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HomeMy WebLinkAboutSouthcoast Heating & Air Conditioning; 2000-02-22;Agreement Cover Sheet Please fill out section A and send this form with documents attached to the City Clerk for routing for signatures. Once the documents are fully executed, they will be returned with this form. When a purchase request is submitted, section 6 of this form should be completed and this form should be sent to Purchasing along with a copy of the fully executed document. SECTION A Aareement TvDe (check one) hcgxa- j+eawrvj &jL i name of contractor d ’ - Original Agreement 1/ - Amendment and Extension ___ Master Agreement Extension - Amendment - Ratification Aqreement Requirements (initial all items received) -/ Proposals Received L/ Notarization J Sole Source (Cit~/l2rWWd-) J/ Business License - Insurance c/ - Conflict of Interest - Corporate Resolution Oriainal Aareement Data Date of original agreement a/a/00 Term of original agreement Dollar amount of original agreement Person with authority to renew Number of allowable extensions - Length of allowable extensions W Aqreement Processed Bv Amendments No.- Amount No.- Amount No.- Amount Extensions No.- Length No.- Length No.- Length Name: Dept.: pa - ;/j+ieS Ext: 5/VLj SECTION B Purchase Requisition number: Roasi 8 Purchase Order number associated with original agreement, extensions and/or amendments: Rev. 12/l 7/99 :’ 1 YI -_ _. . ‘ , . . . * . * . City of Carlsbad MINOR PUBLIC WORKS PROJECT REQUEST FOR BID This is not an order. - Project Manager Grea Clavier Date Issued: Februarv 22.2000 (760) 434-2991 Request For Bid No.: FACOO-02 Mail or Deliver to: CLOSING DATE: N/A Public Works - Facilities City of Carlsbad 405 Oak Avenue Carlsbad CA 92008 Bid must be received prior to 4:00 p.m. on the date of Bid closing. Please use typewriter or black ink. Award will be made to the lowest responsive, responsible contractor based on total price. Envelope MUST include Request For Bid No. FAC 00-02. DESCRIPTION Labor, materials and equipment to: install one new 1.5 ton heat oumo unit and complete duct svstem in the citv manaaers Office Conference Room at Citv Hall as oer Southcoast’s (Contractors) prooosal dated Julv 29. 1999. No job walk-through scheduled. Contractors to arrange site visit by contacting: Project Manager: Grea Clavier Phone No. (760) 434-2991 Submission of bid implies knowledge of all job terms and conditions. Contractor acknowledges receipt of Addendum No. 1 (, 2 0,3 L), 4 05 L). SUBJECT TO ACCI IPTANCE WITHIN (90) D&f!5 Name and Address of Contractor Name LA I .r,rl /jb, I-[[’ UJ I F& / Title pt3-d sign -l- 9124199 1 . . .’ ~ JOB QUOTATION ITEM NO. UNIT QTY DESCRVTION -tOTAl. PRICE 1 1 JOB Installation of one new 1.5 ton heat pump unit as per contractors proposal dated 7129199. Quote Lump Sum, including all applicable taxes. Award is by total price. Evaluation and Award. Bids are binding subject to acceptance at any time within 90 days after opening, unless otherwise stipulated by the City of Carlsbad. Award will be made by the Purchasing Officer to the lowest, responsive, responsible contractor. The City reserves the right to reject any or all bids and to accept or reject any item(s) therein or waive any informality in the bid. In the event of a conflict between unit price and extended price, the unit price will prevail unless price is so obviously unreasonable as to indicate an error. In that event, the bid will be rejected as non-responsive for the reason of the inability to determine the intended bid. The City reserves the right to conduct a pre- award inquiry to determine the contractor’s ability to perform, including but not limited to facilities, financial responsibility, materials/supplies and past performance. The determination of the City as to the Contractor’s ability to perform the contract shall be conclusive. I Date J l.d-bOSO Contractor’s License Number 0) c-53, 8 TAX IDENTIFICATION NUMBER (Corporations) Federal Tax I.D.