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Home My WebLink About1989-12-19; Housing & Redevelopment Commission; 139; Amendments to Section 8 Housing Plan; J -&it- > c . HOUSING AND -:DEVELOPMENT CORdMISS- N - A&DA BILL . AB# 139 IIJILE MTG..~ AMENDMENTS TO THE SECTION 8 HOUSING DEPT. RED ADMINISTRATIVE PLAN RECOMMENDED ACTION: If the Housing and Redevelopment Commission concurs, your action is to adopt Resolution No. 153 approving amendments to the Section 8 Housing Program Adminiktrative Plan. ITEM EXPLANATION: As part of the administration of the Section 8 Housing Program, the City of Carlsbad Housing and Redevelopment Commission is required to have a U.S. Department of Housing and Urban Development approved Administrative Plan. On August 24, 1989, the Commission passed an updated administrative plan which was submitted to HUD. HUD reviewed the plan and recommended the following changes: 1. Clarify the definition of federal preferences and use of the 10% exception rule in selecting applicants. 2. Eliminate several requirements under local preference definition originally in the administrative plan. 3. Add a paragraph on procedures for quality control of housing quality standards inspections. In addition, the staff recently developed clarifying procedures and guidelines for claims filed by landlords. These are included as amendments to the administrative' plan. On October 30, 1989, the Housing and Redevelopment Advisory Committee passed a motion recommending the approval of the proposed amendments by the Housing and Redevelopment Commission. EXHIBITS: 1. Housing and Redevelopment Commission Resolution No. 153 , approving the amendments to the Section 8 Housing Program Administrative Plan. 2. Proposed amendments to the Section 8 Housing Program Administrative Plan. - . 1 2 3 4 5 6 7 RESOLUTION NO. 153 A RESOLUTION OF THE HOUSING AND REDEVELOPMENT COMMISSION AMENDING THE ADMINISTRATIVE PLAN FOR THE SECTION 8 G/VOUXER PROGRAM. WHEREAS, the City of Carlsbad is required by the Department of Housing and Urban Development to have an Administrative Plan for the Section 8 Housing Program; and WHEREAS, the U.S. Department of Housing and Urban 8 Development reviewed the administrative plan and directed the 9 city to make several changes in order to comply with Federal 10 11 12 13 14 15 16 regulations; and WHEREAS, the Housing and Redevelopment Advisory Committee recommended approval of the proposed amendments at their October 30, 1989, meeting. NOW, THEREFORE BE IT RESOLVED by the Housing and Redevelopment Commission that the proposed amendments to the administrative plan shall become a part of the Section 8 17 Administrative Plan. 18 PASSED, APPROVED AND ADOPTED at a regular meeting of the 19 Housing and Redevelopment Commission held on the 19th day of 20 .December, 1989, by the following vote, to wit: 21 AYES: Commissioners Lewis, Pettine, and Larson 22 NOES: None 23 24 25 ABSTAIN: None ABSENT: Commissioners Kulchi AMENDMENTS TO CITY OF CARLSBAD HOUSING AUTHORITY ADMINISTRATIVE PLAN Page 4, (D, 4 A 1st Paragraph) Substitute Federal Preferences to read: The Carlsbad Housing Authority shall give a federal preference in selecting applicants to eligible households (meet household definition and are income eligible) if the applicant meets the federal reference definition. Using the 10% exception rule, 10% of the certificates and vouchers initially issued in anyone year period will be given to applicants who are Carlsbad residents and do not have a federal preference. Page 7, CD, 4, B) Substitute Local Preference A. to read: Applications will be sorted into two local preference categories: A. City residents and applicants with jobs or employment agreements with employers in the City of Carlsbad; and B. Non-resident applicants. In order to establish residency, an applicant must reside within the boundaries of the City of Carlsbad. Non- residents who are employed within the boundaries of the City of Carlsbad will be placed on the Resident Waiting List. Page 13, H. Add after paragraph 4. Quality Control of Inspections - Random quality control inspections will be conducted on 5% of all inspections. Quarterly quality control inspections will be scheduled to review inspections conducted in the previous three (3) weeks. The inspections will be conducted by a designated person other than the person conducting the original inspections. Page 25, N. Add before 0. Claims Procedures Claims Guidelines * THEAMODNTOFTBg CLAMWILLBE REDDCEDBY!J!HEAHOUNTOF SECURITYDEFOSITTEEOWNERCOULDEAVB COLLECTEDFRCMTENAWT, WEEZEERORbKn!ITVZASACTUALLY coI&EcTED. MM + OWNER- must call the Housing Specialist within (2) days after tenant vacates unit to set up a move-out inspection. Without a move-out inspection, no claim for tenant-caused damages will be processed. The Housing Specialist will schedule the move-out inspection within seven (7) days of owner notification. The inspector will determine if the tenant is responsible for damages beyond normal wear and tear, Pictures may be taken to fully document the unit