
1 . . .’ ~
JOB QUOTATION
ITEM NO. UNIT QTY DESCRVTION -tOTAl. PRICE
1 1 JOB Installation of one new 1.5 ton heat pump
unit as per contractors proposal dated
7129199.
Quote Lump Sum, including all applicable taxes. Award is by total price.
Evaluation and Award. Bids are binding subject to acceptance at any time within 90 days after
opening, unless otherwise stipulated by the City of Carlsbad. Award will be made by the Purchasing
Officer to the lowest, responsive, responsible contractor. The City reserves the right to reject any or
all bids and to accept or reject any item(s) therein or waive any informality in the bid. In the event of a
conflict between unit price and extended price, the unit price will prevail unless price is so obviously
unreasonable as to indicate an error. In that event, the bid will be rejected as non-responsive for the
reason of the inability to determine the intended bid. The City reserves the right to conduct a pre-
award inquiry to determine the contractor’s ability to perform, including but not limited to facilities,
financial responsibility, materials/supplies and past performance. The determination of the City as to
the Contractor’s ability to perform the contract shall be conclusive.
I
Date J
l.d-bOSO
Contractor’s License Number
0) c-53, 8
TAX IDENTIFICATION NUMBER
(Corporations) Federal Tax I.D.#:
(Individuals) Social Security #:
4 4-3a707b4
OR
-2- 9124199
.
. I . .
DESIGNATION OF SUBCONTRACTORS
Set forth below is the full name and location of the place of business of each sub-contractor whom
the contractor proposes to subcontract portions of the work in excess of one-half of one percent of
the total bid, and the portion of the work which will be done by each sub-contractor for each
subcontract.
NOTE: The contractor understands that if he fails to specify a sub-contractor for any portion of the
work to be performed under the contract in excess of one-half of one percent of the bid, the
contractor shall be deemed to have agreed to perform such portion, and that the contractor
shall not be permitted to sublet or subcontract that portion of the work, except in cases of
the public emergency or necessity, and then only after a finding, reduced in writing as a
public record of the Awarding Authority, setting forth the facts constituting the emergency or
necessity in accordance with the provisions of the Subletting and Subcontracting Fair
Practices Act (Section 4100 et seq. of the California Public Contract Code).
If no subcontractors are to be employed on the project, enter the word “NONE.”
PORTION OF WORK SUBCONTRACTOR* MBE
TO BE
SUBCONTRACTED
Item Description of
No. Work
% of Total
Contract
Business Name and Address License No., Yes No
Classification &
Expiration Date
-3- 9124199
CITY OF CARLSBAD
MINOR PUBLIC WORKS CONTRACT
(Less than $25,000)
Labor:
I propose to employ only skilled workers and to abide by all State and City of Carlsbad Ordinances
governing labor, including paying the general prevailing rate of wages for each craft or type of worker
needed to execute the contract.
Guarantee:
I guarantee all labor and materials furnished and agree to complete work in accordance with
directions and subject to inspection approval and acceptance by: Greq Clavier
(project manager)
Wage Rates:
The general prevailing rate of wages for each craft or type of worker needed to execute the contract
shall be those as determined by the Director of Industrial Relations pursuant to Sections 1770, 1773
and 1773.1 of the Labor Code. Pursuant to Section 1773.2 of the Labor Code, a current copy of the
applicable wage rates in on file in the Office of the City Engineer. The contractor to whom the
contract is awarded shall not pay less than the said specified prevailing rates of wages to all workers
employed by him or her in execution of the contract.
False Claims
Contract hereby agrees that any contract claim submitted to the City must be asserted as part of the
contract process as set forth in this agreement and not in anticipation of litigation or in conjunction
with litigation.
Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims
Act, provides for civil penalties where a person knowingly submits a false claim to a public entity.
These provisions include false claims made with deliberate ignorance of the false information or in
reckless disregard of the truth or falsity of the information.
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028
pertaining to false claims are incorporated herein by reference.
