HomeMy WebLinkAbout2020-03-11; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement RequestsCarlsbad Golf Lodging Business Improvement District (CGLBID)AB# 3-20-49
MTG. 3-11-20
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID) GENERAL
COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions No. 2020-53G, and 2020-55G approving the reimbursement requests from
Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, and Westin Carlsbad of approved
golf related expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1 )) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Carlsbad by the Sea,
Grand Pacific Resorts, Sheraton Carlsbad, and Westin Carlsbad and is recommending the board
approve the attached resolutions approving the reimbursement requests and authorizing staff to
process the payments for the expenses up to the amount collected minus the 4% administration
fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of December 31, 2019 CGLBID, cash balance was $224,000. Reimbursement requests from
Carlsbad by the Sea were $4,212 of which $4,212 is available and is being recommended for
payment. Reimbursement requests from Grand Pacific Resorts was $11,028 of which $8,597 is
available and is being recommended for payment. Reimbursement requests from Sheraton
Carlsbad Resort was $21,544 of which $21,544 is available and is being recommended for
payment. Reimbursement requests from the Westin Carlsbad· Resort were $27,594 of which
$26,277 is available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse effect on the
environment, so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2020-53G approving the Reimbursement Requests from Carlsbad by the
Sea of approved golf related expenses and authorizing staff to process the payment.
2. Resolution No. 2020-55G approving the Reimbursement Requests from Grand Pacific
Resort, Westin Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses
and authorizing staff to process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, chery/.gerhardt@carlsbadca.gov
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RESOLUTION NO. 2020-53G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE CARLSBAD BY THE SEA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the January 15 reimbursement request from Carlsbad
By the Sea and authorizes staff to pay $4,212 to Carlsbad by the Sea.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the .11,_day of
_M_a_r_c_h ___ ---'2=-0=--20, by the following vote to wit:
A YES: Stull, Gray, Rauch
NOES:n/a
ABSENT: Hughes
ABSTAIN: Stripe
ATTEST:
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
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Ill
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RESOLUTION NO. 2020-SSG
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING GRAND PACIFIC PALISADES
HOTEL, WESTIN CARLSBAD AND SHERATON CARSLBAD'S
REIMBURSEMENT REQUESTS
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditures are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board authorize staff to pay the requests up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the January 15 reimbursement request and authorizes
staff to pay $8,597 to the Grand Pacific Palisades Hotel, $26,277 to the Westin
Carlsbad Resort and $21,544 to the Sheraton Carlsbad.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ..1.L.day of
___ M_a_r_c_h ___ 2020, by the following vote to wit:
AYES:Stull, Gray, Rauch
NOES: n/a
ABSENT: Hughes
ABSTAIN: Stripe
ATTEST:
BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
Ill
Ill
Ill
Ill
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Ill
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EXHIBIT A
Account Deposits Less4% Account Check
Balance Paid Sept 2019-Admin Balance Pending Request
Property 10/23/19 10/23/19 Nov2019 Fee 1/15/20 Approval amount
Grand Pacific Palisades Hotel 9/i~.2 9,!84 8,582 343 8!597 11,028 8,597 -
Park Hyatt Aviara 44,_860 44!565 37,87? 1,51? 3~,6?2 36,601 36,601
Sheraton Carlsbad Resort 28,194 28,194 23,9?6 959 23!017 21,544 21,544
Westin Carlsbad Resort 33,441 33,441 27,372 1,095 26,277 27,594 26,277
Carlsbad By the Sea 67,430 3,243 11,636 465 75,357 4,212 4,212
Omni La Costa Resort 77,667 77,667 55,930 2,237 53,693 84,172 53,692
Total 261,135 196,294 165,368 4,378 223,594 185,151 150,923
January 15, 2020 Reimbursement Requests
Grand
Sheraton Pacific Park Hyatt Carlsbad By Omni La
Carlsbad Palisades Aviara the Sea Costa Westin Total
Advertising and Marketing 14,494 7,774 18,956 4,212 21,325 18,938 85,700
Public Relations 940 -1,085 2,025
Sales Personnel Salary 6,110 3,254 17,645 28,854 7,571 _63!434 -------· <
Golf related Equipment 33,993 33,993
21,544 11,028 36,601 4,212 84,172 27,594 185,151