#: (Individuals) Social Security #: 4 4-3a707b4 OR -2- 9124199 . . I . . DESIGNATION OF SUBCONTRACTORS Set forth below is the full name and location of the place of business of each sub-contractor whom the contractor proposes to subcontract portions of the work in excess of one-half of one percent of the total bid, and the portion of the work which will be done by each sub-contractor for each subcontract. NOTE: The contractor understands that if he fails to specify a sub-contractor for any portion of the work to be performed under the contract in excess of one-half of one percent of the bid, the contractor shall be deemed to have agreed to perform such portion, and that the contractor shall not be permitted to sublet or subcontract that portion of the work, except in cases of the public emergency or necessity, and then only after a finding, reduced in writing as a public record of the Awarding Authority, setting forth the facts constituting the emergency or necessity in accordance with the provisions of the Subletting and Subcontracting Fair Practices Act (Section 4100 et seq. of the California Public Contract Code). If no subcontractors are to be employed on the project, enter the word “NONE.” PORTION OF WORK SUBCONTRACTOR* MBE TO BE SUBCONTRACTED Item Description of No. Work % of Total Contract Business Name and Address License No., Yes No Classification & Expiration Date -3- 9124199 CITY OF CARLSBAD MINOR PUBLIC WORKS CONTRACT (Less than $25,000) Labor: I propose to employ only skilled workers and to abide by all State and City of Carlsbad Ordinances governing labor, including paying the general prevailing rate of wages for each craft or type of worker needed to execute the contract. Guarantee: I guarantee all labor and materials furnished and agree to complete work in accordance with directions and subject to inspection approval and acceptance by: Greq Clavier (project manager) Wage Rates: The general prevailing rate of wages for each craft or type of worker needed to execute the contract shall be those as determined by the Director of Industrial Relations pursuant to Sections 1770, 1773 and 1773.1 of the Labor Code. Pursuant to Section 1773.2 of the Labor Code, a current copy of the applicable wage rates in on file in the Office of the City Engineer. The contractor to whom the contract is awarded shall not pay less than the said specified prevailing rates of wages to all workers employed by him or her in execution of the contract. False Claims Contract hereby agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference. Contractor hereby acknowledges that the filing of a false claim may be subject to the contractor to an administrative debarment proceeding wherein the contractor on public contracts for a period of up to five ye grounds for the City of Carlsbad to disqualify the contract bidding. Signature: Print Name: Commercial General Liability, Automobile Liability and Workers’ Compensation Insurance: The successful contractor shall provide to the City of Carlsbad, a Certification of Commercial General Liability and Property Damage Insurance and a Certificate of Workers’ Compensation Insurance indicating coverage in a form approved by the California Insurance Commission. The certificates shall indicate coverage during the period of the contract and must be furnished to the City prior to the start of work. The minimum limits of liability Insurance are to be placed with insurers that have: (1) a rating in the most recent Best’s Key Rating Guide of at least A-:V and (2) are admitted and authorized to transact the business of insurance in the State of California by the Insurance Commissioner. Commercial General Liability Insurance of Injuries including accidental death, to any one person in an amount not less than . . . . . . . . $500,000 Subject to the same limit for each person on account of one accident in an amount not less than . . . . . . .$500,000 Property damage insurance in an amount of not less than.. . . . . ..$I 00,000 Automobile Liability Insurance in the amount of $100,000 combined single limit per accident for bodily injury and property damage. In addition, the auto policy must cover any vehicle used in the performance of the contract, used onsite or offsite, whether owned, non-owned or hired, and whether scheduled or non-scheduled. The automobile insurance certificate must state the coverage is for “any auto” and cannot be limited in any manner. The above policies shall have non-cancellation clause providing that thirty (30) days written notice shall be given to the City prior to such cancellation. The policies shall name the City of Carlsbad as additional insured. Indemnity: The Contractor shall assume the defense of, pay all expenses of defense, and indemnify and hold harmless the City, and its officers and employees, from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from or in connection with the performance of the Contract or work; or from any failure or alleged failure of Contractor to comply with any applicable law, rules or regulations including those related to safety and health; and from any and all claims, loss, damages, injury and liability, howsoever the same may be caused, resulting directly or indirectly from the nature of the work covered by the Contract, except for loss or damage caused by the sole or active negligence or willful misconduct of the City. The expenses of defense include all costs and expenses including attorneys’ fees for litigation, arbitration, or other dispute resolution method. Jurisdiction: The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. -5- 9124199 ’ &tart Work: I agree to start within working days after receipt of Notice to Proceed. 