HomeMy WebLinkAbout2017-09-12; City Council; ; Adopt a Resolution approving an Agreement with GHD, Inc. for the Kelly Drive and Park Drive Road Diet and Multiuse Trail Improvements, Project No. 6075CA Review If>
~ CITY COUNC I L
~ Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
Sept. 12, 2017
Mayor and City Council
Kevin Crawford, City Manager
Brandon Miles, Associate Engineer
Brandon.Miles@carlsbadca.gov or 760-602-2745
Adopt a Resolution approving a Professional Services Agreement for the
preparation oftechnical studies, permit applications, construction plans,
specifications, and cost estimates with GHD, Inc. for an amount not to
exceed $563,060 for the Kelly Drive and Park Drive Road Diet and
Multiuse Trail Improvements, Project No. 6075.
Recommended Action
Adopt a Resolution approving a Professional Services Agreement for the preparation of
technical studies, permit applications, construction plans, specifications, and cost estimates
with GHD, Inc. for an amount not to exceed $563,060 for the Kelly Drive and Park Drive Road
Diet and Multiuse Trail Improvements, Project No. 6075 (Project).
Executive Summary
This Project will reconfigure both Kelly Drive and Park Drive to create complete streets and to
provide a trail linkage from El Camino Real to Agua Hedionda Lagoon as identified in the
Carlsbad Comprehensive Active Transportation Strategy (CATS), which was developed in
coordination with the Trails Master Plan.
Discussion
The Project is aligned with the community vision statement, "walking, biking, public
transportation, and connectivity," and the City Council goal to become a leader in multimodal
transportation systems and creative approaches to moving people and goods through and
within Carlsbad. During the preparation of the CATS staff conducted an extensive public
outreach process in concert with the early stages of the Trails Master Plan Update Project. The
outreach included public open house meetings as well as on line surveys. As a result of this
work, the CATS included as a set of six projects which were identified to demonstrate various
types of active transportation improvements throughout the city. These six projects, one of
which is the subject Project, were then added to the city1s Capital Improvement Program. The
recently constructed Trails Roadway Crossing Project is another one of the six projects.
As described in the CATS, the Kelly Drive and Park Drive Project scope of work includes the
creation of buffered bike lanes, enhanced sidewalks and crosswalks, protected multi-use trails,
and new circular intersections at Hillside Drive and Park Drive. The Project will also provide a
trail linkage from El Camino Real to Agua Hedionda Lagoon.
Page 95
#8
On March 16, 2017, the Transportation Engineering Division requested Statements of
Qualifications (SOQs) for professional services for the Kelly Drive and Park Drive Road Diet and
Multiuse Trail Improvements, Project No. 6075. On May 12, 2017, eight SOQs were received
and a selection committee composed of city staff rated the submittals. The SOQs were
evaluated pursuant to Carlsbad Municipal Code section 3.28.060 on the quality of each
consultant's experience related to the project specific elements, performance of similar work,
ability to provide the services, quality of the written response and the consulting services rate
schedule.
Based on a review of the SOQs and the negotiation of an acceptable scope of work and fee, in
accordance with the city's Purchasing Policies and Procedures Manual, staff recommends
awarding the agreement for the preparation of technical studies, permit applications,
construction plans, specifications, and cost estimates to GHD, Inc. in an amount not to exceed
$563,060.
Fiscal Analysis
The agreement with GHD, Inc. is for an amount not to exceed $563,060. Project management
by city staff is estimated to be $112,612. A total of $2,360,000 in TransNet-Local funds have
been appropriated for this Project and therefore sufficient funds are available, as shown in the
table below:
KELLY DRIVE AND PARK DRIVE ROAD DIET AND MULTIUSE TRAIL IMPROVEMENTS,
PROJECT NO. 6075
Current Appropriation -TransNet-Local $2,360,000
Current Appropriation -General Capital Funds $300,000
Current Expenditures/Encumbrances $0
TOTAL AVAILABLE FUNDS, PROJECT NO. 6075 $2,660,000
Design Engineering -GHD, Inc. $563,060
Project Management -City Staff (estimated) $112,612
ESTIMATED DESIGN COST .
$675,672
ADDITIONAL APPROPRIATION NEEDED ; $0 ;;,,. . ;,;
Next Steps
Staff will work with GHD, Inc. to prepare the technical studies, permit application, construction
plans, specifications, and cost estimates as needed to advertise for construction bids. Staff will
return to City Council for approval of the plans and specifications and authorization to advertise
for construction bids.
Environmental Evaluation (CEQA)
The preparation of technical studies, construction plans, specifications, and cost estimates have
been determined to be statutorily exempt from environmental review per CEQA Guidelines
Section 15262, Feasibility and Planning Studies. Permitting for the Project has been determined
to be categorically exempt from environmental review per CEQA Guidelines Section 15301(c),
Existing Facilities.
Page 96
Public Notification
This item was noticed in accordance with the Ralph M. Brown act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. During the
development of the Project a public outreach program will be conducted. The public outreach
activities will include three informational meetings that will include opportunities for discussing
additional Project features and refinements. During the construction phase there will be public
notifications thru a variety of methods including changeable message signs, door hangers,
letters and other correspondence with residents as appropriate.
Exhibits
1. Resolution approving a Professional Services Agreement for the preparation of technical
studies, permit applications, construction plans, specifications, and cost estimates with
GHD, Inc. for an amount not to exceed $563,060 for the Kelly Drive and Park Drive Road
Diet and Multiuse Trail Improvements, Project No. 6075.
2. Location Map.
Page 97
RESOLUTION NO. 2017-181
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR THE
PREPARATION OF TECHNICAL STUDIES, PERMIT APPLICATIONS,
CONSTRUCTION PLANS, SPECIFICATIONS, AND COST ESTIMATES WITH GHD,
INC. FOR AN AMOUNT NOT TO EXCEED $563,060 FOR THE KELLY DRIVE AND
PARK DRIVE ROAD DIET AND MULTIUSE TRAIL IMPROVEMENTS, PROJECT
NO. 6075.