Contractor hereby acknowledges that the filing of a false claim may be subject to the contractor to an
administrative debarment proceeding wherein the contractor
on public contracts for a period of up to five ye
grounds for the City of Carlsbad to disqualify the
contract bidding.
Signature:
Print Name:
Commercial General Liability, Automobile Liability and Workers’ Compensation Insurance:
The successful contractor shall provide to the City of Carlsbad, a Certification of Commercial
General Liability and Property Damage Insurance and a Certificate of Workers’ Compensation
Insurance indicating coverage in a form approved by the California Insurance Commission. The
certificates shall indicate coverage during the period of the contract and must be furnished to the City
prior to the start of work. The minimum limits of liability Insurance are to be placed with insurers that
have: (1) a rating in the most recent Best’s Key Rating Guide of at least A-:V and (2) are admitted
and authorized to transact the business of insurance in the State of California by the Insurance
Commissioner.
Commercial General Liability Insurance of Injuries including accidental death, to any one person in
an amount not less than . . . . . . . . $500,000
Subject to the same limit for each person on account of one accident in an amount not less than
. . . . . . .$500,000
Property damage insurance in an amount of not less than.. . . . . ..$I 00,000
Automobile Liability Insurance in the amount of $100,000 combined single limit per accident for
bodily injury and property damage. In addition, the auto policy must cover any vehicle used in the
performance of the contract, used onsite or offsite, whether owned, non-owned or hired, and whether
scheduled or non-scheduled. The automobile insurance certificate must state the coverage is for
“any auto” and cannot be limited in any manner.
The above policies shall have non-cancellation clause providing that thirty (30) days written notice
shall be given to the City prior to such cancellation.
The policies shall name the City of Carlsbad as additional insured.
Indemnity:
The Contractor shall assume the defense of, pay all expenses of defense, and indemnify and hold
harmless the City, and its officers and employees, from all claims, loss, damage, injury and liability of
every kind, nature and description, directly or indirectly arising from or in connection with the
performance of the Contract or work; or from any failure or alleged failure of Contractor to comply
with any applicable law, rules or regulations including those related to safety and health; and from
any and all claims, loss, damages, injury and liability, howsoever the same may be caused, resulting
directly or indirectly from the nature of the work covered by the Contract, except for loss or damage
caused by the sole or active negligence or willful misconduct of the City. The expenses of defense
include all costs and expenses including attorneys’ fees for litigation, arbitration, or other dispute
resolution method.
Jurisdiction:
The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of
any disputes between the parties arising out of this agreement is San Diego County, California.
-5- 9124199
’ &tart Work: I agree to start within working days after receipt of Notice to Proceed. 14 v i Completion: I agree to complete work within working days after receipt of Notice to 30
Proceed.
CITY OF CARLSBAD a municipal
corporation of the State of California
(address)
(telephone no.)
Al-TEST:
City Clerk
\ (fax no.)
(Proper notarial acknowledgment of execution by Contractor must be attached.
Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant
treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by
the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind
the corporation.)
APPROVED AS TO FORM:
-6- 9124199
CALIFORNIA
ALL-PURPOSE
ACKNOWLEDGEMENT
STATE OF CALi ORNIA F -’ )
COUNTY OF 1
On. Wdb \4%h@before me,, L t?dlm.L ,dtfq [Li/;k
I DATE NAME, TITLE OF OFFICER - E.G., “JANE DdE, NOTAR~PUBLIC
personally appeared,
personally known to me (o/lbroved to me on the dasis of satisfactory evidedce) Ib be the person(s)
whose name(s)M subscribed to the within instrument and acknowledged to me that b&be/
they executed the same in h&her/their authorized capacity(ies), and that by -h&her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
WITNESS my hand and official seal.
! 1.
i,
; i i. %
,
NOTARY PUBLIC SIGNATURE
(SEAL)
OPTIONAL INFORMATION
TITLE OR TYPE OF DOCUMENT M/d -kc./~O - oz
DATE OF DOCUMEN NUMBER OF PAGES
SIGNER(S) OTHER T
: -.
