HomeMy WebLinkAbout2019-01-16; Carlsbad Tourism Business Improvement District; ; Visit Carlsbad FY 2018-19 Mid-Year Update AB 1-19-172CARLSBAD TOURISM
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB# 01-19-172 CTBID STAFF
MTG. 1-16-19 Visit Carlsbad GENERAL
FY 2018-19 COUNSEL
Mid-Year Update
RECOMMENDED ACTION:
Receive report.
ITEM EXPLANATION:
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The CTBID contracted with Carlsbad Convention and Visitors Bureau ("VisitCarlsbad") to provide
various tourism services. The contract requires VisitCarlsbad "To provide periodic updates at the
CTBID's request and a year-end report on the program of work deliverables which shall include an
accounting of funds spent by program in a format approved by the CTBID Board. Allocation of the
unspent funds shall be determined by the CTBID Board." Attached is the mid-year Profit and Loss
report for the fiscal year ending June 30, 2019 (Exhibit 1). This is an information only item and no
action is required of the CTBID.
FISCAL IMPACT:
None.
ENVIRONMENTAL IMPACT:
This action does not qualify as a project under the California Environment Quality Act ("CEQA")
and will not have a physical adverse effect on the environment. (CEQA Regulation 15378(b).
EXHIBITS:
1. Visit Carlsbad FY 2018-19 Profit and Loss as of December 31, 2018.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov
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Visit Carlsbad
Profit & Loss Report
December-18
2018 2017 Dec-18
Total Total Bud&et Variance
Income
700 Public Sources
701 CTBID Revenues 83,161.79 110,811.00 105,550.00 (22,388.21)
Total 700 Public Sources $ 83,161.79 $ 110,811.00 $ 105,550.00 $ (22,388.21)
705 Private Sources
708 Adv. Sales/Commissions 23.45
Total 705 Private Sources $ 23.45 $ 0.00
Total Income $ 83,161.79 $ 110,834.45 $ 105,550.00 $ (22,388.21)
Expenses
800 Labor Expenses
801 Salaries • Officers 8,328.34 8,085.54 8,328.33 0.01
802 Salaries • Direct Labor
802.2 Visitor Services Manager 3.216.76 3,061.82 3.216.75 0.01
802.3 Visitor Services Coordinator 1,456.00 869.61 893.33 562.67
802.4 Volunteer. Paid 390.61 63.00 166.67 223.94
802.5 Marketing Director 6,866.66 6,666.66 6,866.67 (0.01)
802.7 Sales Coordinator 612.00 1,341.67 (729.67)
Total 802 Salaries• Direct Labor $ 12,542.03 $ 10,661.09 $ 12,485.09 $ 56.94
803 Employee Benefits 4,964.97 4,166.67 798.30
804 Workers Comp. insurance
806 Payroll Tax Expense (SUI, FUTA) 2,107.29 1,913.10 1,958.33 148.96
807 Salaries • Group 7,065.84 6,860.00 7,065.83 0.01
Total 800 Labor Expenses $ 35,008.47 $ 27,519.73 $ 34,004.25 $ 1,004.22
900 Promotional Programs
903 OutsldeServices
903.1 Interactive Marketing 10,412.61 27,909.58 18,000.00 (7,587.39)
903.3 Public Relatlons Services 9,166.00 9,166.67 (9,166.67)
903.4 PR Special Projects 372.55
Total 903 OutsideServices $ 10,412.61 $ 37,448.13 $ 27,166.67 $ (16,754.06)
904 Travel & Entertainment 36.21 525.00 (488.79)
905 Dues & Subscriptions 221.69 750.00 (750.00)
906 Collateral Prod. & Fulfillment 208.33 (208.33)
907 Public Relations Events 1,250.00 (1,250.00)
Total 900 Promotional Programs $ 10,448.82 $ 37,669.82 $ 29,900.00 $ (19,451.18)
908 Group Direct Services
908.1 Technology -400.00 500.00 (500.00)
908.3 Memembershlp/Dues 500.00 (500.00)
908.4 Group Incentive 6,000.00 (6,000.00)
908.7 FAMs 18.00 1,500.00 (1,482.00)
908. 7 .1 Site Inspections 22.87 22.87
908.8 Travel & Entertainment 750.00 (750.00)
908.9 Tradeshows 23.50 6,500.00 (6,476.50)
Total 908 Group Direct Services $ 64.37 -$ 400.00 $ 15,750.00 $ (15,685.63)
950 General Administration Expenses
951 Bank Service Charges
952 Equipment Rental & Replacement
953 Facility Repairs & Maintenance
954 General Llabllty Insurance
956 Office Supplies
957 Postage
958 Taxes • General
959 Telephone
960 Professional Services
981 Volunteer Program
962 Miscellaneous Expenses
963 Utilities
964 Computer Expense
Total 950 General Admln Expenses
Unapplled Cash Bill Payment Expense
Total Expenses
Net Operating Income
Net Income
lending Bank Balances
2018
Total
255.29
65.04
724.61
500.00
302.26
$ 1,847.20
$ 47,368.86
$ 35,792.93
$ 35,792.93
BID
$115,581.00
Wednesday, Jan 02, 2019 02:39:30 PM GMT-8 -Cash Basis
$
$
$
$
O~Hsbad
2017 Dec-18
Total Budget Variance
83.33 (83.33)
266.00 (10.71)
79.20 225.00 (159.96)
50.00 (50.00)
10.00 (10.00)
386.38 834.00 (109.39)
500.00 500.00
150.00 (150.00)
167.00 (167.00)
250.00 52.26
985.58 $ 2,535.33 $ (688.13)
65,755.13 $ 82,189.58 $ (34,820.72)
45,079.32 $ 23,360.42 $12,432.51
45,079.32 $ 23,360.42 $ 12,432.51