HomeMy WebLinkAbout2015-10-13; Carlsbad Tourism Business Improvement District; 10-15-122; Accept Report from VisitCarlsbad for Period Ending June 30, 2015py CAA
U' CARLSBAD TOURISM
° BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB# 10-15-124> CTBID STAFF
MTG. 10-13-15 Accept Report from VisitCarlsbad for 'GENERAL
Period Ending COUNSEL
DEPT. City Mgr June 30, 2015
RECOMMENDED ACTION:
Accept report from VisitCarlsbad for period ending June 30, 2015
ITEM EXPLANATION:
The CTBID contracts with VisitCarlsbad to provide various tourism services. The contract requires
VisitCarlsbad "To provide periodic updates at the CTBID's request and a year-end report on the
program of work deliverables which shall include an accounting of funds spent by program in a
format approved by the CTBID Board. Allocation of the unspent funds shall be determined by the
CTBID Board'. Attached is the year-end report for the fiscal year ending June 30, 2015, (Exhibit 1)
The 2014-15 Profit and Loss VisitCarlsbad submitted with its year-end report (Exhibit 1) shows that
Public Relations, and Group Direct Services were underspent and Labor, Interactive Marketing,
Advertising and Research were overspent as of June 30, 2015. In addition, the report shows
$22,037 in unspent funds at the end of the year. The Board should discuss the reallocation of
budget amount the line items as well as how to allocate the $22,037 of the 2014-15 unspent funds.
FISCAL IMPACT:
None.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 153789(b)).
1. Report from Visit Carlsbad for period ending June 30, 2015.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753, chervl.oerhardtC&carlsbadca.gov
FOR CITY CLERKS USE ONLY.
BOARD ACTION: APPROVED
❑
CONTINUED TO DATE SPECIFIC
❑
DENIED
❑
CONTINUED TO DATE UNKNOWN
Cl
CONTINUED
❑
RETURNED TO STAFF
❑
WITHDRAWN
❑
OTHER -SEE MINUTES
❑
AMENDED
13
1�4 isiT EXNIgfT I
W carlsbad
Visit Carlsbad
Profit & Loss Report
Fiscal Year 2615
2015
2015
Total
Budget
Variance
Income
790 Public Sources
70I CTBID Revenues
766,538.00 (1)
755,500aD
11,03800
Total 700 Public Sources
f
766,530.00
$
755,500.00
f
11.038.00
205 Private Sources
706 Retail Sales
93,39
9339
708 Adv. SaleslCommissions
709 Miscount ep.a Income
55000
Total T95 Private Sources
f
640.39
f
767,18109
Total Income
f
767,181.39
f
755,500.00
f
11,681.39
Gross Profit
f
T6T.181A9
f
755,W0.00
f
11,681.39
Expenses
450 Sales Tax Payable
13.00
13.00
600 Labor Expenses
Sol Salaries - ORcers
92.443.19
92,44100
0.19
802 Salaries. Direct Labor
107.27595
97,374.00
9,901.95
803 Employee Benefits
12,853.98
23.00000
(3.146.12)
8" Workers comp
1.90700
4,000.00
(2.093.00)
BO6 Payroll Tax Expense(SUI, FUTA)
15,887.58
17.000.04)
(1.112.42)
Total 800 Labor Expenses
f
237.367.60
233,817.00
f
3,550.60
900 Promotional Programs
901 Advertising & Production
7,836.10
5.0l
2.836.10
902 Research
9,000.00
8,000.00
11000.00
903 OnsoldOServices
.
903.1 Interactive Marketing
354,25900
301.609.00
22,650.00
903.2 Group Diesel Services
11,346.67
50,00000
(08.65333)
903.3 Public Relations Services
61,800.00
70.00000
(8.200.00)
Total 903 Oulside50rvices
f
427.405.67
451,609.00
S
(24,203.33)
904 Travel& Entertxlnment
11.705,11
15.000.00
(3,290.09)
905 Dues & Subscriptions
7,286.84
51000.00
2,286,84
906 Collateral Fred. it Fulfillment
2,311.20
5.000.00
(2.600.00)
90T Public Relations Services
4,334.02
6,500.00
(2.165.96)
Total 900 Promotional Programs
f
469.879.94
496,109.00
S
(26.229.06)
950 General Administration Expenses
951 Bank Service Charges
452.0
1.000.00
(54T.10)
952 Equipment Rental&Raplaceme�rt
3, 075.02
3.000.00
75.22
953 Facility Rectum &Maintenance
157.12
150.00
7,12
954 General Liabilty Insurance
1.211.00
1,M.00
11,00
955 Grenada Maintenance
-
956Office Supplies
1.001.45
2.000.00
(g98.55)
957 Postage
165,83
974.0
(008.17)
958 Taxes - General
Igloo
150.00
41.0
959 Telephone
5,886.13
5.000.00
886.13
960 Professional Services
5,600.00
5woo
961 Volunteer Program
1.260.39
1=00
260.39
962 Miscellaneous Expenses
3.462.32
1.000Do
2.46212
963 Utilities
2062.32
2,50000
(437.68)
9" Concrete, Expense
2,022,71
2,00000
U.71
Total 950 General Admin Expenses
f
28,518.39
25.V4.00
f
974.39
Unapplled Cash Bill Payment Expense
7.10
f
7.10
Total Expenses
f
733,816.03
f
755,500.00
Net Operating Income
f
33,365.36
Net Income
f
33.365.36
(1)11,068 was to cover pnor year sMnlall