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Home My WebLink About2020-07-16; Clean Energy Alliance JPA; ; Clean Energy Alliance Community Advisory Committee Policy & TimelineClean Energy Alliance JOINT POWERS AUTHORITY Staff Report DATE: July 16, 2020 TO: Clean Energy Alliance Board of Directors FROM: Barbara Boswell, Interim Chief Executive Officer ITEM 5: Clean Energy Alliance Community Advisory Committee Policy & Timeline RECOMMENDATION: Approve Clean Energy Alliance (CEA) Community Advisory Committee (CAC) Policy and provide input and approve timeline for the CAC activation. BACKGROUND AND DISCUSSION: At its regular meeting on June 18, 2020 the CEA Board reviewed the draft Citizen Advisory Committee Policy and provided edits to be incorporated into the final draft for approval. Those edits included: • Change name from Citizen Advisory Committee to Community Advisory Committee • Add two (2) year term limit • Revise background/expertise criteria • Clarify attendance requirements • Revise CAC Purpose & Objectives The attached updated CAC Policy and application reflect the direction provided by the Board. Timeline The CAC timeline below provides ability for CAC to participate in the customer outreach and education process. The timeline can be adjusted should the Board decide to have the CAC activated closer to the launch of CEA in May 2021. Open Application Process August 3, 2020 CEA Board Approve Initial CAC Workplan & Meeting Schedule August 20, 2020 Applications due to CEA Board Secretary August 28, 2020 Applications distributed to CEA Board Member September 4, 2020 CEA Board Member Application Review & Evaluation September 7 — October 2 CEA Board Meeting Review Recommendations & Approve Appointees October 15, 2020 First Meeting of CAC November/December 2020 FISCAL IMPACT The estimated administrative cost for each CAC meeting is $2,500 per meeting. Funding is to be identified in the FY 20/21 Budget. July 16, 2020 Item #5 Page 1 of 7 July 16, 2020 CAC Policy & Timeline Page 2 of 2 ATTACHMENTS: Attachment A - Clean Energy Alliance Community Advisory Committee Policy July 16, 2020 Item #5 Page 2 of 7 Clean Energy Alliance Attachment A JOINT POWERS AUTHORITY COMMUNITY ADVISORY COMMITTEE PURPOSE AND SCOPE Community Advisory Committee (CAC) Authorization Section 5.9 of the Clean Energy Alliance (CEA) Joint Powers Authority (JPA) Agreement provides the authority for the CEA Board to establish an advisory committee to assist the Board in implementing and operating its CCA program. Pursuant to the JPA Agreement, the committee should have equal representation from the member agencies. The Board may establish criteria to qualify for appointment to the committee, and establish rules, regulations, policies or procedures to govern the committee. CAC Membership Criteria • The CAC membership shall consist of two (2) appointees from each CEA member agency and 1 Board Alternate. CAC committee members shall serve staggered three (3) year terms with a two-term limit. In the inaugural year, one appointee seat from each member agency shall serve two (2) years. • Committee members serve at the pleasure of the Board. • CAC members will be subject to all applicable conflict of interest laws and may be required to disclose potential conflicts by filing a Form 700. (Information about conflicts of interest and Form 700 can be found here: http://www.fppc.ca.gov/Form700.html. • Members shall be residents (property owners or renters) or business owners within the service territory of CEA. • CAC membership will be considered for those that have a relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. • Applicants must be committed to serving on the CAC and attending regular committee meetings, and occasional CEA Board meetings. Committee meetings will be held quarterly unless additional meetings are directed by the Board. Members are expected to maintain a good attendance record. A committee member will be removed from the CAC if the member has two consecutive unexcused absences from CAC meetings or has unexcused absences from more than 25% of the CAC meetings in a calendar year. City of Carlsbad I City of Del Mar I City of Solana Beach July 16, 2020 Item 5 Attachment Item #5 Page 3 of 7 • The CAC is subject to Brown Act and all meetings will be publicly noticed and held in public settings pursuant to requirements of the Brown Act. • CAC meetings, times and location will be determined by the CEA Board. • The CAC will elect a Chair who will facilitate meetings and provide reports to the Board as needed. CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. CAC Member Selection Process Applicants must complete and submit the Clean Energy Alliance Community Advisory Committee Application (Attachment A). Board Members will nominate two applicants from their respective communities to the full Board for approval. In addition, the full Board will select one Board Alternate to participate on the CAC. Clean Energy Alliance CAC Draft July 16, 2020 July 16, 2020 Item 5 Attachment Item #5 Page 4 of 7 Attachment A Clean Energy Alliance Community Advisory Committee Application CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. NAME: ADDRESS: PHONE: EMAIL: Are you a resident/business owner of one of the CEA member cities? If yes, which city: Please attach a current resume and respond to the following questions. Please attach a separate sheet if additional space is needed. What experience/perspective will you bring to the committee? Clean Energy Alliance CAC Draft July 16, 2020 July 16, 2020 Item 5 Attachment Item #5 Page 5 of 7 Describe any relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. Do you have any interests or associations that might present a conflict of interest? If yes, please explain: What do you hope to accomplish as a member of the Clean Energy Alliance Community Advisory Committee? Please provide three references NAME Phone Number Relationship Clean Energy Alliance CAC 4 Draft July 16, 2020 July 16, 2020 Item 5 Attachment Item #5 Page 6 of 7 By signing below I acknowledge that I have sufficient time to actively participate in the Clean Energy Alliance Community Advisory Committee for the benefit of the program and the communities it serves. I understand that committee members are subject to conflict of interest laws and required to disclose potential conflicts by filing Form 700. Signature: Date: Completed applications should be emailed to: Secretary@TheCleanEnergyAlliance.org Clean Energy Alliance CAC Draft July 16, 2020 July 16, 2020 Item 5 Attachment Item #5 Page 7 of 7