condition at move-out time. TENANT- If the tenant wishes to attend the move-out inspection, they should call the Housing Specialist within 2 days after vacating the unit. WITHIN 14 DAYS after the tenant moves out, the OWNER must send. itemized billing to tenant's last known address (California Civil Code 1950.5). A COUY of m itentized billincr must be se& simultaneously to the Housing Specialist. OWNER must submit the claim and all documentation within 60 days after the move-out inspection. The Claim will be denied if the forms, documentation and inspections are not completed and submitted within the 60 day limit. The @'Claim for Payment of HUD Security Deposit, Damages, and Compensation for Vacancy LOSSES form must be signed, dated and returned to the Section 8 Office with ALL itemized receipts and/or vouchers attached (not cash register tapes) for all work done. The Housing Specialist will schedule a claims settlement meeting, and will review the length of tenancy, as well as inspection reports and documentation of repair costs to determine the amount allowed. If the Housing Specialist settles the dispute, the tenant will be asked to sign a promissory note for the agreed amount. All owner's claims for payment of security deposit guarantees, and compensation for vacancy losses, will be processed on the Worksheet for Computing Claims in the Existing Section 8 Program. AFTER REPAIRS ARE MADE, the OWNER must request a verification of repairs inspection from the Housing Specialist. If the Housing Authority is liable for a damage or vacancy loss claim, the tenant will be responsible to pay back the amounts owed. . CARISBAD HOUSING AUTHORITY GUIDELINES FOR SECTION 8 CLAINS MOVE OUT INSPECTION TERMS OK SLIGHTLY DIRTY - Normal wear and tear or not tenant charge - Minor cleaning needed DIRTY - Cleaning and painting needed VERY DIRTY - Heavy cleaning and painting needed (carpet replacement can be allowed with documentation) EXTREMELY DIRTY - Carpet replacement not questioned (worst possible condition) AVERAGE COST FOR A 2 BEDROOM 1 BATH UNIT Painting $ 300 Cleaning (very dirty) 150 Carpet Cleaning (dirty) 65 Drape Cleaning (dirty) 40 ITEM COSTS Stoves Refrigerators Drapes/shades/blinds Carpets Line/Tile 16 - 20 per sq. yard Screens (Damaged, Bent) (ripped) 15 ea. new 5- 10 ea. repairable Hauling (small truck) 40 ea. truck Extra dumpster $ 279 - 379 (Apartment or House) 349 - 599 Three estimates required if cost exceed $50. 11 - 15 per sq. yard 15 approx. , 1 i Owner labor allowance Towel Bars Holes in dry-wall + Cabinet doors If price exceeds $50 requires 3 estimates Cabinet drawers Nail holes Molding - Door Jambs Doors * HOIm3 IN DRYWALL CAUSED STOPS ARE IN PLACE. 5- 10 per hour with a signed written receipt 4- 5 for std. i4" bars w/brackets. 50 - 75 fur one knc. sem+e call up to 3 for $125 approx. Price depends on type of wood, # of sq. inches, finish and detail. 25 0 ea. plus finish normal wear and tear for one year or more. Not allowed unless excessive. 25 materials plus 2-3 hours labor. If exceeds $50 require three estimates. 70 - 125 Inside or outside door, jamb, & casing y/pre-hung door BY DOORKNOBS NOT COVEREDUNLESS DOOR CLAIMS FOR MILDEW ON INSIDE WALLS WILL NOT BE HONORED. I, PA-HII&BgHADE FORREPLACEMERT OFTHESAMEGRADETHAT WAS DAMAGED: NOT- UPGRADE. HEATERS, FORCED-AIR FURNACES, DISHWASHERS AND GARB&GE DISPOSALS - NO RESPONSIBILITY UNLESS DEEMED TENANT CAUSED DAWAGES. FILTERS FOR FORCED-AIR FURNACES ARE TO BE CHANGED BY PROPERTY OWHERSWiCE6HOWCHS. NO EXCEPTIONS WILL BE WADE EXCEPT IN CASES WHERE HOUSING NEGOTIATORHAS ALREADYSETPARAWETERS. TBEAWOUNTOFTHE CLAIWWILLBEREDUCEDBYTHEAMOUNTOF SECURITY DEPOSIT THE OWRER COULD HAVE COLLECTED.FROM TERAWT, WHETHER OR NOT IT WAS ACTUALLY COLLECTED. THISAGENCYWILLREVIENTHECLAIMWITNTHETENANT- AFFIRMING OR DISPUTING IT. 4. 2 , Painting 3 year8 I&no/tile floors 4 years Drapes/shades/blinds I- 3 years l Refrigerator/stove 7-10 years (Seniors - 10 years) Carpet 4- 7 years (7 years for house and elderly units) DAMAGBCMIHS The Move-out inspection reports OK NORMALWEAR will be documented as follows: AND TEAR OR NOT TENANT CHARGE SLIGHTLYDIlWY lJfImRcLEANING~m~ DIRTY CLEANING AND PAINTING NEEDED VERY DIRTY HEAVY CLEANING AND REPAINTING NEEDED (CARPET) EXTREMELY DIRTY CARPET REPLACEMENT NOT QUESTIONED (WORST POSSIBLE CONDITION) Landlords will be reimbursed reasonable charges for repairs. When determining a "reasonable charge" for a repair, the Housing Specialist will consider the extent of work needed and the market rate cost of such work. On an annual basis, the Housing Specialists will perform a survey of the costs of repairs, painting, carpet replacement and other services. The data collected from the survey will be used to establish a list of reasonable charges for repairs. Damage claims will only be paid for the Vemaining life" of a damaged item. The following proration schedule will be utilized: DEH LIFE EXPECTANCY PAINTING 3 YEARS LmY/!rILE FLOORS. 4Ymm!3 DRAPES/BLINDS/SHADES l- 3 YEARS REFRIGERATOR 7-10 YEARS CARPET 4 -7 YEARS (7 years for Seniors)