HomeMy WebLinkAboutState of California Department of Transportation; 2005-09-07; 11-212224PROGRAM SUPPLEMENT NO. MOOS Rev. 1
to
ADMINISTERING AGENCY-STATE AGREEMENT
FOR FEDERAL-AID PROJECTS NO. 11-5308
Date: September 07, 2005
Location: 11-SD-0-CBD
Project Number: STPLZ-5308(008)
E.A. Number: 11-212224
This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 09/26/97 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
~C::OD -~S~ , approved by the Administering Agency on Id.-~ -:>.Oc)O (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
City of Carlsbad on Carlsbad Blvd OH Brd. # 57C-0134.
*
TYPE OF WORK: Seismic Retrofit Bridge No. 57C-0134 LENGTH: 0(MILES)
Estimated Cost Federal Funds Matching Funds
BMD0 $80,000.00 LOCAL State OTHER
$1,280,310.00 BMF0 $904,248.00 $226,062.00 $25,735.00 $0.00 BMS0 $44,265.00
CITY OF CARLSBAD ~
Attest ~ ~'---f>~
Title ".S{t Cr\,-t\-__
By
Date
STATE OF CALIFORNIA
f Transportation By 2 L ~
~Chief, Office of Project Implementation
Division of Local Assistance
1 /zc/or Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date $1,054,248.00
Chapter Statutes Program BC Fund Source AMOUNT
106 2001 2660-101-042 2001-2002 20.30.010.690 C 224060 042-T 25,735.00
106 2001 2660-101-890 2001-2002 20.30.010.690 C 224060 892-F 124,265.00
208 2004 2660-102-890 2004-2005 20.30.010.690 C 224060 892-F 904,248.00
Program Supplement 11-5308-MOOS-Rl ISTEA Page 1 of 4
11-SD-0-CBD
STPLZ-5308(008)
SPECIAL COVENANTS OR REMARKS
09/07/2005
1. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual.
2 • All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
3. This agreement supplements the ADMINISTERING AGENCY-State Master
Agreement for Federal-Aid projects, with the understanding that
all provisions of the Transportation Equity Act (TEA-21) apply.
4. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and 0MB A-133 if it receives
a total of $500,000 or more in federal funds in a single fiscal
year •. The federal funds received under this. project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning & Research. 0MB A-133 superceded 0MB A-128 in
1996. A reference to 0MB A-128 in a Master Agreement (if any) is
superceded by this covenant to conform to 0MB A-133.
S. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal-Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
6. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. A copy of the award package shall also
be included with the submittal of the ADMINISTERING AGENCY'S
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS#33
Program Supplementll-5308-MOOS-Rl ISTEA Page 2 of 4
11-Sb-0-CBD
STPLZ-5308(008)
SPECIAL COVENANTS OR REMARKS
P.O. Box 942874
Sacramento, CA 94274-0001
09/07/2005
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual
and LPP 01-06.
7. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase(s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
8. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
9. The Administering Agency shall not discriminate on the basis of
race, color, national origin, or sex in the award and performance
of any DOT -assisted contract or in the administration of its DBE
Program or the requirements of 49 CFR Part 26. The Administering
Agency shall take all necessary and reasonable steps under 49 CFE
Part 26 to ensure nondiscrimination in the award and
administration of DOT -assisted contracts. The Administering
Agency's DBE Program, as required by 49 CFE Part 26 and as
approved by Caltrans, is incorporated by reference in this
agreement. Implementation of this program is a legal obligation
and failure to carry out its terms shall be treated as a
violation of this agreement. Upon notification to the recepient
of its failure to carry out its approved program, Caltrans may
impose sanctions as provided for under Part 26 and may, in
appropriate cases, refer the matter for enforcement under 18
u.s .c . 1001 and/or the Program Fraud Civil Remedies Act of 1986
(31 u.s.c . 3801 es seq.).
Program Supplementll-5308-MOOS-Rl ISTEA Page 3 of 4
.. ,.,.
• 11-Sb-Q-CBD
STPLZ-5308(008)
SPECIAL COVENANTS OR REMARKS
09/07/2005
10. "ADMINISTERING AGENCY certifies that neither the ADMINISTERING
AGENCY nor its principals are suspended or debarred at the time
of the execution of this agreement. ADMINISTERING AGENCY agrees
that it will notify the STATE immediately, in the event a
suspension or a debarment happened after the execution of this
agreement."
