HomeMy WebLinkAbout1983-04-19; Housing & Redevelopment Commission; 14; Acceptance of Proposal for Audit Services;r ‘- I
HOUSING AND -‘DEVELOPMENT COMWISS.- N - AGENDA BILL .
AB# 014 TITLE:
MT& 4-19-83 HOUSING AUTHORI-I-Y --
DEPT. FINANCE ACCEPTANCE OF PROPOSAL FOR AUDIT SERVICES
RECOMMENDED ACTION:
Accept the proposal of Conrad and Associates for the two year audit of the
Carlsbad Housing Authority.
ITEM EXPLANATION:
The Housing Authority of the City of Carlsbad is preparing for a bi-annual audit
of the accounting and project management records for the period ending June 30,
1983. The HUD Handbook, "Audits of Public Housing Agencies by Independant Public
Accountants" (7476.1), is specific in the manner to be used in the selection of
the audit firm and the audit process itself.
We have received the following bids from six independant public accountants in
response to our request for proposal distributed in late February:
Price Man Days
Simonis Moreland - Newport Beach $11,000 31
George Peterson & Co. - San Diego 9,100 31
Conrad & Associates - Newport Beach 6,372 28
Coopers & Lybrand - San Diego 6,000 36
William L. Hardy, CPA - Vista 5,700 22
Diehl Evans & Co. - Carlsbad No bid mm
The HUD Manual recommends review of audit proposals based on:
1. Qualifications of assigned staff
2. Location of office
3. Cost of audit
Using these criteria, we have eliminated both Simonis Moreland and George
Peterson & Co., on the basis of cost. We feel these two bids are substantially
higher than necessary to accomplish the required audit work.
Since the remaining three firms are generally equal on the basis of price and
location, the following weighting was performed to help select the desired firm:
PAGE 2 of AB# 6) 1 q
cost Location Experience Total
Conrad & Associates 9 7 10 26
Coopers & Lybrand 9 7 0 16
William Hardy 10 10 4 24
Weighing Factors
cost
Location
Experience
0 Points 10 Points
$11,000 ._______3 $5,700
over 100 miles away-----+ within 5 miles
no housing audit -----+ five or more audits
experience
Based on this weighting, it is our recommendation that we contract with Conrad
and Associates for the performance of this audit.
FISCAL IMPACT:
The Housing Authority budget for 1983-84, contains $5,372 for audit fees. The
total cost of audit services will be paid under our HUD contract.