14 v i Completion: I agree to complete work within working days after receipt of Notice to 30 Proceed. CITY OF CARLSBAD a municipal corporation of the State of California (address) (telephone no.) Al-TEST: City Clerk \ (fax no.) (Proper notarial acknowledgment of execution by Contractor must be attached. Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: -6- 9124199 CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT STATE OF CALi ORNIA F -’ ) COUNTY OF 1 On. Wdb \4%h@before me,, L t?dlm.L ,dtfq [Li/;k I DATE NAME, TITLE OF OFFICER - E.G., “JANE DdE, NOTAR~PUBLIC personally appeared, personally known to me (o/lbroved to me on the dasis of satisfactory evidedce) Ib be the person(s) whose name(s)M subscribed to the within instrument and acknowledged to me that b&be/ they executed the same in h&her/their authorized capacity(ies), and that by -h&her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. ! 1. i, ; i i. % , NOTARY PUBLIC SIGNATURE (SEAL) OPTIONAL INFORMATION TITLE OR TYPE OF DOCUMENT M/d -kc./~O - oz DATE OF DOCUMEN NUMBER OF PAGES SIGNER(S) OTHER T : -. 1 . A Quotation .y . from SOL-iHCOAST HEATING & AIR CONDITIONING 2664 Vista Pacific Dr. (Oceanside) 760/941-7000 (Temecula) 909/695-3210 Oceanside, CA 92056 (San Diego) 858/5X)-1711 (Irvine) 949/251-9772 Date JULY 29,1999 Lit. #645050 (Escondido) 7697741-8299 (FAX) 788/941-8842 WORK TO BE PERFORMED: WE PROPOSE TO INSTALL ONE NEW 1.5 TON HEAT PUMP UNIT AND COMPLETE DUCT SYSTEM. THERE WILL BE FOUR SUPPLY AIR OUTLETS AND ONE RETURN AIR INLET. THE THERMOSTAT WILL BE LOCATED ON AN INTERIOR WALL. THE EXISTING DUCT SYSTEM NOW SERVlClNG THIS ROOM WILL BE MODIFIED AND AIR BALANCED. EQUIPMENT: ONE - NEW 1.5 TON ROOFTOP HEAT PUMP UNIT, BRYANT MODEL 666ANXO18 230 VOLT, OUTSIDE AIR HOOD, DIGITAL THERMOSTAT JOB INCLUDES: REGISTERS, DUCTWORK, THERMOSTAT, CONTROL WIRING, CONDENSATE PIPING, ROOF PENETRATIONS, HOT MOPPING IN ROOF CURB, CRANE, LABOR, AND TAX. JOB EXCLUDES: LINE VOLTAGE WIRING TO EQUIPMENT Customer CITY OF CARLSBAD 1200 CARLSBAD VlLLAGE DR CARLSBAD, CA 92008 Job Location CONFERENCE ROOM CITY MANAGERS OFFICE WARRANTY: ONE YEAR PARTS AND LABOR FOUR ADDITIONAL YEARS ON COMPRESSOR, PARTS ONLY 1 j&“/o per month will be charged on overdue accounts. All service required by items furnished under this contract will be provided only during normal working hours and is subject to our standard printed service warranty. REPLACEMENT OF FILTERS, FUSES OR EMERGENCY SERVICE CALLS NOT DUE TO DEFECTS IN WORKMANSHIP OR MATERIALS WILL BE BILLED AT NORMAL SERVICE RATES. It is understood that this proposal sets forth our entire agreement. Any labor or equipment in addition to that required by this proposal will be paid for by you as an extra at our nonal rate. All equipment remains the personal property of Southcoast Heating 8 Air Conditioning until final payment is received. There are no warranties, other than those listed, statutory, express or implied, in connection with the work performed hereunder, defects in the work oerfoned is to have the work redone. All warranties commence uoon date of eauioment start-up, and are voi work performed under this contract. PURCHASER’S ACCEPTANCE: Date By: By: (Customer Signature) .’ 5,. e ’ . * March 7,200O Grant Lohr, Estimator Southcoast Heating & Air Conditioning 2664 Vista Pacific Drive Oceanside CA 92056 PUBLIC WORKS CONTRACT NO. FACOO-02 Attached please find contract documents specifying the project of installing a heat pump in the City Managers Conference Room at City Hall as per your proposal dated July 29, 1999. Please review and sign the contract and return along with supporting documents to our Facilities Division located at 405 Oak Avenue in Carlsbad Ca., 92008. Once the document has been fully executed a Purchase Order can be issued. If you have any questions or require additional information please do not hesitate to call me. Thank you for your prompt attention to this matter. GREG CLAVIER Public Works Supervisor - Facilities c: Public Works Manager - General Services Purchasing Officer 405 Oak Avenue - Carlsbad, CA 92008-3009 l (760) 434-2980 l FAX (760) 720-9562 @