HomeMy WebLinkAbout2019-09-17; City Council; ; Update regarding the Barrio Street Lighting, Capital Improvement Program Project No. 4013, and the Village and Barrio Traffic Circles, Capital Improvement Program ProjectSeptember 17, 2019 Item #10 Page 1 of 6
CITY COUNCIL
Staff Report
Meeting Date:
To:
From:
Staff Contact:
Sept. 17, 2019
Mayor and City Council
Scott Chadwick, City Manager
Jonathan Schauble, Senior Engineer
Jonathan.Schauble@carlsbadca.gov, 760-602-2762
CA Review ~
Subject: Update regarding the Barrio Street Lighting, Capital Improvement
Program Project No. 4013, and the Village and Barrio Traffic Circles,
Capital Improvement Program Project No. 4015.
Recommended Action
Receive an informational presentation describing the project status and anticipated time line for
the Barrio Str~et Lighting, Capital Improvement Program (CIP) Project No. 4013, and the Village
and Barrio Traffic Circles projects, CIP Project No. 4015.
Executive Summary
On June 18, 2019, an amended Minute Motion was proposed by Council Member Hamilton,
and seconded by Counci l Member Schumacher, to bring the CIP items for the Village and Barrio
traffic circles back to the City Council with a report on current status. Motion carried, 4/0/1
(Hall -Absent). Also, on June 18, 2019, a Minute Motion was proposed by Council Member
Hamilton, and seconded by Mayor Pro Tern Bhat-Patel, that the City Council prioritize the Barrio
lighting CIP project on the CIP list. Motion carried, 4/0/1 (Hall -Absent).
Staff has prepared an informational presentation for the City Council regarding the project
status and anticipated timelines of the Barrio Street Lighting and Village and Barrio Traffic
Circles projects. Both ofthese projects are currently funded in the city's CIP and are being
executed by city staff.
Discussion
The following provides brief discussion regarding each project:
Barrio Street Lighting, CIP Project No. 4013
Enhancing safety and facilitating neighborhood walkability by improving the pedestrian
experience are priorities for the Barrio neighborhood. One way to achieve this goal is to
improve light ing. Street lighting is mounted on 24-foot or 26-foot poles, and enhances safety by
helping improve visibility for drivers, pedestrians and cyclists. It helps to identify and avoid
potential hazards, primarily Within the street footprint. Pedestrian lighting is mounted on
shorter, 13-foot poles which facilitates neighborhood walkability by providing more focused
lighting on walkways. It helps pedestrians feel more secure in their surroundings and creates a
sense of neighborhood continuity. Both types of lighting are considered for the Barrio Street
Lighting project.
September 17, 2019 Item #10 Page 2 of 6
During fiscal year 2013-14, the City Council appropriated $100,000 to the CIP from the General
Capital Construction fund for the Barrio Street Lighting project. In January 2014, the City
Council approved $137,500 additional funding from the FY 2013-14 Community Development
Block Grant Program. In December 2014, the Barrio Neighborhood Lighting Guidelines were
completed to establish guidelines for lighting improvements that will make the Barrio
neighborhood more livable, walkable and accessible.
During FY 2016-17, the City Council appropriated $660,000 to the project from the General
Capital Construction fund to design and construct street and pedestrian lighting improvements
in the Barrio area.
The project is being designed and constructed in two phases. Phase 1 will be expedited and
implemented to address concerns received from the community, prior to the comprehensive
lighting design for the entire Barrio neighborhood (Phase 2). The lighting locations for Phase 1
were initially identified by analyzing spacing among the existing street lights and have been
further field-verified by staff. In the process of selecting Phase 1 street lighting locations,
priority was given to the areas identified as deficient compared to the city's engineering
standards and based on t he comments received from the community.
Staff is currently working with a consultant to develop a preliminary lighting plan and cost
estimates for the Phase 1 of the project, which are expected to be available by the end of Dec.
2019. Staff's review and coordination with the San Diego Gas and Electric (SDG&E) will occur
prior to finalizing plans, specifications and cost estimates in March 2020. Staff anticipates
completing the project bidding and award process by May 2020. Phase 1 construction is
expected to begin as early as June 2020.
Phase 2 of the Barrio Street Lighting Project will comprehensively analyze, design and construct
both street and pedestrian lighting for the entire Barrio neighborhood. Lighting deficiency
analysis and preliminary design for Phase 2 is anticipated to be completed in early to mid-2020.