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary
and in the public interest to improve Kelly Drive and Park Drive; and
WHEREAS, under Carlsbad Municipal Code section 3.28.060, the Department of Public Works
solicited Statements of Qualifications (SOQs) from consultants for the preparation of technical studies,
permit applications, construction plans, specifications and cost estimates for the Kelly Drive and Park
Drive Road Diet and Multiuse Trail Improvements, Project No. 6075 (Project), and received a total of
eight SOQs from qualified consulting firms; and
WHEREAS, subsequent to a review of the SOQs, staff selected GHD, Inc. as the most qualified
consultant for the Project; and
WHEREAS, staff and GHD, Inc. have negotiated the scope of work and the associated fee in an
amount not to exceed $563,060 to provide professional services; and
WHEREAS, $2,360,000 in TransNet Local funding and $300,000 in General Capital Construction
funding has previously been appropriated for the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the mayor is authorized and directed to execute the Professional Services
Agreement with GHD, Inc. for an amount not to exceed $563,060 for the Kelly Drive and
Park Drive Road Diet and Multiuse Trail Improvements, Project No. 6075 which is
attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 12th day of September, 2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
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AGREEMENT FOR KELLY AND PARK ROAD DIET AND MULTI-USE TRAIL SERVICES
GHD
AG EEMENT is made and entered into as of the I '3-t::v\ day of
--=r-,~ , 20.Q, by and between the CITY OF CARLSBAD, a municipal
n, ("City"), and GHD, a California corporation, ("Contractor").
RECITALS
A. City requires the professional services of a consultant that is experienced in
professional design services.
B. Contractor has the necessary experience in providing professional services and
advice related to professional design services.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of three (3) year from the date first above
written. The City Manager may amend the Agreement to extend it for two (2) additional one ( 1)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will be
five hundred sixty-three thousand sixty dollars ($563,060). No other compensation for the
Services will be allowed except for items covered by subsequent amendments to this Agreement.
If the City elects to extend the Agreement, the amount shall not exceed seventy five thousand
dollars ($75,000) per Agreement year. The City reserves the right to withhold a ten percent (10%)
retention until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6. PREVAILING WAGE RATES
Any construction, alteration, demolition, repair, and maintenance work, including work performed
during design and preconstruction such as inspection and land surveying work, cumulatively
exceeding $1,000 and performed under this Agreement are subject to state prevailing wage laws.
The general prevailing rate of wages, for each craft or type of worker needed to execute the
contract, shall be those as determined by the Director of Industrial Relations pursuant to the
Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the
California Labor code, a current copy of applicable wage rates is on file in the office of the City
Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all
such workers employed by him or her in the execution of the Agreement. Contractor and any
subcontractors shall comply with Section 1776 of the California Labor Code, which generally
requires keeping accurate payroll records, verifying and certifying payroll records, and making
them available for inspection. Contractor shall require any subcontractors to comply with Section
1776.
7. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
8. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
9. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
10. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
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recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
11. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
11.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
11.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
11.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
11.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
11.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
11.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
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11.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
11.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
11.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
11.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
11.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
12. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
13. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
14. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
15. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
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16. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Brandon Miles
Title Associate Engineer
Department Public Works
City of Carlsbad
Address 1635 Faraday Ave
Carlsbad, CA 92008
Phone No. 760.602.2745
For Contractor
Name Phillip Slagel
Title Project Manager
Address 9370 Sky Park Court Suite 140
San Diego, CA 92123
Phone No. 858.244.0440
Email phil.slagel@ghd.com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
17. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
18. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten ( 10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
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upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
21. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
24. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
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25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
26. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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27. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
GHD, a California corporation
By/L~ ~ (sign here)
Gu;v, l1kmt-\~ V ,ce: 5";f;,l>eJ-l-,-
(print na e/title)
'
(sign here) '\
~ \)vr-1 vrJ °Cl-JD~ S8:'l-Ll'm~
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY~ eputyCityAttorn
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On this_ day of July, 2017, before me, ___________ , Notary Public in and for the
State of California, County of Orange, personally appeared Greg Watanabe, who acknowledged himself
to be a Principal and Vice President of GHD Inc., a California corporation, and that in such capacity, being
authorized to do so, executed the foregoing instrument for the purposes therein contained as his
voluntary act and deed.
In witness whereof, I hereunto set my hand and official seal.
Notary Public
On this 12th day of July, 2017, before me, Samantha Jo Ziegler, Notary Public in and for the State of
Arizona, County of Maricopa, personally appeared J. Duncan Findlay, who acknowledged himself to be
the Secretary of GHD Inc., a California corporation, and that in such capacity, being authorized to do so,
executed the foregoing instrument for the purposes therein contained as his voluntary act and deed.
In witness whereof, I hereunto set my hand and official seal.
SAMANTHA JO ZIEGLER
NOTARY PUBLIC
STATE OF ARIZONA
MARICOPA COUNTY
MY COMMISSION EXPIRES
FEBRUARY 28, 2020
~llf&(ff ~p Samantha Jo Ziegler
Notary Public o, j,c). /d-o 17
9
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of ____________ -...J
2017 before me, Melissa Gadler-Hamm Notary Public,
(insert name and title of the officer)
personally appeared --"-"--=-+---i.,c..=;----"--1-=;.,a,:_.:...=""-'-'-=l-::;__ ____ / ______ / ___ ____,~
who proved to me on the ba · of satisfactory evidence to be the personMwhose name(.81 ishf re
subscribed to the within instrument and acknowledged to me that he/s~/~y executed the same in
his/h,¢/tl)eir authorized capacity~). and that by his/1).et/t!)l!ir signature(gfon the instrument the
person~, or the entity upon behalf of which the person~ acted, executed the instrument.
I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature ~ (Seal)
0MELISSA
0
GA
0
DLER:HAMM l
COMM. #206301 1 z
Notary Public · California ~
San Diego County ~
M Comm. Ex ires A r. 27, 2018
GHD
I
CITY OF CARLSBAD -KELLY DRIVE & PARK DRIVE ROAD DIET & MUL Tl-USE TRAIL
PROJECT SCOPE
JULY 21, 2017
PHASE 1 -PRELIMINARY ENGINEERING
TASK 1 PROJECT MANAGEMENT
1. 1 Kickoff Meeting
Upon notification to proceed (NTP), GHD's Project Manager will schedule and facilitate a Kickoff
Meeting with the City Project Manager and key team members to thoroughly understand the project
needs/requirements, affirm project goals, gain a thorough understanding of previous decisions that
may have been made, issues that need to be addressed, and the extent of previous work that may
have been completed with regard to alternatives and public input. Of equal importance would be a
thorough understanding of the City's expectations in relation to the project objectives, priorities, and
schedule. Project specific criteria/requirements will also be discussed such as; limitations with regard
to the alteration of specific infrastructure or existing conditions and movements, the extent that the
various portions of the facility need to remain in use during construction, and school and local event
dates that may restrict the ability to perform certain site investigation, to name a few.
