HomeMy WebLinkAbout1989-12-12; Housing & Redevelopment Commission; 141; Streetscape Phase IIHOUSING AND -’ ADEVELOPMENT COMMISS; -.1 - AGENDA BILL
APPROVAL OF CHANGE ORDER NOS. 5, 6, 7 AND 8 FOR STREETSCAPE, PHASE II, PROJECT NO. 3288
RECOMMENDED ACTION: Adopt Resolution No. -154 approving construction Change Order Nos. 5, 6, 7 and 8 for Phase II of the downtown Streetscape Improvements, Project No. 3288, and appropriating project funding for Change Order No. 6.
ITEM EXPLANATION:
Phase II of the Carlsbad Boulevard and Elm Avenue Streetscape Improvement Program is proceeding on schedule. To date, four (4) minor change orders totaling $33,230 have been executed in accordance with Administrative Order No. ,7 and City Ordinance NS-55, effective April 21, 1989. These previous change orders were executed to resolve problems with unexpected subsurface conditions or to match private frontages to the Streetscape construction.
Attached Change Order No. 5 adds the purchase of the following street trees to the contractor's scope of work:
Ninety-four (94) Fern Pines in 24" boxes Four (4) Fern Pines in 36" boxes Thirty-two (32) Mexican Fan Palms, 15' high Sixteen (16) Mexican Fan Palms, 10' high Six (6) Queen Palms, 14' high
Prior to the start of construction, the Purchasing Department solicited bids from nurseries to supply trees for planting by the City's contractor. The purpose of having the City provide the trees was to ensure availability at the time of planting, select a better quality of boxed specimen trees, and potentially save the standard contractor mark-up. No nursery submitted a bid on the Mexican Fan Palms. Bids were received for the remaining trees and-- on June 27, 1989, the City Council approved issuance of purchase orders to two (2) nurseries. One nursery later notified the City that it subsequently sold its remaining stock of Queen Palms and it would be unable to supply the City. The City inspected the Fern Pines reserved by the other nursery and discovered that the trees were all of an unsuitable variety. Therefore, the purchase order for the Queen Palms should be rescinded and the other purchase order should be reduced by the cost of the Fern Pines. ,Staff recommends approval of- Change Order No. 5 which will enable the contractor to supply the required trees from a newly identified supplier. There is some urgency in terms of time to have the contractor provide the trees at this time since the project is quickly proceeding to the stage in which the parkway and median trees are to be planted.
Change Order No. 6 adds the purchase and,installation of sixteen (16) Streetscape Victorian-style streetlights to Magee Park. The existing park lights are in a state of disrepair. The proposed addition of the new lights will provide improved illumination and
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Page 2 of Agenda Bill No. 141
unify the landscape architecture to Magee Park and its Carlsbad Boulevard Streetscape frontage. Changing out the lights at Magee Park is not within the scope of the Streetscape Project, however, the opportunity exists to have this contractor install the lights to take advantage of economies of purchasing and installing a larger quantity of the specified lights. Because of the concerns for public safety by providing essential safety and security lighting in Magee Park, there is substantial public interest and benefit to be obtained by proceeding to install these lights at this time. The extended additional time and loss of construction economies involved in competitively bidding the installation of the lights is outweighed by the public benefit and safety to be gained through a timely installation. Staff recommends proceeding with Change Order No. 6 at this time.
Change Order No. 7 directs the contractor to add white lane striping to both sides of Elm Avenue, between Washington Street and Harding Street. On-street parking on Elm Avenue must be removed in order to provide sufficient room for the additional travel lanes. Frequent posting of standard "No Parking" signs is included in the change order price.
On October 17, 1989, the Carlsbad City Council approved Ordinance No. NS-91 to designate "No Parking" on both sides of Elm Avenue from Carlsbad Boulevard to Pio Pica Drive. The effective date of the ordinance is January 3, 1990. If the Commission approves Change Order No. 7, staff will direct the contractor not to restripe Elm Avenue or post 'INo Parking" signs until the first of the year. The Phase II Streetscape contractor is already obligated to restripe Elm Avenue and post "No Parking" signs from Carlsbad Boulevard to Washington Street. Staff anticipates that both portions of Elm Avenue will be restriped and posted with new signs at the same time in January 1990. This time period will coordinate with the opening of the three (3) downtown parking lots currently nearing completion.