1 . A Quotation .y . from SOL-iHCOAST HEATING & AIR CONDITIONING
2664 Vista Pacific Dr. (Oceanside) 760/941-7000 (Temecula) 909/695-3210
Oceanside, CA 92056 (San Diego) 858/5X)-1711 (Irvine) 949/251-9772
Date JULY 29,1999 Lit. #645050 (Escondido) 7697741-8299 (FAX) 788/941-8842
WORK TO BE PERFORMED:
WE PROPOSE TO INSTALL ONE NEW 1.5 TON HEAT PUMP UNIT AND COMPLETE DUCT SYSTEM. THERE WILL BE FOUR SUPPLY AIR OUTLETS AND ONE RETURN AIR INLET.
THE THERMOSTAT WILL BE LOCATED ON AN INTERIOR WALL. THE EXISTING DUCT
SYSTEM NOW SERVlClNG THIS ROOM WILL BE MODIFIED AND AIR BALANCED.
EQUIPMENT: ONE - NEW 1.5 TON ROOFTOP HEAT PUMP UNIT, BRYANT MODEL 666ANXO18
230 VOLT, OUTSIDE AIR HOOD, DIGITAL THERMOSTAT
JOB INCLUDES:
REGISTERS, DUCTWORK, THERMOSTAT, CONTROL WIRING, CONDENSATE PIPING,
ROOF PENETRATIONS, HOT MOPPING IN ROOF CURB, CRANE, LABOR, AND TAX.
JOB EXCLUDES:
LINE VOLTAGE WIRING TO EQUIPMENT
Customer CITY OF CARLSBAD
1200 CARLSBAD VlLLAGE DR CARLSBAD, CA 92008
Job Location CONFERENCE ROOM
CITY MANAGERS OFFICE
WARRANTY:
ONE YEAR PARTS AND LABOR
FOUR ADDITIONAL YEARS ON COMPRESSOR, PARTS ONLY
1 j&“/o per month will be charged on overdue accounts.
All service required by items furnished under this contract will be provided only during normal working hours and is subject to our standard printed service warranty. REPLACEMENT OF FILTERS, FUSES OR EMERGENCY SERVICE CALLS NOT DUE TO DEFECTS IN WORKMANSHIP OR MATERIALS WILL BE BILLED AT NORMAL SERVICE RATES. It is understood that this proposal sets forth our entire agreement. Any labor or equipment in addition to that required by this proposal will be paid for by you as an extra at our nonal rate.
All equipment remains the personal property of Southcoast Heating 8 Air Conditioning until final payment is received. There are no warranties, other than those listed, statutory, express or implied, in connection with the work performed hereunder,
defects in the work oerfoned is to have the work redone. All warranties commence uoon date of eauioment start-up, and are voi
work performed under this contract.
PURCHASER’S ACCEPTANCE: Date
By: By:
(Customer Signature)
.’ 5,. e ’ . *
March 7,200O
Grant Lohr, Estimator
Southcoast Heating & Air Conditioning
2664 Vista Pacific Drive
Oceanside CA 92056
PUBLIC WORKS CONTRACT NO. FACOO-02
Attached please find contract documents specifying the project of installing a heat pump
in the City Managers Conference Room at City Hall as per your proposal dated July 29,
1999.
Please review and sign the contract and return along with supporting documents to our
Facilities Division located at 405 Oak Avenue in Carlsbad Ca., 92008. Once the
document has been fully executed a Purchase Order can be issued. If you have any
questions or require additional information please do not hesitate to call me.
Thank you for your prompt attention to this matter.
GREG CLAVIER
Public Works Supervisor - Facilities
c: Public Works Manager - General Services
Purchasing Officer
405 Oak Avenue - Carlsbad, CA 92008-3009 l (760) 434-2980 l FAX (760) 720-9562 @