Deliverables:
Kickoff Meeting Agenda
Kickoff Meeting Minutes
1.2 Project Management Plan
GHD will develop a detailed Project Management Plan (PMP) that is shared with all team members
especially the City of Carlsbad (City). This document provides a detailed plan for the execution of the
project. It shall also include the roles and responsibilities of each team member and an independent
Quality Control plan that includes each task. The PMP is a living document and will be updated as
required by the project needs.
Deliverables:
Project Management Plan
1.3 Team Meetings
GHD's Project manager will schedule and facilitate one (1) Team Meeting with the City's Project
Manager, GHD's Project Manager and key team members involved with the topics that are to be
discussed/coordinated~
Deliverables:
T earn Meeting Agenda
Team Meeting Minutes including Action items
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1.4 Monthly Status Reports
Prior to each invoice, GHD's Project Manager will review project progress for consistency with the
PMP, develop a Status Report and ensure that the billing is commensurate with the work progress and
the estimated fee for services rendered to date.
Deliverables:
Up to Two (2) Monthly status reports accompanying monthly invoices
1.5 Value Engineering
Value Engineering is a process to improve the value of the project in accordance with the City's
needs at the lowest overall cost. The Value Engineering process consists of several steps:
• Information: Gather information to better understand the project.
• Function Analysis: Analyze the project to understand and clarify the required functions.
• Creative: Generate ideas on all the possible ways to accomplish the required functions.
• Evaluation: Synthesize ideas and concepts and select those that are feasible for development
into specific value improvements.
• Development: Select and prepare the 'best' alternative(s) for improving value.
These steps will be integral with the design development. They will be presented and discussed at a
Value Engineering Presentation at the Team Meeting and documented/summarized in the Team
meeting minutes.
Deliverables:
Value Engineering Presentation
1.6 Project Coordination and Management
Scheduling and Resource Planning is a continuous process that requires daily attention. GHD's
Project Manager conducts weekly meetings to ensure appropriate staff members are
assigned/scheduled based upon project needs as they change throughout the project design phases.
Project coordination also includes communication with all design disciplines, including subconsultants
to ensure that the appropriate level of coordination between disciplines is taking place.
Project Management and Coordination Preliminary Engineering (Phase 1) will be for a duration of two
(2) months.
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TASK 2 INVESTIGATIONS
2.1 Utility Investigation and Data Collection
Utility investigation and data collection will be initiated immediately after project NTP and will include
direct coordination with utility companies in the area and collection of as-built information. All known
utilities, in the project area, will be contacted, informed of the project and asked to identify their
facilities within the project area.
Subsurface Utility Engineering (SUE) services consist of utility locating.
All utility information collected will be included in an electronic reference file for use during design
development.
Deliverables:
Correspondence with utility companies
As-built plans
AutoCAD Utility reference file to be used in project development
2.2 Topographical Survey
Topographical data collection will be initiated upon project NTP and will include aerial mapping as well
as ground topographical survey to supplement the aerial data. Ground survey will include gravity utility
and stormdrain inverts, detailed topo information for curb ramps, edge conditions and tie-ins, etc.
Surface mapping will be established with one-foot contours at 30-scale up to 75 feet outside of the
project area.
The effort also includes establishment of a boundary survey to establish record boundary right-of-way
mapping.
All surveys will be based on City of Carlsbad standards and delivered in an AutoCAD format using
NAO '83 horizontal and NGVD '29 vertical datum including.
Deliverables:
AutoCAD base file with one-foot contours, topographical features and right-of-way boundaries.
2.3 Preliminary Design
Preliminary design will include the following ;
• Preliminary layout of project improvements suitable for demonstrating incorporation of project
objectives and providing maximum limits of construction for development of environmental and
stormwater consideration and review.
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• The design will provide multi-modal user enhancements to Kelly Drive and Park Drive utilizing
complete streets and creating new trail linkage from El Camino Real to the north side of Agua
Hedionda Lagoon.
• Limit impervious surfaces so as not to exceed thresholds requiring substantial changes in design
as required, to meet storm water regulations.
• All common areas shall be considered for enhancement.
• Evaluate other possible improvements within the project area for existing conditions not
specifically identified for improvement.
Deliverables:
Preliminary Design Sheets
Documentation of existing and proposed impervious area quantities
2.4 Cost Feasibility Study
The cost effectiveness and feasibility of the preliminary design concepts will be evaluated as the
preliminary design is developed. The determination of effectiveness and/or comparative cost analysis
will be used to refine or eliminate alternatives.
Deliverables:
Documentation of cost analysis performed during preliminary design process
PHASE 2 -FINAL ENGINEERING
TASK 3 PROJECT MANAGEMENT
3.1 Team Meetings
GHD's Project manager will schedule and facilitate Team Meetings with the City's Project Manager,
GHD's Project Manager and key team members that involved with the topics that are to be
discussed/coordinated.
Deliverables:
Up to ten (10) Team Meeting Agendas
Up to ten (10) Team Meeting Minutes including Action items
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3.2 Public Information Meetings
GHD will facilitate Public/Stakeholder informational meetings. The meetings will be primarily be for
dissemination of information regarding the project and will account for previously identified project
improvement conceP,tS, subsequent project refinements, opportunities for additional improvements,
benefits to the community and assets that require protection and/or other constraints.
Deliverables:
Facilitation of up to three (3) information dissemination meetings.
Documentation of meeting events and outcomes
3.3 Monthly Status Reports
Prior to each invoice, GHD's Project Manager will review project progress for consistency with the
PMP, develop a Status Report and ensure that the billing is commensurate with the work progress and
the estimated fee for services rendered to date.
Deliverables:
Up to Ten (10) Monthly status reports accompanying monthly invoices
3.4 Constructability Review
A Constructability review is intended to facilitate an efficient project development process to ensure the
project design is cost effective, to minimize potential change orders during construction and to provide
a buildable and biddable construction bid package while meeting project goals. Emphasis of the
constructability review process for this project will include:
• Environmental impacts
• Right-of-way impacts
• Stormwater requirements
• Permit requirements
• Overall project cost
Deliverables:
Constructability review memorandum , including project design recommendations
3.5 Project Coordination and Management
Scheduling and Resource Planning is a continuous process that requires daily attention. GHD's
Project Manager conducts weekly meetings to ensure appropriate staff members are
assigned/scheduled based upon project needs as they change throughout the project design phases.
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GHD will notify the city of any issues that have the possibility of affecting the schedule or budget of the
project without delay.
