HomeMy WebLinkAbout2007-01-09; Carlsbad Tourism Business Improvement District; 0107-14; 2006-07 Budget RevisionsCARLSBAD TOURISM
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB# 0107-14
MTG. 01-09-07
DEPT. Admin
Services
2006-07 BUDGET REVISIONS
CTBID STAFF (t£X
GENERAL ~/<d
COUNSEL ($&'
RECOMMENDED ACTION:
Adopt Resolution #2007-1 revising the 2006-07 budget by increasing staff support line item by
$7,500 and increasing Miscellaneous Professional Services line item by $254,000 for San Diego
North Convention and Visitors Bureau (SDNCVB) and Carlsbad Conventions and Visitors Bureau
(CCVB) contract extensions and reducing the Contractual Services to be determined line item by
$261,500.
ITEM EXPLANATION:
At the CTBID's August 31, 2006 meeting of the CTBID Board of Directors adopted the Annual
Report which included the 2006-07 budget. This budget included a line item of $429,705 for
Contractual Services to be determined by the board at a later date. At the Boards November 30,
2006 meeting, they approved six-month extensions (January 2007 through June 2007) to the
SDNCVB and CCVB contracts. These contracts are for $8,333.33 and $34,000 per month,
respectively, for a total of $254,000 for the six-month period. The attached resolution approves
moving this amount from the Contractual Services to be determined line item to the line item for
each of the contracts.
The 2006-07 budget also included a line item for staff support for $7,500. At the time the budget
was developed, the amount of time staff would be spending on CTBID projects was
undetermined. With only half of the year over, almost this entire budget has been spent. The
attached resolution moves an additional $7,500 from Contractual services to be determined to
Staff Support to cover staff support for the second half of the year. ,
FISCAL IMPACT:
The above budget revisions reduce the Contractual Services to be determined line item by
$261,500 leaving $168,205 in that line item for the remainder of the year as shown in the
following table:
I2006-07 Budgeted Expenditures: 2006-07 Actuals Proposed 2006-07
Adopted as of Budget Amended
Budget 12/31/2006 Revisions Budget
2% Administrative Fee - City
CCVB Payment
SDNCVB Payment
Staff support
Contractual Services to be determined
Total Budgeted Expenditures
15,800
204,000
50,000
7,500
.429,705
5,258
204,000
50,000
6,823
-
204,000
50,000
7,500
(261,500)
15,800
408,000
100,000
15,000
168,205
707,005 266,081 707,005
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 153789(b)).
EXHIBITS:
1. Resolution #2007-1 adopting revisions to the 2006-07 budget.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2409, cqerh@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
BOARD ACTION: APPROVED D CONTINUED TO DATE SPECIFIC D
DENIED D CONTINUED TO DATE UNKNOWN D
CONTINUED D RETURNED TO STAFF D
WITHDRAWN D OTHER-SEE MINUTES D
AMENDED D
EXHIBIT 1
1 RESOLUTION NO. 2007-1
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ADVISORY
BOARD OF THE CARLSBAD TOURISM BUSINESS IMPROVEMENT
3 DISTRICT (CTBID) OF THE CITY OF CARLSBAD, CALIFORNIA, TO
4 AMEND THE 2006-07 BUDGET
5
6 WHEREAS, the CTBID adopted its budget on August 31, 2006, and
7 WHEREAS, the budget included a line item for Contractual Services to
8 be determined; and
9 WHEREAS, on November 30, 2006 the CTBID Board extended contracts
with San Diego North Convention and Visitors Bureau and Carlsbad Convention and
11 Visitors Bureau for the remainder of the 2006-07 fiscal year and thus requires a revision
12
to the budget, and
13
WHEREAS, the CTBID has expended the total amount budgeted for staff
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1 support and only half of the year is over requiring a revision to this budgeted line item
16 as well.
17 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
18 Carlsbad Tourism Business Improvement District of the City of Carlsbad, California, as
19 follows:
20 1. That the above recitations are true and correct.
21
2. That the 2006-07 budget is to be amended as follows:
22
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2006-07 Budgeted Expenditures:
2% Administrative Fee - City
CCVB Payment
SDNCVB Payment
Staff support
Contractual Services to be determined
Total Budgeted Expenditures '
2006-07
Adopted
Budget
15,800
204,000
50,000
7,500
429,705
707,005
Actuals
as of
12/31/2006
5,258
204,000
50,000
6,823
266,081
Proposed
Budget
Revisions
204,000
50,000
7,500
(261,500)
.
2006-07
Amended
Budget
15,800
408,000
100,000
15,000
168,205
707,005
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Board
of Directors of the Carlsbad Tourism Business Improvement District of the City of
Carlsbad held on the \ day of Q<3Lv\UJL^vf , 2007 by the
following vote, to wit:
AYES:
NOES:
ABSENT:
APRIL SHUTE, Chair
ATTEST:
LORRAINPWOOD
Pro Tem Clerk of the
Carlsbad Tourism Business Improvement District
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