Change Order No. 8 adds approximately 211 feet of anodized aluminum handrail to the top of a newly constructed concrete block retaining wall on the east side of Carlsbad Boulevard, between State Street and the railroad overcrossing. The handrail is necessary to protect pedestrians from an 8 to 12 foot vertical drop from the sidewalk over the retaining wall. Similar handrailing was constructed on Carlsbad Boulevard at the bluff-top walkway above the seawall.
Staff recommends approval of Change Orders 5, 6, 7 and 8.
Page 3 of Agenda Bill No. 141
FISCAL IMPACT:
The cost of Change Order Nos. 5, 6, 7 and 8 is summarized as follows:
Change Order No. 5 - Tree Purchase $ 45,800
Change Order No. 6 - Magee Park Lights 56,275
Change Order No. 7 - Elm Avenue Striping 9,152 Change Order No. 8 - Pedestrian Handrail 19,176
TOTAL $130,403
Funds in the amount of $4,445,966 are currently appropriated to account number 811-820-1880-3288 for the Streetscape program. The
current unencumbered, available fund balance totals $2,387,696.65 in this account.
Change Order Nos. 5, 7, and 8 are attributable to the Phase II project's construction contingency totaling $253,797.00. Change
Order No. 6 for the Magee Park lights is not an item contemplated by the Phase II construction contingency and therefore should not be attributed to its fund balance. Staff recommends a transfer from the Unappropriated Balance of the General Fund to the General Capital Construction Fund and appropriate the cost of Change Order No. 6 in the amount of $56,275 to the Phase II Streetscape Project Account No. 300-820-1821-3288.
EXHIBITS
1. Location map.
2. Resolution No. 154 approving construction Change Order Nos.
5, 6, 7 and 8.
3. Letter dated October 23, 1989, from Sea Tree Nurseries, Incorporated.
4. Change Orders 5, 6, 7 and 8.
VOCATION MAP
NORTH ENTRY
VILLAGE ART FEATURE
LEGEND
AREA TO BE IMPROVED
PROJECT NAME PROJECT # EXHlBll
STREETSCAPE PHASE II 3288 1
RESOLUTION NO. 154
A RESOLUTION OF THE HOUSING AND REDEVELOPMENT COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING CHANGE ORDER NOS. 5, 6, 7 AND 8 FOR CONSTRUCTION OF STREETSCAPE, PHASE II IMPROVE- MENTS, PROJECT NO. 3288
WHEREAS, the Housing and Redevelopment Commission of the
City of Carlsbad, California, has determined it necessary,
desirable and in the public interest to construct the Streetscape,
Phase II improvements; and
WHEREAS, it is desirable for satisfactory completion of
the intended improvements, project aesthetics, public safety and
improved traffic circulation to add additional work to the
construction contract; and
WHEREAS, a sufficient unencumbered appropriation exists
in the project account.
NOW, THEREFORE, BE IT RESOLVED by the Housing and
Redevelopment Commission of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the Commission approves Change Order Nos. 5,
6, 7 and 8 and authorizes the Chairman to sign the attached change
orders in the aggregate amount of $130,403 to the prime contractor,
William J. Kirchnavy, Incorporated. Following the Chairman's
signature, the City Clerk is directed to return the said change
orders to the Municipal Projects Department for processing.
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3. That in accordance with the provisions of Carlsbad
Ordinance No. NS-55, and Section 3.28.080 and Section 3.28.172 of
the Carlsbad Municipal Code, the City Manager's and the Secretary
of the Carlsbad Housing and Redevelopment Commission's authority
for approving change orders for this project up to a limit of
$15,000 per change order shall be extended an additional cumulative
amount not to exceed an additional $100,000 in accordance with code
sections.
4. That Purchase Order No. 8346 to Yasuda Tree Nursery
is hereby rescinded and that Purchase Order No. 8347 to Sea Tree
Nurseries, Incorporated is reduced from $21,624.70 to $9,150.00.
5. That the Purchasing Officer is hereby authorized and
directed to increase the project Purchase Order. No. 8192 to the
William J. Kirchnavy Construction Company, Incorporated a total of
$130,403 representing the value of approved Change Order Nos. 5,
6, 7 and 8.
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1 6. That a transfer in the amount of $56,275 from the
2 Unappropriated Balance of the General Fund to the General Capital
3 Construction Fund is hereby approved and said amount is hereby
4 appropriated to the Project Account No. 300-820-1821-3288
5 representing the cost of Change Order No. 6.