Project coordination also includes communication with all design disciplines to ensure that the
appropriate level of coordination between disciplines is taking place.
Project Management and Coordination Preliminary Engineering (Phase 2) will be for a duration of
twelve (12) months.
TASK 4 TECHNICAL STUDIES AND ENVIRONMENTAL CLEARANCE
4.1 Biological Resources Technical Study
The GHD team will complete the required biological resources technical study in order to demonstrate
project consistency with the Carlsbad Habitat Management Plan (HMP) and support California
Environmental Quality Act (CEQA) review for the project.
Conduct a general biological survey to map vegetation communities/habitat types; assess the
suitability of habitat for special-status plant and animal species; preliminarily map potential
jurisdictional waters and wetlands; and identify other sensitive biological resources present or with
potential to occur. The survey will include the approximate improvement areas and additional areas
within 50 feet surrounding the impact areas to account for potential changes in design, staging, and/or
storage areas.
If potential jurisdictional resources are confirmed present, we will conduct a formal jurisdictional
delineation in accordance with current methodologies and regulatory guidance provided by the U.S.
Army Corps of Engineers (USACE), Regional Water Quality Control Board (RWQCB), California
Department of Fish and Wildlife (CDFW), and California Coastal Commission (CCC). The delineation
will accurately map and quantify areas of potential jurisdiction, including waters of the U.S. regulated
by the USACE pursuant to Clean Water Act (CWA) Section 404, waters of the State regulated by the
RWQCB pursuant to CWA Section 401, streambed and riparian habitat regulated by the CDFW
pursuant to California Fish and Game Code (CFG Code) Sections 1600 et seq., and Coastal Wetlands
regulated by the CCC pursuant to the California Coastal Act, given the location within a Deferred
Certification Area within the City's Local Coastal Plan (LCP).
Deliverables:
Two (2) draft and one (1) final Biological resources technical report to support HMP consistency
determination and CEQA review for the project by the City.
Assumptions:
Analysis of only one version of the site plan and project description in preparing the draft report.
Preparation of two iterations of the draft report in responding to City comments prior to preparing
the final report.
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4.2 Cultural Resources Technical Study
Obtain a records search from the South Coastal Information Center; contact the Native American
Heritage Commission (NAHC) for a Sacred Lands File search and list of Native American contacts;
contact the local Native American community, as identified by the NAHC; review historic maps and
aerial photographs of the project area; conduct a field survey, assuming 50 feet on each side of
centerline, approximately 1.1 mile long; include a Native American monitor during the fieldwork.
Deliverables: ·
Two (2) draft and one (1) final Cultural resources report detailing the methods and results of the
study, as well as recommendations.
Assumptions:
Two iterations of the draft report in responding to City comments prior to preparing the final
report.
4.3 Geotechnical Investigation Report
The geotechnical investigation will consist of up to three (3) borings, up to ten (10) feet deep each.
Materials sampling and testing will conducted on materials samples from each of the borings to include
R-Value, in situ moisture content and soluble sulfate content. The geotechnical investigation will also
include three (3) percolation tests, used to determine design infiltration rates.
Deliverables:
One (1) draft and one (1) final Geotechnical Memorandum Report presenting a summary of
findings, conclusions, and recommendations
Assumptions:
Previous Geotechnical Reports within the project area are available for review
4.4 Hydraulics & Hydrology Report
GHD will review the City's Drainage Master Plan, and conduct a Hydraulics and Hydrology records and
information search for off-site and regional stormwater information and previous reports pertaining to
the Agua Hedionda Creek Watershed. Offsite tributary flows will be based on record documentation
and if found to exist will be incorporated in to the design for the pertinent flood event frequencies.
GHD will develop an existing on-site hydrology model that will be used as a base condition for the
subsequent development of the hydraulic model and ultimately the project stormdrain design. The
focus of the design development of an efficient stormwater system in coordination with other design
disciplines that is in conformance with all City and regional water quality guidelines and requirements
including MS-4 permit requirements as specified by the California Regional Water Quality Control
Board.
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Deliverables:
One (1) draft and one (1) final Hydraulic & Hydrology Report including a standard project
requirement checklist (E-36)
Assumptions:
Improvements to the existing Agua Hedionda Creek channel and lateral connections is not a part
of this project.
Any upsizing or relocation of catch basins will be designed tie into the existing storm drain
system within the street right of way.
Flood retention or attenuation will be based on requirements outlined in the BMP Manual and
design elements of the SWQMP for Low Impact Development (LID) and Hydromodification and
incorporated in the BMP design.
4.5 Storm Water Quality Management Plan (SWQMP)
GHD will utilize the "Green Streets" approach to water quality treatment. We will follow City guidelines
outlined in their MS4 permit and City BMP Manual to establish water quality BMP design to treat runoff
from the public right of way to the maximum extent practicable. Preferred methods of treatment to
retain the 24 hour 85th percentile storm volume will be assessed and BMP design will be based on
infiltration rate results provided by the Geotechnical Engineer. If infiltration is not feasible, GHD will
design treatment BMPs for Bio-filtration. GHD will determine if the project is subject to
hydromodification and if it deemed so, will provide pollutant control measures to comply with
hydromodifciation requirements.
Deliverables:
One (1) draft and one (1) final SWQMP
Assumptions:
SWQMP will follow guidelines outlined in the City's BMP Manual
BMP design will be based on infiltration rates provided by the Geotechnical Engineer
"Green Streets" method of water quality treatment is the preferred approach to water quality
treatment
Water Quality BMP design plans will be based on the recommendations in the SWQMP.
4.6 Stormwater Pollution Prevention Plan (SWPPP)
GHD will prepare a SWPPP and all associated exhibits and Permit Registration Documents (PRD's) in
accordance with the Construction General Permit Order 2009-009-DWQ (CGP) for Discharges of
Storm Water Associated with Construction Activity (effective July 17, 2012). The CGP requires that
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the person(s) performing certain tasks listed under this proposal be trained as a Qualified Stormwater
Practitioner (QSP) and Qualified Stormwater Developer (QSD).
Deliverables:
SWPPP and filing NOi in SMARTS
Assumptions:
An advanced treatment system (ATS) is not necessary.
One site visit to assess the project site for developing BM P's will be required. No extensive site-
or client specific training is required for conducting this inspection.
GHD's SWPPP format is acceptable and only one round of review and revision will be required.
The permit application fee will be paid by the City and is excluded from GHD's estimated fee.
4. 7 Other Studies
Based on the nature of the proposed project and setting, we will develop an analysis of the most
relevant topics including air quality/greenhouse gases (GHG) and construction noise.
