HomeMy WebLinkAbout1990-02-06; Housing & Redevelopment Commission; 145; Streetscape Phase I, Village Faire NOC,, ‘.- HOUSING AND aJEDEVEtOPMENT COMMIS$~0N - AGENDA BILL .
MTG. 2/06/90 NOTICE OF COMPLETI
RECOMMENDED ACTION:
Adopt Resolution No. /rf approving a change order, accepting Streetscape Phase I improvements and directing the City Clerk to record the Notice of Completion for Project No. 3288.
ITEM EXPLANATION:
The Phase I Streetscape improvements are complete. These improvements included new curb and gutter, street lights, decorative brick sidewalks and street trees on Elm Avenue and Carlsbad Boulevard adjacent to the recently opened Village Faire development. A fifteen foot (15') diameter tile mosaic of a bird of paradise flower was constructed under the supervision of the artist, James T. Hubbell. Street improvements in Washington Street and Grand Avenue adjacent to Village Faire were paid for and constructed by the developer as required by major redevelopment permit RP 87-11, approved on November 10, 1987.
A further condition of development was construction of a storm drain system in Washington Street between Elm and Grand Avenues for runoff from Village Faire and Rotary Park. This work was also constructed by the developer apart. from Phase I of Streetscape. However, connecting the storm drain to the existing central business storm drain required the City to construct a short segment under the railroad tracks in Grand Avenue as a part of the Phase I contract. .. --
Seven (7) construction change orders totaling $44,860 were executed in accordance with Administrative Policy #7. The City initiated the change orders to either add additional enhancements to the sidewalk improvements or transfer work from the Phase II Streetscape construction to the Phase I construction to avoid any sidewalks and shoulder paving work after the Village Faire grand opening. The change orders included the following:
I 1. Street light sidewalk fuse boxes, photocells, and outlets for Christmas lights.
Installation of a water service connection to the future Phase II median landscaping in Elm Avenue. -
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Installation of a drain system in sidewalk planter boxes.
. Complete an electrical service connection on the west, or Phase
II, side of Carlsbad Boulevard.
5. Complete the asphalt overlay on the Village Faire side of Carlsbad Boulevard and Elm Avenue.
Page 2 of Agenda Bill No. /#S
6. Replace broken sidewalk on Grand Avenue near Carlsbad Boulevard.
7. Install a footing for a future village kiosk and cover utility box lids with brick pavers.
Change Order No. 8 in the amount of $7,505.64 represents the City's share of engineering design and construction costs paid by the prime contractor. Because execution of Change Order No. 8 would produce an aggregate total of $52,365 for all change orders, the Commission's approval is required in accordance with Administrative Order No. 7.
8. Construction of three (3) 15-inch diameter storm drain pipes in Grand Avenue instead of one 24" diameter in order to provide sufficient clearance underneath the railroad tracks.
The Phase I Streetscape prime contractor has completed 84 different items of work. The actual amount of one item, sidewalk brick pavers, exceeded the design engineer's estimate by 22%. This resulted in a net total of $22,379 in quantity overages on the construction contract.
Staff recommends acceptance of the Streetscape Phase I improvements and requests authorization to record the Notice of Completion.
FISCAL IMPACT:
The funding of the Streetscape Phase I construction project is part of the Tax Allocation Bond program which also includes the Senior Center and Downtown Parking Lots. The Director of Finance produced a May 5, 1989 report on the condition of the bond program and the ability of the Agency to fund Streetscape construction and other projects. The report projected a shortfall of $560,000 in bond proceeds that will be needed to fully fund future phases of the Streetscape construction. The cost of Streetscape Phase I ran $23,344 over the project budget primarily because the design cost was $17,600 more than originally estimated. Therefore, the projected amount of funds available for future Streetscape construction are reduced by $23,344. However, there is a sufficient balance of funds in the Phase II Streetscape project to absorb the additional Phase I expenditure.
Construction costs for Streetscape Phase I are summarized below:
Construction Base Bid Change Orders Quantity Overages
$598,562 52,365 22,379
Total Construction $673,306
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Page 3 of Agenda Bill No. /H<
Design Inspection Geotechnical Services Project Administration
Total Project Cost Project Budget
Amount to be Absorbed by Phase II Streetscape Construction
$ 57,600 28,000 10,802 4,198
$773,906 750,562
$ 23,344
EXHIBITS:
1. Resolution No. i6-8 accepting construction of the Streetscape Phase I improvements as complete, and directing the City Clerk to record the Notice of Completion.
2. Change Order No. 8
3. Notice of Completion.
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RESOLUTION NO. 158
A RESOLUTION OF THE HOUSING AND REDEVELOPMENT COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE CONSTRUCTION OF STREETSCAPE PHASE I IMPROVEMENTS, PROJECT NO. 3288
WHEREAS, the construction of the Phase I of the
WHEREAS, all projects costs are established.