Program Supplem.entll-5308-MOOS-Rl ISTEA Page 4 of 4
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MTG. 12/05/00
DEPT. ENG
ClfY OF CARLSBAD -AGENDA btt.L
TITLE: AUTHORIZING THE CITY MANAGER OR HIS
DESIGNATED REPRESENTATIVE TO EXECUTE
PROGRAM SUPPLEMENTS FOR STATE AND
FEDERAL-AID PROJECTS
RECOMMENDED ACTION:
DEPT. HD.
Adopt Resolution No. d()IJD-3 S-.3 authorizing the City Manager or his designated
representative to execute Program Supplements with the· State of California for all State and
Federal-Aid projects pursuant to the Master Agreement that provides funding for various
transportation projects.
ITEM EXPLANATION:
Council approved the Master Agreement (Agreement No. 11-5308) with the State for State and
Federal-Aid projects on July 22, 1997. All transportation projects, which get State or Federal
funding, are processed by a Program Supplement Agreement. Council approves all transportation
projects in the Capital Improvement Program Budget each year. Council is informed on the status
of State and Federal-Aid funding for specific projects during the advertising for construction, and
award of construction contract, phases of projects. The City Manager or his designated
representative will be authorized to execute Program Supplement Agreements to receive payment
of State and Federal Funds for transportation projects approved by Council.
FISCAL IMPACT:
Authorizing the City Manager or his designated representative to execute Program Supplement
Agreements will reduce administration costs and streamline the supplement approval process.
Streamlining the process will decrease the overall project schedule, which will also result in cost
reductions.
EXHIBITS:
1. Resolution No. ~r35..3 authorizing the City Manager or his designated representative to
execute Program Supplements for State and Federal-Aid projects.
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RESOLUTION NO. 2000-353
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR
HIS DESIGNATED REPRESENTATIVE TO EXECUTE PROGRAM
SUPPLEMENT AGREEMENTS FOR STATE AND FEDERAL-AID
PROJECTS PURSUANT TO THE MASTER AGREEMENT
ADMINISTRATING AGENCY-STATE AGREEMENT FOR STATE AND
FEDERAL-AID PROJECTS. AGREEMENT NO. 11-5308.
WHEREAS, the City and State have previously entered into State Agreement for
Federal-Aid Projects Agreement No. 11-5308; and
WHEREAS, disbursement of State and Federal Funds requires a Program Supplement
g Agreement for each project; and
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WHEREAS, the City Council approves each project and allocates funding with the Capital
Improvement Program Budget each year; and
WHEREAS, the City Council finds that receipt of this supplemental funding is beneficial to
the transportation system for both the City and the State; and
WHEREAS, the City Council finds it would be more expedient and cost-effective and,
14 therefore, in the best interest of the City to authorize the City Manager or his designated
15 representative to execute Program Supplement Agreements.
16 NOW, THEREFORE, BE IT RESOLVED that the City Manager or his designated
11 representative be authorized to execute Program Supplement Agreements with the State of
18 California to receive payment of State and Federal-Aid Funds. Such agreements shall be
approved as to form by the City Attorney. 19
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
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ATTEST:
Hall, Finnila, Nrgaard and Kulchin.
00D, City Clerk (SEAL)
,,
·•
January 18, 2001
TO: LEADERSHIP TEAM
FROM: Ray Patchett, City Manager
SIGNATURE AUTHORITY FOR CERTAIN DOCUMENTS
Effective immediately, the Public Works.Director has tl}e authority to sign the following
agreements and.forms on behalf of the City Manager and/or Executive Manager ofCMWD:
• Program Supplements for State anci Federal Aid Projects
This memo supersedes my memo dated January 25, 1999.
~
RAY PATCHETT
• . J
January 18, 2001
TO: CITY MANAGER -
FROM: Public Works Director
RECEIVED
JAN 2 4 2001
ENGINEERING
DEPARTMENT
SIGNATURE· AUTHORITY FOR FEDERAL AID PROJECT PROGRAM SUPPLEMENTS
On December 5, 2000, the City Council authorized the Cfry l\,fan~ger; or ·his designate4 . ·
representative, to execute Program Supplements with the State· of California fot·all S~te and:
Federal-Aid projects.
I would like to request your authorization to sign all future Program Supplements as your
designated representative. Attached please find a memo t_hat, with your signature, will grant
that authorization.
Please feel free to call me if you have a.'1y questions or need additional information.
LBH:SD