Construction-related criteria air pollutant and GHG emissions will be calculated based on the potential
worst-case daily construction activity. The results of the air quality and GHG/climate change analyses
will be provided within the IS and the modeling outputs will be included as an appendix to the CEQA
document. The construction-related noise levels will be estimated and potential impacts assessed
related on nearby noise-sensitive land uses and sensitive biological habitat.
Deliverables:
One (1) Air quality memorandum and one (1) construction noise memorandum
Assumptions:
The type of CEQA summary document that will be required cannot be determined until the initial
analysis is complete however, this scope of services assumes that a Mitigated Negative
Declaration (MND) will be adequate to comply with CEQA.
4.8 Draft Mitigated Negative Declaration/Initial Study
Develop an Initial Study that will follow the City's standard format and will include a description of the
project, an IS checklist, and supporting figures. The IS checklist will include detailed discussions of
environmental resource or issue areas that may be significantly affected by the project, as well as
measures to mitigate those impacts to less than significant levels, as applicable. In addition, brief
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explanations of why the project would not result in significant effects on other issues would be
provided
The GHD team will incorporate information and mitigation measures from the City's Trails Master Plan
JS/MND as applicable. Based on the nature of the proposed project and setting, the JS will emphasize
analysis of the most relevant topics including air quality/greenhouse gases (GHG), biological
resources, cultural resources, and construction noise.
Deliverables:
An Initial Study (IS), pursuant to CEQA, in support of the project.
Assumptions:
Two iterations of the draft report in responding to City comments prior to preparing the final
report
4.9 Final Mitigated Negative Declaration
The GHD team will respond to appropriate comments received on the content of the Draft MND/JS
during public review of the document and will prepare a Mitigation Monitoring and Reporting Program
(MMRP).
Deliverables:
Final mitigated Negative Determination
Mitigation Monitoring and Reporting Program (MMRP)
Assumptions:
Two iterations of the draft report in responding to City comments prior to preparing the final
report
TASK 5 PUBLIC OUTREACH
5. 1 Meeting Preparation
The GHD team, while developing preliminary engineering concepts, will work with the City to identify
project elements and information that would be most appropriate to disseminate in a public meeting
forum.
The team will develop simplified graphics, oblique three dimensional models, animations that include
walk-th roughs and fly-overs, and in other graphic, mapping and support exhibits that will help
stakeholders understand the proposed project elements and decision points. We will also develop
cross sections, oblique cross sections, elevations, overview three dimensional models and other
graphic communication products. Cross sections will utilize base map conditions and other engineering
recommendations to produce an accurate representation on what is being proposed.
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Pre-event efforts will also include flyers, press releases, on-line support and other logistics including
Spanish translation services. KTUA will work with the Communications Department on generating
interest in the input meetings and will provide the needed collateral to generate this interest and
notification
Deliverables:
Exhibits, including handouts, poster boards, etc.
Flyers, press releases (if required), on -line support and other logistics including Spanish
translation services.
5.2 Project Postings, Brochures, Collateral and Media
GHD will work with the City to identify the stakeholders and pre-event efforts, to include flyers, press
releases, on-line support and other logistics including Spanish translation services.
The GHD team will also work with the Communications Department on generating interest in the
informational meetings and will provide the needed collateral to generate this interest and notification.
Deliverables:
Bi-lingual Flyers (English/Spanish)
Press releases
On-line support
5.3 Public Meetings
The GHD team will provide a brief project presentation emphasizing the following aspects of the
project including traffic calming and acknowledgement of the various land uses including residential,
parks, school, and others.
The presentation will be followed by a question and answer period at each meeting and will be
available after the presentation at the various exhibits afterwards to answer any additional questions or
provide additional information as necessary. Spanish translation services will also be available at the
meetings.
Post-event support will include meeting summaries and GIS based maps with site specific
concerns/comments if appropriate.
Deliverables:
Presentations and support at up to three (3) public meetings
Post event documentation
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TASK 6 PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
6.1 50% Project Development and PS&E Submittal
The GHD team will develop the design and associated plan set to the 50% level for all disciplines. This
level of design will include the plan set, typical sections, preliminary details, an outline of specifications,
and a construction cost estimate.
Deliverables:
50% Plan set (see Plan Set Sheet List)
Outline of Specifications
Preliminary Construction Cost Estimate
Assumptions:
Comments will be limited to one (1) round of consolidated comments to be addressed at the
90% submittal
6.2 90% Project Development and PS&E Submittal
The GHD team will develop the design and associated plan set to the 90% level for all disciplines. This
level of design will include the plan set, typical sections, design details, traffic control plans,
specifications, and a construction cost estimate.
Deliverables:
90% Plan set (see Plan Set Sheet List)
Technical Specifications
Construction Cost Estimate
Assumptions:
Comments will be limited to one (1) round of consolidated comments to be addressed at the
100% submittal
6.3 100% Project Development and PS&E Submittal
The GHD team will develop the design and associated plan set to the 100% level, ready for bidding.
This level of design will include the plan set, typical sections, design details, traffic control plans,
specifications, and a construction cost estimate.
Deliverables:
100% Plan set (see Plan Set Sheet List)
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Technical Specifications
Construction Cost Estimate
Assumptions:
100% Plans are to be stamped and signed and are 'Ready for Construction'
TASK 7 PERMITTING AND PROCESSING
7.1 CWA Section 404 Permit
GHD team will prepare the following draft materials as part of the 404 permit: cover letter, Pre-
Construction Notification, PJD, mitigation proposal, and supporting information. We will also compile
documentation for Endangered Species Act compliance (e.g., Biological Resources Report/HMP
Consistency), National Historic Preservation Act Section 106 compliance (e.g., Cultural Resources
Technical Report), CEQA documentation, and a complete description of the project.
Deliverable:
CWA Section 404 Permit
Assumptions:
The project will qualify under Nationwide Permit (NWP) 14 (Linear Transportation Projects) or
alternative NWP instrument issued by the USAGE.
Notification could be required by the USAGE for the activities covered under the NWP
A Standard Individual Permit would not be required by the USAGE based on the amount of
proposed discharge, dredge, and fill activities (If it is determined that a Standard Individual
Permit will be necessary, a scope amendment will be required)
7.2 CWA Section 401 Request for Water Quality Certification
Based on information available to HELIX, it is assumed that no isolated waters of the State subject to
Waste Discharge Requirements pursuant to the State Porter-Cologne Water Quality Control Act are
expected to occur at the project site or be impacted by the project activities. Issuance of a 401
certification by the RWQCB or demonstration that the RWQCB did not take action on the certification
request is a material part of fulfilling the conditions of the CWA Section 404 Nationwide Permit.