6 7. That by this action the Carlsbad Housing and
7 Redevelopment Commission hereby finds the approval of Change Order
8 No. 6 for the installation of lights at Magee Park to be a matter
9 of public safety and interest thereby resulting in the finding of
10 public benefit outweighing the necessity of competitive advertising
11 and bidding for the installation of these lights at this time.
12 PASSED, APPROVED AND ADOPTED at a regular meeting of the
13 Housing and Redevelopment Commission held on the 12th day
14 of Tbromher , 1989, by the following vote, to wit:
15 AYES: Commissioners Lewis, Kulchin, Larson, Mamaux, and
Pettine. NOES: None.
ABSENT None.
22 II
(SEAL)
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f
sEAZi~~ PO. BOX 92/
6677 MARINE WAY
NURSERIES, INC. EAST IRVINE
CALlFORNlA 92650
(714) 651-9601 WHOLESALE GROWERS
SPECIMEN TREES
October 23, 1989
RECEIVED
OCT 241989
MUNICIPAC PROJ.EGTS
DIVISION
City of Carlsbad
Attention: Gary Kellison
2075 Las Palmas Dr.
Carlsbad, Ca. 92009-4859
RE: SeaTree supply of trees for Streetscape, Phase II,
Project no. 3288
Dear Gary,
Thank you for keeping in touch regarding the 36" Magnolias we are
supplying for the Streetscape Project.
I also want to confirm with you that we are not able to supply the
24" and 36" single trunk Podocarpus Gracilior which are included
on your purchase order # 8347. We have only low branching Podocarpus
Gracilior available at this time.
JR/l h
. r
. CARLSBAD HOUSING AND REDEVELOPMENT AGENCY
PUBLIC WORKS PROJECT CHANGE ORDER NO. 5
CONTRACT NO. 3288 PURCHASE ORDER NO. 8192 ACCOUNT NO. 811-820-1880-3288
CONTRACTOR'S NAME William J. Kirchnav.y, Inc.
CONTRACTOR'S ADDRESS 1010 Linda Vista Drive, San Marcos, CA 92069
The Contractor is directed to make the following changes as described herein. Changes shall include all labor, materials, equipment, contract time extensions, and al other goods and services required to implement this change. Payment is stated on this change order includes all charges, direct or indirect, arising out of this additional work and is expressly agreed between Agency and Contractor to be the complete and final costs hereof. The requirements of the specifications, where pertinent and not in conflict with this change order, shall apply to these changes. This change order is not effective unless signed by the Commission Secretary or its Chairman.
CHANGE: Supply the following trees: (Tax, delivery and unloading is included)
Podocarpus gracilior, 24" box
Podocarpus gracilior, 36". box 94 X $136 ea = $12,784
Washington robusta, 15' high skinned 4 X $390 ea = 1,560
Washington robusta, 10' high skinned 32 X $555 ea = 17,760
Cocos Plumosa, 14' high skinned 16 X $388 ea = 6,208 6 X $1,248 ea = 7,488
$45,800
REASON FOR CHANGE:
The City advertised for bids from nurseries to supply all project trees. The
nursery awarded a purchase order for the podocarpus is unable to deliver the
correct variety. No bids were received for the palm trees.
COST: TIME CHANGE:
Lump sum Unit prices x Both Total this extra $ 45,m.oo Previous net changes Original contract amount New contract total
CITY OF CARLSBAD
Date
Proact tMmer Date
Add days 0 Deduct days n Add/deduct days this change r) Previous add/deductdays 6 Original contract days New contract time
47-27 -rp
Date
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c
CARLSBAD HOUSING AND REDEVELOPMENT AGENCY
PUBLIC WORKS PROJECT CHANGE ORDER NO. 6
CONTRACT NO. 3288 PURCHASE ORDER NO. 8192 ACCOUNT NO. 811-820-1880-3288
CONTRACTOR'S NAME WILLIAM J. KIRCHNAVY. INC.
CONTRACTOR'S ADDRESS 1010 I TNDA VISTA DRIVF. SAN MARCOS. CA 97069
The Contractor is directed to make the following changes as described herein. Changes shall include all labor, materials, equipment, contract time extensions, and al other goods and services required to implement this change. Payment is stated on this change order includes all charges, direct or indirect, arising out of this additional work and is expressly agreed between Agency and Contractor to be the complete and final costs hereof. The requirements of the specifications, where pertinent and not in conflict with this change order, shall apply to these changes. This change order is not effective unless signed by the Commission Secretary or its Chairman.
