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HomeMy WebLinkAbout2020-08-20; Clean Energy Alliance JPA; ; Clean Energy Alliance Community Advisory Committee Work PlanClean Energy Alliance JOINT POWERS AUTHORITY Staff Report DATE: August 20, 2020 TO: Clean Energy Alliance Board of Directors FROM: Barbara Boswell, Interim Chief Executive Officer ITEM 6: Clean Energy Alliance Community Advisory Committee Work Plan RECOMMENDATION: Review, provide input and approve Clean Energy Alliance (CEA) Community Advisory Committee (CAC) scope of work and desired outcomes for the CAC Work Plan. BACKGROUND AND DISCUSSION: The Clean Energy Alliance (CEA) Board has taken the following actions related to the CEA Community Advisory Committee (CAC): July 16, 2020 Approved Community Advisory Committee Policy (Attached) July 23, 2020 Approved Community Advisory Committee Timeline The Board approved timeline is as follows: ACTIVITY DATE STATUS Open Application Process August 3, 2020 Applications Open CEA Board Approve Initial CAC Workplan & Meeting Schedule August 20, 2020 Applications due to CEA Board Secretary August 28, 2020 Applications distributed to CEA Board Member September 4, 2020 CEA Board Member Application Review & Evaluation September 7 — October 2 CEA Board Meeting Review Recommendations & Approve Appointees October 15, 2020 First Meeting of CAC November/December 2020 The application window opened August 3, 2020 with the application being available on the CEA website at www.TheCleanEnergyAlliance.org/About/ConnmunityAdvisoryCommittee. Applications are due to the Board Secretary by August 28, 2020. The next step in the CAC process is for the Board to approve the CAC work plan and meeting schedule. At its special meeting May 7, 2020, the Board identified the following initial scope of work: • Community Outreach • Social Equity Issues Aug. 20, 2020 Item #6 iterp§gegi bt-f7 August 20, 2020 CAC Work Plan & Meeting Schedule Page 2 of 2 • CEA Program Review for meeting CEA Goals of equity & innovation • Monitoring Climate Action Plan goals • Play role in strategic plan process Staff is seeking input from the Board regarding the initial scope of work and the desired outcome the Board is seeking from the CAC's work effort in the areas of focus. The input will inform the development of the final work plan to be brought forward to the Board for approval at its September 17, 2020 Board meeting. FISCAL IMPACT There is no fiscal impact associated with this action. ATTACHMENTS: Attachment A - Community Advisory Committee Policy Aug. 20, 2020 Item #6 iterp§0g2 iyff 7 Attachment A Clean Energy Alliance JOINT POWERS AUTHORITY COMMUNITY ADVISORY COMMITTEE PURPOSE AND SCOPE Community Advisory Committee (CAC) Authorization Section 5.9 of the Clean Energy Alliance (CEA) Joint Powers Authority (JPA) Agreement provides the authority for the CEA Board to establish an advisory committee to assist the Board in implementing and operating its CCA program. Pursuant to the JPA Agreement, the committee should have equal representation from the member agencies. The Board may establish criteria to qualify for appointment to the committee, and establish rules, regulations, policies or procedures to govern the committee. CAC Membership Criteria • The CAC membership shall consist of two (2) appointees from each CEA member agency and 1 Board Alternate. CAC committee members shall serve staggered three (3) year terms with a two-term limit. In the inaugural year, one appointee seat from each member agency shall serve two (2) years. • Committee members serve at the pleasure of the Board. • CAC members will be subject to all applicable conflict of interest laws and may be required to disclose potential conflicts by filing a Form 700. (Information about conflicts of interest and Form 700 can be found here: http://www.fppc.ca.gov/Form700.html. • Members shall be residents (property owners or renters) or business owners within the service territory of CEA. • CAC membership will be considered for those that have a relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. • Applicants must be committed to serving on the CAC and attending regular committee meetings, and occasional CEA Board meetings. Committee meetings will be held quarterly unless additional meetings are directed by the Board. Members are expected to maintain a good attendance record. A committee member will be removed from the CAC if the member has two consecutive unexcused absences from CAC meetings or has unexcused absences from more than 25% of the CAC meetings in a calendar year. Aug. 20, 2020 City of Carlsbad I City of Del Mar I City of Solana Beach Item #6 iterp§og3 bc • The CAC is subject to Brown Act and all meetings will be publicly noticed and held in public settings pursuant to requirements of the Brown Act. • CAC meetings, times and location will be determined by the CEA Board. • The CAC will elect a Chair who will facilitate meetings and provide reports to the Board as needed. CAC Purpose & Obiectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. CAC Member Selection Process Applicants must complete and submit the Clean Energy Alliance Community Advisory Committee Application (Attachment A). Board Members will nominate two applicants from their respective communities