The GHD team will prepare the following draft materials as part of the 401 certification request: cover
letter, Request for Water Quality Certification application form, PJD, mitigation proposal, and
supporting information. We will also compile the CEQA documentation, Water Quality Management
Plan (WQMP) prepared by others, Hydrology and Hydraulics Study, Storm Water Pollution Prevention
Plan, and detailed description and plans for Best Management Practices, which will also be included in
the submittal.
Deliverable:
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CWA Section 401 Certification
Assumptions:
The project will require the preparation and submittal of a 401 Water Quality Certification
application to the RWQCB for impacts to waters of the State
No isolated waters of the State subject to Waste Discharge Requirements pursuant to the State
Porter-Cologne Water Quality Control Act are expected to occur at the project site or be
impacted by the project activities
7.3 California Fish and Game Code Section 1602 Notification of Lake or Streambed Alteration
The GHD team will prepare the following draft materials as part of the 1602 agreement request: cover
letter, Notification of Lake or Streambed Alteration application form, mitigation proposal, and
supporting information. We will compile biological resources documentation for California Endangered
Species Act (CESA) complianc_e (e.g., Biological Resources Report/HMP Consistency) and CEQA
documentation.
Deliverable:
Notification of Lake or Streambed Alteration for a standard 5-year Section 1602 Streambed
Alteration Agreement
Assumptions:
The project will require the preparation and submittal of a Notification of Lake or Streambed
Alteration for a standard 5-year Section 1602 Streambed Alteration Agreement
7.4 Coastal Development Permit
The GHD team will prepare the following draft materials as part of the CDP request: cover letter, CDP
application form, coastal consistency analysis, public noticing documentation, mitigation proposal, and
supporting information. We will compile biological resources documentation for CEQA documentation,
which will be required by the CCC before the CDP can be issued.
Deliverable:
Coastal Development Permit (CDP)
Assumptions:
A Coastal Development Permit (CDP) application to the California Coastal Commission is
required
7.5 Mitigation Proposal and Conceptual Mitigation Plan
The GHD team will assist the City in identifying potential opportunities to fulfill compensatory mitigation
requirements for impacts to jurisdictional resources. This task includes up to 40 hours Principal
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Regulatory Specialist and GIS Specialist time to perform research of potential opportunities and
prepare a conceptual mitigation plan for any proposed on-site creation, restoration, and enhancement
mitigation.
Deliverable:
Mitigation Plan Concept for submittal to appropriate regulatory agencies
Assumptions:
Development of the final mitigation plans is included in Task 6
There will only be one set of comments from the City on the draft permit application.
TASK 8 RIGHT OF WAY ENGINEERING
8.1 Prepare Exhibit Showing Existing and Proposed Right of Way
After the 50% design submittal, and upon finalization of the proposed Right of Way limits, GHD will
prepare an exhibit showing both the existing and proposed Right of way. Upon approval by the City the
ROW Right of Way Document Preparation and other acquisition activities will commence.
Deliverable:
ROW Exhibit
8.2 Right of Way Coordination Meetings
GHD will schedule and facilitate two (2) Right of Way coordination meetings. These meetings will
include input from the City, Street and roundabout design, planning, stormdrain , water quality, and
environmental disciplines. GHD will develop the Agenda and provide meeting minutes documenting
the results of the meetings.
Deliverable:
Two (2) Right of Way coordination meetings including agendas and meeting minutes
8.3 Prepare USPAP Simple Appraisal for one (1) Property
The GHD team will mail a notification letter and acquisition policies brochure to the property owner
requesting permission to conduct an on-site inspection of the property, advising them of their right to
accompany the appraiser at the time of the inspection and requesting information regarding the
property appraised which could influence the appraised value.
Appraiser will review title information pertaining to respective ownerships and will review drawings and
other pertinent information relative to the parcel.
Appraiser will inspect the property personally with the owner (if possible) and document the inspection
with photographs for use in the report.
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Appraiser will inventory all improvements affected by the proposed taking including notes on their
manner of disposition.
Appraiser will perform market research to support the selected appraisal methodologies and will
document and confirm comparable sales information.
Appraiser will prepare a narrative appraisal report that conforms to the Uniform Standards of
Professional Appraisal Practice (US PAP). The appraisal study and report are intended to serve as an
acquisition appraisal and will be prepared in a summary format consistent with the specifications for
narrative appraisal reports.
We will receive and analyze the completed appraisal reports and will reconcile the real estate and
fixtures and equipment conclusions as necessary.
Procure and review a fixtures & equipment appraisal to establish the fair market value for the
advertising billboard.
Deliverable:
One (1) USPAP Simple Appraisal to be used as an acquisition appraisal
8.4 Document Preparation and Acquisition Activities
The GHD team will establish and maintain complete and current ownership files. Receive and analyze
title information, approved appraisal reports , and legal descriptions in sufficient detail to negotiate with
property owners and other parties.
We will prepare all offer letters, summary statements, and lists of compensable items of fixtures and
equipment, in accordance with state or federal regulations and approval of client, present written
purchase offers to owners or their representatives in person, when possible.
Services also include follow-up and negotiate with each property owner, as necessary; prepare and
submit recommended settlement justifications to client for review and approval; review any
independent appraisal secured by property owner; and coordinate reimbursement of appraisal fees (up
to $5,000) with client. Ongoing negotiations and settlement discussions will continue for eight (8)
weeks after the initial offer or if settlement or impasse is reached sooner.
Prepare and assemble acquisition contracts, deeds, and related acquisition documents required for
the acquisition of necessary property interests. Legal descriptions to accompany easements or to
accompany partial acquisition deeds are not included in this Scope of Work.
Maintain a diary report of all contacts made with property owners or representatives and a summary of
the status of negotiations indicating attitude of owners, problem areas, and other pertinent information.
Copies of all applicable written correspondence will be maintained in files.
Prepare an impasse letter for any parcel where, after diligent attempts to settle by negotiation, it
appears eminent domain will be needed or prudent to acquire the needed interest.
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Transmit executed acquisition documents to client. Each transmittal package shall include a fully
executed and properly notarized deed(s), fully executed acquisition contract with attachments and a
brief settlement memorandum which summarizes the pertinent data relative to the transaction.
Deliverable:
Right of Way acquisition documents for one (1) parcel.