CHANGE:
Install 16 Victorian-style streetlights in Magee Park. Metered electrical service
to the new lights and disposal of the old lights is included.
REASON FOR CHANGE:
The existing park lights are in a state of disrepair. The new lights will provide better
illumination and decoratively integrate the park and the streetscape frontage.
COST:
Lump sum Unit prices X Both Total this extra $ 56.275.00 Previous net changes 9,029 98 Original contract amount $ 1.6;1.981:07 New contract total $1.827.286.00
CITY OF CARLSBAD
TIME CHANGE:
Add days 0 Deduct days 0 Add/deduct days this change 0 Previous add/deductdays Original contract days & New contract time 276
CONTRACTOR
Date
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CARLSBAD HOUSING AND REDEVELOPMENT AGENCY
PUBLIC WORKS PROJECT CHANGE ORDER NO. 7
CONTRACT NO. 3288 PURCHASE ORDER NO. 8192 ACCOUNT NO. 811 820 1880 3288
CONTRACTOR'S NAME WILLIAM J. KIRCHNAVY CONSTRUCTION, INC.
CONTRACTOR'S ADDRESS 1010 LINDA VISTA DRIVE, SAN MARCOS, CA 92069
The Contractor is directed to make the following changes as described herein. Changes shall include all labor, materials, equipment, contract time extensions, and al other goods and services required to implement this change. Payment is stated on this change order includes all charges, direct or indirect, arising out of this additional work and is expressly agreed between Agency and Contractor to be the complete and final costs hereof. The requirements of the specifications, where pertinent and not in conflict with this change order, shall apply to these changes. This change order is not effective unless signed by the Commission Secretary or its Chairman.
CHANGE:
Add white lane stripe to both sides of Elm Avenue and install "NO Parking" signs
east of Washington Street according to the accompanying plan.
REASON FOR CHANGE:
Removal of on-street parking and addition of second vehicle travel lane is
essential for reasonable traffic flow on Elm Avenue
COST: TIME CHANGE:
Lump sum X Unit prices Both Add days 3 Deduct days 0
Total this extra $ 9.15 .oo Previous net changes SAli%dLX
Add/deduct days this change t3 Previous add/deductdays 6 Original contract amount $ 1.691.981.02 Original contract days 770 New contract total $1.836.438.00 New contract time 779
CITY OF CARLSBAD
Costruction Inspector
White - Job File Pink - Project Inspector Yellow - Contractor Gold - Purchasing with P.O. Change Order
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CARLSBAD HOUSING AND REDEVELOPMENT AGENCY
PUBLIC WORKS PROJECT CHANGE ORDER NO. 8
CONTRACT NO. 3288 PURCHASE ORDER NO. 8192 ACCOUNT NO. 811 820 1880 3288
CONTRACTOR'S NAME WILLIAM J. KIRCHNAVY, INC.
CONTRACTOR'S ADDRESS 1010 LINDA VISTA DRIVE, SAN MARCOS, CA 92069
The Contractor is directed to make the following changes as described herein. Changes shall include all labor, materials, equipment, contract time extensions, and al other goods and services required to implement this change. Payment is stated on this change order includes all charges, direct or indirect, arising out of this additional work and is expressly agreed between Agency and Contractor to be the complete and final costs hereof. The requirements of the specifications, where pertinent and not in conflict with this change order, shall apply to these changes. This change order is not effective unless signed by the Commission Secretary or its Chairman.
CHANGE:
Add approximately 211 1
and set into the top of ineal feet of anodized aluminum pedestrian handra
masonry block retaining wall. il, 42" high
REASON FOR CHANGE:
The handrail is necessary to protect pedestrians from an 8 to 12 foot vertical drop
to newly constructed sidewalk on the east side of Carlsbad Blvd., south of State Street.
COST:
Lump sum Unit prices X Both Total this extra
t 11'
l/6 00
Previous net changes 44.456198 Original contract amount New contract total
CITY OF CARLSBAD
Costruction Inspector
TIME CHANGE:
Add days 7 Deduct days 0 Add/deduct.days this change7 Previous add/deduct days Original contract days New contract time
White - Job File Pink - Project Inspector Yellow - Contractor Gold - Purchasing with P.O. Change Order