to the full Board for approval. In addition, the full Board will select one Board Alternate to participate on the CAC. Clean Energy Alliance CAC 2 July 16, 2020 Aug. 20, 2020 Item #6 Iterp§geg4i07 Attachment A Clean Energy Alliance Community Advisory Committee Application CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. NAME: ADDRESS: PHONE: EMAIL: Are you a resident/business owner of one of the CEA member cities? If yes, which city: Please attach a current resume and respond to the following questions. Please attach a separate sheet if additional space is needed. What experience/perspective will you bring to the committee? Clean Energy Alliance CAC 3 July 16, 2020 Aug. 20, 2020 Item #6 itenp§Eegs bff Describe any relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. Do you have any interests or associations that might present a conflict of interest? If yes, please explain: What do you hope to accomplish as a member of the Clean Energy Alliance Community Advisory Committee? Please provide three references NAME Phone Number Relationship Clean Energy Alliance CAC 4 July 16, 2020 Aug. 20, 2020 Item #6 iteripmegg bEff By signing below I acknowledge that I have sufficient time to actively participate in the Clean Energy Alliance Community Advisory Committee for the benefit of the program and the communities it serves. I understand that committee members are subject to conflict of interest laws and required to disclose potential conflicts by filing Form 700. Signature: Date: Completed applications should be emailed to: Secretary@TheCleanEnergyAlliance.org Clean Energy Alliance CAC July 16, 2020 Aug. 20, 2020 Item #6 iterp§gegvbff7 From: To: secretaryPthecleanenerayalliance.orq Subject: RE: Clean Energy Alliance Meeting August 20 Community Advisory Committee Date: Tuesday, August 18, 2020 12:21:24 PM Received: Item #6 for Aug.20, 2020 Regular Meeting These comments should be read into the minutes during the discussion of item#6 "The CAC is subject to Brown Act and all meetings will be publicly noticed and held in public settings pursuant to requirements of the Brown Act." As it would not be expected that the CAC members cover the expenses for holding theses meetings and other incidentals incurred during the commission of efforts for the CAC, the CEA Board must consider a budget the CAC. Gregg Ferry Original Message Subject: Clean Energy Alliance Meeting August 20 From: Clean Energy Alliance Joint Powers Authority <secretary(athecleanenergvalliance.orq> Date: Tue, August 18, 2020 10:30 am To: cleanenergyalliance(agreagferry.com Clean Energy Alliance Meeting August 20 The Clean Energy Alliance between the cities of Carlsbad, Del Mar and Solana Beach will hold its next board meeting on Thursday, August 20, 2020, at 2 p.m. During the virtual session, the board discussion will include: • Integrated Resource Plan updates and approval • Clean Energy Alliance credit solution updates • Regulatory Affairs updates • Community Advisory Committee workplan updates • Inclusive & Sustainable Workforce Policy review • Portfolio Management and Interim Treasurer services updates To participate in the City of Solana Beach's livestream of the meeting, email your comments to the Secretary at secretaryathecleanenerayalliance.orq prior to commencement of the agenda item. If you desire to have your comment read into the record at the meeting, please indicate so in the first line of your e-mail and limit your e-mail to 500 words or less.These procedures shall remain in place during the period in which state or local health officials have imposed or recommended social distancing measures. Meeting Details August 20, 2020, 2 p.m. Clean Energy Alliance JPA Board Meeting Agenda and Agenda Packet Solana Beach City Hall - Livestream The Clean Energy Alliance is also currently seeking interested residents and business owners from its member cities to apply to serve on its inaugural Community Advisory Committee.This new community-based committee will advise the board of directors on its Community Choice Aggregation (also known as Community Choice Energy) program operations, provide feedback, act as a liaison between the board and the community and serve as a forum for community input. Interested volunteers can apply here. Applications will be accepted through August 28, 2020 to the CEA Board Secretary at secretary@thecleanenergyalliance.org. Learn more about the CAC policy and fill out the CAC application. More Information Meeting Schedule Contact the CEA About Community Choice Energy About the Clean Eneray Alliance Member City Resources for COVID-19 Updates To keep the community informed, here are member city links containing official sources of COVID-19 information. City of Carlsbad City of Del Mar City of Solana Beach Lower rates. More choices. Locally controlled. About the Clean Energy Alliance The Clean Energy Alliance is a non-profit public entity that will operate a Community Choice Energy program within its service territories. As an energy services provider, the CEA will benefit the community through the delivery of cleaner and more locally produced electricity, demand reduction, economic investment and competitive rates for residents, businesses and municipal facilities. 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