PHASE 3 -BIDDING AND CONSTRUCTION
TASK 9 BID SUPPORT SERVICES
9.1 Attend pre-bid meeting
GHD will be attend the pre-bid meeting with individuals that can provide support and to help
appropriately answer questions.
Deliverable:
Attendance at one (1) pre-bid meeting
9.2 Preparation of Bid Addenda
GHD will prepare one (1) bid addendum between the pre-bid meeting and bid opening. Support will
include coordination with the City and documentation required for the addendum.
Deliverable:
One (1) Bid Addendum
Deliverable:
The Bid Addendum will consist of the addition of the pre-bid meeting minutes and minor
corrections/revisions of the contract documents.
9.3 Responses to Bidder Questions
GHD will coordinate with the City and prepare one (1) set of responses to bidder questions.
Deliverable:
One (1) set of Responses to Bidder Questions
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9.4 Assist with Evaluation of Bid Results
GHD will assist the City to evaluate Bid Results, including an evaluation of balance, unit costs, and
bidding patterns that may be one indication of the bidders understanding of the work proposed.
Deliverable:
Bid evaluation matrix
TASK 10 CONSTRUCTION SUPPORT SERVICES
10.1 Attend Pre-Construction Meeting
GHD will attend the pre-construction meeting with individuals that can provide technical support to the
contractor regarding clarification of any aspect of the plan set, highlighting design features to avoid
constructability issues and other items.
Deliverable:
Attendance at one (1) pre-Construction meeting
Assumptions:
No other construction site visits and/or meetings are required
10.2 Review Shop Drawings and Submittals
GHD will review up to eight (8) Shop Drawings and Materials Submittals received from the contractor.
The review will include referencing the appropriate sections/drawings of the technical documents
followed by recommendation to approve or request additional information.
Deliverable:
Up to eight (8) written responses to either Shop Drawings or Submittals
10.3 Respond to Construction RF/s
GHD will receive requests for information (RFls) from the contractor. We will provide clear and helpful
written responses.
Deliverable:
Written Responses of up to twelve (12) RFl's
10.4 Assist with Change Orders
GHD will assist the City to evaluate the merits of various aspects of up to four (4) potential change
orders and provide recommendations.
Kelly Drive & Park Drive Road Diet & Multi-Use Trail 18
Page 125
10.5 Prepare As-Built Drawings
GHD will prepare an as-built set of drawings from red-lines provided by the Construction Manager
(CM).
Deliverable:
One (1) set of as-built drawings from one (1) set of red lines.
Kelly Drive & Park Drive Road Diet & Multi-Use Trail 19
Page 126
Plan Set Sheet List
Submittal
a; a; (I) No. of > > > (I) Scale (I) (I) ....I Sheet Name Sheets ....I ....I
'*' '*' '*' 0 0 0 0 1,/\ CJ'I .-4
Title Sheet, Index Sheet 1 X X X
Notes and Quantities 1 X X X
Typical Sections and Details 1 X X
Plan & Profiles 1"=20' 13 X X X
Roundabouts Plan and Details 1"=10' 6 X X
ADA Accessible Ramps & Details 1"=10' 3 X X
Storm Drain Plan & Profile 1"=10' 3 X X X
Storm Drain Details 2 X X X
Retaining Wall Plan & Profile 1"=20' 2 X X X
Structural Details & Notes 2 X X
Landscape Plans 1"=20' 7 X X X
Irrigation Plans 1"=20' 7 X X X
Landscape and Irrigation Details 2 X X
Erosion Control Plans (Stacked) 1"=40' 3 X X
Erosion Control Details 1 X X
Traffic Control Plans (Staked) 1"=40' 10 X X
Signing and Striping Plans (Staked) 1"=40' 5 X X X
Street Cross Sections @ 50' intervals 7 X X X
Total Sheets 75
Kelly Drive & Parl< Drive Road Diet & Multi-Use Trail 20
Page 127
CITY OF CARLSBAD-KELLY DRIVE AND PARK DRIVE ROAD DIET AND MULTI-USE TRAIL PROJECT 7/25/2017
Compensation and Fee Schedule ..
"" I I I "" [ ~ I "" "" 8 1 1 !W t ! .,. .. .. i :::,:;:;
" .:; " " ~ ~ .,
"',: -~ u 'iii ii' ii .§ ii " .:; .:; i H £ "' "' .Q i l I 'il' ~ I .. C C ~ ~ I ~ , I l!'i!' i[
"' 1i. ~ !:. ii [ [ .. u 1: I ~: ·;:: ~
I
Q) u I l n :f ;,; ·~ " iil 8 s 8 iil .; :J ;; I fl),!: Q) I -g ii 2 1 12 LL 1 ~ ! j i ~ i I!'. ~ 0 e l:!? 5.s .?!~ !I w] iii ] 1 ~ ! ! ~ J -=~ il: .,. ]' ~ " ~ ~ l .. ;;j5 ~ .5 iifi ~& ~: 0 .:; .:; ,S ,lj ;,i f-
225 210 195 185 165 140 125 115 100 135 210 80 Subconsult:.nts
/HR /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR lncludln 10% Marku
Task 1 PROJECT MANAGE.MENT ------------------Ll Kick off meeting 3 ,--, '~.-$ $ $ $ 660 $ $ $ 2,045 1.2 Project Management Plan (PMP) 3 2 5 $ $ $ $ $ $ $ 790