These preliminary lighting plans will be reviewed by staff and utilized for coordination with
SDG&E to ensure proper electrical infrastructure and power availability. By mid-2020 the
lighting designs will be shared with the community for their input. Based on community
feedback, the project's final plans, specifications and cost estimates are anticipated to be
completed by late 2020. Staff expects to return to the City Council to request approval of the
plans and specifications and authorization to advertise for construction bids in early 2021. After
the bidding process is completed, staff anticipates returning to the City Council with a request
to award a construction contract in mid-2021. Construction is expected to begin in mid to late
2021; however, the duration is difficult to estimate at this time because the number of light
fixtures needed is unknown. Staff can provide an estimate of construction completion when
preliminary design is completed.
Village and Barrio Traffic Circles, CIP Project No. 4015
During FY 2013-14, the City Council appropriated $315,000 to the CIP from the General Capital
Construction fund for the Village and Barrio Traffic Circles project. At that time, the scope of
work included installation of traffic circles at nine intersections throughout the Barrio for traffic
September 17, 2019 Item #10 Page 3 of 6
calming and beautification purposes. During the preliminary design work conducted in FY 2013-
14, the initial scope of work at each intersection was evaluated for safety and constructability.
As a result of this evaluation, the scope of work was modified to include relocation of
conflicting utility access manholes and addition of curb line and access ramp improvements to
reduce potential conflicts between pedestrians and vehicles. In order to accommodate these
modifications, cost estimates showed that an additional $160,000 in sewer replacement funds
and $1,025,000 in TransNet funding were needed and subsequently appropriated to the
project.
As preliminary designs for the proposed traffic circles were being modified, the Village and
Barrio Master Plan was being developed. The master plan considered various traffic calming
features and locations, some of which were different from the initial preliminary designs. As a
result, further design work on the Village and Barrio Traffic Circles was deferred until the final
adoption of the Village and Barrio Master Plan.
On July 24, 2018, the City Council adopted the Village and Barrio Master Plan. On June 13, 2019,
the California Coastal Commission conditionally certified the Village and Barrio Master Plan,
contingent upon the citys acceptance of certain modifications to the plan. On Aug. 27, 2019,
the City Council approved the Village and Barrio Master Plan with the modifications proposed
by the California Coastal Commission. The city's approval is expected to be confirmed by the
California Coastal Commission later this year.
Some of the locations of the proposed traffic circles in the adopted Village and Barrio Master
Plan have changed from those considered in the preliminary designs that were prepared in
2013. These new traffic circle locations were chosen based on the goal of calming traffic in the
Barrio and were vetted during the public outreach process. As a result of this process, eight
traffic circle locations were chosen in the adopted Village and Barrio Master Plan. These eight
locations are listed below and can also be seen in the map presented as Exhibit 1.
• Oak Avenue and Roosevelt Street
• Oak Avenue and Jefferson Street
• Pine Avenue and Madison Avenue
• Pine Avenue and Harding Street
• Chestnut Avenue and Roosevelt Street
• Chestnut Avenue and Madison Avenue
• Palm Avenue and Harding Street
• Magnolia Avenue and Madison Street
On Aug. 5, 2019, staff posted a Request for Proposal (RFP) on the citys website to advertise for
professional services and to select a qualified engineering consultant for design of the Village
and Barrio Traffic Circles project. Five proposals were received on Sept. 5, 2019, and copies
were distributed to a selection panel comprised of city staff. Responses to the RFP were
evaluated pursuant to Carlsbad Municipal Code section 3.28:0G0(A). On Sept. 12, 2019, the
selection panel ranked the proposals and collectively selected the most qualified firm for this
project.
September 17, 2019 Item #10 Page 4 of 6
Staff is currently negotiating a Professional Services Agreement (PSA) with the selected
consultant. Once the agreement is negotiated, staff anticipates bringing an item before the City
Council to award the PSA by the end of Dec. 2019. The consultant will then work with staff to
develop new preliminary designs that are consistent with the adopted Village and Barrio Master
Plan. In mid-2020 staff anticipates the completion of the preliminary traffic circle designs, which
will then be shared with the community to ensure that the project remains in line with the
neighborhood needs and expectations.
Upon completion of the public outreach process, staff anticipates finalizing the project plans
and specifications and obtaining the necessary environmental clearance by the end of 2020.
