HomeMy WebLinkAbout2019-11-05; Clean Energy Alliance JPA; ; Chief Executive Officer-Request for ProposalsCLEAN ENERGY ALLIANCE
STAFF REPORT
TO: Clean Energy Alliance Board of Directors
ITEM4: CHIEF EXECUTIVE OFFICER-REQUEST FOR PROPOSALS
DATE: November 5, 2019
RECOMMENDATION:
That the Board direct staff to develop and release a Request for Proposals (RFP) and return to
the Board to select a qualified consultant to serve as Chief Executive Officer (CEO) for Fiscal
Year 2019/2020 at the December Board meeting, pursuant to Section 5.5 of the Clean Energy
Alliance (CEA) Joint Powers Agreement (JPA).
BACKGROUND AND DISCUSSION:
Section 5.5 of the CEA JPA establishes the requirement for the Board to appoint a CEO. The
CEO is responsible for the day-to-day operation and management of the JPA and the
community choice aggregation program.
Staff is recommending that the Board consider contracting with a qualified consultant to fill the
CEO role during Fiscal Year 2019/2020. Staff does not believe that hiring a full time, permanent
employee at this stage of development would be financially prudent or operationally necessary
to accomplish the tasks for the remainder of the fiscal year. By utilizing a combination of
consultant and member agency staff support, CEA will operate in a lean, fiscally prudent
manner to ensure operational efficiency and effectiveness to the benefit of its customers.
Should the Board engage a consultant to serve as CEO, staff recommends that the Board retain
its ability to determine at any time that the hiring of a permanent staff member is necessary for
the ongoing administration of CEA. As such, staff recommends that any consultant CEO
agreement include an immediate termination clause to facilitate such direction.
In the meantime, staff from the founding member agencies will work collaboratively to manage
the day-to-day operations and accomplish the tasks that need to be completed until a CEO is
engaged.
If approved, staff will collaborate on the development and release of an RFP to solicit proposals
from qualified consultants interested in serving as CEO for Fiscal Year 2019/2020. Duties of the
CEO are generally expected to include:
• Developing, planning and implementing the work plan necessary to achieve a 2021
launch of the CEA community choice aggregation program;
• Developing and implementing the CEA budget;
• Developing Board agendas, writing staff reports and making presentations to the CEA
Board; and
• Other duties as assigned by the CEA Board of Directors.
Should the Board approve the staff recommendation, staff would endeavor to complete the
RFP process in time to return to the Board to select a preferred CEO for Fiscal Year 2019/2020
at the December Board meeting.
11/14/2019
Item 4: Chief Executive Officer -Request for
Proposals
RECOMMENDED ACTION:
That the Board authorize the development and release of a Request for
Proposals (RFP) and direct staff to return to the Board at the December
Board meeting to select a qualified consultant to serve as the CEO for
Fiscal Year (FY) 2019/2020, pursuant to Section 5.5 of the Clean Energy
Alliance JPA.
7
11/14/2019
Item 4: Chief Executive Officer -Request for
Proposals
BACKGROUND AND DISCUSSION
• The CEO is responsible for the day-to-day operation and management of
the JPA and the CCA Program
• Developing, planning and implementing the work plan necessary to achieve a 2021
launch of the CEA community choice aggregation program;
• Developing and implementing the CEA budget;
• Developing Board agendas, writing staff reports and making presentations to the
CEA Board; and
• Other duties as assigned by the CEA Board of Directors
Item 4: Chief Executive Officer -Request for
Proposals
BACKGROUND AND DISCUSSION
• At this time, Staff is recommending that the Board consider contracting
with a qualified consultant to fill the CEO role
• Staff does not believe that hiring a full time, permanent employee at this stage of
development would be financially prudent or operationally necessary
• CEA will operate in a lean, fiscally prudent manner to ensure operational efficiency
and effectiveness to the benefit of its customers
• The Board may, at any time in the future, decide that the hiring of a
permanent staff member is necessary for the ongoing administration of
CEA
8
11/14/2019
Item 4: Chief Executive Officer -Request for
Proposals
BACKGROUND AND DISCUSSION
• Should the Board engage a consultant to serve as CEO, staff
recommends that the Board retain its ability to hire a permanent staff
member at any time it deems necessary
• However, staff also recommends that the Board also retain the ability to
extend the consultant services past June 30, 2020 should the Board
determine that is in the best interests, both financially and operationally, of
the JPA
9