NOW, THEREFORE, BE IT RESOLVED by the Housing and
Redevelopment Commission of the City of Carlsbad, California, as
f0ii0ws:
1. That the above recitations are true and correct.
2. That the Commission approves Change Order No. 8 and
authorizes the Chairman to sign the attached change order in the
amount of $7,505.64 to the prime contractor, Harshbarger
Construction, Incorporated. Following the Chairman's signature,
the City Clerk is directed to return the said change order to the
Municipal Projects Department for processing.
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3. That the City Clerk of the City of Carlsbad,
California, is hereby requested and authorized to execute the
Notice of Completion and have same recorded.
4. That the Purchasing Officer is authorized to
increase Purchase Order No. 8108 to Harshbarger Construction by
$22,379 representing additional approved construction quantities
of unit price items of construction.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Housing and Redevelopment Commission held on the 6th day of
February I 1990 by the following vote, to wit:
AYES: Commissioners Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
(SEAL)
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CARLSBAD HOUSING AND REDEVELOPMENT AGENCY
PUBLIC WORKS PROJECT CHANGE ORDER NO. 8
CONTRACT NO. 3288 PURCHASE ORDER NO. 8108 ACCOUNT NO. 811 820 1880 3288
CONTRACTOR'S NAME HARSHBARGER CONSTRUCTION
CONTRACTOR'S ADDRESS 5928 PASCAL COURT, SUITE 310, CARLSBAD, CA 92008
The Contractor is directed to make the following changes as described herein. Changes shall include all labor, materials, equipment, contract time extensions, and al other goods and services required to implement this change. Payment is stated on this change order includes all charges, direct or indirect, arising out of this additional work and is expressly agreed between Agency and Contractor to be the complete and final costs hereof. The requirements of the specifications, where pertinent and not in conflict with this change order, shall apply to these changes. This change order is not effective unless signed by the Commission Secretary or its Chairman.
CHANGE:
Revise storm drain, complete and .in place, to replace a section of 24" dia. RCP with
three 15" dia. PVC pipes and a manifold/clean-out structure - $5,140.
Revise the engineering design of the storm drain to move it from the railroad right-of-way
to the public right-of-way in Washington Street - $2,365.64.
REASON FOR CHANGE:
Smaller diameter pipes are required to achieve satisfactory clearance underneath the
Washington St. railroad tracks. The storm drain was also moved westward in Washington St.
to avoid railroad property. The storm drain serves both public drainage and the Village Faire
development. The City's cost is based upon its 44.5% share of the drainage basin. The
COST:'developer paid-for 55.5% of costsjor the
proportion serving Village Faire. Lump sum x Unit prices Both Total this extra 7,505.64 Previous net changes ; 44,859.97 Original contract amount $ 598,562.39 New contract total $ 650,928.OO
CITY OF CARLSBAD CONTRACTOR
Date
TIME CHANGE: -
Add days 0 Deduct days Add/deduct days this change Previous add/deductdays 0 Original contract days 150 New contract time 150
-- /~-9-j@ Date
White - Job File Pink - Project Inspector Yellow - Contractor Gold - Purchasing with P.O. Change Order
Recording requested by:
CITY OF CARLSBAD
When recorded mail to: City Clerk City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Space above for Recorder's use
NOTICE OF COMPLETION
Notice is hereby given that: 1. The undersigned is owner of the interest or estate stated below in the property hereinafter described. 2. The full name of the undersigned is City of Carlsbad, a municipal corporation. 3. The full address of the undersigned is 1200 Elm Avenue, Carlsbad, California, 92008 4. The nature of the title of the undersigned is: In fee. 5. A work of improvement on the property hereinafter described was completed on November 1, 1989 . 6. The name of the contractor, if any, for such work of improvement is Harshbarser Construction, Incornorated . 7. The property on which said work of improvement was completed is in the City of Carlsbad, County of San Diego, State of California, and is described as follows: Street, sidewalk, landscapins, and storm drain improvements in Carlsbad Boulevard, Elm Avenue, Grand Avenue, and Washinston Street . 8. The street address of said property is NONE (If none assigned, insert ltNONEfV)
John\r3i@ahilmMunicipal Projects Manager
VERIFICATION OF CITY CLERK
I, the undersigned say:
I am the City Clerk of the City of Carlsbad, 1200 Elm Avenue, Carlsbad, CA 92008; the City Council of said City on ?h 1, 1990, accepted the above described work as completed and orderdd that A Notice of Completion be filed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on -7-h 7 , 1990, at Carlsbad, California.
CITY OF CARLSBAD
Aletha L. Rautenkranz, C&ty Clerk