Staff will return to the City Council with a request to approve the plans and specifications and
authorize advertisement for construction bids. After the bidding process is completed, staff will
request the City Council award a construction contract which is expected to be in early 2021.
Construction is estimated to begin in early to mid-2021.
Fiscal Analysis
Barrio Street Lighting, CIP Project No. 4013, has an available balance of $756,855 and is funded
through the General Capital Construction Fund. This amount is anticipated to be sufficient to
complete Phase 1 of the project and portions of Phase 2, which may include: necessary lighting
assessment, public outreach process, engineering design and some of the construction costs.
Additional funds may be needed to fully fund the remaining construction of Phase 2. The
estimated costs of construction will be known when the preliminary designs are completed.
Operation and maintenance of lighting in the Barrio area is funded by Lighting and Landscaping
District No. 1, a Special Assessment District. Revenue from the Lighting and Landscaping District
No. 1 is not expected to be sufficient to fund the ongoing operation and maintenance of
additional lighting in the Barrio. In the event that more funds are needed, staff will return to
the City Council to request a transfer from the General Fund as part of the annual budget
process. Alternatively, the city could research increasing the assessment rates in the district.
Proposition 218 requires a notice and ballot be sent to each property owner in the district,
followed by a public hearing, and the outcome is unknown at this time.
Village and Barrio Traffic Circles, CIP Project No. 4015, has an available balance of $1,462,547
and is funded through TransNet, General Capital Construction and Sewer Replacement Funds.
This amount is expected to be sufficient to complete the engineering design, public outreach
and some of the construction costs. However, it is anticipated that additional funds will be
needed to construct the eight t raffic circles and related improvements in the Barrio area. The
estimated costs of construction will be known when the preliminary designs are completed.
Next Steps
Barrio Street Lighting, CIP Project No. 4013
For Phase 1 of the project, staff anticipates coordination with SDG&E to occur prior to finalizing
plans, specifications and cost estimates in March 2020. It is estimated that the construction
bidding and award process will be completed in May 2020 and construction could begin as early
as June 2020.
September 17, 2019 Item #10 Page 5 of 6
For Phase 2 of the project, staff expects to have a preliminary lighting design and community
outreach effort completed in mid-2020. Final plans, specifications and cost estimates are
anticipated to be completed in late 2020 and brought to the City Council for approval and
authorization to bid in early 2021. Staff anticipates requesting the City Council to award a
construction contract in mid-2021. Construction is expected to begin following.execution of the
construction contract.
Village and Barrio Traffic Circles, CIP Project No. 4015
Staff will return to the City Council with a request to award a PSA to the selected engineering
firm by the end of 2019. The consultant will t hen work with staff to develop preliminary designs
that are consistent with the adopted Village and Barrio Master Plan. Staff anticipates
completing the preliminary designs and public engagement efforts to ensure the project
designs are aligned with the neighborhood needs and expectations in mid-2020. Staff expects
to finalize the project plans and specifications based on the feedback received from the
community, and complete the environmental review process by the end of 2020. Staff will
return to the City Council with a request to approve the plans and specification and authorize_
bidding for construction. The_bidding process and award of a construction contract are
expected to occur in early 2021. Construction of the eight traffic circles in the Barrio area is
projected to begin in early to mid-2021.
Environmental Evaluation (CEQA)
Pursua'nt to Public Resources Code Section 21065, receiving an informational presentation
regarding Barrio Street Lighting and Village and Barrio Traffic Circles projects does not qualify as
a "project" within the meaning of the California Environmental Quality Act (CEQA) in that it has
no potential to cause either a direct physical change in the environment, or a reasonably
foreseeable indirect physical change in the environment, and therefore does not require
environmental review.
Public Notification and Outreach
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date.
Exhibits
1. Location Map -Village and Barrio Traffic Circles
September 17, 2019 Item #10 Page 6 of 6
3324 Tyler Street
Cartsbad, CA 92008
(760)696-3696
Date: September 13, 2019
TO: Jonathan Schauble, Senior Engineer
Jonathan.Schauble@carlsbadca.gov
FROM: Simon Angel, BCCA
All Receive • Agenda Item u / 0
For the Information of th;-
_..JIT'f_.~OUNCI L
Date '1iJ!:!!Ji} CA v cc ~
CM L C00~DCM(3) v
REF: Agenda Item #10, 09/17/2019, CIP Projects 4013, 4015
Mr. Schauble,
We have reviewed the informational presentation reg~rdlng the above
referenced CIP projects.