1.3 Team Meetings (1 meeting) 3 3 1 T $ $ $ $ 660 $ $ $ 1.865
1.4 Monthly status reports (up to 2 reports) 4 4 8 $ $ $ $ $ $ $ 1.160
1.5 Value Engineering B 4 $ $ $ $ 1.100 $ $ $ 2,900
1.6 Project coordination and management (2 months) 12 6 4 zt $ $ $ $ $ $ $ 3,830
Subtotal 11 25 9 " -' ' ' t, '> A'>n t, ' ' 12 590
INVESTIGATIONS ---" ---------------Utility Investigation and Data Collection 4 2 ·e. ... $ 5,423 $ $ $ $ $ ·s--6,083
Topographical Survey 2 2 $ $ 33,963 $ $ $ $ $ 34,383
Preliminary design 4 4 16 24 $ $ $ $ 14,047 $ 5,500 $ $ 23,527
Cost feasibility study B 8 $ $ $ $ $ $ $ 1,560
Subtotal 4 6 B 16 4 2 -S 5.423 S 33963 S S 14 047 S 5 500 S ' 65 553
Task 3,___ PROJECT MANAGEMENT ----30 -------10 3.1 Team Meetings (up to 10 meetings) 30 ... $ $ $ $ 660 $ $ $ 12,710
3.2 Public Information Meetings (3 meetings) 6 6 1:i $ $ $ $ $ $ $ 2.250 3.3 Monthly status reports (up to 10 reports) 10 10 211 $ • • $ $ $ $ 2,900
3.4 Constructability Review 4 4 4 12 $ $ $ $ $ $ $ 2.520
3.5 Project coordination and manaj:lement (10 months) n 72 B 1llll $ $ $ $ $ $ $ 27.640
Subtotal 4 122 • 108 28 ... ' ' ' ' 660 < ' ' 48020
Task ti__ --J:_~CHN.ICAL STUDIES & ENVlRONMENT~.}~_LEA~~_c~E __ ._. -----------........ .... -.. -----4.1 Biological Resources Technical Study 2 4 6 $ $ $ 18,999 $ $ $ $ 19.979
4.2 Cultural Resources Technical Study 2 2 4 $ $ $ 9,224 $ $ $ $ 9,924
4.3 Geotechnical Investigation Report 2 16 16 16 B 2 eo $ $ • $ $ $ • 9,900
4.4 H&H Report 2 16 24 16 R $ $ $ $ $ $ $ 9,580
4.5 SWQMP 2 4 16 24 16 82 $ $ $ $ $ $ $ 10,360
4.6 SWPPP 24 B 32 $ $ $ $ $ $ $ 5,760
4.7 Other studies (Air, Noise) 4 24 16 44 $ $ $ 4,345 • $ $ $ 12,265
4.8 Draft IS/MND 4 4 8 $ $ $ 12,920 • $ $ $ 14,540
4.9 Final MND 4 4 a $ $ $ 7.656 $ $ $ $ 9.276
Subtotal 22 28 98 72 S4 B 2 ... ' ' t. 11:'l 3 S ' ' ' 101583
PUBLIC OUTREACH ..........
5.1 Meeting Preparation 6 8 $ $ $ $ 11,968 $ $ $ 12.808
5.2 Project Postings, Brochures, Collateral and Media 3 ) $ $ $ $ 5,610 $ $ $ 6,240
5.3 Public Meetings 6 $ $ $ $ • 1.535 $ $ $ 2,795
Subtotal 9 6 .. ' ' . c. 19113 . ' 21843
Task6 P_S&E (PLANS, SPECS '°'~O ESTIMATE} -----------~ --6.1 50% PS&E submittal 16 24 16 48 120 120 120 411<1 $ $ $ $ 12.342 $ 8,800 $ $ 93.382 6.2 90% PS&E submittal 16 24 16 40 80 120 160 466 $ $ $ $ 13,310 $ 7,447 $ $ 89.917
6.3 100% PS&E submittal 16 16 16 36 BO BO 60 304 $ $ $ $ 3.702 $ 4.400 $ $ 56.742
Subtotal 48 64 46 12 280 320 340 ·-. . c. 2935.4 C. ?06A7 C. . 240 041
1 of 2 Page 128
CITY OF CARLSBAD· KELLY DRIVE ANO PARK DRIVE ROAD DIET AND MULTI-USE TRAIL PROJECT 7/25/2017
~ I I I w I I ~ ~ (l 1 E ~I l f "' ,l ,!i ,!i ·s, ! ~ i "';; 1 j O 'iij
l1 ~ l1 il ,!i {~ .., ·5
.§ . I C C 5 j 5: .§ 'f i ! I "' i1 l ! I l ! [ [ /;l I ~ , I ~ ;§. u i I t ~ ~ .~] a, ~ U) £ 0. • a, t; a :;i 8 ~ (l /il ~ :i. ;, r 1 -g{ , ] il u. w ~ i l i j j j t i i ~ . 8 "'. e :d j .• c( 'C c-o 5 i ~ ! J.
C J .!:!: ~ WC ~i ~ ... r r r ! E ·, E J)l I!' ~ifi :, ~ ~& 0 0. '" '" '" ,!i )1 "" '1W l;:5: 0~ I-
225 210 195 185 165 140 125 115 100 135 210 80 Subconsultants
/HR /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR -··-· lncludlno 100/o Marku
l'."RMl!!'.."!'i,.'l':!"..".~"5_~1NG ""-"1·-· --------· .*"'>~:.. -------·-.-$ 1~ -1-$---7,020 CWA Section 404 Permit 2 2 -I$ 6.270 I$ -I$ -I$ CWA Section 401 Request for Water Quality Certification 2 2 4 $ -$ 6,270 $ -$ -$ · $ 7,020
California Fish and Game Code Section 1602 Notification of Lake 2 2 • $ -$ 6,270 $ - $ -$ • $ 7,020
or Stream bed Alteration.
7.4 Coastal Development Permit
7.5 Mitii:iation ProDOsal and Conceptual Mitii:iation Plan
btotal
Task8 RIGHT OF WAY ENGINEERING -81 Pr~par; exhiljt ·showinR existinR and proposed R/W
8.2 Rioht of Wav Coordination meetinos (2 meetinosl 8.3 Prepare USPAP one {1) "non-complex" appraisal report for one
property
8.4 Document preparation and acquisition activities for one (1) parcel.
ubto al
' . . .
m SUPPOfilSER~S_._5 --•• ' --.-:.-. -------------· ..a.-. -~ -420
780
2,830
810
fill! -
630
16 8 I I I I I I ~p I! I! I; I: I: 1: 4,280
16 8 :14 $ 4,280
2,060
3.200
36 40 4 as .. • • • • • • • 14450
11.1 Reimbursable expenses T l T T $ $ $ $ $ $ $ 8,000
Subtotal ' ' ' ' ' ' 8000
Total Cost -Phase 1 through 3 I 67 I 269 I 96 I 256 527 410 352 44 2021 $5,423 $33,963 $84,459 $65,593 $26,147 $9,955 $ 563,060
2 of 2 Page 129
EXHIBIT 2
LOCATION MAP
NOT TO SCALE .
PROJECT NAME KELL y DRIVE AND PARK DRIVE
ROAD DIET AND MUL TIUSE TRAIL
PLOTTED B~ SCOTT EVANS Pl.· OATE:2/21/17 PA1H:0:\1RANSP0RTA1ION OEPAR111EN1\1.0CA110N AIAPS\AUrocA0\6075.0ltC
PROJECT
NUMBER
6075
EXHIBIT
2
Page 130