Over all it presents a reasonable status and anticipated timeline. However,
this Informational overview does raise some concerns and questions. We are
generally satisfied with the plan regarding project 4013, Barrto Ughtlng. The
one Issue we hope to, see more detall on Is addressing llghtlng In the
alleyways throughout the Barrto.
We do have more concerns and questions regarding project 4015, VIiiage and
Barrto Traffic Clrcles. The stated purpose Is for "traffic calming and
beautification". Whlle we agree completely with traffic calming,
beautification Is of less concern. The safety of residents and visitors Is
paramount to us.
In October of 2017 and In June of 2019 we met with representatives of the city
regarding this project. We were given assurances that publlc Input and
outreach would take place prior to the planning stage so that questions and
concems could be considered In the plannlng process. Under this
Informational overview the preliminary traffic design will be shared with the
public after Its completion, not before. This Is Important because Issues were
raised at the meetings In 2017' and 2019 that the city had not been aware of
and had not taken Into consideration. Speclflcally, the Issue centers on
tractors and trallers of more than 100 feet In total length. They dellver
supplies and materials or pick up products for shipping to and from businesses
along Tyler Street. These vehicles are longer than the Intersections within the
Barrio. Roosevelt Str..t, Chestnut Avenue, Walnut Avenue, Pine Avenue, and
Oak Av4tnue all provide feeds onto Tyler Street. In speaking with drivers of
these rigs, based on their experience they avoid Carlsbad VIiiage Drive and
Page 1 of2
the Intersection of Oak Avenue and Tyler Street. Instead they prefer to use the
off-ramps at Tamarack Avenue, travel north on Jeffenon Street to Magnolla
Avenue and then continue onto Roosevelt Street to Chestnut Avenue, Walnut
Avenue or Pine Avenue to access Tyler Street. The opinions of these drivers
are Important because their llvellhood Is dependent on their ablllty to navigate
freeways and streets In a safe manner for themselves, other vehlcles,
pedestrians, and property on a dally basis. As shown In Exhibit 1, there are 3
traffic clrcl" along the route most used by these rigs. They are located at
Magnolia Avenue and Madison Street, Roosevelt Street and Chestnut Avenue,
and Roosevelt Street and Oak Avenue. Under the scenario above two of these
traffic circles could be problematic. The current condition of the Intersection
at. Oak Avenue and Roosevelt Street Is that, It Is a 4way stop Intersection and
a traffic circle would serve little or no purpose at that location. Their opinions
are that traffic circles In this area would generally be an Impediment and
create an unsafe situation. Given the current state of Tyler Street, as anyone
who has traveled along this street can tell you, la that It Is half the width of
Roosevelt Street, accommodating 2way traffic and parking. Adding tractors
and trailers and the addition of traffic circles along the feeder streets only
Increases the hazard factors and makes our community less safe. It Is
lmportan.t to state that traffic circles In general are an effective manner to
mitigate speed Issues. However, It Is also Important to state that traffic
circles are not appropriate at all Intersections. This Is the gist of our position.
In our meetings with the city we had also discussed t.he placement of raised
streets or speed bumps on Madison Street, halfway between Magnolia Avenue
and Chestnut Avenue and on Roosevelt Street, halfway between Magnolia
Avenue and Chestnut Avenue as another option for mitigating speed on these
north/south streets. Also, we discussed the matter of red curbs on the
north/south streets of Madison Street and Roosevelt Street Intersections to
Improve the llne of sight for vehicles on the east/west streets. We also put
forward the enhancement of crosswalks at Barrio Intersections. All of these
Items have been proposed for the sole purpose of making mobility through the
Barrio a safe and pleasant venture for residents and visitors alike. It was and
Is our underst.andlng that the scope of this CIP (4015) Is Intended to provide
safe moblllty for everyone through the Barrio. It Is our hope, that we can
achieve this. We ask that our previous concems and proposals In meetings
with the city be addressed and that publlc Input and outreach be completed
sooner rather than later.
We request that this communication be Incorporated Into the public record
and be made a part of the official record.
Page 2 of2
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September 17, 2019
Jonathan Schauble, Senior Engineer
Hossein Ajideh, Engineering Manager
Paz Gomez, Deputy City Manager, Public Works
Barrio Street Lighting and
Village & Barrio Traffic Circles Projects
Recommended Action
Receive an informational presentation on
the Barrio Street Lighting Project No. 4013, and
the Village and Barrio Traffic Circles Project No. 4015.
Map of
the
BarrioPacific
0 c e a n
D Village
-Railroad 0 250 500
Barrio Street Lighting
Capital Improvement Program (CIP) Project No. 4013
Barrio Lighting
CIP Project No. 4013
•Add street lighting and pedestrian lighting
•Funding source: General Capital Construction (GCC) Fund
•Total Project Budget = $760,000
Project Goals
•Enhance safety and visibility
•Facilitate neighborhood walkability
•Improve pedestrian experience
•Provide continuity in the neighborhood
•Create an inviting environment
Barrio Lighting
•Street Lighting
–Height: 24-foot pole (residential area)
–Brightness: 9,600 Lumens (residential area)
•Pedestrian Lighting
–Height: 13-foot pole
–Brightness: 3,800 Lumens
Example
Street Light
Cobra Head
Examples of Pedestrian Lights
AcornGE Evolve
Avery
Street
Dreams
Project Phasing
•Phase 1
–Smaller and expedited project (15-20 lights)
–Install street lights based on engineering evaluation and community feedback
–Faster execution
•Phase 2
–Comprehensive lighting assessment and construction
–Entire Barrio neighborhood
–Street lights and pedestrian lights
Anticipated Timeline
Project Milestones Phase 1 Phase 2
Professional Services Agreement Nov. 2019
Data Analysis and Location Determination Early 2020
Preliminary Lighting Plan Dec. 2019 Early to Mid-2020
Community Outreach previously received
feedback
Mid-2020
SDG&E Coordination Feb. 2020 Mid-2020
Final Plans, Specifications and Cost Estimate March 2020 Late 2020
Approval and Authorization to Bid April 2020 Early 2021
Award of Construction Contract May 2020 Mid-2021
Construction start June 2020 Mid to Late 2021
Village and Barrio Traffic Circles
Capital Improvement Program (CIP) Project No. 4015
Village and Barrio Traffic Circles
CIP Project No. 4015
•Install 8 traffic circles in the Village and Barrio
•Funding sources: TransNet, GCC, Sewer
•Total Project Budget = $1,500,000
Project Goals
•Enhance safety
•Calm traffic
•Improve aesthetics of neighborhood
Roundabout vs.
Traffic Circle
Potential
Challenges
LEGEND:
ClSJ N; Grind and Z' O..~ll'f
-·--e..ting -Line
-M--EJOeling Telephone Lino
Existing Electrlc Line
-•--EulingGNL.ine
--·---Exlo!lngS-Uno _., __ ~ng -.0 Drain Lino
ROOSEVELT St tt----~---:±,~---•
--·---
I I I 1
" ' 1P SCALE: 1"-40'
l.
11
I
j
City Of Carlsbad
Location No. 6
Roosevelt St and Chesnut Ave Traffic Circle
February 2014
Proposed Locations for Traffic Circles
Anticipated Timeline
Project Milestones Timeline
Request for Proposals
Consultant Selection
Approval of Professional Services Agreement End of 2019
Preliminary Designs Mid-2020
Community Outreach Mid-2020
Utility Coordination Late of 2020
Final Plans and Specifications End of 2020
Approve Plans and Authorize Bidding Early 2021
Award Construction Contract Early 2021
Construction Start Early to Mid-2021
Thank You
Recommended Action
Receive an informational presentation on
the Barrio Street Lighting Project No. 4013, and
the Village and Barrio Traffic Circles Project No. 4015.
Intersection
Preliminary Designs
(FY13-14)
Village and Barrio
Master Plan
Oak Ave Roosevelt St Traffic Circle Traffic Circle
Oak Ave Jefferson St N/A Traffic Circle
Oak Ave Harding St Traffic Circle N/A
Pine Ave Madison St N/A Traffic Circle
Pine Ave Harding St Roundabout Traffic Circle
Walnut Roosevelt St Traffic Circle Shared Space Intersection
Walnut Madison St Traffic Circle N/A
Chestnut Roosevelt St Traffic Circle Traffic Circle
Chestnut Madison St Traffic Circle Traffic Circle
Chestnut Harding St Traffic Circle N/A
Palm Ave Harding St N/A Traffic Circle
Magnolia Ave Madison St Intersection Improvements Traffic Circle
Reference Documents
•Barrio Neighborhood Lighting Guidelines
•Carlsbad Village Decorative Pedestrian Lighting
Study
•Engineering Standards
•Village and Barrio Master Plan